COMMUNICATION; REPORTS; RECORDS Sample Clauses
The COMMUNICATION; REPORTS; RECORDS clause establishes the requirements for how parties must communicate, submit reports, and maintain records throughout the duration of an agreement. Typically, it outlines the acceptable methods of communication (such as email or written notice), the frequency and content of required reports, and the standards for record-keeping, including how long records must be retained and made available for inspection. This clause ensures that all parties remain informed, accountable, and able to verify compliance, thereby reducing misunderstandings and supporting effective contract administration.
COMMUNICATION; REPORTS; RECORDS a. Notices, Demands, and Communications between the Parties. Formal notices, demands, and communications between the Parties shall be given by (i) personal service; (ii) reputable document delivery service, such as Federal Express, with a receipt showing date and time of delivery; or (iii) certified or first-class United States mail, postage prepaid, with a receipt showing date and time of delivery To the County: Arlington County Office of the County Manager ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ Attn: ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant to the Deputy County Managers ▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇ ▇▇▇-▇▇▇-▇▇▇▇ With Copies to: Arlington County Office of the County Attorney ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ Attn: County Attorney To the Grantee: Ayuda ▇▇▇▇ ▇ ▇▇▇▇▇▇ ▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇▇, ▇.▇. ▇▇▇▇▇ Written notices, demands, and communications shall be sent in the same manner to other addresses that any party designates in writing.
COMMUNICATION; REPORTS; RECORDS a. Notices, Demands, and Communications between the Parties. Formal notices, demands, and communications between the Parties shall be given by (i) personal service; (ii) reputable document delivery service, such as Federal Express, with a receipt showing date and time of delivery; or (iii) certified or first-class United States mail, postage prepaid, with a receipt showing date and time of delivery To the County: Arlington County Office of the County Manager ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ Attn: ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant to the Deputy County Managers ▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇ ▇▇▇-▇▇▇-▇▇▇▇ With Copies to: Arlington County Office of the County Attorney ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ Attn: County Attorney To the Grantee: Northern Virginia Family Service ▇▇▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ Written notices, demands, and communications shall be sent in the same manner to other addresses that any party designates in writing.
COMMUNICATION; REPORTS; RECORDS a. Notices, Demands, and Communications between the Parties. Formal notices, demands, and communications between the Parties shall be given by (i) personal service; (ii) reputable document delivery service, such as Federal Express, with a receipt showing date and time of delivery; or (iii) certified or first-class United States mail, postage prepaid, with a receipt showing date and time of delivery. To the County: Arlington County Office of the County Manager ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ Arlington, Virginia 22201 Attn: ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant to the Deputy County Managers ematlock@arlingtonva.u s ▇▇▇-▇▇▇-▇▇▇▇ With Copies to: Arlington County Office of the County Attorney ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ Arlington, Virginia 22201 Attn: County Attorney To the ▇▇▇: Industrial Development Authority of Arlington County ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ Arlington, Virginia 22201 Attn: ▇▇▇▇▇ ▇▇▇▇▇▇ Secretary/ Treasurer ▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇ Fax: (▇▇▇) ▇▇▇-▇▇▇▇ To the Grantee: Written notices, demands, and communications shall be sent in the same manner to other addresses that any party designates in writing.
b. R eporting. Grantee will submit the Financial Report (Exhibit C) quarterly after the execution date via email to the County’s Primary Contact. For the Financial Report to be considered satisfactory, it must accurately and thoroughly reflect actual eligible expenses incurred by the Grantee during the previous quarter. Grantee will notify the County’s Primary Contact if Grantee needs to modify its budget. Grantee shall also submit a Final Report included in Exhibit B that details the impact of the grant, ▇▇▇▇▇▇▇’s enrollment during the Grant Period, and whether the Grantee participates in the Virginia child care subsidy program. Financial reports (Exhibit C) and the Final Report (Exhibit B) that are not submitted correctly and/or not sufficiently documented will be rejected by the County and sent back to the Grantee for correction. The Grantee agrees to submit other reports which the County may reasonablyrequest.
COMMUNICATION; REPORTS; RECORDS a. Notices, Demands, and Communications between the Parties. Formal notices, demands, and communications between the Parties shall be given by (i) personal service; (ii) reputable document delivery service, such as Federal Express, with a receipt showing date and time of delivery; or (iii) certified or first-class United States mail, postage prepaid, with a receipt showing date and time of delivery To the County: Arlington County Office of the County Manager ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ Attn: ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant to the Deputy County Managers ▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇ ▇▇▇-▇▇▇-▇▇▇▇ With Copies to: Arlington County Office of the County Attorney ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ Attn: County Attorney To the Grantee: La Cocina VA – DBA Kitchen of Purpose ▇▇▇ ▇ ▇▇▇▇▇▇▇ ▇▇ ▇▇▇▇▇ #▇ ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Founder & CEO ▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ ▇▇▇-▇▇▇-▇▇▇▇ Written notices, demands, and communications shall be sent in the same manner to other addresses that any party designates in writing.
COMMUNICATION; REPORTS; RECORDS. ▇▇▇▇▇▇▇ and JCOS shall each appoint one individual to act as principal contact person for notices and other communications concerning the Grant and the Project. The initial appointees are: ▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇▇▇@▇▇▇▇▇▇▇▇.▇▇▇, (▇▇▇) ▇▇▇-▇▇▇▇ (Grantee name, email, phone) ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇, (▇▇▇) ▇▇▇-▇▇▇▇ (JCOS name, email, phone) Grantee or JCOS may change its contact person at any time by written notice to the other Party.
COMMUNICATION; REPORTS; RECORDS. The Foundation and the City of Grand Island will each appoint one individual to act as principal contact person for notices and other communications under this Agreement. The parties may change their contact person at any time by written notice to the other party. The Library will provide the Foundation with quarterly narrative and financial reports of how the grant funds were used, the attendance records of any programs funded or number served for the any services provided by the Library with the grant funds. The Library will maintain its books and records in a manner that will provide the Foundation with sufficient detail to review the Library's receipts and expenditures relating to the grant. The Library will make such records available for review by the Foundation upon reasonable notice.
COMMUNICATION; REPORTS; RECORDS a. Notices, Demands, and Communications between the Parties. Formal notices, demands, and communications between the Parties shall be given by (i) personal service; (ii) reputable document delivery service, such as Federal Express, with a receipt showing date and time of delivery; or (iii) certified or first-class United States mail, postage prepaid, with a receipt showing date and time of delivery To the County: Arlington County Office of the County Manager ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ Attn: ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant to the Deputy County Managers ▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇ ▇▇▇-▇▇▇-▇▇▇▇ With Copies to: Arlington County Office of the County Attorney ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ Attn: County Attorney To the Grantee: St. George’s Episcopal Church ▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ Written notices, demands, and communications shall be sent in the same manner to other addresses that any party designates in writing.
COMMUNICATION; REPORTS; RECORDS a. Notices, Demands, and Communications between the Parties. Formal notices, demands, and communications between the Parties shall be given by (i) personal service; (ii) reputable document delivery service, such as Federal Express, with a receipt showing date and time of delivery; or (iii) certified or first-class United States mail, postage prepaid, with a receipt showing date and time of delivery To the County: Arlington County Office of the County Manager ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ Attn: ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant to the Deputy County Managers ▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇ ▇▇▇-▇▇▇-▇▇▇▇ With Copies to: Arlington County Office of the County Attorney ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ Attn: County Attorney To the Grantee: Aspire! Afterschool Learning ▇▇▇ ▇ ▇▇▇▇▇▇▇▇▇ ▇▇. 3rd Floor Arlington, Virginia 22204 Attn: ▇▇▇▇▇▇ ▇▇▇▇▇▇▇ AmeriCorps & Public Grants Manager ▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ ▇▇▇-▇▇▇-▇▇▇▇, ext. 101 Written notices, demands, and communications shall be sent in the same manner to other addresses that any party designates in writing.
COMMUNICATION; REPORTS; RECORDS