Common use of Closed Session Held to Discuss Clause in Contracts

Closed Session Held to Discuss. Dates of Closed Sessions Specific employee(s), specific independent contractors, specific volunteers, or District legal counsel.; however, a meeting to consider an increase in compensation to a specific employee of a public bodythat is subject to the Local Government Wage Increase Transparency Act maynot be closed and shall be open to the public and posted and held in accordance with [the Open Meetings Act]. 5 ILCS 120/2(c)(1), amended by P.A. 101-459.. Collective negotiating matters or deliberations concerning salaryschedules for one or more classes of employees. 5 ILCS 120/2(c)(2). Selection of a person to fill a vacancyon the Board. 5 ILCS 120/2(c)(3). Evidence or testimonypresented in a hearing where authorized bylaw. 5 ILCS 120/2(c)(4). Purchase or lease of real property. 5 ILCS 120/2(c)(5). Setting of a price for sale or lease of District property. 5ILCS 120/2(c)(6). Sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7). Securityprocedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonablypotential danger. 5 ILCS 120/2(c)(8). Student disciplinarycases. 5 ILCS 120/2(c)(9). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Anymatter involving an individual student. 5 ILCS 120/2(c)(10). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Litigation, when an action against, affecting, or on behalf of the District has been filed and is pending before a court or administrative tribunal, or when the Board finds that an action is probable or imminent. 5 ILCS 120/2(c)(11). Establishment of reserves or settlement of claims as provided in the Local Government and Governmental Employees Tort Immunity Act or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to anyinsurer of the District or anyintergovernmental risk management association or self insurance pool. 5 ILCS 120/2(c)(12). Self-evaluation, practices and procedures or professional ethics, when meeting with an IASB representative. 5 ILCS 120/2(c)(16). Minutes of meetings lawfullyclosed, whether for purposes of approval or semi-annual review. 5 ILCS 120/2(c)(21). Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generallyaccepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29). DATED : January 16, 2020 Jersey CUSD 100 2:220-E7 Exhibit - Access to Closed Meeting Minutes and Verbatim Recordings The Board must allow its dulyelected officials or appointed officials filling a vacancyof an elected office access to closed session minutes and verbatim recordings (5 ILCS 120/2.06(e)), amended by P.A. 99-515. The following subheads implement the logistics of granting this access.

Closed Session Held to Discuss. Dates of Closed Sessions Specific employee(s), specific independent contractors, specific volunteers, or District legal counsel.; however, a meeting to consider an increase in compensation to a specific employee of a public bodythat is subject to the Local Government Wage Increase Transparency Act maynot be closed and shall be open to the public and posted and held in accordance with [the Open Meetings Act]. 5 ILCS 120/2(c)(1), amended by P.A. 101-459.. . Collective negotiating matters or deliberations concerning salaryschedules for one or more classes of employees. 5 ILCS 120/2(c)(2). Selection of a person to fill a vacancyon the Board. 5 ILCS 120/2(c)(3). Evidence or testimonypresented in a hearing where authorized bylaw. 5 ILCS 120/2(c)(4). Purchase or lease of real property. 5 ILCS 120/2(c)(5). Setting of a price for sale or lease of District property. 5ILCS 120/2(c)(6). Sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7). Securityprocedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonablypotential danger. 5 ILCS 120/2(c)(8). Student disciplinarycases. 5 ILCS 120/2(c)(9). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Anymatter Any matter involving an individual student. 5 ILCS 120/2(c)(10). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Litigation, when an action against, affecting, or on behalf of the District has been filed and is pending before a court or administrative tribunal, or when the Board finds that an action is probable or imminent. 5 ILCS 120/2(c)(11). Establishment of reserves or settlement of claims as provided in the Local Government and Governmental Employees Tort Immunity Act or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to anyinsurer of the District or anyintergovernmental any intergovernmental risk management association or self insurance pool. 5 ILCS 120/2(c)(12). Self-evaluation, practices and procedures or professional ethics, when meeting with an IASB representative. 5 ILCS 120/2(c)(16). Minutes of meetings lawfullyclosed, whether for purposes of approval or semi-annual review. 5 ILCS 120/2(c)(21). Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generallyaccepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29). DATED : January 16December 17, 2020 Jersey CUSD 100 2019 2:220-E7 Exhibit - Access to Closed Meeting Minutes and Verbatim Recordings The Board must allow its dulyelected officials or appointed officials filling a vacancyof an elected office access to closed session minutes and verbatim recordings (5 ILCS 120/2.06(e)), amended by P.A. 99-515. The following subheads implement the logistics of granting this access.

Closed Session Held to Discuss. Dates of Closed Sessions Specific employee(s), specific independent contractors, specific volunteers, ) or District legal counsel.; however, a meeting to consider an increase in compensation to a specific employee of a public bodythat body that is subject to the Local Government Wage Increase Transparency Act maynot may not be closed and shall be open to the public and posted and held in accordance with [the Open Meetings Act]. 5 ILCS 120/2(c)(1), amended by P.A. 10199-459.. 646. Collective negotiating matters or deliberations concerning salaryschedules salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2). Selection of a person to fill a vacancyon vacancy on the Board. 5 ILCS 120/2(c)(3). Evidence or testimonypresented testimony presented in a hearing where authorized bylawby law. 5 ILCS 120/2(c)(4). Purchase or lease of real property. 5 ILCS 120/2(c)(5120/2(c) (5). Setting of a price for sale or lease of District property. 5ILCS 120/2(c)(6). Sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7). Securityprocedures Security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonablypotential reasonably potential danger. 5 ILCS 120/2(c)(8). Student disciplinarycasesdisciplinary cases. 5 ILCS 120/2(c)(9). Minutes of meetings held for this reason shall never The Board Secretary or Recording Secretary shall maintain a list of closed meeting minutes, arranged according to the reason for the closed meeting, that have not been released for public inspection. be released to protect the individual student's privacy. Anymatter Any matter involving an individual student. 5 ILCS 120/2(c)(10). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Litigation, when an action against, affecting, or on behalf of the District has been filed and is pending before a court or administrative tribunal, or when the Board finds that an action is probable or imminent. 5 ILCS 120/2(c)(11). Establishment of reserves or settlement of claims as provided in the Local Government and Governmental Employees Tort Immunity Act or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to anyinsurer any insurer of the District or anyintergovernmental any intergovernmental risk management association or self insurance pool. 5 ILCS 120/2(c)(12). Self-evaluation, practices and procedures or professional ethics, when meeting with an IASB representative. 5 ILCS 120/2(c)(16). Minutes of meetings lawfullyclosedlawfully closed, whether for purposes of approval or semi-annual review. 5 ILCS 120/2(c)(21). Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generallyaccepted generally accepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29). DATED DATED: January 16March 18, 2020 Jersey 2019 Frankfort CUSD 100 168 2:220-E7 Exhibit - Access to Closed Meeting Minutes and Verbatim Recordings The Board must allow its dulyelected duly elected officials or appointed officials filling a vacancyof vacancy of an elected office access to closed session minutes and verbatim recordings (5 ILCS 120/2.06(e)), amended by P.A. 99-515. The following subheads implement the logistics of granting this access. Access to Closed Meeting Minutes Duplicate this section for each grant of access to closed meeting minutes. Date: Time: Storage Location: Name of person(s) responsible for storing the closed meeting minutes: Access granted Date access occurred: Start time: End time: Requesting Board member's name (Please print) In the presence of: (Check appropriate box and insert name on line.) Recording Secretary Superintendent or designated administrator Elected Board member For requesting Board member: (Read the following and sign below.) While the Open Meetings Act does not provide a cause of action against me or the Board for disclosing closed session discussions (Xxxxxxx v. Board of Police Commissioners, 555 N.E. 2d 35 (1990)), I acknowledge and understand that any disclosures by me of information in the closed session minutes not yet released to the public could subject me to a possible civil action alleging that I created harm to another, i.e., an intentional tort(s). Requesting Board Member Signature Date Verbatim Recording Access Duplicate this section for each grant of access to verbatim recordings. Date: Time: Storage Location: Name of person(s) responsible for storing the verbatim recording: Access granted Date access occurred: Start time: End time: Requesting Board member's name (Please print) In the presence of: (Check appropriate box and insert name on line.) Recording Secretary Superintendent or designated administrator Elected Board member Access denied Access unavailable. Xxxxxxxx recording requested is older than 18 months and was destroyed pursuant to 5 ILCS 120/2.06(c). For requesting Board member: (Read the following and sign below.) While the Open Meetings Act does not provide a cause of action against me or the Board for disclosing closed session discussions (Xxxxxxx v. Board of Police Commissioners, 555 N.E. 2d 35 (1990)), I acknowledge and understand that any disclosures by me of information in the verbatim recordings could subject me to a possible civil action alleging that I created harm to another, i.e., an intentional tort(s). Requesting Board Member Signature Date DATED: March 18, 2019 Frankfort CUSD 168 2:220-E8 Exhibit - School Board Records Maintenance Requirements and FAQs Open Meetings Act The Open Meetings Act (OMA) requires public bodies to "keep written minutes of all their meetings, whether open or closed, and a verbatim record of all their closed meetings in the form of an audio or video recording." 5 ILCS 120/2.06(a). Minutes must include, but are not limited to: (1) the date, time, and place of the meeting; (2) the members of the public body recorded as either present or absent and whether the members were physically present or present by means of video or audio conference; and (3) a summary of discussion on all matters proposed, deliberated, or decided, and record of any votes taken. Id. The remainder of Section 2.06 addresses the approval of open meeting minutes, the treatment of verbatim recordings of closed meetings, the semi-annual review of closed meeting minutes, the confidential nature of closed meeting minutes, and the right of persons to address public officials under rules established and recorded by the public body. The requirements of Section 2.06, as well as OMA requirements pertaining to Board agendas, are included in policy 2:220, School Board Meeting Procedure. Exhibit 2:220-E3, Closed Meeting Minutes, provides a sample template for keeping closed meeting minutes that incorporates the requirements of Section 2.06 of OMA. It also includes an area to designate if the Board has determined, pursuant to Section 2.06(d), that the closed meeting minutes no longer need confidential treatment. Exhibit 2:220-E4, Open Meeting Minutes, contains an open meeting minute's protocol that incorporates the requirements of Section 2.06 of OMA. It also provides a sample template for keeping open meeting minutes. Exhibit 2:220-E5, Semi-Annual Reviewof Closed Meeting Minutes, contains a process for implementing the semi-annual review of closed meeting minutes, and exhibit 2:220-E6, Log of Closed Meeting Minutes, is designed to facilitate this semi-annual review. Local Records Act The Local Records Act (LRA) provides that public records, including "any book, paper, map, photograph, digitized electronic material, or other official documentary material, regardless of physical form or characteristics, made, produced, executed or received by any agency or officer pursuant to law or in connections with the transaction of public business and preserved or appropriate for preservation by such agency or officer" must be preserved unless the State Local Records Commission has given permission to destroy those records. 50 ILCS 205/3 and 7. Board records, including agendas, meeting packets and meeting minutes, fall into this definition. Public bodies located in Cook County must work with the Local Records Commission of Cook County to determine how long they must retain public records. Public bodies located outside of Cook County must work with the Downstate Local Records Commission to determine how long they must retain public records. Policy 2:250, Access to District Public Records, contains a subhead entitled Preserving Public Records which provides as follows: Public records, including email messages, shall be preserved and cataloged if: (1) they are evidence of the District's organization, function, policies, procedures, or activities, (2) they contain informational data appropriate for preservation, (3) their retention is required by State or federal law, or (4) they are subject to a retention request by the Board Attorney (e.g., a litigation hold), District auditor, or other individual authorized by the School Board or State or federal law to make such a request. Unless its retention is required as described in items numbered 3 or 4 above, a public record, as defined by the Illinois Local Records Act, may be destroyed when authorized by the Local Records Commission. See the sample policy, 2:200, School Board Meeting Procedure, for all relevant footnotes. Also see administrative procedure 2:250-AP2, Protocols for Record Preservation and Development of Retention Schedules, for recommendations regarding school district records retention protocols and links to web-based record management resources. Open Meeting Minutes Are you required to approve them? Must they be semi- annually reviewed? May you release them to the public? May you destroy them?

Closed Session Held to Discuss. Dates of Closed Sessions Specific employee(s), specific independent contractors, specific volunteers, or District legal counsel.; however, a meeting to consider an increase in compensation to a specific employee of a public bodythat is subject to the Local Government Wage Increase Transparency Act maynot be closed and shall be open to the public and posted and held in accordance with [the Open Meetings Act]. 5 ILCS 120/2(c)(1), amended by P.A. 101-459.. . Collective negotiating matters or deliberations concerning salaryschedules for one or more classes of employees. 5 ILCS 120/2(c)(2). Selection of a person to fill a vacancyon the Board. 5 ILCS 120/2(c)(3). Evidence or testimonypresented in a hearing where authorized bylaw. 5 ILCS 120/2(c)(4). Purchase or lease of real property. 5 ILCS 120/2(c)(5). Setting of a price for sale or lease of District property. 5ILCS 120/2(c)(6). Sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7). Securityprocedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonablypotential danger. 5 ILCS 120/2(c)(8). Student disciplinarycases. 5 ILCS 120/2(c)(9). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Anymatter involving an individual student. 5 ILCS 120/2(c)(10). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Litigation, when an action against, affecting, or on behalf of the District has been filed and is pending before a court or administrative tribunal, or when the Board finds that an action is probable or imminent. 5 ILCS 120/2(c)(11). Establishment of reserves or settlement of claims as provided in the Local Government and Governmental Employees Tort Immunity Act or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to anyinsurer of the District or anyintergovernmental risk management association or self insurance pool. 5 ILCS 120/2(c)(12). Self-evaluation, practices and procedures or professional ethics, when meeting with an IASB representative. 5 ILCS 120/2(c)(16). Minutes of meetings lawfullyclosed, whether for purposes of approval or semi-annual review. 5 ILCS 120/2(c)(21). Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generallyaccepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29). DATED : January 16, 2020 Jersey Xxxxxxx CUSD 100 139 2:220-E7 Exhibit - Access to Closed Meeting Minutes and Verbatim Recordings The Board must allow its dulyelected officials or appointed officials filling a vacancyof an elected office access to closed session minutes and verbatim recordings (5 ILCS 120/2.06(e)), amended by P.A. 99-515. The following subheads implement the logistics of granting this access.

Closed Session Held to Discuss. Dates of Closed Sessions Specific employee(s), specific independent contractors, specific volunteers, ) or District legal counsel.; however, a meeting to consider an increase in compensation to a specific employee of a public bodythat is subject to the Local Government Wage Increase Transparency Act maynot be closed and shall be open to the public and posted and held in accordance with [the Open Meetings Act]. 5 ILCS 120/2(c)(1), amended by P.A. 10199-459646.. Collective negotiating matters or deliberations concerning salaryschedules for one or more classes of employees. 5 ILCS 120/2(c)(2). Selection of a person to fill a vacancyon the Board. 5 ILCS 120/2(c)(3). Evidence or testimonypresented in a hearing where authorized bylaw. 5 ILCS 120/2(c)(4). Purchase or lease of real property. 5 ILCS 120/2(c)(5). Setting of a price for sale or lease of District property. 5ILCS 120/2(c)(6). Sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7). Securityprocedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonablypotential danger. 5 ILCS 120/2(c)(8). Student disciplinarycases. 5 ILCS 120/2(c)(9). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Anymatter Any matter involving an individual student. 5 ILCS 120/2(c)(10). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Litigation, when an action against, affecting, or on behalf of the District has been filed and is pending before a court or administrative tribunal, or when the Board finds that an action is probable or imminent. 5 ILCS 120/2(c)(11). Establishment of reserves or settlement of claims as provided in the Local Government and Governmental Employees Tort Immunity Act or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to anyinsurer of the District or anyintergovernmental any intergovernmental risk management association or self insurance pool. 5 ILCS 120/2(c)(12). Self-evaluation, practices and procedures or professional ethics, when meeting with an IASB representative. 5 ILCS 120/2(c)(16). Minutes of meetings lawfullyclosed, whether for purposes of approval or semi-annual review. 5 ILCS 120/2(c)(21). Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generallyaccepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29). DATED DATED: January 16December 19, 2020 Jersey CUSD 100 2016 2:220-E7 Exhibit - Access to Closed Meeting Minutes and Verbatim Recordings The Board must allow its dulyelected officials or appointed officials filling a vacancyof an elected office access to closed session minutes and verbatim recordings (5 ILCS 120/2.06(e)), amended by P.A. 99-515. The following subheads implement the logistics of granting this access.

Closed Session Held to Discuss. Dates of Closed Sessions Specific employee(s), specific independent contractors, specific volunteers, ) or District legal counsel.; however, a meeting to consider an increase in compensation to a specific employee of a public bodythat body that is subject to the Local Government Wage Increase Transparency Act maynot may not be closed and shall be open to the public and posted and held in accordance with [the Open Meetings Act]. 5 ILCS 120/2(c)(1), amended by P.A. 10199-459.. 646. Collective negotiating matters or deliberations concerning salaryschedules salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2). Selection of a person to fill a vacancyon vacancy on the Board. 5 ILCS 120/2(c)(3). Evidence or testimonypresented testimony presented in a hearing where authorized bylawby law. 5 ILCS 120/2(c)(4). Purchase or lease of real property. 5 ILCS 120/2(c)(5120/2(c) (5). Setting of a price for sale or lease of District property. 5ILCS 120/2(c)(6). Sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7). Securityprocedures Security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonablypotential reasonably potential danger. 5 ILCS 120/2(c)(8). Student disciplinarycasesdisciplinary cases. 5 ILCS 120/2(c)(9). Minutes of meetings held for this reason shall never The Board Secretary or Recording Secretary shall maintain a list of closed meeting minutes, arranged according to the reason for the closed meeting, that have not been released for public inspection. be released to protect the individual student's privacy. Anymatter Any matter involving an individual student. 5 ILCS 120/2(c)(10). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Litigation, when an action against, affecting, or on behalf of the District has been filed and is pending before a court or administrative tribunal, or when the Board finds that an action is probable or imminent. 5 ILCS 120/2(c)(11). Establishment of reserves or settlement of claims as provided in the Local Government and Governmental Employees Tort Immunity Act or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to anyinsurer any insurer of the District or anyintergovernmental any intergovernmental risk management association or self insurance pool. 5 ILCS 120/2(c)(12). Self-evaluation, practices and procedures or professional ethics, when meeting with an IASB representative. 5 ILCS 120/2(c)(16). Minutes of meetings lawfullyclosedlawfully closed, whether for purposes of approval or semi-annual review. 5 ILCS 120/2(c)(21). Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generallyaccepted generally accepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29). DATED DATED: January 16March 18, 2020 Jersey 2019 Frankfort CUSD 100 168 2:220-E7 Exhibit - Access to Closed Meeting Minutes and Verbatim Recordings The Board must allow its dulyelected duly elected officials or appointed officials filling a vacancyof vacancy of an elected office access to closed session minutes and verbatim recordings (5 ILCS 120/2.06(e)), amended by P.A. 99-515. The following subheads implement the logistics of granting this access. Access to Closed Meeting Minutes Duplicate this section for each grant of access to closed meeting minutes. Date: Time: Storage Location: Name of person(s) responsible for storing the closed meeting minutes: Access granted Date access occurred: Start time: End time: Requesting Board member's name (Please print) In the presence of: (Check appropriate box and insert name on line.) Recording Secretary Superintendent or designated administrator Elected Board member For requesting Board member: (Read the following and sign below.) While the Open Meetings Act does not provide a cause of action against me or the Board for disclosing closed session discussions (Xxxxxxx v. Board of Police Commissioners, 555 N.E. 2d 35 (1990)), I acknowledge and understand that any disclosures by me of information in the closed session minutes not yet released to the public could subject me to a possible civil action alleging that I created harm to another, i.e., an intentional tort(s). Requesting Board Member Signature Date Verbatim Recording Access Duplicate this section for each grant of access to verbatim recordings. Date: Time: Storage Location: Name of person(s) responsible for storing the verbatim recording: Access granted Date access occurred: Start time: End time: Requesting Board member's name (Please print) In the presence of: (Check appropriate box and insert name on line.) Recording Secretary Superintendent or designated administrator Elected Board member Access denied Access unavailable. Xxxxxxxx recording requested is older than 18 months and was destroyed pursuant to 5 ILCS 120/2.06(c). For requesting Board member: (Read the following and sign below.) While the Open Meetings Act does not provide a cause of action against me or the Board for disclosing closed session discussions (Xxxxxxx v. Board of Police Commissioners, 555 N.E. 2d 35 (1990)), I acknowledge and understand that any disclosures by me of information in the verbatim recordings could subject me to a possible civil action alleging that I created harm to another, i.e., an intentional tort(s). Requesting Board Member Signature Date DATED: March 18, 2019 Frankfort CUSD 168 2:220-E8 Exhibit - School Board Records Maintenance Requirements and FAQs Open Meetings Act The Open Meetings Act (OMA) requires public bodies to "keep written minutes of all their meetings, whether open or closed, and a verbatim record of all their closed meetings in the form of an audio or video recording." 5 ILCS 120/2.06(a). Minutes must include, but are not limited to: (1) the date, time, and place of the meeting; (2) the members of the public body recorded as either present or absent and whether the members were physically present or present by means of video or audio conference; and (3) a summary of discussion on all matters proposed, deliberated, or decided, and record of any votes taken. Id. The remainder of Section 2.06 addresses the approval of open meeting minutes, the treatment of verbatim recordings of closed meetings, the semi-annual review of closed meeting minutes, the confidential nature of closed meeting minutes, and the right of persons to address public officials under rules established and recorded by the public body. The requirements of Section 2.06, as well as OMA requirements pertaining to Board agendas, are included in policy 2:220, School Board Meeting Procedure. Exhibit 2:220-E3, Closed Meeting Minutes, provides a sample template for keeping closed meeting minutes that incorporates the requirements of Section 2.06 of OMA. It also includes an area to designate if the Board has determined, pursuant to Section 2.06(d), that the closed meeting minutes no longer need confidential treatment. Exhibit 2:220-E4, Open Meeting Minutes, contains an open meeting minute's protocol that incorporates the requirements of Section 2.06 of OMA. It also provides a sample template for keeping open meeting minutes. Exhibit 2:220-E5, Semi-Annual Reviewof Closed Meeting Minutes, contains a process for implementing the semi-annual review of closed meeting minutes, and exhibit 2:220-E6, Log of Closed Meeting Minutes, is designed to facilitate this semi-annual review. Local Records Act The Local Records Act (LRA) provides that public records, including "any book, paper, map, photograph, digitized electronic material, or other official documentary material, regardless of physical form or characteristics, made, produced, executed or received by any agency or officer pursuant to law or in connections with the transaction of public business and preserved or appropriate for preservation by such agency or officer" must be preserved unless the State Local Records Commission has given permission to destroy those records. 50 ILCS 205/3 and 7. Board records, including agendas, meeting packets and meeting minutes, fall into this definition. Public bodies located in Cook County must work with the Local Records Commission of Cook County to determine how long they must retain public records. Public bodies located outside of Cook County must work with the Downstate Local Records Commission to determine how long they must retain public records. Policy 2:250, Access to District Public Records, contains a subhead entitled Preserving Public Records which provides as follows: Public records, including email messages, shall be preserved and cataloged if: (1) they are evidence of the District's organization, function, policies, procedures, or activities, (2) they contain informational data appropriate for preservation, (3) their retention is required by State or federal law, or (4) they are subject to a retention request by the Board Attorney (e.g., a litigation hold), District auditor, or other individual authorized by the School Board or State or federal law to make such a request. Unless its retention is required as described in items numbered 3 or 4 above, a public record, as defined by the Illinois Local Records Act, may be destroyed when authorized by the Local Records Commission. See the sample policy, 2:200, School Board Meeting Procedure, for all relevant footnotes. Also see administrative procedure 2:250-AP2, Protocols for Record Preservation and Development of Retention Schedules, for recommendations regarding school district records retention protocols and links to web-based record management resources. Open Meeting Minutes Are you required to approve them? Must they be semi- annually reviewed? May you release them to the public? May you destroy them? Yes, within 30 days No. Yes, must within ten days No. There is no OMA provision permitting the destruction of open meeting minutes, and they must be preserved unless the State Local Records Commission has given permission to destroy them. If a public body would like to destroy open meeting minutes, then it must comply with the LRA and work with its Local Records Commission. It is highly unlikely, however, that the Local Records Commission would approve of their destruction. or at the next subsequent meeting, whichever is later. Unlike the closed meeting requirement, OMA does not contain after minutes are approved. The minutes of meetings A public body shall semi-annual review open to the public shall approve the minutes of its open requirements for open meeting minutes. be available for public inspection within 10 days meeting within 30 after the approval of such days after that minutes by the public meeting or at the body. Beginning July 1, public body's 2006, at the time it second subsequent complies with other regular meeting, requirements of this whichever is later. 5 subsection, a public ILCS 120/2.06(b). body that has a website that the full-time staff of the public body maintains shall post the minutes of a regular meeting of its governing body open to the public on the public body's website within 10 days after the approval of the minutes by the public body. Beginning July 1, 2006, any minutes of meetings open to the public posted on the public body's website shall remain posted on the website for at least 60 days after their initial posting. 5 ILCS 120/2.06(b). Open Meeting Verbatim Recordings Are you required Must they be semi- May you release them May you destroy to approve them? annually reviewed? to the public? them? No. No. Yes. Possibly. OMA does not require public bodies to approve verbatim recordings of open meetings. Unlike the closed meeting requirement, OMA does not require public bodies to keep verbatim recordings of open meetings. OMA does not contain semi- annual review requirements for open meeting verbatim recordings. Unlike the closed meeting requirement, OMA does not require public bodies to keep verbatim recordings of open meetings. If a public body makes verbatim recordings of open meetings, then such recordings are subject to public disclosure pursuant to the Freedom of Information Act (5 ILCS 140/). If a public body would like to destroy open meeting verbatim recordings, then it must comply with the LRA and work with its Local Records Commission. Closed Meeting Minutes Are you required to approve them? Must they be semi- annually reviewed? May you release them to the public? May you destroy them?

Closed Session Held to Discuss. Dates of Closed Sessions Specific employee(s), specific independent contractors, specific volunteers, or District legal counsel.; however, a meeting to consider an increase in compensation to a specific employee of a public bodythat is subject to the Local Government Wage Increase Transparency Act maynot be closed and shall be open to the public and posted and held in accordance with [the Open Meetings Act]. 5 ILCS 120/2(c)(1), amended by P.A. 101-459.. . Collective negotiating matters or deliberations concerning salaryschedules for one or more classes of employees. 5 ILCS 120/2(c)(2). Selection of a person to fill a vacancyon the Board. 5 ILCS 120/2(c)(3). Evidence or testimonypresented in a hearing where authorized bylaw. 5 ILCS 120/2(c)(4). Purchase or lease of real property. 5 ILCS 120/2(c)(5). Setting of a price for sale or lease of District property. 5ILCS 120/2(c)(6). Sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7). Securityprocedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonablypotential danger. 5 ILCS 120/2(c)(8). Student disciplinarycases. 5 ILCS 120/2(c)(9). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Anymatter Any matter involving an individual student. 5 ILCS 120/2(c)(10). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Litigation, when an action against, affecting, or on behalf of the District has been filed and is pending before a court or administrative tribunal, or when the Board finds that an action is probable or imminent. 5 ILCS 120/2(c)(11). Establishment of reserves or settlement of claims as provided in the Local Government and Governmental Employees Tort Immunity Act or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to anyinsurer of the District or anyintergovernmental any intergovernmental risk management association or self insurance pool. 5 ILCS 120/2(c)(12). Self-evaluation, practices and procedures or professional ethics, when meeting with an IASB representative. 5 ILCS 120/2(c)(16). Minutes of meetings lawfullyclosed, whether for purposes of approval or semi-annual review. 5 ILCS 120/2(c)(21). Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generallyaccepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29). DATED : January 1627, 2020 Jersey CUSD 100 2:220-E7 Exhibit - Access to Closed Meeting Minutes and Verbatim Recordings The Board must allow its dulyelected officials or appointed officials filling a vacancyof an elected office access to closed session minutes and verbatim recordings (5 ILCS 120/2.06(e)), amended by P.A. 99-515. The following subheads implement the logistics of granting this access.

Closed Session Held to Discuss. Dates of Closed Sessions Specific employee(s), specific independent contractors, specific volunteers, ) or District legal counsel.; however, a meeting to consider an increase in compensation to a specific employee of a public bodythat is subject to the Local Government Wage Increase Transparency Act maynot be closed and shall be open to the public and posted and held in accordance with [the Open Meetings Act]. 5 ILCS 120/2(c)(1), amended by P.A. 10199-459.. 646. Collective negotiating matters or deliberations concerning salaryschedules for one or more classes of employees. 5 ILCS 120/2(c)(2). Selection of a person to fill a vacancyon the Board. 5 ILCS 120/2(c)(3). Evidence or testimonypresented in a hearing where authorized bylaw. 5 ILCS 120/2(c)(4). Purchase or lease of real property. 5 ILCS 120/2(c)(5). Setting of a price for sale or lease of District property. 5ILCS 120/2(c)(6). Sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7). Securityprocedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonablypotential danger. 5 ILCS 120/2(c)(8). Student disciplinarycases. 5 ILCS 120/2(c)(9). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Anymatter Any matter involving an individual student. 5 ILCS 120/2(c)(10). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Litigation, when an action against, affecting, or on behalf of the District has been filed and is pending before a court or administrative tribunal, or when the Board finds that an action is probable or imminent. 5 ILCS 120/2(c)(11). Establishment of reserves or settlement of claims as provided in the Local Government and Governmental Employees Tort Immunity Act or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to anyinsurer of the District or anyintergovernmental risk management association or self insurance pool. 5 ILCS 120/2(c)(12). Self-evaluation, practices and procedures or professional ethics, when meeting with an IASB representative. 5 ILCS 120/2(c)(16). Minutes of meetings lawfullyclosed, whether for purposes of approval or semi-annual review. 5 ILCS 120/2(c)(21). Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generallyaccepted generally accepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29). DATED : DATED:January 169, 2020 Jersey 2017 Nauvoo-Colusa CUSD 100 325 2:220-E7 Exhibit - Access to Closed Meeting Minutes and Verbatim Recordings The Board must allow its dulyelected officials or appointed officials filling a vacancyof an elected office access to closed session minutes and verbatim recordings (5 ILCS 120/2.06(e)), amended by P.A. 99-515. The following subheads implement the logistics of granting this access.

Closed Session Held to Discuss. Dates of Closed Sessions Specific employee(s), specific independent contractors, specific volunteers, or District legal counsel.; however, a meeting to consider an increase in compensation to a specific employee of a public bodythat is subject to the Local Government Wage Increase Transparency Act maynot be closed and shall be open to the public and posted and held in accordance with [the Open Meetings Act]. 5 ILCS 120/2(c)(1), amended by P.A. 101-459.. . Collective negotiating matters or deliberations concerning salaryschedules for one or more classes of employees. 5 ILCS 120/2(c)(2). Selection of a person to fill a vacancyon the Board. 5 ILCS 120/2(c)(3). Evidence or testimonypresented in a hearing where authorized bylaw. 5 ILCS 120/2(c)(4). Purchase or lease of real property. 5 ILCS 120/2(c)(5). Setting of a price for sale or lease of District property. 5ILCS 5 ILCS 120/2(c)(6). Sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7). Securityprocedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonablypotential danger. 5 ILCS 120/2(c)(8). Student disciplinarycases. 5 ILCS 120/2(c)(9). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Anymatter Any matter involving an individual student. 5 ILCS 120/2(c)(10). Minutes of meetings held for this reason shall never be released to protect the individual student's privacy. Litigation, when an action against, affecting, or on behalf of the District has been filed and is pending before a court or administrative tribunal, or when the Board finds that an action is probable or imminent. 5 ILCS 120/2(c)(11). Establishment of reserves or settlement of claims as provided in the Local Government and Governmental Employees Tort Immunity Act or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to anyinsurer of the District or anyintergovernmental any intergovernmental risk management association or self insurance pool. 5 ILCS 120/2(c)(12). Self-evaluation, practices and procedures or professional ethics, when meeting with an IASB representative. 5 ILCS 120/2(c)(16). Minutes of meetings lawfullyclosed, whether for purposes of approval or semi-annual review. 5 ILCS 120/2(c)(21). Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generallyaccepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29). DATED : January 1621, 2020 Jersey CUSD 100 2:220-E7 Exhibit - Access 2:230 Public Participation at Board of Education Meetings and Petitions to Closed Meeting Minutes the Board For an overall minimum of 30 minutes during each regular and Verbatim Recordings The special open meeting, anyperson maycomment to or ask questions of the Board must allow its dulyelected officials or appointed officials filling a vacancyof an elected office access to closed session minutes and verbatim recordings (5 ILCS 120/2.06(e)public participation), amended by P.A. 99subject to the reasonable constraints established and recorded in this policy’s guidelines below. During public participation, there will be a 20-515minute minimum total length of time for anyone subject. The following subheads implement When public participation takes less time than these minimums, it shall end. To preserve sufficient time for the logistics of granting this access.Board to conduct its business, anyperson appearing before the Board is expected to follow these guidelines: