Centralized Invoice Processing Clause Samples
The Centralized Invoice Processing clause establishes that all invoices related to the agreement must be submitted to a single, designated location or department for handling. This typically means that vendors or service providers are required to send their billing documents to a specific email address or online portal, rather than to individual contacts within the organization. By centralizing the receipt and processing of invoices, this clause streamlines administrative workflows, reduces the risk of lost or misdirected invoices, and ensures timely and consistent payment processing.
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Centralized Invoice Processing. Unless stated otherwise in the Detailed Specifications, this Contract is subject to Centralized Invoice Processing ("CIP"). Invoices must be submitted directly to the Comptroller's office by US Postal Service mail to the following address as appropriate: Invoices City of Chicago, Office of the City Comptroller ▇▇▇ ▇. ▇▇▇▇▇▇▇ St., Room ▇▇▇, ▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ Chicago Department of Aviation ▇▇▇▇▇ ▇. ▇▇▇▇▇ Blvd. P.O. Box 66142 Chicago, IL 60666 Attn: Finance Department OR Invoices for any department, including Aviation, may be submitted via email to: ▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ with the word "INVOICE" in the subject line. All invoices must be signed, marked "original," and include the following information or payment will be delayed: Invoice number and date Contract/Purchase Order number Blanket Release number (if applicable) Vendor name and/or number Remittance address Name of City Department that ordered the goods or services Name and phone number of your contact at the ordering department Invoice quantities, commodity codes, description of deliverable(s) Amount due Receipt number (provided by the ordering department after delivery of goods/services) Invoice quantities, service description, unit of measure, pricing and/or catalog information must correspond to the terms of the Compensation Schedule. If applicable, if invoicing Price List/Catalog items, indicate Price List/Catalog number, item number, Price List/Catalog date, and Price List/Catalog page number on the invoice. Invoices for over-shipments or items with price/wage escalations will be rejected unless the Contract includes a provision for such an adjustment. Freight, handling and shipping costs are not to be invoiced; deliveries are to be made F.O.B., City of Chicago. The City of Chicago is exempt from paying State of Illinois sales tax and Federal excise taxes on purchases. Consultant must not submit invoices for less than $500 unless a particular invoice is for last payment related to closeout of services. The City may change its invoice submission and processing procedure during the term of this Contract. Should a change occur, the City will notify Consultant of the new procedure which the Consultant will then be required to follow.
Centralized Invoice Processing. Unless stated otherwise in the Detailed Specifications, this Contract is subject to Centralized Invoice Processing ("CIP"). Invoices must be submitted directly to the Comptroller's office by US Postal Service mail to the following address as appropriate: Invoices City of Chicago, Office of the City Comptroller ▇▇▇ ▇. ▇▇▇▇▇▇▇ St., Room ▇▇▇, ▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ Invoices for the Department of Aviation: Chicago Department of Aviation ▇▇▇▇▇ ▇. ▇▇▇▇▇ Blvd. P.O. Box 66142 Chicago, IL 60666 Invoices for the Chicago Fire Department will be addressed to: E-mailed in the form of a PDF to ▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇. with the word INVOICE in the subject line, or via U.S. Mail to: Chicago Fire Department ▇▇▇▇ ▇ ▇▇▇▇▇▇▇▇ ▇▇▇ – 2nd Floor ▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ Attn: Finance Division Invoices for the Department of Human Resources will be addressed to: E-mailed in the form of a PDF to ▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇. with the word INVOICE in the subject line, or via U.S. Mail to: Department of Human Resources ▇▇▇ ▇. ▇▇▇▇▇▇▇ Street, Room 1100 Chicago, IL 60602 Invoices for the Chicago Police Department will be addressed to: E-mailed in the form of A PDF to With the word INVOICE in the subject line to: OR Invoices for any department, including Aviation, may be submitted via email to: ▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ with the word "INVOICE" in the subject line. All invoices must be signed, marked "original," and include the following information or payment will be delayed: • Invoice number and date • Contract/Purchase Order number • Blanket Release number (if applicable) • Vendor name and/or number • Remittance address • Name of City Department that ordered the goods or services • Name and phone number of your contact at the ordering department • Invoice quantities, commodity codes, description of deliverable(s) • Amount due • Receipt number (provided by the ordering department after delivery of goods/services) Invoice quantities, service description, unit of measure, pricing and/or catalog information must correspond to the terms of the Bid Page(s). If applicable, if invoicing Price List/Catalog items, indicate Price List/Catalog number, item number, Price List/Catalog date, and Price List/Catalog page number on the invoice. Invoices for over-shipments or items with price/wage escalations will be rejected unless the Contract includes a provision for such an adjustment. Freight, handling and shipping costs are not to be invoiced; deliveries are to be made F.O.B., City of Chicago. The...