APPROVAL FOR PAYMENT Clause Samples

APPROVAL FOR PAYMENT. The TSA CO and the COR are required to review and the TSA CO will approve all invoices prior to payment. To aid in this review, the AIRPORT SPONSOR shall provide a copy of the Summary Invoice along with all receipts, contractor pay requests and other supporting information which specify the vendor, services provided, and products delivered as well as the appropriate documentation that the AIRPORT SPONSOR has paid these obligations. The AIRPORT SPONSOR shall provide this supporting information simultaneously with Step 1 to expedite the payment process. The Support Documentation should contain the following items: • A summary spreadsheet providing a categorized breakdown of the amount invoiced • Signed, approved and legible copies of each individual contractor’s invoice to include schedules of values scope of work o Copies of contracts and change orders that provide support for the actual work being invoiced o Vendor and subcontractor invoices with specific details about services provided o Rationale for all allocations or unusual calculations or assumptions o Copies of subcontractor’s invoices if listed on a prime contractor’s invoice as a single amount (copies of timesheets and detailed backup not required if descriptions are clear and specific) • Proof of payment by the AIRPORT SPONSOR for each invoice in the form of copies of check/warrants, bank wire transfers, or accounting systems transactions The Summary Invoice and supporting documentation may be submitted by email or mail via CD or paper documents to the TSA CO, TSA COR, and other TSA representatives identified by the TSA COR. The final closeout invoice should include proof that all required deliverables have been provided. Upon completion of the review of the supporting documentation for the Summary Invoice, the TSA CO and COR will advise the Coast Guard Finance Center regarding payment of the Summary Invoice.

APPROVAL FOR PAYMENT. The Project Manager will, within twelve (12) business days after receipt of Contractor’s Application for Payment, either approve the Application for Payment, for such amount as the Project Manager determines is properly due, or notify Contractor in writing of the reasons for withholding approval in whole or in part of the Application for Payment.

APPROVAL FOR PAYMENT. 4.1 The Consultant will, within seven (7) days after receipt of the Contractor’s Invoice (or such earlier date as may be agreed to in an agreement between the Owner and the Consultant), either issue to the Owner a written approval thereof, with a copy to the Contractor, for such amount as the Consultant believes is properly due, or notify the Contractor and Owner in writing of the Consultant’s reasons for withholding approval in whole or in part as provided in Section 10.5.1.

APPROVAL FOR PAYMENT. 9.5.1 The Owner’s Representative will, within fifteen (15) days after receipt of the Contractor’s Application for Payment, either approve Contractor’s Application for Payment for such amount as the Owner’s Representative determines is properly due, or notify the Contractor of the Owner’s Representative’s reasons for withholding certification in whole or in part as provided in Section 9.6.