Annual Vacation Selection Process Sample Clauses

Annual Vacation Selection Process. 23.6.1 The annual selection of vacations will be handled by routing a vacation schedule through all of the employees in the work group, in Company seniority order, until all individuals have had an opportunity to select from available vacation weeks. Upon conclusion of the initial routing of the vacation schedule, the vacation schedule will be routed a second and final time, in the same manner, for the scheduling of Day-at-a-Time Vacation and Personal Holidays in full-day increments. 23.6.1.1 In departments where the large volume of employees prohibits such a routing approach, alternate methods may be utilized, but initial selection will be based on Company seniority. 23.6.2 The work group will be notified at least two (2) weeks prior to the initial circulation of the list. 23.6.3 Employees may be required to make their selection(s) within 15 minutes, if deemed necessary by management. 23.6.4 The Annual Vacation Selection Process should be completed by February 1st. 23.6.5 Within the limits of service requirements, vacations may be scheduled during the more desirable vacation period and on the basis of employees’ seniority.

Annual Vacation Selection Process. On or about January 3rd of each year, the Chief or designee will circulate forms to sworn employees on each separate shift with the rank of Sergeant and below so they may list their choice of vacation periods during the calendar year. Among Communications Officers, selecting vacation shall be done solely on the basis of seniority and not on individually scheduled work shifts. Employees will be notified, in writing, on or about January 3rd of each year during this agreement, the date on which they will individually be required to submit their vacation form(s) to the Chief’s designee. No employee will be permitted to submit an initial vacation form listing more than one starting or more than one ending date. Failure of any employee to submit a vacation request prior to the deadline as described herein, will constitute a waiver of the employee’s right to make a vacation selection until the process is again repeated on the basis of seniority. Further, commencing on or about January 3rd of each year during the term of this Agreement, the Chief or designee will conspicuously post and continuously update a yearly calendar clearly showing those vacation times selected by employees in the manner provided under this section. Such conspicuous posting will afford all employees an opportunity to determine which vacation dates remain available during any calendar year prior to making the selection and submitting their form. Employees will be permitted to provide the department a written proxy authorizing another named employee to submit their vacation request form in their absence. All vacation times selected must be on the basis of the unused and accrued vacation for which the employee would be eligible at the commencement of the time selected. After all employees have been provided an opportunity to make a vacation selection, the selection process will be repeated in a manner identical to the first selection process. Vacation selected during the months of January, February and March is considered open and are not subject to the selection process. During these open months, employees may, on a first come first serve basis, regardless of seniority, select vacation. Open month vacation requests shall be granted by the employer provided the employee submits such requests at least one (1) month in advance of, but not more than one (1) year before, the start date of the intended vacation. Open month vacation selections shall not count toward an employee’s two vacation select...