Allowable Information Clause Samples
The Allowable Information clause defines what types of information may be disclosed, used, or referenced under the agreement. Typically, it specifies categories of information that are permitted to be shared, such as data already in the public domain, information independently developed, or details expressly authorized by the parties. This clause ensures that both parties understand the boundaries of permissible information sharing, thereby protecting confidential data while allowing necessary disclosures for the contract's execution.
Allowable Information. The personnel file may contain the following types of information:
6.9.2.1 Transcripts and documentation of academic coursework, licensure certification, etc.;
6.9.2.2 Job application materials submitted by the faculty member;
6.9.2.3 Records and documents required to support the personnel/payroll system;
6.9.2.4 Records and findings developed pursuant to the steps outlined in Article 11 (Tenure), Article 8 (Discipline), Article 12 (Reduction-in-Force), and Article 9 (Evaluation) of this Agreement;
6.9.2.5 Documentation of employment history at the College (contracts, appointment notices for extra-contractual/adjunct courses, sabbatical, leave of absences, tenure award, non-medical leave records, etc.);
6.9.2.6 Correspondence with or on behalf of the faculty member; and
6.9.2.7 Information submitted by the faculty member for inclusion in the file.
Allowable Information. Supervisor working file may contain the following types of information relevant to faculty member performance:
6.10.1.1 Records, transcripts, etc., which attest to the preparation, competence and professional achievements of the faculty member;
6.10.1.2 Records of teaching assignments and other assignments allocated to the faculty member by the appropriate administrator;
6.10.1.3 Records of commendations, promotions, and honors;
6.10.1.4 Information submitted by the faculty member for inclusion in the file;
6.10.1.5 Documentation of student complaints that were processed pursuant to Article 8 of this Agreement. Complaints not investigated or determined to be false will be promptly removed from the supervisor working file;
6.10.1.6 Student course evaluations; and
6.10.1.7 Such other correspondence or records as may be required to support day-to- day administrative matters regarding the faculty member, which may include:
6.10.1.7.1 Copies of tenure track documentation for current probationary faculty members.
6.10.1.7.2 Faculty self-evaluations and performance evaluations for the previous three (3) academic years.
6.10.1.8 Items listed in Subsections 6.10.1.5 and 6.10.1.6 may be kept up to three (3) years, unless the information is related to pending matters.
Allowable Information. Supervisor working file may contain the following types of information relevant to faculty member performance:
6.10.1.1 Records, transcripts, etc., which attest to the preparation, competence and professional achievements of the faculty member;
6.10.1.2 Records of teaching assignments and other assignments allocated to the faculty member by the appropriate administrator;
6.10.1.3 Records of commendations, promotions, and honors;
6.10.1.4 Information submitted by the faculty member for inclusion in the file;
6.10.1.5 Documentation of student complaints that were processed pursuant to the Student Rights and Responsibilities Code outlined in WAC 132S-40-350 as currently enacted or hereafter amended, or concerns for which the faculty member was notified directly and given opportunity to respond;
6.10.1.6 Student course evaluations; and
6.10.1.7 Such other correspondence or records as may be required to support day- to-day administrative matters regarding the faculty member, which may include:
6.10.1.7.1 Copies of tenure track documentation for current probationary faculty members.
6.10.1.7.2 Faculty self-evaluations and performance evaluations for the previous three (3) academic years.
6.10.1.8 Items listed in Subsections 6.10.1.5 and 6.10.1.6 may be kept up to three (3) years, unless the information is related to pending matters.