Accessioning Clause Samples

Accessioning. Creating and accession record is formally recognizing the acceptance of material into BPM’s collection. Each donation receives a number representing the order in which it was accepted. Issue a two-part number, such as 2014.1 this represents the first the year the item(s) come in and then the chronological order which the accession took place. A single donation of artifacts can include numerous objects; this entire accession by the Museum will be given the two-part accession number as noted above. Each item will be given its own individual number (three-part) when catalogued in the next step below. The records are submitted into Past Perfect on the computer a printed copy should be made or each record and placed on file. Past Perfect has a section to document the history of the object, its provenance, use and information about the donor or person whom the object is related to. The ownership history of the material/ object makes the object particularly valuable to BPM. When research is completed record this information in Past Perfect and make a hard copy to put on file in the accessions file.