Common use of ACCESS TO RECORDS AND RECORDS RETENTION Clause in Contracts

ACCESS TO RECORDS AND RECORDS RETENTION. The SUBRECIPIENT or Contractor, and any 12 subconsultants or subcontractors, shall allow all duly authorized Federal, State, and/or 13 County officials or authorized representatives access to the work area, as well as all 14 books, documents, applications for assistance, materials, papers, and records of the 15 SUBRECIPIENT or Contractor, and any subconsultants or subcontractors, that are 16 directly pertinent to a specific program for the purpose of making audits, examinations, 17 excerpts, and transcriptions. The SUBRECIPIENT or Contractor, and any subconsultants 18 or subcontractors, further agree to maintain and keep such books, documents, 19 applications for assistance, materials, papers, and records, on a current basis, recording 20 all transactions pertaining to this agreement in a form in accordance with generally 21 acceptable accounting principles. All such books and records shall be retained for such 22 periods of time as required by law, provided, however, notwithstanding any shorter 23 periods of retention, all books, records, and supporting detail shall be retained for a period 24 of at least three (3) years after the expiration of the term of this Agreement.

ACCESS TO RECORDS AND RECORDS RETENTION. The SUBRECIPIENT or Contractor, and any 12 14 subconsultants or subcontractors, shall allow all duly authorized Federal, State, and/or 13 15 County officials or authorized representatives access to the work area, as well as all 14 16 books, documents, applications for assistance, materials, papers, and records of the 15 17 SUBRECIPIENT or Contractor, and any subconsultants or subcontractors, that are 16 18 directly pertinent to a specific program for the purpose of making audits, examinations, 17 19 excerpts, and transcriptions. The SUBRECIPIENT or Contractor, and any subconsultants 18 20 or subcontractors, further agree to maintain and keep such books, documents, 19 21 applications for assistance, materials, papers, and records, on a current basis, recording 20 22 all transactions pertaining to this agreement in a form in accordance with generally 21 23 acceptable accounting principles. All such books and records shall be retained for such 22 24 periods of time as required by law, provided, however, notwithstanding any shorter 23 25 periods of retention, all books, records, and supporting detail shall be retained for a period 24 26 of at least three five (35) years after the expiration of the term of this Agreement.