CRAFFU : GWASANAETHAU CYMDOGOL, CYNLLUNIO A CHEFN GWLAD
CRAFFU : GWASANAETHAU CYMDOGOL, CYNLLUNIO A CHEFN GWLAD
4.15 pm DYDD LLUN, 17EG IONAWR, 2022 CYFARFOD X XXXX - TIMAU MICROSOFT
Cynhelir Cyfarfod Cyn y Cyfarfod cyn y cyfarfod hwn ac anfonir gwahoddiad ar wahân gan Swyddogion Cymorth Craffu at Aelodau'r Pwyllgor yn unig
Noder bod cyfarfod heddiw’n cael ei recordio
Gellir y recordiad hwn ddarlledu ei ar fewnrwyd yr Awdurdod
Bydd pawb sy'n bresennol yn weladwy i'r camera a, thrwy xxxx mynychu yn cydsynio i xxxx xxxx ffilmio ac i'r posibilrwydd o yr awdurdod ddefnyddio'r delweddau a recordiadau xxxx hynny fel y soniwyd uchod.
Cafodd yr Agenda hwn ei baratoi gan yr Adran Gwasanaethau Democrataidd. Dylai unrhyw aelod o’r cyhoedd xxxx xxxxx gwybodaeth gysylltu â’r adran ar (01685 725284) neu e-bostio xxxxxxxxxx@xxxxxxx.xxx.xx .
Gellir dod o hyd i unrhyw ddogfennau cyfeirio, y cyfeirir atynt ond nad ydynt yn cael eu cyhoeddi fel rhan o’r agenda hwn ar wefan neu mewnrwyd y Cyngor, o xxx Papurau Cefndir
AGENDA
1. Ymddiheuriadau am absenoldeb
2. Datgan buddiant (yn cynnwys datganiadau chwipio)
Atgoffir Aelodau o'u cyfrifoldeb personol i ddatgan unrhyw fuddiant personol a niweidiol mewn
perthynas â materion sydd wedi'u cynnwys yn yr agenda hon yn unol â darpariaethau Deddf Llywodraeth Leol a Cyllid 1992 sy'n ymwneud â Treth Cyngor, Deddf Llywodraeth Leol 2000, Cyfansoddiad y Cyngor a Chod Ymddygiad Aelodau.
Nodyn:
(a) Mae Aelodau yn cael eu hatgoffa bod rhaid iddynt nodi rhif eitem a’r mater xxx drafodaeth, a bod rhaid iddynt nodi natur y buddiant personol; a
(b) Lle mae aelod yn ymneilltuo o gyfarfod o ganlyniad i ddatgelu buddiant sy'n rhagfarnu rhaid hysbysu'r Cadeirydd pan fyddant yn gadael.
3. Systemau Dosbarthu ac Archebu Canolfan Gwastraff Cartref ac Ailgylchu (CGCA)
I ystyried yr adroddiad amgaeëdig 5 - 8
4. Diweddariad ar Weithgareddau Rheoli Carbon ac Ynni
I ystyried yr adroddiad amgaeëdig 9 - 18
5. Cynllun Adferiad Natur Merthyr Tudful, Adolygiad Blynyddol 2021 a diweddariad Torri Gwair
I ystyried yr adroddiad amgaeëdig 19 - 26
6. Blaenraglen Waith 2021/22
I ystyried yr adroddiad amgaeëdig 27 - 40
7. Cyfeiriadau Craffu, Adborth a Gweithredu Dilynol
8. Myfyrio ar y Cyfarfod a'i Gwerthuso Derbyn diweddariad oddi wrth y Cadeirydd
9. Unrhyw fater arall y mae'r Cadeirydd yn ei ystyried yn bwysig
CYFANSODDIAD: Cynghorwyr X Xxxxxx (Cadeirydd)
X Xxxxx (Is-gadeirydd)
Cynghorwyr M Xxxxxxx, X Xxxxxx, X Xxxxxx a X X Xxxxx Aelodau cyfetholedig R Xxxxxxxx, X XxXxxxxx a P Star ynghyd â swyddogion priodol
Os byddai’n well gennych xxxx o’r agenda hwn mewn Iaith arall, cysylltwch a
xxxxxxxxxx@xxxxxxx.xxx.xx neu ffoniwch 01685 725284
Xxxxxx y dudalen hon yn wag yn fwriadol
Agenda
Civic Centre, Castle Street, Merthyr Tydfil CF47 8AN
Main Tel: 00000 000000 xxx.xxxxxxx.xxx.xx
SCRUTINY COMMITTEE REPORT
Date Written | 10th December 2021 |
Report Author | Xxxx Xxxxxx/Xxxxx Xxxxxx |
Service Area | Waste Services |
Committee Date | 17th January 2022 |
To: Chair, Ladies and Gentlemen
Household Waste and Recycling Centre (HWRC) Van Permit Delivery and Booking Systems
1.0 SUMMARY OF THE REPORT
1.1 To consider the pros and cons of the existing van permit systems, identify potential options for alternatives and provide information on other authority systems.
2.0 RECOMMENDATION(S)
2.1 To consider the report and possible improvements to the current service.
3.0 INTRODUCTION AND BACKGROUND
3.1 The van permit scheme was implemented in 2008 to reduce the amount of waste being deposited at the Dowlais and Aberfan HWRCs, predominantly through the illegal use of the sites by traders. As the sites are for the depositing of waste and recyclables by residents of the County Borough the van permit scheme was introduced to control the quantities of trade waste being deposited.
3.2 Only household waste can be deposited at the HWRCs. Trade waste and construction & demolition waste cannot be accepted at the sites.
3.3 The quantities of trade waste that was deposited at the sites was putting a financial strain on the authority.
Tudalen 5
4.0 WHERE WE WERE
4.1 The system implemented in 2008 allowed residents of the County Borough who wished to deposit waste/recycling at the sites using a van or trailer to apply for a free of charge permit/s.
4.2 Permits could be obtained from the Civic centre and other Council buildings such as Leisure Centres and Libraries.
4.3 The permit did not allow vehicles over 3.5 tonnes to be used by residents. These are not accepted on site.
4.4 Residents could be allocated 6 permits per rolling year and have up to 3 permits under one application. Permits have to be used within 7 days of application.
4.5 Monitoring of the distribution of the permits was carried out by the Service Support department to ensure that they were allocated fairly.
4.6 Traders or residents acting on behalf of them could not apply for a permit.
4.7 The van permit scheme has been successful in terms of controlling trade waste being deposited at the HWRCs. However the system was flawed in terms of monitoring permit distribution from outlets other than the Civic Centre as these departments did not use the same monitoring system as Service Support. This meant that checks could not be carried out on how many permits had been issued to residents resulting in numerous incidents of householders receiving permits exceeding the 6 per year allowance.
5.0 WHERE WE ARE NOW
5.1 In 2019 to improve the application process and have more control over distribution of permits and record the types of waste taken to the sites it was decided to provide an on-line service. To allow residents, that did not have access to the on-line system, paper permits are available at the Civic Centre. Covid restrictions resulting in the closure of the Civic Centre from March 2020 to date have made that option unavailable.
5.2 The restriction on certain types of vans such as box vans as well as double axel trailers was lifted in 2019 to allow these vehicles to use the sites under the permit scheme.
5.3 The site staff are able to check the validity of permits once presented at the sites as well as monitor the correct allocation, via hand held electronic devices that allow the staff access to the Service Support system.
5.4 Current van permit scheme rules are listed below:
• Householders of the County Borough are allowed 6 permits per rolling year.
• A maximum of 3 permits are allowed per day.
• Vehicles over 3.5 tonnes are excluded from the scheme and are not accepted at the sites, along with flatbed vehicles.
• Permits are to be used wTiuthdina7lednay6s
5.5 Pros of the current van permit scheme procedures
• 6 permits per household per year has the financial benefit of reducing the amount of waste deposited at the sites by limiting the quantity of waste that residents can take to the HWRCs.
• 3 permits per day allows residents the opportunity to use the sites on multiple occasions in any one day.
• Electronic permits make it easier for most people to obtain them.
• Electronic permits can be applied for at the sites.
• Limiting vehicle sizes to below 3.5t restricts large quantities of waste that can be deposited on the sites, as well as controlling trade waste deposits.
• Members of the public have a full 7 days to use their permit before it becomes redundant.
5.6 Cons to the current van permit scheme procedures
• Limiting site user`s access to 6 permits per rolling year, per household reduces the amount of recycling that can be brought onto site and could also increase the likelihood of fly tipping throughout the County Borough.
• Some residents of the County Borough may not have access to the internet or an electronic device in order to apply for a permit.
• Limiting vehicle sizes to below 3.5t restricts large quantities of waste to be deposited on the sites. However, this also restricts the amount of recyclable materials that would be beneficial to the Authority.
• 7 days to use the permit that has been applied for may cause unwanted confrontation on site between site user and staff and has no impact on service delivery.
5.7 The list below highlights what systems other authorities across Wales have in operation for comparison:
• Of the 22 welsh authorities 19 have a van permit scheme in place. Merthyr Tydfil CBC are one of these Authorities.
• 18 of those authorities require permits for vans/trailers and pick-ups. 1 authority requires permits for commercial vehicles. Merthyr Tydfil CBC are one of these 18 authorities.
• For distribution of permits 4 authorities did this on-line, 5 by post, 3 at Civic buildings and 3 at the HWRCs. In some case there is a combination of these practices. Merthyr Tydfil CBC provide permits on line and at the Civic Centre.
• Vehicles that are not accepted at the HWRCs for 9 authorities are Box vans/long wheeled based vehicles/vehicles over 3.5t and flat-bed Lorries. 5 authorities do not accept sign written or commercial registered vehicles. Merthyr Tydfil CBC are one of the 9 Authorities with the above restrictions.
• No authorities accept trade waste, except for one who provide the service at a charge.
• 4 authorities provide a maximum amount of 10 or less permits per household/year. 5 authorities allow between 11 and 20 permits/hh/yr. 1 authority allows 75 permits/hh/yr and 1 authority allows up to 150 permits/hh/yr. 1 authority has no maximum cap on permit allocation. Merthyr Tydfil CBC are in the minority of 4 Authorities providing fewer than 10 permits per year.
5.8 Waste Services are currently working with the Service Support department to identify a solution to cancelling unused permits on request so that the applicant does not lose unused allocated permits.
6.0 WHERE WE WANT TO BE
6.1 To provide a van permit scheme that allows control over non accepted waste at the HWRCs, in an efficient manner that is easy for the residents of the County Borough to use.
7.0 WHAT WE NEED TO DO NEXT
7.1 Based on the information gathered from other Welsh Authorities a number of recommendations have been provided below for discussion.
• To keep 6 permits per year per household in place will keep disposal costs down but may also reduce the amount of recycling brought onto site. There may be negative impacts in relation to fly tipping. The recommendation would be to keep a restriction in place but increase the amount permitted per household/year.
• Limiting access to 3 permits at one time has no impact on the service delivery for residents. The recommendation would be that once the permit has been applied for then permits can be used at site user’s discretion. No limit on the amount of permits that can be applied for at one time.
• To still not allow access to vehicle sizes above 3.5t and flat beds as this can open up a window of opportunity for the scheme to be abused by traders and could have a financial impact on budgets.
• That once the electronic permit has been applied for then this can be used at any time and not restricted to 7 days as it has no impact on service delivery.
8.0 CONTRIBUTION TO WELLBEING OBJECTIVES
8.1 The Waste Services Department contributes to the Council`s environmental wellbeing objective: communities protect, enhance and promote our environment and countryside.
Xxxxxx Xxxxx
Chief Officer for Planning and Neighbourhood Services
Councillor Xxxxxxxx Xxxxx Portfolio member for Planning and Neighbourhood Services
BACKGROUND PAPERS | |||
Title of Document(s) | Document(s) Date | Document Location | |
Does the report contain any issue that may impact the Council’s Constitution? | |||
Civic Centre, Castle Street, Merthyr Tydfil CF47 8AN
Main Tel: 00000 000000 xxx.xxxxxxx.xxx.xx
SCRUTINY COMMITTEE REPORT
Date Written | 15th December 2021 |
Report Author | Xxxx Xxxxxxxxxxx |
Service Area | Neighbourhood Services |
Committee Date | 17th January 2022 |
To: Chair, Ladies and Gentlemen
Update on Carbon & Energy Management Activities
1.0 SUMMARY OF THE REPORT
1.1 This report provides an update on the Carbon & Energy management activities since the written report given to Scrutiny on 1st March 2021.
2.0 RECOMMENDATION(S)
2.1. The content of this report to be discussed and noted.
3.0 INTRODUCTION AND BACKGROUND
3.1 In October 2019 MTCBC formally approved its first Carbon Management Plan. The Plan outlined MTCBC’s aspirational strategy to reduce C02 Emissions from its buildings by 15% by 2025.
3.2 The Energy Unit have been working towards implementing different elements of the plan. This includes installing energy conservation measures and renewables in council buildings. Installing gas, electric and water smart meters and improving the overall Energy Management capabilities within the authority, to reduce costs and Carbon Emissions.
3.3 In March 2019 the Welsh Government set targets to achieve a Carbon Neutral Public Sector by 2030. Work is in progress to help decarbonise the MTCBC buildings, this work will need to continue, to maintain the momentum and help the Council reduce emissions further.
3.4 Taking swift action over the next 10 years is critical to ensure we can work towards the Welsh Government ambition. This will rely on us moving away from fossil fuel heating systems, increasing the amount of renewables we have on our buildings and reducing our energy demands as much as possible. The following report gives an overview of some of the actions taking place to reduce carbon emissions and energy costs in buildings within MTCBC.
4.0 WHERE WE WERE
4.1 In 2012 Merthyr Tydfil County Borough Council along with other Local Authorities in Wales were the subject of a sector specific Carbon Management Review conducted by the Carbon Trust in Wales on behalf of the Welsh Government. This review ranked Merthyr Tydfil County Borough Council 21st out of the 22 Local Authorities in Wales and identified that the Council needed to improve in all aspects of Carbon and Energy Management.
4.2 The 2015 Carbon Management Review considered MTCBC’s position in relation to the 2012 Carbon Trust study in a qualitative assessment across a range of thematic areas with the outcomes summarised as shown below.
4.3 Although the report showed that good progress had been made in some areas with little funding available, it also identified the main challenges faced by the Authority in relation to Carbon Management were:
• Scarce internal funding.
• Limited physical resources with competing priorities.
• An urgent need to improve engagement with staff to change behaviour.
• The lack of a formal Energy Policy and Carbon Management Plan.
• A need to increase engagment with staff to change behaviour.
• Poor data management processes - No Energy Management Software.
• Inadequate metering capabilities for gas, water and electric.
5.0 WHERE WE ARE NOW
5.1 Qualitative Assessment
The qualitative assessment has been updated to reflect the progress made to date:
5.2 Carbon Management Plan
5.2.1 The Merthyr Tydfil County Borough Council Carbon Management Plan (CMP) was approved in October 2019.
5.2.2 The Carbon Management Plan outlines Merthyr Tydfil County Borough Council’s aspirational strategy to reduce CO2 emissions arising from its’ buildings by 15% by 2025.
5.2.3 The Energy Unit have been working towards implementing the different elements of the plan.
This includes:
• Progressing the Welsh Government REFIT Programme.
• Installation of Systemslink Energy Management Software.
• Setting up of Automatic Energy Invoice Validation Software.
• Monitoring and Targeting of Council properties to identify avoidable waste and save energy costs.
• Amending utility supply contracts providing better value for money and cost saving.
• Installation of Electric, Gas, and Water AMR (Automatic Meter Read) meters.
• Increasing no of sites with Trend BMS (Building Management System) thus giving smarter controls of heating, hot water, ventilation systems.
• Setting up annual reporting of Carbon Emissions in buildings.(See Appendix item A for current and previous Co2 Emissions in buildings)
• Carrying out feasibility studies into renewable energy projects in Merthyr Tydfil.
5.3 REFIT
5.3.1 In 2019 MTCBC signed up to the REFIT Energy Efficiency Programme. The programme supports energy efficiency and renewable energy measures, resulting in cash savings from lower energy use and reduced carbon emissions.
5.3.2 The REFIT project is costing £1.093 million, and will save £136,000 and 215 tonnes of Carbon per annum with a payback of 8.0 years. On top of the savings, the Council buildings will also benefit from various electrical and mechanical upgrades resulting in an improved learning and working environment and more comfortable conditions.
5.3.3 After a lengthy procurement and funding approval process, the installation of energy efficiency measures and renewables began in May 2021.
5.3.4 To date over 4000 In-efficient lights have been upgraded to low energy LED light fittings, 600 Solar Panels have been installed on MTCBC buildings and schools, 60 time clocks and 7 Smart heating/hot Water(BMS) systems have been installed.
5.3.5 All will have a positive impact on reducing the council’s environmental impact. The remaining projects are set to be complete by May 2021.
5.3.6 The Energy Team is also exploring options for additional projects or further phases to be included into the REFIT project if possible.
5.4 Metering and Monitoring
5.4.1 Historically it has been very difficult to manage electricity, gas and water consumption within the authority due to the inadequate metering and manual data systems resulting in a large amount of estimated energy invoices.
5.4.2 Half-hourly metering is required to understand operational energy use and take actions to reduce costs and consumption, with particular benefits to schools. It also allows the Council to measure the impact of energy conservation technologies (Solar PV/LED Lighting, BMS).
5.4.3 Over the past 3 years’ a large amount of progress has been made:
• 95% of the Councils’ electric meters are now AMR smart meters.
• 60 out of 73 of the Councils gas meters are nowAMR smart meters. (There is no cost benefit installing them on the remaining 13)
• 20 data loggers were installed on Council water meters.
5.4.4 The Energy Team are also assisting the Leisure Trust in upgrading their electric, gas and water meters to Smart/AMR.
5.4.5 The benefits of this technology are clear to see with savings made at a number of sites. A great example is the Civic Offices, where the increased visibility of water usage data, resulted in the Energy Team identifying and fixing a number of faulty appliances using water when the building was empty. This reduced water consumption by over 60%.
5.5 New Gas Supplier-Total Gas and Power
5.5.1 As part of the Crown Commercial Service Energy Framework all gas supply contracts successfully transferred to Total Gas and Power in April 2021. A number of Local Authorities were not able to transfer all supplies due to unresolved debt on accounts.
5.5.2 Thankfully, the MTCBC Energy Team were successful in resolving historic debt ensuring the smooth transition to TGP.
5.6 Solar PV - Recycling Centre
5.6.1 As part of the council’s ambition to decarbonise, we were successful in securing Welsh Government Circular Economy funding for 2 x Solar PV installations at our recycling centres.
5.6.2 These installations were complete in May 2021, in line with the programme and within budget.
5.6.3 The installations will help offset and minimise our carbon emissions, while also reducing the running costs of the two recycling centres.
5.7 Welsh Government Carbon Targets
5.7.1 In March 2019 the Welsh Government published its plan for a transition to a Low Carbon Economy. The plan sets out Welsh Government’s action to cut emissions, meet carbon budgets and support the growth of a Low Carbon Economy.
5.7.2 Welsh Governments ambition is for the public sector to be carbon neutral by 2030. Unfortunately, the delivery plan does not stipulate what additional finances and resources will be allocated to the Public Sector to assist in reaching carbon neutrality.
5.7.3 To support the Welsh Government ambition, the ‘Welsh Public Sector Net Zero Carbon Reporting Guide’ was published in April 2021. The guide details the operational and organisational scope and emissions data that all public bodies will need to assemble to fulfil the reporting requirements.
5.7.4 The aim of the guide is to estimate baseline emissions, identify priority sources and to monitor progress towards meeting the ambition of a Carbon Neutral Public Sector by 2030.
5.7.5 The scope includes reporting Carbon Emissions from buildings, fleet, waste, business travel, employee commuting, Leisure Trust, procurement and land use.
5.7.6 To ensure MTCBC was able to report in line with the WG Requirements a ‘Working Group’ was set up to help bring all the different emissions areas together. After collating a large amount of data, MTCBC reported its Carbon Emissions to Welsh Government in November 2021.
5.7.7 MTCBC have raised concerns around the WG reporting methodology for procurement which has significant limitations The resulting carbon figures from this area need to be treated with caution as they appear to be based purely on spend(£).
5.7.8 Past and previous Carbon Emissions baseline data for MTCBC and this year’s MTCBC Carbon Emissions submission to Welsh Government is included Appendix items A and B.
5.8 Net Zero Plan/Strategy
5.8.1 For MTCBC to make progress and reduce Carbon Emissions’, Decarbonisation will need to be embedded into all areas of the Council with individual departments being accountable for their Carbon Footprint and how they reduce it.
5.8.2 The Council are currently working with GEP Environmental to develop a Net Zero Carbon Route Map. Work is being carried out with Council officers to set an overall strategy that is consistent with the Council’s GHG emissions and level of ambition for Net Zero.
5.8.3 Phase 1 is complete and included a data review and creation of GHG Emissions baseline for the council in accordance with the WG guidance. GEP Environmental are currently undertaking Stakeholder workshops. The information gathered from the workshops will help produce a route map and overall Net Zero Carbon Strategy inclusive of Action Plans and Carbon Reduction Priorities.
5.9 Carbon Literacy
5.9.1. The Energy Team organised Carbon Literacy Training for the Councils Cabinet and CMT in November of this year. Carbon Literacy is an awareness of the carbon costs and impacts of everyday activities and the ability and motivation to reduce emissions on an individual, community and organisational basis.
5.9.2 The key aim of the training is to give MTCBC staff better knowledge and understanding of Climate Change and the impacts their occupation or lifestyle has on Carbon Emissions.
5.9.3 Helping them to take ownership of their own responsibilities towards climate change both in and out of work.
5.9.4 Further Carbon Literacy training is planned for 2022, which will include SMT, Head teachers and MTCBC staff.
5.10 Apprentice
5.10.1 This year Property Services welcomed into the team the Councils first Energy and Carbon Apprentice.
5.10.2 The apprenticeship is a two-year programme where the individual will attend college or work with a training provider to undertake a knowledge and practical element to the qualification. In college, they will learn the theory and knowledge elements to the role and then back in the workplace they will put into practise what they have learnt and be assessed on how well this has been applied.
5.10.3 The apprentice will be a valuable asset to the Energy Team as we strive to make further improvements and progress towards Decarbonisation.
5.11 Decarbonisation Web Page
5.11.1 The Energy Team have a created the Councils first Decarbonisation web page.
5.11.2 The Web Page will aim to keep staff and residents updated on current Projects and the Councils progress on Decarbonisation. Further content will be added over the next few months, including information on Decarbonisation of Fleet, Land Use and on how staff and residents can make positive changes to reduce Carbon Emissions at home and in work.
5.12 Low Carbon Heat Feasibility
5.12.1 Replacing fossil fuel heating systems with Low Carbon alternatives will be fundamental to Merthyr Tydfil Councils ambition to decarbonise buildings.
5.12.2 Unfortunately, some of these solutions are technically challenging and costly to introduce and run.
5.12.3 To better understand the potential Low Carbon alternatives, MTCBC has commissioned the Welsh Government Energy Service to write a report related to this.
5.12.4 The report will include options appraisals for six MTCBC sample buildings, which will assess the different retrofit options for heat pump systems, heat emitters and thermal fabric improvements. The report outputs will include estimated capex, impacts on running costs and Carbon Emissions and the overall lifetime costs of the alternative systems.
5.12.5 Findings from the report will give the Council a better understanding of these impacts while also helping to provide a platform to enable MTCBC to start installing this type of technology.
5.13 RTI Funding Solar PV Schemes
5.13.1 An important part of Decarbonisation is maximising the amount of renewables on MTCBC buildings, thus reducing our reliance and consumption of electricity from the grid.
5.13.2 The Energy Team will be utilising some of the RTI funding to install additional Solar PV systems on a Care Home and two Primary schools. The Projects are estimated to save approximately 107,000 kg/C02 and £108,000 in energy costs over the life of the systems.
5.13.3 These Projects will also benefit from interactive Solar monitoring systems, accessible online and within the school allowing teachers to integrate the technology and Solar data into the curriculum.
5.14 COVID-19
5.14.1 The government has also issued guidance on the safe use of buildings during the Pandemic. This includes the increased use of natural ventilation via openable windows and doors to improve air quality. As a result it is anticipated that some sites will see an increase in costs (electric and gas) and Carbon Emissions relating to heating systems during the colder parts of the year
5.15 Savings Tracker
5.15.1 The Energy savings tracker highlights some of the energy, carbon and cost savings achieved in the authority since 2015. The savings tracker is broken down into the following areas:
Energy Savings Tracker | |||
Saving Type | Comments | Cumulative Saving(£) | Cumulative C02 Saving(Tonnes) |
Operational Management | 2 yr Savings relating to :1) Operational Improvements to Building Management Systems.2)Identification of overspend and avoidable waste using half hourly meter data and carrying corrective actions to reduce energy usage.3) Behavioural change and Carbon Reduction communication messages.4)Lockdown Energy Saving Actions | 100,805 | 395.3 |
Technical Projects | Technical projects carried out over the past 6 years such as CHP Installation, LED Lighting Upgrades, Boiler and BMS Upgrades. Additional 120k estimated annual savings via REFIT programme when implemented. | 178,872 | 476 |
Energy Invoicing | 2-3 yr Savings related to:1)Identifying Billing Anomalies via bill validation and working with suppliers to obtain rebates.2)Amendment of Energy Supply Contracts thus providing lower rates. | 241,219 | 20.23 |
Renewables | 5 x Installations. Additional 13 to be added next year | 18,842 | 36.5 |
Design and Asset Management | Afon Taf School-Phased remodelling of site. Outcomes include a reduction in GIA from 12,086m2 (from DEC) to 8,155m2. | 188,843 | 684 |
728581 | 1,612 | ||
6.0 WHERE WE WANT TO BE
6.1 All buildings will have Energy Efficiency Measures (LED Lighting, BMS Systems, Renewables) installed which will lower running costs and carbon emissions.
6.2 Water and Gas meters have AMR (Automatic Meter Read) capability giving access to half-hourly data. Enabling pro-active energy management of Gas and Water Supplies.
6.3 All schools are connected to Trend 963 Building Management System allowing remote monitoring and optimisation of electrical and mechanical services within school buildings.
6.4 Implementation of Systemslink Web Reporting module allowing schools and budget holders to access half-hourly energy data. Enabling users to better monitor energy use and costs in their buildings.
6.5 Firm proposals and business cases are in place for hard to decarbonise buildings.
6.6 All new public sector buildings are built to net zero standards including supply chain impacts.
6.7 All remaining existing buildings will be highly energy efficient and/or scheduled for low carbon heat replacement.
6.8 Our construction programmes include mandatory Net Zero objectives.
7.0 WHAT WE NEED TO DO NEXT
7.1 Continue to implement elements of the Carbon Management Plan.
7.2 Continue to work with the Welsh Government Energy Service to develop small and large- scale renewable investment concepts that can be installed on Merthyr Tydfil County Borough Council property and land.
7.3 Utilise Systemsink Energy Management Software to monitor sites energy consumption, identify waste and carry out corrective actions to save energy, carbon and costs.
7.4 Ensure the most energy efficient equipment and Low Carbon design solutions are used in new construction and refurbishments projects to enable Net Zero Targets to be met.
7.5 Develop a clear plan for a route towards being net zero carbon.
7.6 Collaborate with experts from the private and third sectors to develop innovative solutions to help towards net zero carbon.
7.7 Call on Welsh Governments to provide the necessary support and resources to enable effective carbon reductions.
7.8 Scoping for Low Carbon Heat pilot projects and further progress on remaining energy efficiency opportunities.
8.0 CONTRIBUTION TO WELLBEING OBJECTIVES
8.1 The Carbon and energy management activities directly relate to the authorities Focus on the Future: Wellbeing in our Community Plan and is incorporated in the Environmental Wellbeing 1 scrutiny report in that the reduction in energy use will reduce the amount of CO2 produced by the authority therefore improving the air quality within the County Borough.
XXXXXX XXXXX
DIRECTOR OF NEIGHBOURHOOD SERVICES
COUNCILLOR XXXXXXXX XXXXX CABINET MEMBER FOR NEIGHBOURHOOD SERVICES
BACKGROUND PAPERS | |||
Title of Document(s) | Document(s) Date | Document Location | |
List the Background documents which have been relied on in preparing the report. E.g. previous minutes of relevant committees | |||
Does the report contain any issue that may impact the Council’s Constitution? | No | ||
Agenda
Civic Centre, Castle Street, Merthyr Tydfil CF47 8AN
Main Tel: 00000 000000 xxx.xxxxxxx.xxx.xx
SCRUTINY COMMITTEE REPORT
Date Written | 05th January 2022 |
Report Author | Xxxx Xxxxxx |
Service Area | Planning and Countryside |
Committee Date | 17th January 2022 |
To: Chair, Ladies and Gentlemen
Merthyr Tydfil Nature Recovery Action Plan, Annual Review 2021 and Grass Cutting update.
1.0 SUMMARY OF THE REPORT
1.1 The Merthyr Tydfil Nature Recovery Action Plan (MTNRAP) 2019-2024 was formally adopted by Council on 29th January 2020.
1.2 The MTNRAP includes measures undertaken by MTCBC to comply with the Section 6 duty in accordance with the Environment (Wales) Act 2016.
1.3 The MTNRAP requires an annual review of the actions taken by MTCBC. The results
/ outcomes of this and subsequent annual reviews will be incorporated both within:
• the next Section 6 duty plan [Welsh Government (WG) requires this to be published by the end of 2022]; and
• the next incarnation of the MTNRAP (2024-2029).
1.4 A document has been produced setting out the actions that have been undertaken within 2021 by MTCBC and its partners – Merthyr Tydfil Nature Recovery Action Plan, Annual Review 2021 (document provided as an Appendix of this report).
1.5 The report also includes an update regarding changes to the grass cutting regime in the County Borough.
2.0 RECOMMENDATION(S)
2.1 That the scrutiny committee notes the contents of this document.
3.0 INTRODUCTION AND BACKGROUND
3.1 The Environment (Wales) Act (XXX) came into force in 2016. Public authorities are required by WG to prepare and publish a plan showing how the Section 6 (S6) duty would be fulfilled (the S6 plan). The Merthyr Tydfil Nature Recovery Action Plan (MTNRAP) 2019-2024 document had a dual purpose. Not only did it replace the previous Merthyr Tydfil Biodiversity Action Plan (MTBAP) 2014-2019 document, but also represented the S6 plan, in accordance with Welsh Government Guidance: Environment (Wales) Act 2016 Part 1: Guidance for Section 6 – The Biodiversity and Resilience of Ecosystems Duty.
3.2 The MTNRAP was formally adopted by Council on 29th January 2020.
3.3 The MTNRAP included a review undertaken annually following its adoption. The results / outcomes of these annual reviews will be incorporated within
• the next published S6 plan required (by WG) to be published by the end of 2022; and
• the next incarnation of the MTNRAP (2024-2029).
3.4 Committee Members have requested a review of how MTCBC is meeting its Section 6 duty in relation to the Environment (Wales) Act 2016.
3.5 A document representing the next annual review (Merthyr Tydfil Nature Recovery Action Plan, Annual Review 2021) setting out the actions undertaken within 2021 by MTCBC and its partners has been produced (NB the document is provided as an Appendix of this report).
4.0 WHERE WE WERE
4.1 The EWA 2016 replaced and strengthened the previous biodiversity duty under Section 40 of the NERC Act 2006. Whereas previously, MTCBC was required to ‘have regard to the purposes of conserving biodiversity’, it now is required to ‘seek to maintain and enhance biodiversity wherever possible within the proper exercise of their functions’. In doing so, public authorities must also ‘seek to promote the resilience of ecosystems’.
4.2 On the 29th January 2020, the MTNRAP 2019-2024 was formally adopted by Council and replaced the MTBAP 2014-2019.
4.3 Grass Cutting - all grass throughout the County Borough was at one time cut to a good amenity standard with no areas left to grow for the benefit of wildflowers and pollinators. However, due to available resources and with new obligations to maintain and enhance biodiversity, the way we managed our grass areas had to change. Instead of cutting whole areas, one metre wide swathes were cut around the perimeters and along path edges. This was done to keep the edges looking neat whilst allowing the bulk of the area to grow wild. This change in grassland management needs to be sustained over more than one season for the true results to begin to be seen and must be coupled with information disseminated to residents regarding the benefits. In the meantime, areas can be perceived as being uncared for or untidy and for these reasons some residents were unhappy with the new approach. At the end of 2020 it was proposed to prioritise six priority areas throughout the County Borough and concentrate on these for wildflower and
biodiversity enhancement as a way of demonstrating what could be achieved, before rolling out the approach to other suitable areas.
5.0 WHERE WE ARE NOW
5.1 Two years on from formal adoption of the MTNRAP, the second annual review of the MTNRAP / S6 plan has been undertaken.
5.2 Similar to 2020, a proportion of the actions as set out within the MTNRAP / S6 plan have been undertaken, however, the ongoing Covid 19 pandemic has still produced a significant barrier to progress and many actions have been prevented. Any unfulfilled actions will now be the focus of 2022.
5.3 Grass cutting – five areas chosen as priority biodiversity sites were as follows:
1. Haydn Terrace, half of disused football pitch;
2. Parc Taff Bargoed, field within park;
3. ‘The Incline’ Twynyrodden, lower half only;
4. Xxxxxxxxxx’x Football Field, disused playing field;
5. Beech Terrace, Penydarren, northern half of old skateboard park.
NB the site previously earmarked at Xxxxxx Xxxxxxx Hospital (disused football pitch) has been removed from this scheme as funding has been secured to improve the site as a wetland under a separate project.
5.4 The five sites were chosen for their existing biodiversity interest and for their suitability and access for a new tractor-mounted cut-and-collect machine. These five sites were cut once in 2021 (by the Parks Department) with the grass clippings collected – using a large cut and collect machine.
5.5 A further nine biodiversity smaller sites were chosen to expand the scheme:
1. Trelewis Junction
2. Georgetown Verge Embankment
3. Aberfan Cenotaph Grass Verge
4. Xxxx’x Xxxx Grass Verge
5. Xxxx’x Place, Merthyr Vale
6. A470 Flyover Grass Verge
7. Glantaf Street Mini-park
8. Old Edwardsville Baths
9. Trefechan Layby
5.6 These nine sites were also cut once in 2021 (by the Parks Department). These areas were strimmed, with the arisings manually raked off. MTCBC will take receipt of a smaller cut and collect machine in early 2022, which will be capable of dealing with these smaller sites going forward.
5.7 Ecological surveys of all 14 sites were undertaken by the Council’s Ecologist in 2021 to form baseline data and to inform the management of each site. Management prescriptions were passed on to the Parks Department for implementation. The baseline data will be used to show the improvements taking place year on year and to evaluate the benefits of the new management regime.
NB an updated grass cutting fact sheet was sent out on social media in October 2021 (this document is provided as an Appendix of this report).
6.0 WHERE WE WANT TO BE
6.1 By undertaking the actions as set out in the MTNRAP / S6 plan, MTCBC will have contributed to maintaining and enhancing biodiversity with the County Borough and in doing so promoted the resilience of ecosystems.
6.2 The document should not be definitive in the sense that we should be attempting, not only to undertake those actions documented, but also to go above and beyond them wherever possible.
7.0 WHAT WE NEED TO DO NEXT
7.1 Many of the actions as set out in the MTNRAP are repeat actions that must continue to be undertaken regularly.
7.2 Any actions that have so far been prevented due to Covid 19 restrictions will be pushed forward into 2022.
7.3 Any assistance required to fulfil these actions will be offered and provided by the Countryside Team within both the Planning Department and the Parks Department.
8.0 CONTRIBUTION TO WELLBEING OBJECTIVES
8.1 Please see the table below, which sets out the Wellbeing Objectives to which the contents of the report relate. The table explains how the issues in the report relate to the Wellbeing Objectives.
Well-being Objectives | Does your proposal have a positive or negative impact on the Council’s Well-being Objectives? Please place an X in the relevant box | Why have you come to this decision? Please provide an explanation | What actions have been/will be taken to better contribute to positive impacts and/or mitigate any negative impacts? | ||
Positive | Negative | N/A | |||
Best Start to Life Children and young people get the best start to life and are equipped with the skills they need to be successful learners and confident individuals. | X | The trend for children spending less time in natural surroundings, threatens the development of environmentally aware attitudes and behaviour and can have negative effects on health. Many of the actions within the MTNRAP, include outdoor events that involve children (e.g., nature/biodiversity events, tree planting etc). Positive outcomes from these types of actions include o Provision of | The actions detailed within the MTNRAP and the second annual review document include those already undertaken and those still to be carried out moving forward. | ||
education and the | |||||
gaining of knowledge | |||||
about the natural | |||||
Well-being Objectives | Does your proposal have a positive or negative impact on the Council’s Well-being Objectives? Please place an X in the relevant box | Why have you come to this decision? Please provide an explanation | What actions have been/will be taken to better contribute to positive impacts and/or mitigate any negative impacts? | ||
Positive | Negative | N/A | |||
world o Health benefits from being outdoors. Accessing natural spaces provides direct health benefits, opportunities for physical activity, reduction of developmental disorders and improved mental health. | |||||
Working Life | An overall improvement | See above | |||
People feel | and increase in the | ||||
supported to | attractiveness/aesthetics of | ||||
develop the skills | habitat and environment | ||||
required to meet | within the County Borough | ||||
the needs of | is likely to increase inward | ||||
businesses with a | investment and draw | ||||
developing, safe | X | people into Merthyr to both | |||
infrastructure | live and work. Events that | ||||
making Merthyr | promote biodiversity have | ||||
Tydfil an attractive | the potential to attract both | ||||
destination. | residents and visitors from | ||||
outside the area and offer | |||||
skills development | |||||
opportunities. | |||||
Environmental | There is a wealth of | See above | |||
Well-being | research that demonstrates | ||||
Communities | that a healthy natural | ||||
protect, enhance | environment can provide | ||||
and promote our | many benefits (for people | ||||
environment and | and wildlife). Biodiversity | ||||
countryside. | and resilient ecosystems | ||||
across the County Borough | |||||
X | (including areas in and | ||||
around towns and urban | |||||
spaces) provide ecosystem | |||||
benefits and services that | |||||
support the health of | |||||
residents, including | |||||
reducing the risk of | |||||
flooding, filtering polluted | |||||
Tu | dalen | a2ir,3and providing a reliable | |||
Well-being Objectives | Does your proposal have a positive or negative impact on the Council’s Well-being Objectives? Please place an X in the relevant box | Why have you come to this decision? Please provide an explanation | What actions have been/will be taken to better contribute to positive impacts and/or mitigate any negative impacts? | ||
Positive | Negative | N/A | |||
supply of clean drinking water. Examples of these benefits and services include helping to reduce the prevalence of infectious diseases and respiratory disorders, and assisting with adaptation to climate change. Accessible natural spaces also provide other, more direct health benefits, for example, opportunities for physical activity, reduction of developmental disorders and improved mental health. In theory, nature provides cost savings for health services by improving the health of the population. The Merthyr Tydfil Nature Recovery Action Plan (MTNRAP) describes the special habitats and species (both the natural environment and urban environment) found within the County Borough and then details actions designed to protect / recover them. The Section 6 Plan sets out actions that will be taken to maintain and enhance biodiversity and create resilient ecosystems. Not only do the actions attempt to protect the natural assets of Merthyr Tydfil, they try to involve residents and communities of Merthyr to achieve these aims through direct action, which will potentially provide new skills and offer educational opportunities. | |||||
Well-being Objectives | Does your proposal have a positive or negative impact on the Council’s Well-being Objectives? Please place an X in the relevant box | Why have you come to this decision? Please provide an explanation | What actions have been/will be taken to better contribute to positive impacts and/or mitigate any negative impacts? | ||
Positive | Negative | N/A | |||
Living Well People are empowered to live independently within their communities, where they feel safe and enjoy good physical and mental health. | X | See previous section (Environmental Well- being), which demonstrates how the MTNRAP will promote healthy behavior and potentially increase levels of physical activity and promote good emotional well-being and improvements to mental health. | See above | ||
Sources of evidence to support the above: xxxx://xxx.xxxxxxxxxxxxxxxxxxx.xxxxx.xxx.xx/xxxxxxxxx/xxxxxxxxx/0000/XXX%00Xxxxxx%000000- 15.Eng.pdf xxxxx://xxx.xxxx.xxx.xxx.xxx/xxx/xxxxxxxx/XXX0000000/ xxxxx://xxx.xxxxxxxxxxxxx.xxx/xxxxxxx/xxxxxxx/xxx/X0000000000000000 xxxxx://xxx.xxxxxxxxxxxxx.xxx/xxxxxxx/xxxxxxx/xxx/xxx/X0000000000000000 | |||||
XXXXXX XXXXX
DIRECTOR OF NEIGHBOURHOOD SERVICES
COUNCILLOR XXXXXXXX XXXXX CABINET MEMBER FOR NEIGHBOURHOOD SERVICES
BACKGROUND PAPERS | |||
Title of Document(s) | Document(s) Date | Document Location | |
List the Background documents which have been relied on in preparing the report. E.g. previous minutes of relevant committees | • Merthyr Tydfil Nature Recovery Action Plan, Annual Review 2021 [January 2022] • FACTSHEET grass cutting .pdf | Supplied with Scrutiny Report | |
Does the report contain any issue that may impact the Council’s Constitution? | No | ||
Xxxxxx y dudalen hon yn wag yn fwriadol
Civic Centre, Castle Street, Merthyr Tydfil CF47 8AN
Main Tel: 00000 000000 xxx.xxxxxxx.xxx.xx
SCRUTINY REPORT
Date Written | 24th December 2021 |
Report Author | Scrutiny Section |
Committee Division | Scrutiny |
Exempt/Non Exempt | Non Exempt |
Committee Date | 17th January 2022 |
To: Chair, Ladies and Gentlemen
Forward Work Programme 2021/22
1.0 PURPOSE OF THE REPORT
1.1 To provide the Scrutiny Committee with its work programme for consideration and to prepare in advance of the next scrutiny committee meeting.
1.2 To remind Scrutiny Committee Members that they need to consider the requirements of the Wellbeing of Future Generations (Wales) Act 2015 in all aspects of scrutiny work.
2.0 RECOMMENDATION(S)
2.1 The Committee considers the attached Forward Work Programme and approves, revises or amends it as deemed appropriate; and to consider the questions at 3.7 in planning for the next meeting.
3.0 INTRODUCTION AND BACKGROUND
3.1 The attached Forward Work Programme identifies the topics and issues under consideration by the Scrutiny Committee and allows an opportunity for additional subjects to be identified and included on the programme.
3.2 Scrutiny committees are required to prepare and keep under review a programme for their future work. By reviewing and prioritising issues, members are able to ensure that the work programme delivers a member-led agenda.
3.3 The Wellbeing of Future Generations (Wales) Act 2015 requires each Public Service Board (PSB) and Council to work with their communities to develop local objectives. Merthyr Tydfil County Borough Council (MTCBC) and the Cwm Taf PSB have acted on this.
3.4 MTCBC has four local Wellbeing Objectives, each having clear outcomes that will help the Council to respond to local community needs and contribute to the seven national wellbeing goals. The four Wellbeing Objectives are:-
BS Best Start to Life - Children and young people get the best start to life and are equipped with the skills they need to be successful learners and confident individuals. The key outcomes for Best Start to Life are: • Children live in a nurturing and stimulating home environment • Children have access to high quality pre-school and school education • Improve the educational outcomes for all children and young people • Children and young people have good health and wellbeing |
WL Working Life - People feel supported to develop the skills required to meet the needs of businesses, with a developing, safe infrastructure which makes Merthyr Tydfil as an attractive destination. The key outcomes for Working Life are: • Merthyr Tydfil realises its full economic potential, with a skilled workforce and better employment opportunities; • People value and enjoy the built and natural environment, protecting and enhancing our cultural assets for current and future generations; • We have strong, resilient and supportive communities where people take responsibility for their own actions and how they affect others. |
EW Environmental Wellbeing - Communities protect, enhance and promote our environment and countryside. The key outcomes for Environmental Wellbeing are: • Environmental damage is minimised by preventing pollution • To maximise the amount of materials and resources recycled in line with the waste hierarchy; • Merthyr Tydfil has good quality, biodiverse and connected green infrastructure and open spaces; and • The use of renewable and low carbon energy is increased. |
LW Living Well - People are empowered to live independently within their communities, where they are safe and enjoy good physical and mental health. The key outcomes for Living Well are: • People live safe and independent lives within their communities • Children and adults are safeguarded from harm and feel safe • Children and young people live safely with their family or close to home and have transitioned well into adulthood. |
3.5 The Scrutiny Committee is encouraged to identify issues that reflect these priorities that are within your remit and/or are a priority for local people and communities. If a matter is a recurring issue for the people you, as Councillors, represent, the likelihood is that it is something that the Committee should consider. The more relevant the issue is to local communities then the greater the likelihood of engaging those communities in the scrutiny process and of producing outcomes that will be visible to those communities you represent.
3.6 MTCBC has developed an ‘Our Shared Vision’ document (Appendix I). This makes the connections from the seven national Wellbeing Goals through to the local objectives and political priorities. This document is contained within one page and acts as an easy to understand guide. When considered with service area strategies and operational plans a thread is created that can be extended down to individual tasks. This helps staff members see how they are contributing to the Act and the ‘Wales We Want’, and will assist Scrutiny members better understand the connections with the Act.
3.7 The work programme is a dynamic document and is reviewed at every meeting of the Committee to ensure that its contents are still relevant and will add value to what the Council and partners are doing. At each meeting the committee will agree the agenda items for their next meeting and in preparation may in advance wish to ask itself the following questions.
Q) Why has the item been placed on a Scrutiny Work Programme?
a. Does this item/ topic contribute to the delivery of the Council’s wellbeing objectives?
b. Does this item/ topic contribute to the delivery of the Council’s corporate priorities/ objectives?
c. Is this item/ topic relating to service performance concerns?
d. Is this item/ topic of significant public interest?
e. Does the item/ topic have any budgetary implications?
f. Is this an item/ topic where Xxxxxxxx involvement will make a significant difference and achieve tangible outcomes?
g. Can effective Scrutiny of this issue be delivered from within available resources?
Q) What is the specific role of the Committee?
This will depend on the item – for example the role could be:
a. to determine if performance levels are acceptable in relation to a particular department;
b. to determine if a specific policy is fit for purpose;
c. to satisfy itself that the Authority is working well with its partners in tackling a major issue;
d. to gather the views of specific stakeholders as part of an on-going scrutiny investigation/ review;
e. to explore possible solutions to an issue.
Q) What outcome is the Committee seeking from the consideration of this item?
a. To comment on the proposed budget and make suggestions to cabinet regarding the proposed budget’s ability to deliver the priorities of the council
b. Identification of any causes for concern and note successes.
c. To receive an overview presentation.
d. To gain an understanding of and to comment on a policy/ strategy
e. To explore ideas around the setting of budgets while considering the pressures facing each service. This also helps provide an overview of the policy frame work.
f. For the scrutiny committee to gain an overview and refresh their knowledge of the wellbeing objectives/ other plan/ other strategy.
g. Improvement in service delivery
Q) What information does the Committee need to fulfil this role/ achieve this outcome?
What is the Committee trying to do? You might be trying to do some or all of the following i.e. establish facts; gather opinions; or explore new ideas/ solutions.
Q) Who should be invited to the meeting to provide the information?
Depending on the information you need you might want to hear from a range of witnesses – e.g. Cabinet members, Senior Officers, Service users, and External partners – e.g. Police, Strategic Partners etc
Q) Does the Committee need to ask for written representations?
The Committee may wish to pose some questions to the Directorate/ Cabinet Member/ External Partner etc. prior to the meeting. This may help in instances when the Committee is looking for something specific to be addressed. This will assist whoever is attending to ensure that they have the information/ answer ready for the meeting.
Q) Which meeting format/ venue would be most appropriate for the item and for the witnesses that will be invited to attend?
Due to the outbreak of the Covid-19 global pandemic, all scrutiny committees are to be held via Microsoft Teams at least for the time-being. This decision has been taken to ensure the safety of our members, officers and all others in attendance. Currently, there is no clear indication of when hybrid meetings will be appropriate; and this will be reviewed in line with any updates and advice from U.K. and Welsh Government.
Even under normal circumstances, meetings do not have to be held in a formal committee room environment. You may wish to hold occasional meetings in community location settings e.g. community centres, sports facilities etc. It depends on the subject. Some people find the formal setting intimidating. Site visits for example may be more appropriate to see first-hand what the committee is investigating/ obtaining information on e.g. waste sites, regeneration projects etc.
Q) Method of Scrutiny?
Once Members have identified the matters they wish to scrutinise, consideration should be given to scoping the subject in more detail including the timing and method of scrutiny to be used. Support in this process will be given by the Scrutiny and Support Manager and Officer. Members may wish to:
a. Consider an item at a single meeting;
b. Consider an item over a series of meetings;
c. Allocate the work to a small working group of Members (Task & Finish group) to investigate the issue over a period of 2-3 months (this may involve visits to see how services are working in practice);
d. Undertake an Inquiry Day (or days);
e. Undertake joint scrutiny with members of another Scrutiny Committee;
f. Invite expert witnesses to give their views;
g. Seeking the views of service users/ carers and/ or the general public (public calls for evidence)
Performance and Scrutiny Department MTCBC
BACKGROUND PAPERS | |||
Title of Document(s) | Document(s) Date | Document Location | |
Statement of Wellbeing & Focus on the Future: Wellbeing in our Community | 21st April 2021 | Full Council 21th April 2021 | |
Does the report contain any issue that may impact the Council’s Constitution? | No | ||
APPENDIX I
Neighbourhood Services, Countryside & Planning Scrutiny Committee Work Programme Descriptors 2021/22
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(The Work Programme is reviewed at each meeting and as such is subject to change)
Date / Timing | Overarching Item | Cabinet Member & Officer(s) | Scrutiny Focus | Cross-Cutting Strategies and Plans |
14/06/2021 | Draft Committee Work Programme 2021-2022 | • Committee Chair • Committee Members | The Committee to discuss the draft Work Programme and to officially agree and sign off the Work Programme for 2020-2021 | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) |
14/06/2021 | Nappy Recycling | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Waste Services Manager | Driving Improvement in Public Services: Nappy recycling is a topic which Committee Members unanimously agreed needs to be explored in more detail as it may help with future recycling targets and go some way towards fulfilling our collective responsibilities of reducing landfill / incineration figures. Xxxx Xxx Xxxxxx and Xxxx Xxxxxx Xxxxxx undertook research and forwarded all information to MTCBC Officers. The Committee will now receive a report which has developed Committee Members findings to explore in greater detail the resources that would be required to roll out nappy recycling across Merthyr Tydfil County Borough. | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) Beyond Recycling |
Asset Management | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Estates Manager | Scrutiny and Challenge: This report is to give Members | Focus on the Future: | |
Plan | details of what property assets are held by the Local | wellbeing in our community | ||
05/07/2021 | Authority and discuss how the Authority decides on what assets should be disposed of and future plans for assets. | Recovery, Transformation and Improvement Plan | ||
(Governance) | ||||
Planning | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Planning Officer(s) | Driving Improvement in Public Services: Planning has been | Focus on the Future: wellbeing | |
a source of frustration for some residents due to the | in our community | |||
05/07/2021 | INFORMATION REPORT | challenges faced to make decisions based on local needs without fear of financial penalty. This is a common query | Recovery, Transformation and Improvement Plan | |
faced by Elected Members when working within their | (Governance) | |||
communities. |
Neighbourhood Services, Countryside & Planning Scrutiny Committee Work Programme Descriptors 2021/22
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(The Work Programme is reviewed at each meeting and as such is subject to change)
A report has been requested to enable Committee Members to gain information on Planning, to understand what is involved in a material planning application and to explore whether the planning process can be changed and establish who would need to be lobbied in order to make changes. On completion of this, the Committee Chair will provide an update to Members of the Planning Committee, who would also like information on how public involvement at meetings can be developed. It is proposed that following this item, a Members Workshop will follow in due course. | ||||
Recycling & Fly-Tipping | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Waste Manager • Environmental Health Manager | Scrutiny and Challenge / Driving Improvement in Public Services: Committee Members have requested an update on recycling figures and future plans to improve recycling rates. The Committee would also like to explore data in relation to recycling rates in our schools. | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) | |
20/09/2021 | It is proposed a Task & Finish Group be set up to explore recycling throughout the County Borough with a view to identifying how it can be increased; and how this may impact on Fly Tipping statistics with possible actions and solutions offered. | WG Litter & Fly-Tipping Plan* | ||
This report will then be forwarded onto the Regeneration and Public Protection Scrutiny Committee who now deal with fly-tipping. |
* Draft Plan – currently under development by Welsh Government
Neighbourhood Services, Countryside & Planning Scrutiny Committee Work Programme Descriptors 2021/22
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(The Work Programme is reviewed at each meeting and as such is subject to change)
20/09/2021 | Air Quality Management - Action Plan | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Environmental Health Officer • Highways & Engineering Officer | Information Report - Air Quality Management Area. As the Neighbourhood Services Committee have previously received two reports on this issue, it was felt that Members there would be value in receiving an update on pollution and air quality around Twynyrodyn Road and the Tesco Roundabout to scrutinise whether there have been changes noted since the one-way system was reversed. | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) |
Nappy Recycling | • WRAP • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning | Scrutiny and Challenge: As a result of scrutiny and | Focus on the Future: wellbeing | |
challenge on 14th June, the Members have requested | in our community | |||
(Requested by | further investigation and a more detailed report on the | Recovery, Transformation and | ||
Members at Scrutiny | recycling of absorbent hygienic products (AHP). This | Improvement Plan | ||
on 14th June 2021) | report should include information on possible waste sites | (Governance) | ||
to facilitate nappy recycling or other alternative recycling | ||||
options prior to presenting a report to Full Council. | ||||
Local Development | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Principal Planning Policy Officer | Provide Critical Friend Challenge to Executive Policy and | Focus on the Future: wellbeing | |
Plan Annual Monitoring | Decision-Makers: Under the provisions of the Planning | in our community | ||
Report | and Compulsory Purchase Act 2004, all Councils have a | Recovery, Transformation and | ||
duty to produce an LDP Annual Monitoring Report (AMR) | Improvement Plan | |||
which must be submitted to the Welsh Government by | (Governance) | |||
01/11/2021 | the end of October each year. | |||
Scrutiny will – firstly consider whether the policies | ||||
identified in the monitoring framework are being | ||||
implemented, and secondly, consider whether the Plan as | ||||
a whole is working successfully. | ||||
Children’s Play Areas / | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning | Scrutiny and Challenge: The Committee requests a report | Focus on the Future: wellbeing | |
Playgrounds | on children’s play areas within the County Borough as this | in our community | ||
Deferred to 6th | topic is seen as Priority Investment by many members of the public. | Recovery, Transformation and Improvement Plan | ||
December Scrutiny in order to accommodate for the additional | The report should give information on the lack of investment and damage to equipment; outline how much it would cost to update current play areas/parks to their | (Governance) | ||
original standard of equipment; and establish whether the |
Neighbourhood Services, Countryside & Planning Scrutiny Committee Work Programme Descriptors 2021/22
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(The Work Programme is reviewed at each meeting and as such is subject to change)
WRAP report on today’s Agenda. | location of play areas leads to damage of equipment (as play areas are often situated in isolated locations). Members to discuss the report and work with officers to explore possible solutions. | |||
06/12/2021 | HWRCs – permits and booking systems Deferred to 17th January 2022. | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Waste Services Manager | Xxxxxxxx and Challenge / Driving Improvement in Public Services: An update on how HWRC’s manage the delivery of permits and booking systems. The report should outline the “pros and cons” of the current system, and provide options for alternative procedures looking at what systems other Authorities have in place. | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) |
Trade Waste Recycling Welsh Government have announced that they are delaying the introduction of that legislation to next year, therefore, this report will be deferred until further notice | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Waste Services Manager | Xxxxxxxx and Challenge: This report has been requested to update Committee Members on the implications of new legislation coming into effect in July 2021 which effects how trade waste is collected and disposed of. | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) Beyond Recycling | |
Children’s Play Areas / Playgrounds Deferred from 1st November Scrutiny | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning | Scrutiny and Challenge: The Committee requests a report on children’s play areas within the County Borough as this topic is seen as Priority Investment by many members of the public. The report should give information on the lack of investment and damage to equipment; outline how much it would cost to update current play areas/parks to their original standard of equipment; and establish whether the location of play areas leads to damage of equipment (as play areas are often situated in isolated locations). Members to discuss the report and work with officers to explore possible solutions. | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) |
Neighbourhood Services, Countryside & Planning Scrutiny Committee Work Programme Descriptors 2021/22
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(The Work Programme is reviewed at each meeting and as such is subject to change)
17/01/2022 | HWRCs – permits and booking systems Deferred from 6th December 2021. | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Waste Services Manager | Xxxxxxxx and Challenge / Driving Improvement in Public Services: An update on how HWRC’s manage the delivery of permits and booking systems. The report should outline the “pros and cons” of the current system, and provide options for alternative procedures looking at what systems other Authorities have in place. | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) |
17/01/2022 | Carbon Management/ De-Carbonisation | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Xxxxx Xxxxx -Building & Property services Manager • Xxxx Xxxxxxxxxxx – Energy Engineer | Xxxxxxxx and Challenge / Driving Improvement in Public Services: Committee Members have monitored the introduction of carbon management systems and processes and have requested an update on the impact of these (e.g.) savings achieved by the Council with the employment of a Carbon Management Officer. Additionally, an update is requested on what impact we are having in respect of reducing the organisation’s carbon footprint and include detail on what the Council is doing in relation to renewable energy. The report should also refer to statutory and other measures reported on by the team; enabling Committee Members to scrutinise whether the Council is on track of achieving its targets. | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) |
17/01/2022 | Grass Cutting & Bio- Diversity | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Street Scene Manager • Ecologist | Xxxxxxxx and Challenge / Driving Improvement in Public Services: The Committee has previously received reports regarding grass cutting and biodiversity. An update is requested on the new grass cutting schedules developed. Additionally, Section 6 of the Environment (Wales) Act sets down a duty requiring all public bodies to seek to maintain and enhance biodiversity so far as consistent with the proper exercise of their functions and, in so doing, promote the resilience of ecosystems. Committee Members are keen to review how the Council is meeting its bio-diversity obligations. | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) Environment (Wales) Act |
Neighbourhood Services, Countryside & Planning Scrutiny Committee Work Programme Descriptors 2021/22
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(The Work Programme is reviewed at each meeting and as such is subject to change)
14/03/2022 | Furniture Reuse Shop | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Waste Services Manager | Driving Improvement in Public Service: Committee Members seek a report which offers Committee Members an update on the opening of the new ‘Furniture Reuse Shop’. The Committee is keen to identify the benefits this shop offers to residents of the County Borough; including figures on items provided. | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) |
14/03/2022 | • | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) | ||
25/04/2022 | Fleet Management | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning • Fleet Manager | Scrutiny and Challenge: Committee Members have received information on the fleet of vehicles due to be updated during the financial year. With this in mind, the Committee seeks a report outlining the fleet of vehicles being updated / replaced. This report should also give an update on the current status of breakdowns and missed collections. | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) |
25/04/2022 | Self-Evaluation - All 3 questions Agreed by Members at 6th December 2021 Scrutiny Committee | • Portfolio Member – Neighbourhood Services, Countryside & Planning • Chief Officer – Neighbourhood Services, Countryside & Planning | Scrutiny and Challenge: Made up of 3 key questions the re-focused self-evaluation process supports Chief Officers and service teams to reflect on what they achieved and identify and set priorities for improvement. The Committee will receive the service’s response to the first of the key questions, which is linked to Outcomes. They will be required to scrutinise the proforma outlining the findings of the process (along with relevant supporting evidence); and review the validity of the judgment ascribed. | Focus on the Future: wellbeing in our community Recovery, Transformation and Improvement Plan (Governance) |
Neighbourhood Services, Countryside & Planning Scrutiny Committee Work Programme Descriptors 2021/22
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(The Work Programme is reviewed at each meeting and as such is subject to change)
Additional topics for consideration | |||
Topic | Source of Suggestion | Description | Scheduled |
Parks – regular report once annually | The Members at the 6th December Scrutiny Committee | The Member suggested the Parks Department report to Scrutiny once annually. | TBA |
Asset plan | The Members at the 6th December Scrutiny Committee | All other areas of the Asset Plan to be scrutinised in April 2022. | TBA |
Xxxxxx y dudalen hon yn wag yn fwriadol