Expense Report Exception definition
Expense Report Exception. An expense report exception occurs when an expense report does not comply with the corporate travel policy or auditing guidelines and/or requires additional effort. Examples include: insufficient business purpose provided, non-reimbursable expenses submitted, required receipts not provided, expenses incorrectly categorized as meals versus entertainment, meals not separated from a lodging ▇▇▇▇ and reversing airline tickets submitted incorrectly. Pricing: Charge rates are based on projected costs and volumes and are calculated to reflect the level of effort required for each service. Rates are applied on a sliding scale as follows: All $ 4.50 All $ 11.00 All $ 14.00 Measurement: Reports not processed by cutoff date will be monitored and reported to Mosaic quarterly. • Travelers will be advised of corporate travel policy • The corporate standard is to submit expense reports using EE Web • Both the electronic expense report and the mailer with required receipts must be received by TRPC by the traveler cutoff date to be included in cycle end processing • Past due accounts will be addressed on a timely basis • Travelers are responsible for account reconciliation Travel & Expense Report Processing – cont’d • Help desk calls • BTA (Business Traveler Account) reconciliation • Training assistance • Ad hoc report requests • Airline central ▇▇▇▇ monitoring and reconciliation • Outstanding expense report monitoring • Corporate guaranty account maintenance • VAT/GST reclamation • Internal Audit, external audit, tax audit, Corporate Security and Relocation assistance • Duplicate payment monitoring Pricing: Charging is based on actual time spent to perform the service. Customer Driven Services will be charged out at a rate of $45.00 per hour. Services requiring IT support will be charged out at $105.00 per hour.