Copy, secondary definition
Copy, secondary means any copy of a record that is not the primary record. Examples include duplicates for informational purposes, copies maintained for administrative use only with no retention value, stockpiles of publications, and distribution copies that do not differ in any way from the primary record. When a record falls into multiple record series, such as a letter that is both correspondence and part of a project file, the copy made for the second record series file is a primary record in that series, not a secondary copy. Secondary copies may be paper copies or electronic files. See “record, primary.”