EXHIBIT (h)(4)(b)
FORM OF FIRST AMENDMENT TO
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TRANSFER AGENCY AGREEMENT
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AMENDMENT made as of the ____ day of ______, 2002, between AMSOUTH FUNDS
(the "Trust"), a Massachusetts business trust having its principal place of
business at 0000 Xxxxxxx Xxxx, Xxxxxxxx, Xxxx 00000, and BISYS FUND SERVICES
OHIO, INC. ("BISYS"), an Ohio corporation having its principal place of business
at 0000 Xxxxxxx Xxxx, Xxxxxxxx, Xxxx 00000, to that certain Transfer Agency
Agreement dated January 1, 2001, under which BISYS performs transfer agency
services for the Trust (as amended and in effect on the date hereof, the
"Agreement").
WHEREAS, under the Agreement BISYS is designated as the Trust's transfer
agent and performs the transfer agency services for the Trust that are
enumerated in the Agreement or a Schedule thereto;
WHEREAS, the Agreement provides that BISYS shall perform such additional
services as are mutually agreed upon and provided in an amendment to the
Agreement or its schedules, in consideration of such fees as the parties may
agree upon;
WHEREAS, the Trust desires that BISYS perform certain additional services
for the Trust related to anti-money laundering and fraud prevention;
WHEREAS, BISYS is willing to perform the services enumerated in this
Amendment on the terms and conditions set forth in this Amendment (the "AML
Services"); and
WHEREAS, BISYS and Trust wish to enter into this Amendment to the
Agreement in order to set forth the terms under which BISYS will perform the AML
Services enumerated herein on behalf of the Trust, and to supplement and clarify
certain provisions of the Agreement.
NOW, THEREFORE, in consideration of the covenants herein contained, the
Trust and BISYS hereby agree as follows:
1. Compliance with Laws/Delegation to BISYS.
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The Trust acknowledges that it is a financial institution subject to
the law entitled Uniting and Strengthening America by Providing Appropriate
Tools Required to Intercept and Obstruct Terrorism ("U.S.A. Patriot") Act of
2001 and the Bank Secrecy Act (collectively, the "AML Acts") and shall comply
with the AML Acts and applicable regulations adopted thereunder (Collective, the
"Applicable AML Laws") in all relevant respects, subject to the delegation of
certain responsibilities to BISYS, as provided in the next paragraph below.
The Trust hereby delegates to BISYS the performance, on behalf of
the Trust, of the AML Services set forth in Schedule B to this Amendment as
concerns the shareholder accounts maintained by BISYS pursuant to the Agreement
(including direct accounts; accounts maintained through FUND/SERV and
Networking, to the extent provided below; and omnibus accounts, to the extent
provided below). BISYS agrees to the foregoing delegation and agrees to perform
the delegated services in accordance with the anti-money laundering program that
has been adopted by the Trust (The "AML Program") and to cooperate with the
Trust's AML Compliance Officer in the performance of its responsibilities
hereunder. In connection therewith, BISYS agrees to maintain policies and
procedures, and related internal controls that are consistent with the Trust's
AML Program and the requirement that the Trust employ procedures reasonably
designed to achieve the compliance with the Applicable AML Laws and the Trust's
AML Program. BISYS' obligations under this delegation shall be subject to
Sections 4 and 5 of this Amendment, which require that the AML Program adopted
by the Trust and any material amendments thereto be submitted to BISYS.
The Trust agrees and acknowledges that, notwithstanding the
delegation provided for in the foregoing paragraph, the Trust maintains full
responsibility for ensuring that its AML Program is, and shall continue to be,
reasonably designed to ensure compliance with the Applicable AML Laws, in light
of the particular business of the Trust, taking into account factors such as its
size, location, activities and risks or vulnerabilities to money laundering.
In connection with the foregoing delegation, the Trust also
acknowledges that the performance of the AML Services enumerated in Schedule B
involves the exercise of discretion, which in certain circumstances may result
in consequences to the Trust and its shareholders (such as in the case of the
reporting of suspicious activities and the freezing of shareholders (such as in
the case of reporting of suspicious activities and the freezing of shareholder
accounts). In this regard, (i) under circumstances in which the AML program
authorizes the taking of certain actions, BISYS is granted the discretion to
take any such action as may be authorized, and consultation with the Trust shall
not be required in connection therewith unless expressly required by the AML
Program, and (ii) the Trust instructs BISYS that it may avail the Trust of any
safe harbor from civil liability that may be available under Applicable AML Laws
for making a disclosure or filing a report thereunder.
As concerns Networking Level III accounts and omnibus account, the
AML Services performed by BISYS are subject to a more limited scope, as
contemplated under the interim final rule of the Department of the Treasury, 31
CFR 103, effective April 24, 2002 (the "Interim Final Rule"). The foregoing
reference to the Interim Final Rule, if and to the extent consistent therewith.
The provisions of the Agreement concerning recordkeeping and
confidentiality are subject to the provisions of this Section.
2. Reimbursement of Expenses and Miscellaneous Services Fees.
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In addition to all fees, expenses and miscellaneous fees or charges
provided for under the Agreement, BISYS shall be entitled to received from the
Trust the amounts set forth on Exhibit C hereto, reflecting the amounts charged
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by BISYS for the performance of delegated services under this Amendment with
respect to the Trust's AML Program.
3. Instructions/Procedures:
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The Trust acknowledges and agrees that deviations from BISYS'
written transfer agent compliance procedures may involve substantial risk of
loss. In the event an authorized representative of the Trust requests that an
exception be made from any written compliance or transfer agency procedures
adopted by BISYS, or adopted by the Trust and approved by BISYS (including any
requirements of the Trust's AML Program), BISYS may in its sole discretion
determine whether to permit such exception. In the event BISYS determines to
permit such exception, the same shall become effective when set forth in a
written instrument executed by an authorized representative of the Trust (other
than an employee of BISYS) and delivered to BISYS (an "Exception"); provided
that an Exception concerning the requirements of the Trust's AML Program shall
be authorized by the Trust's anti-money laundering compliance officer ("AML
Compliance Officer"). An Exception shall be deemed to remain effective until the
relevant instrument expires according to its terms (or if no expiration date is
stated, until BISYS receives written notice from the Trust that such instrument
has been terminated and the Exception is no longer in effect). Notwithstanding
any provision of the Agreement or this Amendment that expressly or by
implication provides to the contrary, as long as BISYS acts in good faith and
without willful misconduct, BISYS shall have no liability for any loss,
liability, expenses or damages to the Trust resulting from the Exception, and
the Trust shall indemnify BISYS and hold BISYS harmless from any loss,
liability, expenses (including reasonable attorney fees) and damages resulting
to BISYS therefrom.
The parties may amend any procedures adopted, approved or set forth under
the Agreement by mutual written agreement as may be appropriate or practical
under the circumstances. BISYS may conclusively assume that any special
procedure which has been approved by an executive officer of the Trust (other
than an officer or employee of BISYS) does not conflict with or violate any
requirements of the Trust's Declaration of Trust, By-Laws or then-current
prospectuses, or any rule, regulation or requirement of any regulatory body.
4. Representations and Warranties.
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The Trust represents and warrants that (a) the Trust has adopted the
written AML Program that has been submitted to BISYS pursuant to Section 6, and
has appointed the Trust's AML Compliance Officer, who is, or who will be
appointed at the next regularly scheduled meeting of the Board of Trustees of
the Trust (the "Board"), an officer of the Trust; (b) the AML Program and the
designation of the AML Officer have been approved by the Board; (c) the
delegation of certain services thereunder to BISYS, as provided in Section 1 of
this Amendment, has been approved by the Board; and (d) the Trust will submit
any material amendments to the AML Program to BISYS for BISYS' review. Any
amendment that would have a material impact upon the AML Services to be rendered
by BISYS or the responsibilities of BISYS shall be subject to approval by BISYS
prior to adoption. The Trust's AML Compliance Officer need not be an officer of
the Trust if not required by applicable laws and regulations.
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BISYS represents and warrants to the Trust that it has adopted and
will maintain a written program concerning the anti-money laundering services it
provides to its various clients, and that its policies and procedures are
reasonably adequate for it to provide the AML Services and comply with its
obligations under this amendment.
5. Information to be Furnished by the Trust.
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The Trust has furnished BISYS the following, as amended and current
as of the date of this Amendment:
(a) A list of all officers of the Trust, with the Trust's, AML
Compliance Officer included among the officers therein, and
any other persons (who may be associated with the Trust or
its investment advisor). Together with specimen signatures of
those officers and other persons who (except as otherwise
provided herein to the contrary) shall be authorized to
instruct BISYS in all matters.
(b) A copy of the Trust's written AML Program, as defined in
Section 1 of this Amendment, including related Policies and
Procedures.
6. Information Furnished by BISYS.
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BISYS has furnished to the Trust the following:
(a) The written program concerning anti-money laundering services
rendered by BISYS to its various clients.
(b) The information set forth in the Trust's AML Program in
the paragraph entitled "Documentation".
7. Access to be Provided.
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BISYS shall grant reasonable access to each of the Trust, the AML
Compliance Officer, and regulators having jurisdiction over the Trust, to the
books and records maintained by BISYS as the same relates to the services
performed hereunder on behalf of the Trust and shall permit federal examiners to
inspect BISYS for purposes of the Trust's AML Program. Records may be edited or
redacted to maintain confidentiality of materials related to other clients of
BISYS. BISYS shall make its relevant personnel available to meet with the Board
concerning the AML Services at least annually or at such other intervals as may
be reasonably necessary or appropriate.
8. Reports to be Furnished to the Trust.
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At least quarterly, BISYS shall provided a report to the Trust
containing the information listed on Schedule D hereto.
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9. Miscellaneous.
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(a) This Amendment supplements and amends the Agreement. The
provisions set forth in this Amendment supersede all prior
negotiations, understandings and agreements bearing upon the
subject matter covered herein, including any conflicting
provisions of the Agreement or any provisions of the
Agreement that directly cover or indirectly bear upon matters
covered under this Amendment.
(b) Each reference to the Agreement in the Agreement (as it
existed prior to this Amendment) and in every other
agreement, contract or instrument to which the parties are
bound, shall hereafter be construed as a reference to the
Agreement as amended by this Amendment. Except as provided in
this Amendment, the provisions of the Agreement remain in
full force and effect (including, without limitation, the
term of the Agreement). No amendment or modification to this
Amendment shall be valid unless made in writing and executed
by both parties hereto.
(c) Paragraph headings in this Amendment are included for
convenience only and are not to be used to construe or
interpret this Amendment.
(d) This Amendment may be executed in counterparts, each of which
shall be an original but all of which, taken together, shall
constitute one and the same agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
duly executed all as of the day and year first above written.
AMSOUTH FUNDS
By:
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Title:
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BISYS FUND SERVICES OHIO, INC.
By:
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SCHEDULE B
TO THE AMENDMENT TO THE
TRANSFER AGENCY AGREEMENT
BETWEEN
AMSOUTH FUNDS
AND
BISYS FUND SERVICES OHIO, INC.
SERVICES
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(a) Verify shareholder identity upon opening new accounts in accordance with
Section 326 of the Act and any regulations thereunder, subject to the
provisions of this Amendment.
(b) Monitor, identify and report shareholder transactions and identify and
report suspicious activities that are required to be so identified and
reported, and provide other required reports to the Securities and
Exchange Commission, the U.S. Treasury Department, the Internal Revenue
Service or each agency's designated agent, in each case consistent with
the Trust's AML Program.
(c) Screen potential investors, monitor existing shareholders and place holds
on transactions in shareholder accounts or freeze assets in shareholder
accounts, as provided in the Trusts' AML Program.
(d) Create documentation to provide a basis for law enforcement
authorities to trace illicit funds.
(e) Maintain all records or other documentation related to shareholder
accounts and transactions therein that are required to be prepared and
maintained pursuant to the Trust's AML Program, and make the same
available for inspection by (i) the Trust's AML Compliance Officer,
(ii) any auditor of the Trust's AML Program or related procedures,
policies or controls that has been designated by the Trust in writing,
or (iii) regulatory or law enforcement authorities, and otherwise make
said records or other documents available at the direction of the
Trust's AML Compliance Officer.
(f) Arrange for periodic reviews, at least annually, to be performed by
internal auditors or other auditors chosen by BISYS concerning the BISYS
operations related to the AML Services.
(g) Perform such other related services as required by the AML Program
(h) Provide appropriate anti-money laundering training to relevant BISYS
personnel performing AML Services under this Agreement in accordance with
the Trust's AML Program.
B-1
SCHEDULE C
TO THE AMENDMENT TO THE
TRANSFER AGENCY AGREEMENT
BETWEEN
AMSOUTH FUNDS
AND
BISYS FUND SERVICES OHIO, INC.
CHARGES FOR THE SERVICES SET FORTH
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UNDER SCHEDULE B OF THIS AMENDMENT
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One-time set up program cost $8,500.00
(to be billed in June 2002)
Annual program servicing $7,000.00
(to be billed in equal monthly amounts of $583.33)
Systems costs
Early Warning annual fee $575.00
Early Warning per record cost $0.17
for new account* registration review - does not apply to Network Level
III accounts
Equifax - per request cost $5.00
* CHANGES TO ACCOUNT REGISTRATION INFORMATION OR OTHER ACCOUNT-RELATED
INFORMATION MAY RESULT IN CHARACTERIZING THE ACCOUNT AS A "NEW ACCOUNT"
FOR THESE PURPOSES.
C-1
SCHEDULE D
TO THE AMENDMENT TO THE
TRANSFER AGENCY AGREEMENT
BETWEEN
AMSOUTH FUNDS
AND
BISYS FUND SERVICES OHIO, INC.
REPORTS
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Following each quarterly period, BISYS will provide a report to the following
effect pertaining to the AML Services rendered by BISYS hereunder during such
quarterly period:
o performed good order review for all new and reregistered accounts;
o performed acceptance review for all monetary instruments received;
o administered signature guarantee policy in accordance with prospectus
requirements;
o administered escrow hold policy in accordance with prospectus
requirements; verified customer address changes;
o verified customer identification for all new accounts and all name
changes on existing accounts;
o monitored all purchase transactions made with cash equivalents totaling
in excess of $10,000, resulting in the filing of [x] Form 8300 reports
during the period. The Fund does not accept cash or currency;
o monitored all accounts for suspicious activity resulting in the filing
of [x] Form SAR reports during the period;
o reviewed shareholder names against lists of suspected terrorist and
terrorist organizations supplied by various governmental organizations,
such as the Office of Foreign Asset Control resulting in the freezing and
reporting of [x] accounts during the period;
o created the documentation necessary to provide a basis for law
enforcement authorities to trace illicit funds;
o maintained all records and other documentation related to shareholder
accounts and transactions required to be prepared and maintained pursuant
to the Fund's anti-money laundering program for all BISYS transfer agent
services;
[The following items will be provided if the Trust falls under the related USA
PATRIOT Act Provisions:]
o performed the required due diligence to help prevent the opening of any
accounts for foreign shell banks during the period either directly or
through correspondent accounts; and
D-1
o performed required due diligence on any new correspondent accounts
opened during the period.
