STATE OF RHODE ISLAND AND PROVIDENCE PLANTATIONS
DEPARTMENT OF HEALTH
Safe and Healthy Lives in Safe and Healthy Communities
AGREEMENT
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BETWEEN: Rhode Island Department of Health
Division of Family Health
3 Capitol Hill, Room 302
Providence, Rhode Island 02908-5097
AND: Network Six, Inc.
000 Xxxxxxx Xxxxxx
Xxxxxxx, Xxxxx Xxxxxx 00000
RELATING TO: IMPLEMENTATION OF THE RHODE ISLAND
CHILDREN'S ACCESS PROGRAM
Work and activities by NETWORK SIX, INC. to be undertaken in
accordance with the attached APPENDIX I Terms and Conditions and
APPENDIX II Work Program Specification in consideration of
compensation to be made by the Rhode Island Department of Health (RI
DH) as set forth in APPENDIX III Budget.
This contract is not valid or legally binding until signed
by both parties and the purchase order has been issued by the Office
of Purchases. Do not perform any work on this contract until the
purchase order is issued.
APPROVED:
RHODE ISLAND DEPARTMENT OF HEALTH NETWORK SIX, INC.
/s/ Xxxxxxxx X. Xxxxx /s/ Xxxxxxx X. Xxxxxx
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Xxxxxxxx X. Xxxxx, M.D., M.P.H. Xxxxxxx X. Xxxxxx, President
Director of Health CEO
DATE: 5/28/96 DATE: 5/15/96
XXXXXX XXXXXXXX, Xxxxx Xxxxxxx Xxxx, Xxxxxxxxxx, Xxxxx Xxxxxx 00000-0000
Telecommunication Device for the Deaf (TDD): 277-2506
APPENDIX I
A. Specific Terms and Conditions
1. Contractor Network Six, Inc.
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Address 000 Xxxxxxx Xxxxxx
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Xxxxxxx XX 00000
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FEIN # 00-0000000
2. Dates Starting Date June 1, 1996
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Termination Date June 30, 1998
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3. Contract Officer Xxx Xxxxxxxxx, Chief
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(for the Department Children's Preventive Services
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of Health) Division of Family Health
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4. Project Officer Xxxxxx Xxxxx
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(for the Contractor) NSI
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5. Contract Amount $1 580,418.00
6. Special Conditions
1. There will be a ten percent hold back on the dollars attributed
to each task for the delivery of professional services, based on
the successful completion of the task and fulfillment of the
deliverable schedule. Phase two and Phase four deliverables include
hardware costs for which the 10% holdback does not apply. The hold
back for phases one through nine will be paid upon successful
completion of phase 9. The holdback on phase ten will be paid upon
successful completion of phase 10.
2. NSI will xxxx not more than monthly for accepted and approved
deliverables within those months.
3. All terms and conditions stated in the RFP (section 8, and which
were unconditionally accepted by NSI as part of their proposal) are
considered to be legal and binding for this contract.
4. NSI will verify all plans to purchase hardware and software,
except for the development environment, with the RIDH Project
Officer prior to placing orders and purchasing equipment.
5. Any combination of optional services may be requested by the
RIDH at any time. Determination for the need for optional services
may not be made until close to the completion of the project. If
optional services are requested, the purchase order will be
increased to cover the costs of the optional services.
6. Change Requests for this contract will follow the procedures
outlined in Section 8 of the RFP. If additional funds are necessary
as a result of the change request; the purchase order will be
increased to cover those costs.
APPENDIX I (continued)
Article 1
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Parties to Agreement. This Agreement is made by and between the Rhode Island
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Department of Health (RIDH) and the party specified in APPENDIX I Al (the
Contractor) .
Article 2
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Period of Performance. This Agreement will be effective on the starting date as
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specified in APPENDIX I A2 and, unless renewed or extended, will expire on the
termination date as specified in APPENDIX I A2. It is understood and agreed by
and between the parties that this Agreement covers work and services to be
provided by the Contractor for the period specified in APPENDIX I AZ.
Article 3
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Modification of Agreement. This Agreement may be amended in accordance with
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Article 11 herein and/or may be amended or extended by mutual written consent
provided that such consent may not be unreasonably withheld, and further
provided, that there is a fiscal appropriation for any extension.
Article 4
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Contract Officer. The contractor agrees to maintain close and continuing
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communication with the RIDH contract officer, as specified in APPENDIX I A3,
throughout the performance of work and services undertaken under the terms of
the Agreement. The contract officer is responsible for authorizing all payments
made by RIDH to the Contractor under this Agreement.
Article 5
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Project Officer. The project officer, as specified in APPENDIX I A4, is
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responsible for coordinating and reporting work performed by the Contractor
under this Agreement.
Article 6
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Delays. Whenever the Contractor has knowledge that any actual or potential
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situation is delaying, or tends to delay the timely performance of work under
this Agreement, the Contractor shall immediately give written notice thereof,
including all relevant information with respect thereto, to the RIDH.
Article 7
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Funding. This is a cost reimbursement Agreement. In consideration of work and
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services performed by the Contractor in accordance with APPENDIX II of this
Agreement, RIDH agrees to reimburse the Contractor for allowable costs incurred
by the Contractor under this Agreement in an amount not to exceed the amount
specified in APPENDIX I A5 and in accordance with estimated expenditures as set
forth in APPENDIX III Budget. Payments shall be made under this Agreement after
costs have been incurred. Requests for reimbursement for expenditures, supported
by valid invoices, shall be submitted to RIDH by the Contractor not more often
than once per month throughout the duration of this Agreement.
All payments are provisional pending final audit by appropriate state and/or
federal officials.
Article 8
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Federal Funding Provisions. Funds made available to the Contractor under this
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Agreement are or may be derived from federal funds made available to RIDH. The
provisions of Article 7 and APPENDIX III notwithstanding, the Contractor agrees
to make claims for reimbursement under this Agreement in accordance with federal
policies governing allowable costs to be charged against federal grants. The
Contractor agrees that no expenditures claimed for reimbursement under this
Agreement will be claimed for reimbursement under any other agreement, grant, or
contract that the Contractor may hold which provides funding from state or
federal sources. The Contractor further agrees to be liable for audit exceptions
that may arise from examination of expenditures: (a) claimed by the Contractor
for reimbursement under this Agreement, and/or (b) submitted by the Contractor
in meeting any cost participation requirements.
In executing this Agreement the Contractor is serving as grantee or independent
contractor under federal grant or contract between the federal government and
RIDH. The master grant, award or cooperative agreement made to RIDH by the
federal government governing activities under this Agreement Is, therefore, made
a part of this Agreement. The Contractor specifically agrees to abide by all
applicable federal requirements for grantees, contractors, or independent
contractors receiving federal funds including, but not limited to, those
requirements set forth or referenced in the master grant or contract relating to
this Agreement and in the following documents which are incorporated by
reference hereto: 45CFR Part 74 (Administration of Grants); DHHS Publication
OASH 90-50,000 (Grants Policy Statement) Rev. 10/90; OMB Circular A-110
(Uniform Administrative Requirements for Grants and Agreements with Institutions
of Higher Education, Hospitals and other Nonprofit Organizations); and A-133
(Audits of Institutions of Higher Education and Other Nonprofit Organizations).
It is understood and agreed in the event less than full federal funding or other
funding is received by RIDH due to failure of the Contractor to comply with the
terms of this Agreement, the Contractor is liable to the State of Rhode Island
for an amount equal to the amount of the denied funding. The amount of the
denied funding shall be payable upon demand of RIDH.
Article 9
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Prepayment. Articles 7 and 8 notwithstanding, prepayment will be allowed
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provided that it is requested and approved under the appropriate mechanism and
subsequently accounted for with proper documentation.
Article 10
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Withholding of Payments. The Contractor shall, in a satisfactory and proper
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manner is determined in the sole and exclusive discretion of RIDH, complete all
obligations and duties as stipulated in this Agreement. Failure of the
Contractor to perform or deliver required work, services, or reports under this
Agreement may result in the withholding of payments by RIDH to the Contractor.
The Contractor understands and agrees that failure to meet its requirements
under this Agreement may result in withdrawal of other state or federal funds
that may have been made available to the Contractor, at the option of RIDH.
Article II
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Termination of Agreement. This Agreement may be terminated upon fifteen (15)
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days written notice by either party. In the event of termination by either
party, all property and finished or unfinished documents, data, studies, and
reports prepared by the Contractor under this Agreement, shall, at the option of
RIDH, become its property. Notwithstanding the above, the Contractor shall not
be relieved of liability to RIDH for damages sustained by RIDH by virtue of any
breach of this Agreement by the Contractor; and RIDH may withhold payment to the
Contractor for the purpose of setoff until such time as the exact amount of
damages due to RIDH from the Contractor is determined. Notice of the effective
date of termination will include the reports that must be completed. The above
mentioned fifteen (15) day written notice notwithstanding, RIDH expressly
reserves the unilateral right to terminate, amend and/or reduce services and
payments under this Agreement, effective immediately upon notice to the
Contractor, in the event that the funding underlying the participation of RIDH
is limited or curtailed. Further, the Contractor agrees to hold RIDH harmless
from any and all liability which may arise under this Agreement.
In the event of termination by either party, final payment by RIDH to the
Contractor for work and services provided by the Contractor under this Agreement
up to the effective date of termination shall be made in proportion to work
completed and allowable expenses incurred, in accordance with the principles of
cost reimbursement, agreements and contracts.
Article 12
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Recordkeeping/Inspection of Records and Reports. The Contractor agrees to keep
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discrete financial records of expenditures made under this Agreement, including
time records of employees whose work is to be charged in whole or in part to
this Agreement; to maintain such records in accordance with standard accounting
practices; to make such records available on request to appropriate state and/or
federal officials for examination or audit, ensure that audits are conducted in
accordance with OMB Circulars A-110 and A-133 if applicable, and to keep such
records on file until final audit of RIDH records under the federal grant
funding of this Agreement, or until such time as federal provisions permit the
records to be discarded. All management correspondences that accompany audit
reports must be sent to RIDH. If a client served by this contract is charged
for service, the contractor must report this income.
The Contractor shall submit to RIDH a final expenditure report by line item or
in such other detail as RIDH may require, such report to be submitted not later
than forty-five (45) days. following termination of this Agreement. The
Contractor further agrees to provide such special reports and data as may be
required by the contract officer or by appropriate state or federal agencies.
Article 13
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On-Site Inspection. The Contractor agrees to permit on-site monitoring
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evaluation, and inspection of all activities related to this Agreement by
officials of the RIDH, its designee, and, where appropriate, the federal
government.
Article 14
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Partnership. It is understood and agreed that nothing herein is intended or
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should be construed in any manner as creating or establishing the legal relation
of partnership between the parties hereto, or as constituting the employees,
agents, or representatives of the Contractor included in this Agreement as
employees, agents, or representatives of RIDH.
Article 15
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Nonliability for Personal Injuries. The Contractor will indemnify and hold the
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State of Rhode Island, RIDH, and its officials harmless against any claims for
injury or damage of any kind to persons or property occurring or arising during
the period of this Agreement.
Article 16
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Severability. If any provision of this Agreement is held invalid, the remainder
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of this Agreement shall not be affected thereby if such remainder would then
continue to conform to the terms and requirements of applicable law.
Article 17
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Proprietorship. All equipment, property, finished or unfinished documents,
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computer software, data studies, and reports prepared or acquired by the
Contractor under this Agreement and for which reimbursement was claimed under
this Agreement shall, at the option of RIDH, become the property of RIDH. The
Contractor further understands and agrees to abide by federal regulations,
requirements, and policies governing the disposition of equipment or property
purchased with funds made available to the Contractor under this Agreement or
with funds identified by the Contractor as matching expenditures under this
Agreement. The Contractor agrees to maintain an equipment inventory list under
this Agreement and to identify related equipment properly for inspection.
Article 18
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Copyright. No reports or other documents produced in whole or in part under
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this Agreement shall be the subject of an application for copyright by or on
behalf of the Contractor.
Article 19
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Publicity. The Contractor will give due credit to the RIDH and the appropriate
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state and/or federal agencies. RIDH will be credited on all media
announcements, billboards, and educational materials produced or developed under
the scope of this Agreement.
Article 20
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Interest of Contractor. The Contractor covenants that it presently has no
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pecuniary interest and shall not acquire any such interest, direct or indirect,
which would conflict in any manner or degree with the performance of services
required to be performed under this Agreement. The Contractor further covenants
that in the performance of this Agreement no person having any such interest
shall be employed.
Article 21
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Civil Rights. The Contractor agrees to abide by applicable provisions of Title
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VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973; the Age Discrimination Act of 1975 (P.L. 94-135,
Title III); the Americans with Disability Act of 1990 (P.L. 101-336); all other
applicable federal and state laws relating to equal employment
opportunities; State Executive Order No. 19 dated 15 December 1977, State
Executive Order No. 80-9 dated 24 March 1980, and State Executive Order No. 85-
11. The Contractor asserts that no person shall, on the grounds of race, color,
national origin, religion, sex, age, political belief, sexual preference, or
handicap, be excluded from participation in, be denied the benefits of, or be
subjected to discrimination
under any program or activities undertaken in behalf of this Agreement. In
addition, the Contractor agrees to establish a procedure for complaint from any
person who believes that such discrimination is being practiced in any activity
relating to this Agreement.
Article 22
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Drug Free Workplace Policy. The Contractor agrees to comply with the
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requirements of the Governor's Executive Order No.. 91-14, the State's Drug Free
Workplace Policy, and the Federal Omnibus Drug Abuse Act of 1988. The Contractor
acknowledges that a violation of the Drug Free Workplace Policy may, at RIDH's
option, result in termination of this Agreement.
Article 23
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Subcontracts. Any proposed subcontract under this Agreement shall be submitted
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to the Rhode Island Department of Health contract officer for approval prior to
execution. Failure to comply with the provisions of this article could result
in denial of reimbursement for such nonapproved subcontractual services.
Article 24
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Confidentiality of Department of Health Records. The contractor agrees to abide
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all federal and state laws and regulations governing the confidentiality of
information to which he/she may have access pursuant to the terms of this
Agreement. In addition, the contractor agrees to comply with the Department of
Health Confidentiality Policy recognizing a person's basic right to privacy and
confidentiality of personal information. ("Confidential records" are the
records as defined in Section 38-2-3-(d) (1)-(1-19) of the General Laws,
entitled "Access to Public Records" and described in "Access to Department of
Health Records.") Failure to abide by the Department's Confidentiality Policy
will result in termination of the Agreement.
Article 25
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Lobbying. Section 1352. Public Law 101-121, requires subcontractors paid
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through a federal award that exceeds $100,000 to certify that they have not used
appropriated funds for payments to lobbyists. If any funds are used to pay
lobbyists, even if they are from sources other than this award, the
subcontractor must submit a disclosure form to RIDH with the name, address,
payment details and purpose of any agreements with lobbyists.
Article 26
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Controller's Approval. This Agreement shall take effect upon the issuance of a
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purchase order or miscellaneous encumbrance by the State Controller.
Revised February 1994
