EXHIBIT 10.11
[THE SEAL OF THE STATE OF ALASKA]
COMPREHENSIVE TELECOMMUNICATIONS SERVICE AGREEMENT
NUMBER 99-123-A
BETWEEN
THE STATE OF ALASKA
AND
ALASKA COMMUNICATIONS SYSTEMS GROUP, INC. (ACS)
Agreement Number 99-123-A
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COMPREHENSIVE TELECOMMUNICATIONS SERVICE AGREEMENT NUMBER 99-123-A.1
1. BACKGROUND AND PURPOSE..................................................... 1
2. SCOPE OF SERVICES.......................................................... 2
2.1 General Description of Services.......................................... 2
2.2 Timetable for the Provision of Services.................................. 5
2.3 Capital Infusion......................................................... 7
2.4 SLAs..................................................................... 8
2.5 Sole Provider of Services................................................ 9
2.6 Service Compatibility.................................................... 10
3. THIRD-PARTY CONTRACTS...................................................... 11
3.1 Leases, Contracts, and Software Licenses Assigned to Provider............ 11
3.2 Leases and Contracts Managed by Provider................................. 11
4. SERVICE MANAGEMENT......................................................... 12
4.1 Standards and Procedures Manual.......................................... 12
4.2 Configuration Management................................................. 12
4.3 Fault Management......................................................... 15
4.4 Accounting............................................................... 15
4.5 Performance Management................................................... 15
4.6 Security................................................................. 15
4.7 Planning................................................................. 15
5. HUMAN RESOURCES............................................................ 15
5.1 Treatment of Designated and Transitioned Employees....................... 15
5.2 State Employees.......................................................... 16
5.3 Personnel................................................................ 17
5.4 Minimum Proficiency Levels............................................... 18
5.5 Specialized Personnel.................................................... 19
5.6 Training................................................................. 19
5.7 Unsatisfactory Performance and Rights of Removal......................... 20
6. QUALITY ASSURANCE.......................................................... 20
6.1 End-User Satisfaction and Communication.................................. 20
6.2 ISO 9000 Compliance...................................................... 20
7. PROVISION OF RESOURCES BY STATE............................................ 20
7.1 State Facilities......................................................... 20
7.2 Other Facility-Related Obligations....................................... 21
8. STATE-RETAINED AUTHORITY................................................... 23
8.1 Strategic Planning....................................................... 23
8.2 Local Area Network Operations and Management............................. 23
8.3 Technology Retooling Approval............................................ 23
8.4 Business Process Reengineering........................................... 23
8.5 Contract Management...................................................... 24
8.6 Budgeting................................................................ 24
8.7 Billing and Chargeback................................................... 24
8.8 Validation and Verification.............................................. 24
9. FINANCIAL TERMS............................................................ 24
9.1 Fees..................................................................... 24
9.2 Shared Savings........................................................... 26
9.3 Benchmarking............................................................. 26
9.4 Fee Reductions and Incentives............................................ 27
9.5 Only Payments............................................................ 27
9.6 Set-Off.................................................................. 27
9.7 Disputed Amounts......................................................... 28
9.8 Most Favored Customer.................................................... 28
10. WORK ORDERS................................................................ 29
10.1 Work Order............................................................... 29
10.2 SLA Impact............................................................... 29
10.3 Extraordinary Events and Emergencies..................................... 30
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11. RELATIONSHIP MANAGEMENT.................................................... 30
11.1 State's Policies......................................................... 30
11.2 Management Committee..................................................... 31
11.3 Coordination of Joint Operations......................................... 31
12. PROPRIETARY RIGHTS......................................................... 32
12.1 Ownership of Work Product................................................ 32
12.2 Rights and Licenses...................................................... 33
12.3 Adverse Actions.......................................................... 33
13. SECURITY AND PROTECTION OF INFORMATION..................................... 33
13.1 Information (Electronic) Access.......................................... 34
13.2 Personnel Access......................................................... 35
13.3 Physical Access Restricted............................................... 36
13.4 Security Policies, Procedures and Standards.............................. 36
14. TERM....................................................................... 37
14.1 Initial Term and Renewals................................................ 37
14.2 Early Termination........................................................ 37
14.3 Termination For Material Default......................................... 38
14.4 Termination for Force Majeure Event...................................... 38
14.5 Extension of Termination Date............................................ 39
14.6 Effect of Ending of Term................................................. 39
14.7 Termination by Provider.................................................. 39
15. DISASTER RECOVERY.......................................................... 39
16. DISENTANGLEMENT............................................................ 42
16.1 Disentanglement Process.................................................. 42
16.2 Preparation for Disentanglement.......................................... 45
17. LIMITATION OF LIABILITY AND DISCLAIMERS.................................... 45
17.1 Force Majeure Events..................................................... 47
18. INSURANCE.................................................................. 47
18.1 Required General Liability Insurance Coverage............................ 48
18.2 Business Automobile Liability Insurance.................................. 49
18.3 Workers' Compensation and Employers' Liability Insurance................. 49
18.4 Professional Errors and Omissions Liability Insurance/Electronic
Errors and Omissions..................................................... 49
18.5 Employee Dishonesty and Computer Fraud................................... 49
18.6 Property Insurance....................................................... 49
18.7 General Provisions....................................................... 50
19. REPORTS.................................................................... 50
19.1 General.................................................................. 50
19.2 Media.................................................................... 51
20. RECORDKEEPING AND AUDIT RIGHTS............................................. 51
20.1 Recordkeeping............................................................ 51
20.2 Quality Surveillance and Examination of Records.......................... 52
20.3 Pricing Audit............................................................ 52
21. CONFIDENTIALITY............................................................ 52
21.1 Nondisclosure of Confidential Information................................ 52
21.2 Required Disclosure And Requests For Information......................... 54
21.3 Notification and Subpoena................................................ 54
21.4 Injunctive Relief........................................................ 54
21.5 Return of Confidential Information....................................... 55
22. LEGAL COMPLIANCE........................................................... 55
22.1 Compliance with All Laws and Regulations................................. 55
22.2 Provider Permits and License............................................. 56
22.3 Americans with Disabilities Act.......................................... 56
22.4 Equal Employment Opportunity............................................. 56
22.5 Non-Discrimination....................................................... 57
22.6 Provider Certification................................................... 57
23. REPRESENTATIONS AND WARRANTIES............................................. 58
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23.1 Provider's Representations, Warranties, and Covenants.................... 58
23.2 State's Representations, Warranties, and Covenants....................... 61
23.3 Warranty Disclaimer...................................................... 62
23.4 Waiver................................................................... 62
24. INDEMNIFICATION............................................................ 62
24.1 By Provider.............................................................. 62
24.2 By The State............................................................. 64
24.3 Waiver of Subrogation.................................................... 65
24.4 General Procedures....................................................... 65
25. DISPUTE RESOLUTION......................................................... 65
25.1 Resolution Process....................................................... 65
25.2 No Termination or Suspension of Services................................. 66
26. PUBLICITY.................................................................. 66
27. USE OF AFFILIATES AND SUBCONTRACTORS....................................... 67
27.1 Approval; Key Subcontractors and Hardware/Software Providers............. 67
27.2 Subcontractor and Major Hardware/Software Provider Agreements............ 67
27.3 Liability and Replacement................................................ 68
27.4 Direct Agreements........................................................ 68
28. MISCELLANEOUS.............................................................. 68
28.1 Entire Agreement......................................................... 68
28.2 Conflicts, Errors, Omissions and Discrepancies........................... 68
28.3 Captions and Section Numbers............................................. 69
28.4 Assignment............................................................... 69
28.5 Notices To A Party....................................................... 69
28.6 Contract Amendments and Waivers.......................................... 70
28.7 Legal Status of the Parties.............................................. 70
28.8 Severability............................................................. 71
28.9 Counterparts............................................................. 71
28.10 Laws and Regulations................................................... 71
28.11 Sovereign Immunity..................................................... 71
28.12 Provider's Waiver of Governmental Immunity............................. 71
28.13 No Third-Party Beneficiaries........................................... 71
28.14 Expenses............................................................... 71
28.15 Venue and Jurisdiction................................................. 71
28.16 Neither Party Considered Drafter....................................... 72
28.17 No Additional Work..................................................... 72
APPENDICES...................................................................... 73
APPENDIX A -- ACRONYMS....................................................... 00
XXXXXXXX X -- DEFINITIONS.................................................... 78
SCHEDULES....................................................................... 92
SCHEDULE A. BUNDLES..................................................... 92
A.1 INTRODUCTION.......................................................... 92
A.2 DEFINITIONS........................................................... 93
A.3 INFRASTRUCTURE TRANSFORMATION......................................... 95
A.4 BUNDLE 1--WIRED TELEPHONY SERVICES.................................... 101
A.5 BUNDLE 2--DATA NETWORK SERVICES....................................... 112
A.6 BUNDLE 3--VIDEO CONFERENCING SERVICES................................. 119
A.7 BUNDLE 4--PAGING SERVICES............................................. 123
A.8 BUNDLE 5--CELLULAR TELECOMMUNICATIONS SERVICES........................ 127
A.9 BUNDLE 6--SATELLITE BROADCAST SERVICES................................ 131
A.10 BUNDLE 7--END-USER SUPPORT SERVICES.................................. 135
A.11 BUNDLE 8--SATS MICROWAVE OPERATION, MAINTENANCE AND REPAIR........... 140
A.12 BUNDLE 9--SATELLITE TELEPHONY SERVICE................................ 147
A.13 BUNDLE 10--SATELLITE EARTH-STATION MAINTENANCE AND REPAIR............ 149
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A.14 RESOURCE OPTION A--SATELLITE EARTH STATION ACCESS................... 154
A.15 RESOURCE OPTION B--SATS MICROWAVE SITE ACCESS....................... 155
A.16 RESOURCE OPTION C--SATS MICROWAVE EXCESS BANDWIDTH ACCESS........... 156
A.17 BUNDLE DIAGRAMS..................................................... 157
SCHEDULE B -- PRICING........................................................ 169
B.1 PRICING MATRICES...................................................... 169
B.2 PRICING NOTES......................................................... 199
SCHEDULE C -- ASSET INVENTORY................................................ 219
SCHEDULE D -- HUMAN RESOURCES................................................ 220
D.1 Letter of Agreement................................................... 220
D.2 -- List of Designated Employees........................................ 226
SCHEDULE E -- SERVICE LEVEL AGREEMENTS (SLAS)................................ 227
E.1 All Bundles--Service Level Agreements (SLAs).......................... 227
E.2 Specific Service Levels............................................... 228
E.3 - Mission Critical Services............................................ 239
E.4 - Critical Events...................................................... 242
SCHEDULE F -- INCENTIVES AND FEE REDUCTIONS.................................. 243
SCHEDULE G -- KEY PERSONNEL AND APPROVED SUBCONTRACTORS...................... 246
G.1 State Key Personnel................................................... 246
G.2 Provider Key Personnel................................................ 246
G.3 Approved Subcontractors............................................... 246
SCHEDULE H -- PARTICIPATING DEPARTMENTS...................................... 247
SCHEDULE I -- MANAGED CONTRACTS.............................................. 249
SCHEDULE J -- CURRENT PROJECTS AND TECHNOLOGY INITIATIVES.................... 251
Table J.1.................................................................. 251
Table J.2.................................................................. 252
SCHEDULE K -- PAGING COVERAGE CHART.......................................... 260
SCHEDULE L -- CELLULAR COVERAGE CHART........................................ 261
SCHEDULE M -- SECURITY PROCEDURES............................................ 262
SCHEDULE N -- REQUIREMENTS PROJECTIONS....................................... 265
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COMPREHENSIVE TELECOMMUNICATIONS SERVICE AGREEMENT NUMBER 99-123-A
This COMPREHENSIVE TELECOMMUNICATIONS SERVICE AGREEMENT is entered into
as of the Contract Signing Date, by and between ALASKA COMMUNICATIONS SYSTEMS
GROUP, INC., a Delaware corporation, with corporate offices at 000 X Xxxxxx,
Xxxxx 000, Xxxxxxxxx, Xxxxxx 00000, and the STATE OF ALASKA.
1. BACKGROUND AND PURPOSE
WHEREAS, the State relies upon telecommunications as a key means to
facilitate the delivery of basic government services to its widely dispersed
citizenry; in a state where cities and villages are isolated by foreboding
terrain; where only 44 of the State's 277 communities are connected by roadways,
only 30 percent of which are paved; and where harsh winter weather conditions
routinely cut off communities from air, sea, and land transportation; reliable
cost-effective telecommunications are not a convenience -- reliable
cost-effective telecommunications are a necessity; and
WHEREAS, the State is seeking to develop communications solutions
utilizing new and existing technologies to increase the efficiency and
productivity of State business operations, and to improve access to State
services for the public; and
WHEREAS, the State is seeking to secure telecommunications services
statewide through a single contract; and
WHEREAS, the Parties recognize that the State of Alaska is comprised of
the executive, judicial, and legislative branches of government as well as other
public entities, including the University of Alaska, that have been afforded, by
state law, various attributes of a separate legal existence from the State of
Alaska and that certain branches of government and public entities, as
identified in this Agreement, have agreed, in whole or in part, to cooperatively
participate in this Agreement to implement a Statewide telecommunications
partnering plan and that such cooperative participation has been determined by
each to be in their respective best interests; and
WHEREAS, ACS and its Affiliates are major providers of
telecommunications services in Alaska, with vast experience and a proven record
of providing telecommunications services to all Alaskans from isolated rural
communities to sophisticated world-wide organizations; and
WHEREAS, ACS is seeking to Partner with the State and be the primary
provider of telecommunications services to the State; and
WHEREAS, ACS agrees that support and further deployment of high speed,
advanced telecommunications is important to Alaska for the delivery of
government services, especially in rural communities; and
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WHEREAS, ACS agrees that local support is important to the delivery of
the Services described herein and agrees to utilize local support when feasible;
and
WHEREAS, ACS shall deliver high-quality, value-added services that
assist the State in effectively utilizing telecommunications to increase the
efficiency and productivity of State business operations and to enhance the
quality and value of the State's services to its citizens; and
WHEREAS, the Parties recognize the importance of a reliable mobile
communication system to the State and the people of Alaska. ACS will deliver,
through this Agreement, an ever-increasing array of mobile, satellite and
cellular/wireless voice and messaging systems to the State and commits to
improving the quality and coverage of these Services as described herein; and
WHEREAS, ACS will deliver the Services described in this Agreement over
the State's existing microwave (SATS) and satellite facilities wherever
practical and feasible. The Parties consider the SATS and satellite
infrastructure as critical parts of the State's Enterprise network and will
actively pursue ways to increase the use, reliability and cost effectiveness of
these important State assets, especially in under-served or unserved areas of
Alaska; and
WHEREAS, ACS is committed to training its employees and the employees of
the State to use the Services and technology provided in the most effective and
efficient manner. ACS is committed to working with the State and institutions of
higher learning in the State of Alaska to deliver training in the most effective
and efficient way possible; and
WHEREAS, ACS recognizes the nature of delivering Services for the State,
where security, privacy, SoL, and property are serious and sobering aspects to
be mindful of when providing and delivering those Services. ACS is committed to
working with the State to deal with these conditions and others as described,
using the most prudent and conscientious methods possible.
NOW, THEREFORE, for good and valuable consideration, the Parties agree
as follows:
2. SCOPE OF SERVICES
2.1 GENERAL DESCRIPTION OF SERVICES
Pursuant to the terms and conditions of this Agreement, Provider shall
provide the Services as set forth in the following Service Bundles:
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BUNDLE 1 -- WIRED TELEPHONY SERVICES
Provider shall provide the wired telephony services set forth in
Schedule A.4.
BUNDLE 2 -- DATA NETWORK SERVICES
Provider shall provide the data network services set forth in Schedule
A.5.
BUNDLE 3 -- VIDEO CONFERENCING SERVICES
Provider shall provide the video conferencing services set forth in
Schedule A.6.
BUNDLE 4 -- PAGING SERVICES
Provider shall provide the paging services set forth in Schedule A.7.
BUNDLE 5 -- CELLULAR TELECOMMUNICATIONS SERVICES
Provider shall provide the cellular telecommunications services set
forth in Schedule A.8.
BUNDLE 6 -- SATELLITE BROADCAST SERVICES
Provider shall provide the satellite broadcast services set forth in
Schedule A.9.
BUNDLE 7 -- END-USER SUPPORT SERVICES
Provider shall provide the End-User support services set forth in
Schedule A.10.
BUNDLE 8 -- SATS MICROWAVE MAINTENANCE AND REPAIR
Provider shall provide the SATS microwave maintenance and repair
services set forth in Schedule A.11.
BUNDLE 9 -- SATELLITE TELEPHONY SERVICES
Provider shall provide the satellite telephony services set forth in
Schedule A.12.
BUNDLE 10 -- SATELLITE EARTH-STATION MAINTENANCE AND REPAIR
Provider shall provide the satellite earth-station maintenance and
repair services set forth in Schedule A.13.
2.1.1 GROUPINGS OF SERVICES
The Services to be provided by Provider under the terms of this
Agreement are categorized by "Bundles" "Elements" and "Units." By way of
example, wired telephony services have been grouped together in Service Bundle
1. Wired telephony service is made up of a number of Service Elements, including
telephones, voice mail, long distance, and audio teleconferencing. The Services
provided in Service Bundle 1 can be further broken down into each individual
Service Unit (i.e., each telephone, minute of long distance, and voice mailbox).
The following chart illustrates the categorization of Services.
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[FLOW CHART ILLUSTRATING CATEGORIZATION OF SERVICES]
2.1.2 RESOURCE OPTIONS
In addition to the resources included in and specific to the Service
Bundles described above, the Parties may agree to utilize certain other
telecommunications resources, subject to the limitations indicated in the
specific resource option descriptions set forth in Schedules A.14 - A.16. The
additional resources are made available on an optional basis. Provider or the
Affiliates may utilize these resources, at Provider's option, to provide
Services to the State or, within the limitations set forth below and with the
State's approval and concurrence, to provide additional services to the State or
other customers. The specific telecommunications resources are bundled as
follows:
- RESOURCE OPTION A--SATELLITE EARTH-STATION ACCESS--Satellite Down-Link
Receive Capacity.
- RESOURCE OPTION B--STATE OF ALASKA TELECOMMUNICATIONS SYSTEM (SATS)
MICROWAVE SITE ACCESS--Access to SATS Site Hardscape and Hotel Services.
- RESOURCE OPTION C--STATE OF ALASKA TELECOMMUNICATIONS SYSTEM (SATS)
MICROWAVE EXCESS BANDWIDTH ACCESS--Access to Excess Transport Capacity
on the SATS Microwave Backbone.
2.1.3 PROVISION OF SERVICES TO THE DEPARTMENTS
Provider will supply Services to the Departments. Provider acknowledges
that existing statutes permit the Department of Military and Veteran Affairs, an
executive branch agency, to independently supplement telecommunications services
in the event of a Disaster. Other Departments that are to receive Services in
accordance with the terms of this Agreement after the Contract Signing Date
shall be identified and added to this Agreement through a Work Order. A request
by a Department to discontinue receiving Services under the terms of this
Agreement as a "Department" shall be made through an amendment pursuant to
Section 28.6. Notwithstanding the foregoing, the State shall give Provider
reasonable advance notice of material changes in the number of End-Users
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within each Department or expected volumes of Service as soon as practicable
after the State becomes aware of such changes.
2.2 TIMETABLE FOR THE PROVISION OF SERVICES
The provision of Services by Provider shall be implemented in three (3)
phases as set forth in the following timetable:
[FLOW CHART ILLUSTRATING TIMETABLE]
Attached as Schedule A.3 is a table listing Milestones and Deliverables and the
target start and completion dates for each Milestone and Deliverable.
2.2.1 RAMP-UP PERIOD
During the Ramp-Up Period, no Services shall be provided by Provider to
the State unless otherwise agreed hereunder. Commencing on the Contract Signing
Date, Provider shall undertake preparations for implementing the Transition
Plan. During the Ramp-Up Period, the State shall provide Provider with
reasonable access to the Managed Assets, the Purchased Assets, and the
Designated Employees, but solely for the purpose of reasonably assisting and
cooperating with Provider in the preparation of the Transition Plan.
2.2.1.1 TECHNOLOGY INITIATIVES AND CURRENT PROJECTS
Provider will assume responsibility for the Current Projects described
in Schedule J.1 on the Effective Date or as otherwise agreed between the
Parties. A written implementation plan, subject to the State's approval, for the
completion of the Current Projects will be included in the Transition Plan.
Provider shall provide the continuing and uninterrupted development and
implementation of all the Current Projects in accordance with the written
implementation plan.
In addition to the Current Projects, certain Departments are pursuing
the Technology Initiatives identified in Schedule J.2, which may require
Services that are provided under this Agreement. Although Provider is not
responsible for these Technology Initiatives, Provider agrees to provide
Services associated with the Technology Initiatives identified in Schedule J.2
in accordance with the terms of this Agreement.
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2.2.2 TRANSITION
Commencing on the Effective Date, Provider shall implement the
Transition Plan. The transition shall include the complete and timely
performance by Provider of all of the requirements set forth in the Transition
Plan, and shall be accomplished by Provider in such a manner as to have no
material adverse effect upon the telecommunications services being utilized by
any Department. Until such time as Provider has completely transitioned the
Services, Provider will support the State's current systems and provide network
management services. In this regard, Provider is to (i) assume full management
responsibility and provide all Services and support to the State; (ii) be
responsible for the proper and orderly functioning of all Managed Assets in
accordance with the terms of this Agreement; (iii) meet the requirements of the
SLAs by the applicable Cutover Date in accordance with the terms of this
Agreement, and (iv) develop the Transformation Plan.
2.2.3 TRANSFORMATION
Commencing on the Final Cutover Date, Provider shall implement the
Transformation Plan after receiving State approval of the Plan. As transformed,
the Services will include a statewide network infrastructure that supports
voice, data and video communications services, including advanced voice and data
network management capabilities and communications features, to achieve: (i)
greater levels of performance, (ii) statewide connectivity between and among all
Departments, and (iii) optimum network resource and bandwidth management.
Provider will implement the transformed infrastructure such that it is
consistent with and supports the State's business objectives, including the
following:
RELIABILITY--protect and improve the quality and dependability of both
routine and critical SoL telecommunications.
PRODUCTIVITY/EFFICIENCIES--facilitate the development and/or delivery of
Services that will increase the productivity and effectiveness of
End-Users.
PUBLIC ACCESSIBILITY--facilitate the ability to deliver services at
locations that are more convenient for the public, including their homes
or businesses via the internet. Such services may include permits, data
retrieval, licensing, general information, etc.
BUSINESS PARTNERS--facilitate the ability to inter-work with the networks,
data, and applications of community business partners.
COST MANAGEMENT--minimize the cost of delivering services both internally
and externally to the public, as well as reduce State administration
costs.
IMPROVED RURAL COMMUNICATIONS--where possible, leverage investments in the
infrastructure required to meet the State's needs to also improve
general access to quality telecommunications services throughout the
State.
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UNIVERSAL AVAILABILITY--the infrastructure should facilitate connections to
every Department and End-User. This should also include remote
accessibility for telecommuting and internet access.
OPEN PLATFORM--technical compatibility among equipment must be assured. The
infrastructure must be standards based, and be capable of being
connected to other private and public networks and equipment.
FLEXIBLE BANDWIDTH ALLOCATION--available capacity beyond current demand,
ensuring that access will not be denied for capacity reasons. There
should also be the ability to easily allocate the appropriate capacity
to End-Users (i.e., bandwidth on demand). Furthermore, the State should
not bear undue cost burdens associated with unutilized
capacity--bandwidth should expand and contract as required to meet the
State's needs.
EFFECTIVE NETWORK MANAGEMENT--provide monitoring tools and planning
mechanisms to enable State telecommunications professionals to
proactively manage both the demand and supply sides of the
telecommunications environment.
SECURITY--facilitate the necessary technologies and protocols that ensure
the security and confidentiality of State information, including
personal information, personnel records, medical records, criminal
records, public safety data, motor vehicle records, and proprietary
management reports.
2.3 CAPITAL INFUSION
Based on the State's long-term commitment to Provider, Provider will
fund investments in the State's infrastructure in connection with the Services.
Such investments are listed in the Pricing Matrices in Schedule B. Except as
otherwise provided in this Agreement, all such investments shall, for purposes
of the State's rights upon Disentanglement, pursuant to Section 16, be
capitalized, accounted for, and depreciated by Provider, without regard to the
actual method of acquisition (i.e., whether by purchase, lease, or other method
of financing).
2.3.1 WIRING AND LAN INFRASTRUCTURE INVESTMENT
Provider shall make a capital investment for upgrades to wiring and LAN
infrastructure in State Facilities that are required to support the Transformed
Services in the maximum amount of $3,420,000. Such investment will be allocated
in a manner jointly agreed to by the Parties in the Transformation Plan.
Provider shall keep complete records of expenses that fall under this investment
to facilitate verification by the State that the investment was expended in
accordance with the approved Transformation Plan.
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2.3.2 SATS IMPROVEMENT INVESTMENT
As more fully described in Schedule A.11 (Service Bundle 8), Provider
shall make a capital investment in the amount of $2,800,000 for SATS microwave
maintenance and repair work identified in Schedule C to this Agreement during
the Term. The work will be initially scheduled in the Transition Plan and
modified through the Change Management process described in Section 4 of this
Agreement.
2.4 SLAs
Except as otherwise specified in this Agreement, Provider shall perform
all Services in accordance with the SLAs set forth in Schedule E.2 to this
Agreement.
2.4.1 NEW SLAs AND PROPOSED MODIFICATIONS TO EXISTING SLAs
Provider shall continuously evaluate ways to improve performance and
shall recommend improvements in the SLAs to the Management Committee, along with
any impact on cost. Recommendations for improvements to SLAs by Provider should
be based upon advances in available technology and methods that are suitable for
use in performing the Services, the increased capabilities of any hardware or
software acquired for use by the State, changes in the operations and
environment of the Departments, and other changes in circumstances. All new
SLAs, as well as proposed modifications to existing SLAs, shall be developed in
the following manner:
2.4.1.1 The service level requirements of specific
Departments shall be determined by representatives of the Parties conducting
periodic meetings with the designated State representative for each Department.
The means of gathering such Department data shall be detailed in the
Communications Plan, which shall be contained in the Standards and Procedures
Manual.
2.4.1.2 The Account Manager and the Project Director shall
meet at least once monthly during the Transition Period and Transformation
Period, and at least twice yearly thereafter, to address the SLAs.
2.4.1.3 Upon initiation by either or both the Account
Manager and the Project Director, proposed new or modified SLAs shall be
submitted to the Management Committee at its next regularly scheduled meeting
(except where the urgency of the request requires the calling of a special
meeting) for review and approval.
2.4.1.4 The Management Committee shall review and discuss
the existing SLAs and proposed new SLAs from time to time as set forth in
Section 11, but not less frequently than once during each Contract Year after
the Transformation Period. After such review, the Management Committee shall
make a formal recommendation as to whether a proposed SLA modification or new
SLA is technologically feasible. As to any new or modified SLA that is
determined to be technologically feasible by the Management Committee, either
party may propose that such SLA be adopted by the Parties through the Work Order
process described in Section 10, provided however, that a
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new or modified SLA accepted through a Work Order shall be implemented in
accordance with Section 28.6.
2.4.2 SLA MEASUREMENT AND REPORTING
Provider shall measure and report performance as required by Schedule
E.2. Provider shall meet with the Project Director according to the schedule
established by the Management Committee to review Provider's actual performance
against the SLAs.
2.4.3 ROOT-CAUSE ANALYSIS
Promptly, and in no event later than five (5) days after Provider's
discovery of, or, if earlier, Provider's receipt of a notice from the State
regarding a Failure, Provider shall: (A) perform a root-cause analysis to
identify the cause of such Failure; (B) correct such Failure using best efforts
(regardless of whether caused by Provider); and (C) provide the State with a
written report detailing the cause of, and procedure for correcting, such
Failure.
2.4.4 CORRECTION OR RESOLUTION OF SERVICE OR MISSION CRITICAL
SLA FAILURE
Upon completion of the root-cause analysis, the correction of a Failure
relating to a Service or Mission Critical Service shall be performed entirely at
Provider's expense, unless it has been determined, by mutual agreement of the
Parties or through the dispute-resolution process specified in Section 25, that
the State (or its subcontractor, agent, or a third-party provider provided by
the State and not managed by Provider) was the predominant contributing cause of
the Failure and Provider could not have continued to provide Services in
accordance with the affected SLA without expending a material amount of
additional time or cost. In such an event: (i) Provider shall be entitled to
temporary relief from its obligation to timely comply with the affected SLA, but
only to the extent and for the duration so affected; and (ii) the State shall
reimburse Provider for Provider's expenses to correct such Failure. For purposes
hereof, the preexisting condition of the State's properties and systems shall
not be deemed a contributing cause of any Failure.
2.5 SOLE PROVIDER OF SERVICES
Except to the extent set forth below, Provider shall be the sole
provider of the Services to the State.
Nothing herein shall prevent the State from obtaining the following
Services or services, from itself or any other provider during the Term, and
thereby relieving Provider of responsibility for providing such Services or
services:
(a) any of the Services that are required, pursuant to applicable
federal or State law, rules, regulations, or policies in effect from time to
time, to be provided by the State or performed by a provider other than, or in
addition to, Provider;
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(b) any telecommunications services or Services procured as part of a
larger effort that is not primarily for telecommunications services, or as
otherwise mutually agreed; and
(c) communications support to local entities, including the provision of
EMS communications backbone systems, and assistance with purchase of radios,
mobile satellite telephones, or other essential SoL communications services and
equipment for the provision of essential life saving emergency services. The
Parties recognize that the State presently possesses and utilizes some number of
Inmarsat terminals or other technologies for emergency and public safety
purposes.
2.6 SERVICE COMPATIBILITY
Provider shall ensure that, as of the applicable Cutover Dates, the
Resources are integrated and interfaced and fully compatible with the
Third-Party Resources that are being provided to the State as to functionality,
speed, service levels, interconnectivity, reliability, availability,
performance, response times and other similar measures. Provider shall be
responsible for developing or modifying interfaces in order for the Resources to
be successfully integrated and compatible with Third-Party Resources. The State
shall use its best efforts to require the providers of Third-Party Resources to
cooperate with Provider in this effort.
2.6.1 COOPERATION WITH THIRD-PARTY SERVICE PROVIDERS
At all times during the Term, Provider shall cooperate with third-party
service providers of the State to coordinate the provision of Services with the
services and systems of such third-party service providers. Such cooperation
shall include, subject to confidentiality requirements set forth in Section 21,
providing reasonable assistance, information access, and support services to
such third-party providers.
2.6.2 DISPUTES OVER SERVICE COMPATIBILITY
In the event of any Dispute as to whether a particular Failure, defect,
malfunction, or other difficulty was caused by Provider Services and Resources
or by the services and Third-Party Resources provided by a third-party provider,
Provider shall be responsible for correcting such Failure, defect, malfunction,
or difficulty, at its cost, except to the extent that Provider can demonstrate
to the State's satisfaction, by means of a root-cause analysis, that (i) the
cause was not a Service or Resource, or (ii) the cause was a device connected to
Provider's Network that was not FCC type accepted. In such case, the responsible
third-party service provider shall be responsible for the costs associated with
correcting the defect, malfunction, or difficulty. However, Provider will
cooperate fully in determining the underlying cause and identifying a solution.
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2.6.3 SLA IMPACT DUE TO THIRD-PARTY PROVIDER SERVICES OR SYSTEMS
If, in the opinion of Provider, the services and Third Party Resources
of any third-party service provider has altered a SLA or will alter a SLA or
create conditions which will materially or substantially impair Provider's
ability to perform its duties under this Agreement, Provider shall notify the
Project Director in writing of the apparent conflict. The Project Director shall
respond in writing within ten (10) days to any document advising of a conflict
provided under this Section. The Project Director shall: (1) require such
third-party service provider to alter its services or systems to eliminate the
conflict; (2) propose to Provider an amendment or modification to this Agreement
to eliminate the conflict; or (3) if he/she disagrees that a conflict exists,
set forth the basis for that conclusion. Any modifications to this Agreement
must conform with the procedures set forth in Section 28.6. In the event that
Provider and State disagree on either the existence of a conflict or a
methodology for resolving a conflict, the matter shall be resolved pursuant to
the dispute resolution procedures set forth in Section 25 of this Agreement.
3. THIRD-PARTY CONTRACTS
3.1 LEASES, CONTRACTS, AND SOFTWARE LICENSES ASSIGNED TO PROVIDER
Subject to the State obtaining any Required Consents, the Parties shall
enter into assignment and assumption agreements as to the Assigned Leases and
the Assigned Contracts. Provider shall assume responsibility for, and shall
perform, all obligations of the State under the Assigned Leases and Assigned
Contracts, including payment of all related expenses and maintenance fees, to be
performed after the effective dates of such assignment and assumption
agreements, and shall indemnify, defend, protect and hold harmless the State
with respect to all such obligations.
3.2 LEASES AND CONTRACTS MANAGED BY PROVIDER
As of the Cutover Date for the applicable Service, subject to the State
obtaining any Required Consents, Provider shall assume responsibility for, and
perform all management and administrative obligations for the Managed Assets to
be performed on or after the Cutover Date. Provider will not take any action
that would cause the State to be in breach of any Managed Contract or Managed
Lease. With respect to Managed Contracts and Managed Leases, Provider will take
over responsibility for all payment obligations, including all related fees,
expenses, and maintenance, and Provider shall invoice the State for such
expenses in accordance with Section 9 of this Agreement.
3.2.1 TERMINATION OF MANAGED ASSETS
Provider may, from time to time, to the extent permitted by the
applicable third-party contract or agreement, request that the State cooperate
in the termination of any Managed Lease or Managed Contract.
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4. SERVICE MANAGEMENT
Service Management processes will be conducted from the Service Center,
and shall include six integrated disciplines: Configuration Management, Fault
Management, Accounting, Performance Management, Security, and Planning.
Activities undertaken within each of these disciplines shall take into account
the effects or potential effects on the other disciplines. The specific manner
in which this is done shall be detailed in the Standards and Procedures Manual.
4.1 STANDARDS AND PROCEDURES MANUAL
4.1.1 DEVELOPMENT OF MANUAL
Prior to the Effective Date, Provider will deliver an outline of the
Standards and Procedures Manual to the State for its review, comment, and
approval. Within ninety (90) days after the Effective Date, Provider shall
deliver a draft Standards and Procedures Manual consistent with the approved
outline to the State for its review, comment, and approval. The State shall
promptly respond to the draft and Provider shall incorporate all appropriate
comments or suggestions of the State and shall finalize the Standards and
Procedures Manual within one hundred eighty (180) days after the Effective Date.
Provider shall periodically (but not less often than quarterly) update the
Standards and Procedures Manual to reflect changes in the operations or
procedures described therein. Updates of the Standards and Procedures Manual
shall be provided to the Management Committee for review and approval. The
Standards and Procedures Manual will be available to the End-Users
electronically in a manner agreed to between the State and Provider.
4.1.2 CONTENT OF MANUAL
The Standards and Procedures Manual shall describe, with respect to the
Services, the equipment and software being used and to be used and the
documentation (including, e.g., operations manuals, user guides, specifications)
of the details of such activities. The Standards and Procedures Manual shall
describe the activities Provider shall undertake in order to provide the
Services, including, where appropriate, direction, supervision, monitoring,
staffing, quality assurance, reporting, planning, oversight activities,
acceptance test plans, and other matters as described in this Agreement. The
Standards and Procedures Manual shall describe in detail the systems, processes,
and technologies to be used to fulfill Provider's Service Management
obligations. The Standards and Procedures Manual shall in no event be
interpreted so as to relieve Provider of any of its performance obligations
under this Agreement.
4.2 CONFIGURATION MANAGEMENT
The goal of Configuration Management shall be to exert control over the
hardware and software configuration of the Network. Provider will, to the
greatest extent possible and with the cooperation of the State, inventory and
sample all Service Elements, for the purposes of optimal Configuration
Management across the Network. Provider will coordinate all Configuration
Management activities through the centralized Change Management system, as
described in this Section, organized within the Service
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Center, including Service provisioning, MACs, and Network element configuration,
archives, restoration, and hardware and firmware revision maintenance. Proactive
maintenance activities will be considered part of Configuration Management
processes in the Service Center. Schedules for current and anticipated
Configuration Management activities will be provided to the State on a monthly
basis. Configuration Management processes and procedures will be described in
detail in the Standards and Procedures Manual.
4.2.1 CHANGE MANAGEMENT
The mission of Change Management is to assist the State in accomplishing
technological change without disruption. Change Management is provided through
the Service Center. The Parties recognize that Change Management will take place
in an atmosphere of Partnership. All changes will be implemented and coordinated
with all other Service Management disciplines. Change Management will address
both process issues and technology (hardware/software) issues. As appropriate,
changes will be managed along a spectrum of control points ranging from
automated approval to full project-level review. The Parties envision three
basic categories of changes with Change Management: routine, project, and
emergency. The Parties will work, as part of developing this Change Management
procedure, to identify expectations with regard to cycle time, and the degree of
oversight the State wishes to exercise in each of these categories. Prior to the
Effective Date, Provider shall develop a Change Management procedure, subject to
the State's review and approval. Such Change Management procedure shall be
incorporated into the Standards and Procedures Manual.
4.2.1.1 TECHNOLOGY REFRESH SERVICES
Provider shall provide the Technology Refresh Services throughout the
Term. In fulfilling its obligation to perform Technology Refresh Services,
Provider shall provide the State with new assets or factory-reconditioned assets
that are of a quality equal to or better than the original equipment
specifications. Provider shall also provide such upgrades and replacements in
accordance with manufacturer's recommendations at no additional cost to the
State in accordance with Change Management in Section 4.2.1.
Provider will implement technology refresh through the Service Center.
With respect to Managed Assets, the Technology Refresh Services will involve
checking with each manufacturer regarding software, firmware, and hardware
upgrades. Where upgrades are covered by existing maintenance contracts or
warranties, Provider will propose to the State that upgrades be implemented as
soon as reasonably practicable. Where upgrades involve new costs, not included
in Provider's pricing, then Provider will describe and the State will evaluate
the upgrade features, benefits, and risks and may issue a Work Order.
4.2.2 ASSET MANAGEMENT
No later then the Effective Date, Provider will establish and maintain
an asset management and control function for the State, with Provider's primary
role being to determine what telecommunications resources are needed to satisfy
the State's
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requirements and SLAs, acquire those Resources, and maintain an accurate
inventory of the Resources and Managed Assets in the Service Center. The initial
inventory of Managed Assets is identified in Schedule C.
4.2.2.1 TRANSITION OF MANAGED ASSETS
On the applicable Cutover Dates, Provider shall assume management and
control over all of the Managed Assets. Provider shall have primary
responsibility for all care and management, and shall ensure the maintenance, of
the Managed Assets in accordance with the terms of this Agreement.
4.2.2.2 TRANSITION OF PURCHASED ASSETS
(a) Subject to the provisions of Service Bundles 1 and 4, if assets are
to be purchased by Provider, the State shall sell to Provider, and Provider
shall buy from the State, "AS IS, WHERE IS" and without any express or implied
warranties of any kind other than a warranty of title, all of the State's right,
title, and interest in and to the Purchased Assets. Notwithstanding the
foregoing, the State will pass through to Provider, to the extent permitted at
no cost by each third-party from whom the State procured any Purchased Asset, or
the manufacturer thereof, the distributor or manufacturer warranties associated
with the Purchased Assets, if any. The State will enter into a xxxx of sale
relating to Provider's purchase of the Purchased Assets. The purchase price for
the Purchased Assets will be as agreed between the Parties, but in any case, the
purchase price will not be below fair market value.
(b) The Parties acknowledge that during the period between the Contract
Signing Date and the Final Cutover Date, the State may acquire Interim Assets.
During such period, the State will advise Provider of all pertinent information
with respect to all Interim Assets. For a ninety (90) day period commencing on
any applicable Cutover Date, Provider shall have the right to use and the option
to purchase any or all of the Interim Assets. If Provider elects to use an
Interim Asset during such ninety (90) day period to provide the Services, such
Interim Asset shall be deemed to be a Managed Asset until the earliest of: (i)
ninety (90) days after the applicable Cutover Date; (ii) the date that Provider
specifies to the State as the date on which it will no longer use such Interim
Asset; or (iii) the date on which Provider purchases such Interim Asset.
Provider will have the option, exercisable from time to time within ninety (90)
days of any applicable Cutover Date, to purchase at its then fair market value
any Interim Asset that Provider is using to provide the Services, as mutually
agreed by Provider and the State. An Interim Asset purchased by Provider
pursuant to this Section will thereafter be deemed to be a Purchased Asset.
4.2.2.3 PROVIDER RESPONSIBILITIES FOR ASSETS
Provider shall be liable for loss of or damage to the Managed Assets,
the Purchased Assets, or any other assets used by Provider or its Subcontractors
in the performance of this Agreement as a result of Provider's negligence or
willful misconduct or loss or damage from an event covered by Provider's
insurance required under Section 18. Provider shall ensure that the assets used
in providing the Services shall be properly maintained and protected, normal
wear and tear excepted, throughout the Term and shall
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be insured in accordance with the requirements of Section 18 of this Agreement.
With respect to the Managed Assets, Provider will assist the State in the
procurement thereof, and will install and implement the Managed Assets as
required to provide the Services.
4.3 FAULT MANAGEMENT
Fault Management involves the process of monitoring traps and alarms on
all service providing elements and links in order to allow for sectionalization,
identification, and resolution of a problem with the delivery of Services. With
respect to each of the Service Bundles, Fault Management is described in
Schedule A.
4.4 ACCOUNTING
Accounting functions are as described in Sections 9 and 19 of this
Agreement.
4.5 PERFORMANCE MANAGEMENT
Performance Management involves the process of ensuring that the Network
is meeting the SLAs as described in Section 2.4 of this Agreement and Schedule E
to this Agreement.
4.6 SECURITY
Security is described in Section 13 of this Agreement and Schedule M.
4.7 PLANNING
Planning involves ensuring that adequate resources for further demand
are anticipated and that plans are in place to address the resource needs of the
network as it will be configured in the future.
5. HUMAN RESOURCES
5.1 TREATMENT OF DESIGNATED AND TRANSITIONED EMPLOYEES
Provider will comply with the terms of the letter of agreement contained
in Schedule D.1. After the Contract Signing Date, Provider may make offers of
employment to all Designated Employees. All offers will be made in writing and
will consider individual employees' then current job duties, knowledge, skills
and abilities in light of Provider business requirements. At a minimum, written
offers will include information on job classification duties, compensation,
benefits, and union affiliation requirements, if any. Designated Employees will
have thirty (30) days from the receipt of Provider's offer of employment to
accept or reject the offer. Offers of employment, while pending, will
15
not affect any Designated Employees status as an employee of the State. A
Transitioned Employee's employment with Provider will become effective on a date
mutually agreed to among the State, Provider, and the Transitioned Employee
after receipt by Provider of a written acceptance of the offer of employment. No
Transitioned Employee will be required to sign a non-competition clause that
requires the Transitioned Employee to agree not to work for the State as an
employee.
The State will provide to Designated Employees the option of
transferring to a State position performing work outside of the scope of this
Agreement. If those Designated Employees elect to participate in State-approved
training programs related to the employees' new duties, Provider will be charged
up to $5,000.00 for expenses related to the training for each such employee who
successfully completes such training. The State will provide sufficient
documentation of the training expenses for which Provider is responsible.
5.2 STATE EMPLOYEES
Provider will direct the work of State Employees and the following
provisions will apply to such State Employees:
5.2.1 The terms and conditions of a State Employee's employment
will be determined by the relevant collective bargaining agreement in effect on
the Effective Date, as it may be amended thereafter, and by the terms of any
successor collective bargaining agreement.
5.2.2 Management of State Employees by Provider will begin on
the Effective Date.
5.2.3 Provider will be bound by all decisions applicable to State
Employees that are made as a result of contractual dispute resolution
mechanisms, decisions by appropriate governmental agencies, and/or decisions by
courts of competent jurisdiction.
5.2.4 All labor relation functions for State Employees will
remain under the jurisdiction of the State as prescribed by the terms of the
applicable collective bargaining agreements.
5.2.5 State Employees will continue to be governed by State or
Federal laws, rules and/or regulations applicable to the employee in the same
manner as other State Employees.
5.2.6 Provider will immediately report all State Employee
performance issues or suspected misconduct to the Director, Division of
Personnel. The State will inform Provider of any action taken against any State
Employee as a result of this notification.
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5.2.7 State Employees will receive the same training
opportunities as provided to Provider's employees with respect to the Services.
5.2.8 If a position held by a State Employee becomes vacant,
Provider may require the State to fill the vacancy or Provider may otherwise
contract for or provide the duties of such State Employee, including hiring a
Provider employee.
5.2.9 Beginning on Effective Date, the State will withhold from
the payment under the Agreement all State employer costs applicable to State
Employees. Employer costs are wages, fringe benefits, worker's compensation, and
unemployment insurance. The State shall report to Provider on a monthly basis
the amount withheld for each State Employee.
5.2.10 In those instances where the State incurs damages for
violations of a State Employee's rights under the relevant collective bargaining
agreement, applicable law, rule, or regulation as a result of willful,
negligent, direct, independent actions taken or omitted to be taken by agents of
Provider, the damages will be assessed against Provider.
5.3 PERSONNEL
5.3.1 PROVIDER KEY PERSONNEL
The State shall have the right to interview, as the State deems
necessary, and participate in the selection of, Provider Key Personnel and the
Account Manager. Provider shall not designate or reassign any Provider Key
Personnel or its Account Manager without the State's prior written consent,
which consent shall not be unreasonably withheld. The Parties acknowledge that
certain Transitioned Employees will be designated as Provider Key Personnel by
mutual agreement of the Parties before or concurrently with the Effective Date.
Provider shall not reassign any Provider Key Personnel without the State's prior
written consent, prior to six (6) months after the completion and acceptance by
the State of all Transformation Services in which such Provider Key Personnel
were involved; except that, with respect to those Transitioned Employees
designated as Provider Key Personnel, Provider shall not reassign any such
Provider Key Personnel prior to twelve (12) months after the Effective Date. If
any one of Provider Key Personnel becomes incapacitated, or ceases to be
employed by Provider and, therefore, becomes unable to perform the functions or
responsibilities assigned to him or her, Provider shall, within forty-eight (48)
hours, name an interim replacement, approved by the State, who is at least as
well qualified as the person who initially performed that person's functions.
For purposes of this Section, the movement of Provider Key Personnel from the
employ of Provider to an Affiliate of Provider shall be considered a
reassignment requiring the State's consent but not a cessation of employment.
5.3.2 ACCOUNT MANAGER
Provider represents and warrants that its Account Manager has at least 5
years experience managing services similar to those provided under this
Agreement and who is
17
knowledgeable as to the State's activities and the Services. Notwithstanding
anything else herein to the contrary, Provider shall not permanently replace its
Account Manager during the Term without the State's prior written consent, which
consent will not be unreasonably withheld. The Account Manager shall act as the
primary liaison between Provider and the State Project Director, shall have
overall responsibility for directing all of Provider's activities hereunder, and
shall be vested by Provider with all necessary authority to fulfill that
responsibility. Notwithstanding the foregoing, the Account Manager may, in his
or her sole discretion, delegate any right or authority hereunder to other
qualified Provider employees, upon written notice to the State.
5.3.3 STATE KEY PERSONNEL AND STATE PROJECT DIRECTOR
The State Key Personnel shall provide advice and assistance to Provider
in areas requiring particular technical or functional expertise or work
experience. If any one of the State Key Personnel is unable to perform the
functions or responsibilities assigned to him or her in connection with this
Agreement, or if he or she is no longer employed by the State, the State shall
promptly replace such person or reassign the functions or responsibilities to
another person. The State Project Director shall act as the primary liaison
between the State and the Account Manager and shall have overall responsibility
for day-to-day oversight of Provider's performance under this Agreement and
coordination of the State's retained authorities. Notwithstanding the foregoing,
the State Project Director may, in his or her sole discretion, delegate any
right or authority hereunder to other qualified employees of the State upon
written notice to Provider.
5.3.3.1 AUTHORIZED STATE PERSONNEL
Unless otherwise instructed by the State in writing, Provider may assume
that requests for Services made to the Service Center in accordance with the
procedures set forth in the Standards and Procedures Manual are being submitted
by personnel of the State with authority to request such Services.
5.3.4 ADDITIONAL PERSONNEL REQUIREMENTS
In addition to Provider Key Personnel, Provider shall make available
such additional personnel as the State deems necessary to competently perform
all of Provider's obligations under this Agreement.
5.4 MINIMUM PROFICIENCY LEVELS
Provider's Key Personnel, and all other personnel assigned by Provider
or its Subcontractors to perform Provider's obligations under this Agreement,
shall have experience, training, and expertise at least equal to the highest
commercial standards applicable to such personnel for their responsibilities in
the business of providing telecommunications services. Such personnel shall also
have sufficient knowledge of the relevant aspects of the Services and of the
State's practices and areas of expertise to enable them to properly perform the
duties and responsibilities assigned to them in connection with this Agreement.
In addition, the Services shall conform to the highest
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commercial standards applicable to such Services in the telecommunications
services marketplace.
5.5 SPECIALIZED PERSONNEL
Provider agrees that, as part of its provision of Services, it shall
ensure that all Provider personnel (and the personnel of any Subcontractors) are
trained, qualified, and available to perform all Services required in work areas
requiring specific health, security, or safety precautions.
5.6 TRAINING
5.6.1 TRAINING FOR EMPLOYEES PROVIDING SERVICES COVERED UNDER
THIS AGREEMENT
Provider shall provide, and shall cause its Subcontractors to provide,
all such training to Provider and Subcontractor employees, including the
Transitioned Employees, as may be necessary for them to perform, on behalf of
Provider, all of Provider's duties under this Agreement, and, in any event,
levels of training equal to or greater than the average levels of training given
to all Provider employees holding corresponding positions.
5.6.2 JOINT TRAINING PROGRAM
Provider will work with the State to identify and develop training and
certification programs for management, LAN administrators, and End-Users to
ensure Service Center calls are minimized and the State receives maximum value
from the Services provided. Further, Provider will encourage third-party
hardware and software providers that are key to the provision of Services under
this Agreement to identify and provide training and certification programs for
the use of those products. Such programs will be coordinated with Alaska
educational institutions, where practicable.
In addition, Provider will work jointly with the State to provide a
training program for Provider employees and End-Users that features subjects in
applied telecommunications technology, telecommunications economics,
telecommunications management, and training in the application of ISO 9000
processes. Provider will provide an intensive training program for up to 50
State Employees enrolled at any one time up to a maximum of 250 training days
per year. Sessions will be relatively short and organized in such a manner that
employees who cannot attend a particular class because of another commitment
will wait only a short time to enter another class on the same topic. The
training sessions will be held in conference rooms, suites, hands-on in Provider
or State equipment rooms, the NOCs, and the Service Center. Some of the training
may involve travel and tours of manufacturer facilities and inspections of the
facilities of out-of-state carriers. Costs for such travel will be at the
State's expense.
This training is in addition to the training required in Section 5.6.1.
Provider will involve the State in planning and providing course instructors, as
needed, for specialty curricula. The Service Center will provide central
coordination and Provider will maintain a training calendar. A phased approach
and timeline for implementing the joint
19
training program will be developed by the Parties during the Ramp-Up and
Transition Periods and documented in the Transition Plan.
5.7 UNSATISFACTORY PERFORMANCE AND RIGHTS OF REMOVAL
Notwithstanding this Section, if the State believes that the performance
or conduct of any Person employed or retained by Provider to perform Provider's
obligations under this Agreement is unsatisfactory for any reason or is not in
compliance with the provisions of this Agreement, the State shall so notify
Provider in writing and Provider shall promptly address and rectify the
performance or conduct of such person, or, at the State's request, immediately
replace such Person with another Person reasonably acceptable to the State and
with sufficient knowledge and expertise to perform the Services in accordance
with this Agreement.
6. QUALITY ASSURANCE
6.1 END-USER SATISFACTION AND COMMUNICATION
Provider shall conduct End-User satisfaction surveys on an ongoing basis
during the Term of this Agreement in accordance with Schedule A.10.9. On or
before the Effective Date, Provider shall submit an End-User Communication Plan
to the State, for its review and approval. Such plan shall include, at a
minimum, quarterly updates to the End-Users regarding the results of the
satisfaction surveys. The End-User Communication Plan shall be reviewed and
modified by the Management Committee, as appropriate, not less frequently than
once annually.
6.2 ISO 9000 COMPLIANCE
Provider will obtain ISO certification of its Service Center not later
than 500 days after the Effective Date. Until Provider obtains certification,
Provider agrees to develop its processes and manage its activities with the
State in accordance with ISO 9000 quality standards as updated from time to time
and as reflected in the Standards and Procedures Manual. In the absence of ISO
certification, the requirements under this Agreement will be met through ISO
9000 compliant processes.
7. PROVISION OF RESOURCES BY STATE
7.1 STATE FACILITIES
The State shall make reasonably necessary State Facilities available, at
fair market rates, to Provider's on-site personnel performing Services at all
Locations throughout the Term and shall maintain the State Facilities in areas
and at a level similar to that which the State maintains for its own employees
performing similar work. The State shall provide a schedule of applicable rates,
terms, and conditions with respect to the use of such State Facilities by
Provider no later than the Final Cutover Date. State Facilities are provided "AS
IS, WHERE IS," and are to be used exclusively for performance of Services for
the State. The State shall provide access to State Facilities as is reasonably
required for Provider to provide the Services, including telephones and other
appropriate office equipment. Any furnishings (other than basic office
furnishings) and office
20
supplies for the use of Provider's (and its Subcontractors') personnel are the
exclusive responsibility of Provider. Provider shall be entitled to make
improvements to any space where Provider's personnel are performing Services
on-site at a Location, provided that: (i) such improvements shall have been
previously approved in writing by the State (which approval may not be
unreasonably withheld); (ii) such improvements shall be made at no cost to the
State; (iii) any Subcontractors used by Provider to perform such improvements
shall be approved in writing by the State; and (iv) the State shall be granted,
without further consideration, all rights of ownership in such improvements. If
any State Facilities are leased and the landlord's consent to Provider's use is
required, the State's obligations under this Section are conditioned on the
State's receipt of such required consent and Provider's obligations that are
dependent on such access at that affected Location are excused. The State will
use its best efforts to obtain such consent.
7.2 OTHER FACILITY-RELATED OBLIGATIONS
7.2.1 USE OF STATE FACILITIES
Provider, and its Subcontractors, employees, and agents, shall keep the
State Facilities in good order, shall not commit or permit waste or damage to
the State Facilities, and shall not use the State Facilities for any unlawful
purpose or act. Provider shall comply with all applicable laws and regulations,
including all of the State's standard policies and procedures that are provided
to Provider in writing regarding access to and use of the State Facilities,
including procedures for the physical security of the State Facilities.
7.2.2 ACCESS TO PROVIDER FACILITIES BY THE STATE
Where the State, its employees, agents, and/or representatives are
required under this Agreement to enter into Provider Facilities being utilized
to provide Services to the State, Provider shall permit entrance at reasonable
times upon advance notice to the Account Manager to perform necessary
activities. The State agrees to abide by Provider's security policies and
procedures in accordance with Section 13 of this Agreement and Schedule M.
7.2.3 ACCESS TO STATE FACILITIES OCCUPIED BY PROVIDER
Provided that the State adheres to any mutually agreed upon security
procedures implemented by Provider at State Facilities, Provider shall permit
the State and its agents and representatives to enter into those portions of
State Facilities occupied by Provider staff at reasonable times with notice to
the Account Manager to perform facilities-related services.
7.2.4 STATE FACILITIES LEASES
Provider shall not cause the breach of, and shall abide by, any lease
agreements governing the use of the State Facilities.
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7.2.5 FACILITIES SERVICES
The State shall provide and maintain, or in the case of leased State
Facilities use best efforts to cause the landlord to provide and maintain,
heating, ventilation, and air conditioning, electrical connections (to the wall
plate), safety and security equipment, and connections to any facility-wide
uninterruptible power supply as configured on the Contract Signing Date.
Additional requirements identified by Provider during the Term of the Agreement
will be provided consistent with Change Management and the Standards and
Procedures Manual. The State shall provide Provider with reasonable notice of
proposed changes to any of the foregoing that may adversely affect Provider's
hardware located at any State Facility. In the event such adverse condition,
other than expiration of the State's right to occupy leased State facilities,
requires that Provider relocate such hardware, the State shall reimburse
Provider for its actual costs incurred directly in connection therewith. To the
extent provided by the State, the State shall maintain any site-wide
uninterruptible power supply that is dedicated to support any State Facility.
Provider shall provide and maintain any uninterruptible power supply dedicated
to Provider's hardware and shall provide and maintain all connections from the
wall plate to the hardware used to provide the Services.
7.2.6 MODIFICATIONS OF STATE FACILITIES
Provider shall notify the State prior to adding or removing any hardware
that will require modification of any State Facilities and shall provide the
Project Director, for the State's review and approval, detailed plans and
specifications conforming to the hardware manufacturer's requirements. Provider
shall: review and comply with State changes to the plans and specifications for
State Facilities; monitor the installation of all approved changes; and promptly
notify the Project Director of any nonconformity with the approved plans and
specifications.
7.2.7 ADDITIONAL STATE FACILITIES
For any Locations added by the State after the Effective Date, Provider
shall provide the Project Director, for the State's review and approval,
detailed plans and specifications conforming to the hardware manufacturer's
requirements that are necessary for Provider to provide the Services to such
Locations. Provider shall: review the State's changes; cooperate with the State
during all phases of the construction or modification of such Locations; and
promptly notify the Project Director of any nonconformity with the approved
plans and specifications.
7.2.8 STATE FACILITIES WITH ASBESTOS
Provider shall not be responsible for identification or abatement of
asbestos-containing material in State-owned or controlled Facilities or
Locations. Provider shall cooperate with the State to establish procedures and
protocols when performing activities that may disturb or cause the disturbance
of asbestos-containing material, including pulling cable, establishing cable
runs, or removing floor coverings. All activities that involve special
procedures or measures due to the presence of asbestos-containing material shall
require a Work Order and shall be compensated at rates to be negotiated between
the Parties.
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8. STATE-RETAINED AUTHORITY
8.1 STRATEGIC PLANNING
The State shall retain primary responsibility for its technology
strategic planning with assistance from Provider. Provider is expected to assist
in the: (i) development of goals and objectives; (ii) assessment of the current
environment; (iii) analysis of alternatives; (iv) development of recommended
directions and solutions; (v) development of technology standards; (vi)
development of implementation plans; and (vii) other areas as appropriate. The
State shall also retain primary responsibility and authority (with assistance
from Provider) over operational planning as it relates to the development and
approval of telecommunication-related projects that affect the Services, and/or
strategic directions of the State's technology environment and the Agreement
with Provider. This includes the statewide coordination and approval of specific
Department requests for telecommunication-related services that directly modify
the SLAs included in this Agreement.
8.2 LOCAL AREA NETWORK OPERATIONS AND MANAGEMENT
Each Department will continue to be responsible for managing and
operating its own LANs unless otherwise negotiated with Provider in accordance
with Section 28.6 of this Agreement. Department LAN administrators will
continue to provide support to End-Users from the WAN point-of-presence to the
desktop. The Parties are expected to work closely with each other to resolve
WAN/LAN configuration issues and to resolve system performance issues in
accordance with Change Management and Configuration Management.
8.3 TECHNOLOGY RETOOLING APPROVAL
The State retains the right to accept or reject any Provider proposed
technology update plan that significantly changes the State's service system
infrastructure. The State and Provider will work closely together in the
evaluation of new technologies and the development of any plans to upgrade or
update the State's telecommunications systems. The State reserves the right to
prohibit the use of any technology that the State deems cost prohibitive or
unproven and that the State legitimately fears may endanger the reliability of
critical communications, particularly critical SoL communications.
8.4 BUSINESS PROCESS REENGINEERING
The State will retain primary responsibility and authority over any
business process reengineering efforts at the State as a result of technology
infrastructure changes proposed, initiated, and conducted by Provider with the
State's prior approval. The State retains authority and responsibility for: (1)
approving these efforts, (2) coordinating/resolving labor-related issues
concerning State employees, and (3) ensuring that performance metrics (including
before and after) are accurately and appropriately developed.
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8.5 CONTRACT MANAGEMENT
The State will be responsible for managing the Agreement and
relationship with Provider. Provider will be responsible for managing all
contracts and relationships with its Subcontractors.
8.6 BUDGETING
The Departments will be responsible for the annual budget for their
telecommunications operations. Provider will provide estimates as necessary (on
an annual and/or quarterly basis), for the Services included in this Agreement
and for additional services planned or anticipated by the State that are
reasonably expected to be provided by Provider in subsequent years, beginning
with the budget cycle calendar for FY 2004.
8.7 BILLING AND CHARGEBACK
The State will continue to provide billing and charge-back services for
those functions and services that ITG continues to provide to State agencies and
the Departments. Provider will assume all other billing functions as delineated
and defined per the requirements specific to each Service Element and must
provide all billing in an electronic format as specified in this Agreement. The
State will coordinate its billing services with Provider as specified in the
Billing Transition and Transformation Plan.
8.8 VALIDATION AND VERIFICATION
In addition to the quality assurance efforts provided by Provider, the
State may perform validation and verification activities over key projects and
operational processes. The functions designated above as retained authorities
and primary responsibilities of the State will be performed by State staff
and/or independent consultants hired directly by the State as IV&V contractors.
Subject to the confidentiality requirements set forth in Section 21, Provider
agrees to provide reasonable cooperation with State personnel and/or IV&V
contractors in conducting such quality assurance reviews.
9. FINANCIAL TERMS
9.1 FEES
In consideration for the Services to be performed by Provider the State
shall pay to Provider the Fees set forth in Schedule B, Pricing. With respect to
each Service Unit, Fees shall begin to accrue on the Cutover Date for such
Service Unit. The Maximum Annual Contract Amount for the first contract year is
$21,500,000.00.
9.1.1 VOLUMES
Should the actual volumes of any Service Bundle purchased by the State
in any Contract Year exceed by more than 10% or fall short by more than 10% of
the applicable projection of volume for that Service Bundle set forth in
Schedule N, then either Party may request a price review or revision to reflect
such variance. Such pricing revisions
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shall be made in accordance with the provisions of this Section 9. The Parties
recognize that the anticipated volumes for Long Distance Services and Cellular
Usage are likely to fall outside these variance allowances, and will not be
re-priced in accordance with this Section.
9.1.2 RAMP-UP PERIOD COSTS
Work performed by Provider during the Ramp-Up Period shall not obligate
the State to make any payments to Provider. If the Contract Signing Date occurs
but no Final Cutover Date occurs as a result of a failure by the State to meet
its obligations hereunder, then Provider shall be reimbursed by the State for
Provider's reasonable and direct costs or expenses during the Ramp-Up Period
associated with Exclusive Work Product or any plans prepared exclusively in
connection with the provision of Services. Such Exclusive Work Products and
plans shall then become property of the State. The State may elect to purchase
hardware, software or other assets purchased by Provider solely to provision
Services to the State. Such costs will not include, and the State shall not be
liable for, attorney's fees or related litigation costs. If the Final Cutover
Date does occur, no such costs or expenses shall be reimbursed by the State,
except as such costs or expenses have been included in Provider's Fees, or as
otherwise provided in Section 16. For purposes of this Section, an order of a
court or regulatory agency prohibiting performance of the Agreement will not be
considered a failure by the State to meet its obligations.
9.1.3 INVOICES
A Billing and Reporting Services Plan will be jointly developed by the
Parties during the Ramp-Up Period. As to each Service Bundle, Provider will
provide billing services as described in the Sections entitled "Provide Account
Billing and Reporting Services" and "Coordinate, Reconcile, and Provide Detailed
Billing" in Schedule A. Not later than the Effective Date, the State will
provide written notice to appropriate telecommunications vendors and third-party
service providers that Provider is the State's billing agent. Provider will
begin billing for all Services the month following the applicable Cutover Date
but no later than ninety (90) days after the Effective Date. A phased approach
for migrating to a consolidated xxxx for all ITG services and integrating with
the State's accounting system will be specified in the Billing and Reporting
Services Plan. Provider's billing processes will include the following:
- Process billing and payment transactions
- Incorporate State indirect costs as required
- Provide data for budgetary and other purposes
- Accommodate federal requirements for government agencies
Invoices shall be generated electronically by Provider on a monthly
basis commencing the first month following the Effective Date and shall be
accompanied by information and data that support the invoiced Fees. Invoices are
payable within thirty (30) days after receipt of invoice correct as to the form
agreed by the Parties. The State may dispute any invoice in accordance with the
provisions of Section 9.8. Invoices shall include, at a minimum, the following
categories:
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(a) Services that are payable monthly, calculated and payable in
accordance with Schedule B herein, in sufficient detail to assign financial
responsibility to the End-User level.
(b) Work Orders consistent with the requirements approved for each Work
Order. Provider shall identify all Work Order related activity, invoicing by
Work Order and by State account code, appropriation number, or other code as
identified by the State in writing from time to time.
(c) Early Termination Fees and Disentanglement costs in accordance with
the terms of this Agreement.
(d) Services provided by entities, including certain of the Affiliates,
whose businesses are regulated by the State regulatory commission. The fees
charged for such Services shall be billed directly to the State by Provider at
the allowed tariff rates, as approved from time to time. The State hereby
appoints Provider as its billing agent for purposes of regulated Services.
9.2 SHARED SAVINGS
Provider shall use its best efforts to increase the economic benefit
and/or cost savings accruing to the State associated with the Services, without
reduction in the SLAs and without increase in the overall costs to the State
associated with the Services. As part of the annual meeting of the Management
Committee, as described in Section 11, the Parties shall review prior year Fees,
operating costs, pricing assumptions, and operating performance for the purpose
of adjusting the upcoming year's Service Fees. The intent of this review is for
the Parties to seek and share net cost savings associated with the Services
rendered.
9.2.1 SHARED SAVINGS INITIATIVES
Provider and its Subcontractors will work with the State to identify
opportunities for savings and the beneficial applications of the Services. From
time to time, Provider will present to the State proposed shared savings
initiatives, which shall describe a proposed business plan and the return on
investment. The amount of net cost savings from any initiative will be mutually
determined on a case by case basis taking into consideration such factors as
which Party invests any required capital, potential revenue and royalties from
third parties, etc. Once such amount is determined, the Parties shall share any
such savings equally.
9.3 BENCHMARKING
Provider shall cooperate and make available to the State all necessary
information to conduct Benchmarking studies. The Parties agree to determine
these Benchmarks cooperatively, and to agree upon their application with respect
to the Services. The State may request a Benchmarking for any particular Service
Bundle at any time during the Term, and may request a Benchmarking for all
Services, in the aggregate, not more than once during any period of twelve (12)
consecutive months during the Term. Provider
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shall cooperate with any benchmarking firm, subject to the non-disclosure
provisions set forth in Section 21, that the State selects that is not a
competitor of Provider or its Subcontractors. Each Party shall have the
opportunity to advise the benchmarking firm of any information or factors that
it deems relevant to the conduct of the Benchmarking, so long as such
information is disclosed to the other Party. The benchmarking firm shall provide
reports on the Benchmarking to both the State and Provider and the State shall
pay the costs associated with any such benchmarking firm. The State acknowledges
and understands that the Fees may include, in part, amortization of transition
and other costs, infrastructure improvements, and carrying charges associated
with the State's requirements regarding pricing. Accordingly, the Parties will
consider these factors when evaluating appropriate adjustments to the relevant
Fees to meet industry best rates and practices identified through Benchmarking.
9.4 FEE REDUCTIONS AND INCENTIVES
Incentives and Fee Reductions shall be implemented by the Parties in
accordance with the terms of Schedule F to this Agreement. In the event that the
Parties disagree as to the whether the events triggering an Incentive or a Fee
Reduction have occurred, or the proposed amount of the Incentive or Fee
Reduction, the matter shall be resolved in accordance with the dispute
resolution procedures set forth in Section 25 prior to the awarding of any
Incentive or the imposition of any Fee Reduction. The Parties acknowledge and
agree that Incentives are intended to reflect, to some extent, the enhanced
value of the Services delivered above the target SLAs. The Parties further
acknowledge and agree that Fee Reductions are intended as stipulated partial
damages to reflect, to some extent, the diminished value of the Services as a
result of a Failure; provided, however, that Fee Reductions are not intended to
fully compensate the State for any Provider Default under this Agreement, nor to
constitute penalties, liquidated damages, or other compensation for any such
Provider Default. In no event shall Fee Reductions be the State's sole and
exclusive remedy with respect to any Failure of Provider. In the event the State
recovers damages from Provider for any breach or Provider Default with respect
to a Failure, such damages shall be reduced to the extent of any Fee Reductions
previously collected by the State with respect to such Failure.
9.5 ONLY PAYMENTS
Except as otherwise expressly stated in this Agreement, the State shall
not pay Provider any additional fees, assessments, or reimbursements, other than
the Fees and Provider shall be solely responsible for, and shall indemnify,
defend, protect and hold harmless the State against, all costs and expenses
incurred by Provider in meeting Provider's obligations under this Agreement,
including labor expenses, hardware and software costs, and general business
expenses (including travel, meals, and overhead expenses).
9.6 SET-OFF
The State may set off against any and all amounts otherwise payable to
Provider pursuant to any of the provisions of this Agreement: (i) any and all
amounts that are determined to be owed by Provider to the State under the
provisions of Section 25, and (ii) State employee costs in accordance with
Section 5.2.9.
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9.7 DISPUTED AMOUNTS
Subject to and in accordance with the provisions of this Section 9.7,
the State may withhold payment of any Provider invoice (or part thereof) that it
in good faith disputes is due or owing. In such case, the State shall, by the
applicable due date of such invoice, pay any amounts then due that are not
disputed and provide to Provider a written explanation of the basis for the
dispute as to the disputed amounts. The failure of the State to pay a disputed
invoice, or to pay the disputed part of an invoice, shall not constitute a
Default by the State, so long as the State complies with the provisions of this
Section 9.7. To the extent Provider does not agree with the State's
justification for withholding payment, the matter shall be resolved in
accordance with the dispute resolution procedures set forth in Section 25. If
and to the extent that the aggregate amount being disputed exceeds One Hundred
Thousand Dollars ($100,000.00), then, within ten (10) days after Provider's
request, or such later date upon which any such amount may become due, the State
shall deposit any disputed amount in excess of One Hundred Thousand Dollars
($100,000.00) into an interest-bearing escrow account in a nationally-recognized
financial institution reasonably acceptable to Provider and shall furnish
evidence of such deposit to Provider; provided, however, that the aggregate
amount withheld in respect of amounts being disputed by the State, including
amounts paid into escrow, shall in no event exceed the estimated annual Fees for
the Contract Year in which the dispute arose, notwithstanding any such dispute.
Upon the resolution of any dispute as to which the State has deposited funds
into escrow, the funds paid into the escrow account in respect of such dispute,
together with any interest earned thereon shall be allocated between the Parties
in accordance with the resolution of the dispute.
9.8 MOST FAVORED CUSTOMER
Subject to restrictions, if any, imposed under applicable law,
regulation, rule, or order, if Provider offers to any new or existing customer
any service similar to any of the Services described in this Agreement at a
price lower or a discount greater than the price charged or the discounts
offered to the State hereunder, or offers additional or a more comprehensive
service similar to the Services described in this Agreement at the same or a
lower price (or greater discount), then, on a retroactive basis to the date such
other prices were billed to another customer by Provider, Provider shall offer
such lower price or greater discount to the State in lieu of the price therefor
(or discount related thereto) that is reflected in the price set forth in this
Agreement or shall offer to the State such additional or more comprehensive
service at such same price. If the price has already been paid to Provider by
the State, then Provider shall refund to the State an amount equal to the
difference between the price already paid and the lower price. The State may
offset any such overcharged amount against any amounts due to be paid to
Provider under this Agreement. Provider shall notify the State of the occurrence
of the lower price or greater discount (or provision of additional or more
comprehensive service) as described in this Section 9.8 upon discovery and in no
event later than thirty (30) days after its implementation of such lower price
or greater discount (or provision of additional or more comprehensive service).
The State acknowledges and understands that Provider's pricing is based in part
upon the following factors: the technology base used by a customer, the
combination of services required by a customer, the SLAs or other service level
standards required by a customer, the geographic location where the
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services are to be provided, the terms and conditions of the agreement to
provide the services, and the overall revenue stream generated by a customer.
Provider shall submit an annual report and certification to the State containing
the information required under this Section.
10. WORK ORDERS
10.1 WORK ORDER ISSUANCE AND RESPONSE
The State may from time to time deliver to the Account Manager a Work
Order, which shall specify the proposed work with sufficient detail to enable
Provider to evaluate it, which may include designation of an SoL Service. For a
Work Order to be valid it must be executed by an authorized representative from
each Party. Unless the Parties mutually agree in writing to proceed otherwise
after taking into account the size and scope of the Work Order, Provider shall,
as soon as reasonably possible, but in no event later than ten (10) business
days following the date of receipt of a Work Order, respond to the Work Order
with a written proposal containing the following: a detailed description of the
Services to be performed; categories of personnel required (and number of
personnel within each category), an implementation plan; the amount, schedule,
and method of payment; the timeframe for performance; and completion and
acceptance criteria. The Parties acknowledge and agree that the costs of
Services requested through a Work Order are subject to the Maximum Annual
Contract Amount.
Unless otherwise agreed to by the Parties, Work Orders shall be governed
by the terms and conditions of this Agreement. As soon as reasonably possible,
but in no event later than five (5) business days following receipt of
Provider's proposal concerning the Work Order, the State shall notify Provider
in writing whether to proceed with the Work Order in which case, Provider shall
proceed in accordance therewith. If, within the response period, the State (i)
notifies Provider in writing not to proceed, or (ii) fails to notify Provider
within the five (5) business day period, then the Work Order shall be deemed
withdrawn and Provider shall take no further action with respect to it. Any
dispute regarding an approved Work Order shall be resolved in accordance with
Section 25 of this Agreement.
10.1.1 PROVIDER SUBMITTED WORK ORDERS
In the event Provider wishes to perform tasks that would otherwise be
addressed through a Work Order, the Account Manager shall deliver to the Project
Director a Work Order containing Provider's written proposal. Thereafter, the
procedure shall be as stated in Section 10.1.
10.2 SLA IMPACT
If, in the opinion of Provider, a Work Order is likely to alter a SLA or
create conditions that will materially or substantially impair Provider's
ability to perform its duties under this Agreement, Provider shall notify the
Project Director as part of its proposal regarding a Work Order. The Project
Director shall respond to the conflict
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within the timeframe set forth in Section 10.1, or as soon thereafter as is
reasonably practical, by: (1) revising the Work Order to eliminate the conflict;
(2) proposing to Provider an amendment or modification to the affected SLA or
this Agreement to eliminate the conflict; or (3) setting forth the basis for
his/her conclusion that a conflict does not exist. In the event that Provider
and State disagree on either the existence of an SLA conflict or a methodology
for resolving a conflict, the matter shall be resolved pursuant to the dispute
resolution procedures set forth in Section 25 of this Agreement.
10.3 EXTRAORDINARY EVENTS AND EMERGENCIES
Subject to Section 14.4 and Section 17.1, the State may, as a result of
an extraordinary event or emergency, excluding a Disaster: (i) direct Provider
to perform Services in an extraordinary manner for a limited duration (e.g.,
perform services at service levels above or below the SLAs for a limited
duration); or (ii) direct Provider to temporarily cease the performance of
certain Services; or (iii) obtain a third party to perform certain Services for
the duration of the extraordinary event or emergency. Such direction from the
State shall be given in a writing signed by the Project Director or verbally
with written confirmation within 24 hours signed by the Project Director. If the
State's request causes an increase or decrease in Provider's direct cost or
expense of performance of the affected Services, the State shall pay Provider an
amount equal to any such increase or Provider shall credit to the State the
amount of any such decrease. Any request by Provider for such an adjustment must
be asserted in writing to the Project Director within thirty (30) days after the
date of receipt by Provider of the State's writing with respect to the
extraordinary event or emergency, or within such additional period of time as
the Project Director may agree in writing, and shall include factual information
and support for all purported increases and decreases in direct cost or expense.
Pending the determination of any such adjustment, Provider will diligently
proceed with the requested Services. The State may require the submission of
supporting cost and expense documentation and inspection of Provider's pertinent
books and records for the purpose of verifying Provider's request for increase
or evaluation of the State's requested decrease and determining the basis for
the adjustment.
11. RELATIONSHIP MANAGEMENT
11.1 STATE'S POLICIES
Provider agrees to use its best efforts to comply with all current and
future State policies and procedures relevant to the provision of the Services
under this Agreement that are not otherwise addressed in this Agreement. Such
existing policies and procedures shall be individually identified in writing by
the State prior to the Effective Date. Future policies and procedures relevant
to the provision of Services under this Agreement shall be individually
identified in writing by the State as soon as is practicable. Notwithstanding
the foregoing, the Parties agree to cooperate in the adjustment, if necessary,
of the Fees and SLAs in the event such policies and procedures positively or
negatively impact Provider's pricing of the Services and ability to meet
existing SLAs.
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11.2 MANAGEMENT COMMITTEE
The Parties shall form a Management Committee to: (i) review the
effectiveness and value of the Services provided to the State by Provider; (ii)
provide guidance to improve such effectiveness and value; and (iii) carry out
the other functions set forth in this Agreement. The Management Committee shall
be comprised of four (4) representatives selected by the State and four (4)
representatives selected by Provider. The initial representatives of each Party
shall be identified within ten (10) days after the Contract Signing Date,
provided, however, that the Project Director and the Account Manager shall be
designated as one of the representatives for the State and Provider,
respectively. The Management Committee shall be chaired by the Project Director.
The Management Committee shall meet on a monthly basis (or as otherwise
agreed by the Parties). The presence of at least two (2) voting representatives
from each of the Parties shall be required to establish a quorum. The Management
Committee shall have the discretion to form subcommittees for any purpose it
deems appropriate. Matters affecting the governance of the Management Committee
not otherwise set forth in this Agreement shall be governed by the Bylaws
adopted by the Management Committee at its organizational meeting.
Once annually, the Management Committee, in coordination with the TIC
shall meet to: (i) discuss, with Provider and industry thought leaders,
innovative ideas and strategies for the more effective use of telecommunications
and related business transformation services, and (ii) facilitate discussion on
how these ideas and strategies can more effectively impact the enterprise
transformation of the business of government for the State. For each such annual
meeting, Provider shall prepare a suggested agenda, in concert with the State
Project Director. Further, the Management Committee may invite industry thought
leaders to participate in such annual meetings to facilitate the information
exchange and increase the value of the strategies discussed. Recommendations and
actions that may affect statewide telecommunications policy proposed by the
Management Committee may not proceed without the written approval of the TIC. In
addition, the Management Committee shall, on a quarterly basis, review in
coordination with the SIPMG, the Satellite Services provided under Schedules A.9
and A.13.
11.3 COORDINATION OF JOINT OPERATIONS
The Parties agree that the intent of this Section is to ensure that
interruptions to the Services are minimized and that Service is restored and
maintenance performed in the most cost-effective and efficient manner possible.
11.3.1 DISPATCH OF STATE AND PROVIDER EMPLOYEES FOR REPAIRS
In remote regions that are jointly serviced by Provider and the State,
both Provider and State employees will be dispatched and coordinated via the
Service Center based upon the following factors: (1) employee expertise, (2)
employee availability, and (3) employee proximity. The goal of the Service
Center will be to efficiently service
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remote locations, with transparency as to who is performing the required
activity. In this regard, State employees may be required to assist in providing
Services and Provider employees and/or State Employees may be required to assist
in providing services.
11.3.2 DISPATCH OF STATE AND PROVIDER EMPLOYEES FOR PLANNED
MAINTENANCE TRIPS
To the extent practical and as agreed to in the Joint Operations Plan,
the Service Center may dispatch State employees along with Provider employees to
minimize operation and maintenance costs and to complete planned maintenance in
the most efficient manner possible. In addition, the State will notify Provider
of planned maintenance trips for services to allow Provider the opportunity to
provide Services in the most economical manner possible.
11.3.3 JOINT OPERATIONS PLAN
Not later than ninety (90) days after the Effective Date, the Management
Committee will finalize and approve a Joint Operations Plan to include the
processes, procedures, and system support required for joint response by
Provider's and State employees and a schedule of fees and credits for services
performed as joint operations for the purpose of sharing the high costs of
operation and maintenance in remote sites. Such plan will be coordinated with
and subject to the approval of the applicable collective bargaining units of
Provider and the State.
12. PROPRIETARY RIGHTS
12.1 OWNERSHIP OF WORK PRODUCT
12.1.1 STATE AS SOLE OWNER OF EXCLUSIVE WORK PRODUCT
The State shall be the sole and exclusive owner of all Exclusive Work
Product. All copyright, patent, trademark, trade secret, and other proprietary
rights in Exclusive Work Products shall belong to the State. All copyright,
patent, trademark, trade secret, and other proprietary rights in Provider Work
Product shall remain the property of Provider.
12.1.2 LICENSE TO USE EXCLUSIVE WORK PRODUCT
During the Term, the State hereby grants to Provider (and any applicable
Subcontractors) a non-transferable, non-exclusive, royalty-free, fully paid-up,
worldwide license to use any Exclusive Work Product solely for the provision of
Services to the State. In the case of Exclusive Work Product that embodies
patentable inventions as to which the State has patent rights, the State also
hereby grants to Provider (and the applicable Subcontractors) a perpetual,
irrevocable, non-exclusive, royalty-free, fully paid-up license under each said
patent to make, have made, offer for sale, sell, use and sublicense the patented
inventions solely for use in connection with provision of Services to the State.
Upon termination of the provision of Services, Provider shall immediately cease
all use of the Exclusive Work Product and return all copies of documentation
evidencing the Exclusive Work Product to State.
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12.1.3 LICENSE TO USE PROVIDER WORK PRODUCT
During the Term, Provider hereby grants to the State a non-transferable,
non-exclusive, royalty-free, fully paid-up, license to Provider Work Product to
the extent such Provider Work Product is necessary for the delivery of Services
to the State under the terms of this Agreement.
12.2 RIGHTS AND LICENSES
12.2.1 RIGHTS AND LICENSES NECESSARY TO PROVIDE SERVICES
Provider shall obtain from third-parties all rights and licenses
required to perform the Services. With respect to all technology used and to be
used by Provider to perform the Services hereunder, whether proprietary to
Provider or known to be proprietary to any other Person, Provider hereby grants
and agrees to grant to the State, or shall use its best efforts to cause to be
granted by the licensor thereof, such licenses and sublicenses as may be
necessary for the delivery of Services to the State under this Agreement.
12.3 ADVERSE ACTIONS
12.3.1 INFRINGEMENT
Each of the Parties promises to perform its responsibilities under this
Agreement in a manner that does not infringe, or constitute infringement or
misappropriation of, any patent, trade secret, copyright, or other proprietary
right of the other Party or any third-party, or a violation of the other Party's
or any third-party's software license agreements or intellectual property rights
disclosed to or known by such Party.
12.3.2 PROVIDER'S USE OF STATE CONFIDENTIAL INFORMATION
The State shall permit Provider to have access, subject to Section 21,
to all State Confidential Information necessary for the delivery of Services to
the State under this Agreement. The granting of such access does not confer upon
Provider any property interest in the State's Confidential Information in
accordance with Section 21.
12.3.3 COOPERATION BETWEEN THE PARTIES
The Parties will cooperate with each other and execute such other
documents as may be appropriate to achieve the objectives in this Section. If at
any time the State brings, or investigates the possibility of bringing, any
claim against any third-party for infringement of any patent, trademark,
copyright, or similar proprietary right of the State, including misappropriation
of trade secrets and misuse of Confidential Information, then Provider, upon the
request and at the expense of the State, shall cooperate with and assist the
State in the investigation or pursuit of such claim, and provide the State with
any information in Provider's possession that may be of use to the State in the
investigation or pursuit of such claim.
13. SECURITY AND PROTECTION OF INFORMATION
The State considers its information and communication capabilities to be
a valued and important resource. The State's systems and databases contain
private and
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confidential information. Some of this information is subject to special
constitutional and statutory protection including, but not limited to,
confidential data with respect to health and social services and public safety.
At all times during the Term, Provider will ensure the security, protection and
confidentiality of this information and communication resources in accordance
with applicable Federal, State and local laws, regulations and security
requirements, including but not limited to the U.S. Department of Justice
Criminal Justice Information Systems Security Policy. Provider shall have no
rights to use or access any State Data or State Confidential Information, except
as required to provide the Services or where otherwise stated in this Agreement.
The Security goals of this Agreement are, but not limited to:
- Prevent unauthorized access of the Network and Services.
- Prevent data eavesdropping and theft of data.
- Provide transported data integrity.
- Prevent denial of service to legitimate End-Users.
The level of security provided by Provider is set forth in Schedule M,
Security Procedures.
13.1 INFORMATION (ELECTRONIC) ACCESS
Provider will use industry best practices (through the use of tools such
as, but not limited to, private IP numbering, password field encryption,
approved access lists and external security authorization servers) to control
electronic access to routers and switches. Provider will log, at the Service
Center, any unauthorized network entry attempts through authentication routines
and SNMP traps.
Nothing in this Agreement prevents the State from deploying internal
firewalls. Provider agrees to assist the State in designing and deploying these
devices, at the request of any Department, in accordance with Section 10, Work
Orders.
13.1.1 NETWORK LAYER SECURITY
Provider will ensure the prevention and detection of fraud, abuse, or
other inappropriate use or electronic access to systems on the network layers as
set forth in Schedule M, Security Procedures.
13.1.2 SECURITY INCIDENTS, VIRUSES, AND DISABLING DEVICES
The Parties shall work cooperatively to identify, minimize and resolve
all Security Incidents. At all times during the Term, Provider shall use
practices that are in the best interests of the State and Provider, to identify,
screen, and prevent, and Provider shall not intentionally install, any Disabling
Device in resources utilized by Provider, the State, or any third-party, in
connection with the Services, as described in Schedule M, Security Procedures.
Provider shall assist the State in reducing the effects of any Disabling
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Device discovered in such resources, especially if causing a loss of operating
efficiency or data, in accordance with Network Availability and Security
Incident Response SLAs.
13.2 PERSONNEL ACCESS
13.2.1 GENERAL PERSONNEL PROVISIONS
Prior to performing any Services, Provider personnel (including
personnel of any Subcontractors) who will access State Data and software shall
execute the Parties' agreements and forms concerning access protection and
data/software security consistent with the terms and conditions of this
Agreement. At all times during the Term, Provider, and its employees, agents,
and Subcontractors, shall comply with all State policies and procedures
regarding data access and security, including those prohibiting or restricting
remote access to State systems and State Data. The State shall authorize, and
Provider shall issue, any necessary information-access mechanisms, including
access IDs and passwords, and Provider will require that the same shall be used
only by the personnel to whom they are issued. Provider shall provide to such
personnel only such level of access as is required to perform the tasks and
functions for which such personnel are responsible. Provider shall, upon request
from the State, but at least quarterly, provide the State with an updated list
of those Provider personnel having access to the State's systems, software, and
State Data. State Data and software provided by the State or accessed by
Provider personnel shall be used by Provider personnel only in connection with
Provider's obligations hereunder, and shall not be commercially exploited by
Provider in any manner whatsoever. In addition, failure of Provider to comply
with the provisions of this Section 13.2 may result in the State restricting
offending personnel from access to State computer systems.
13.2.2 BACKGROUND CHECKS
If Provider assigns, as a full-time resource, Persons (whether
employees, Subcontractors, independent providers, or agents), other than
Transitioned Employees performing similar duties, to perform work in connection
with the provision of Services at any Location, Provider shall conduct a
background check in accordance with existing State procedures and as permitted
by law, on all such Persons before the State will grant access to such Location.
Such background check shall be conducted during the employment-screening process
but must, at a minimum, have been performed within the preceding twelve (12)
month period. The State shall furnish Provider within ten (10) days after the
Contract Signing Date the State's current background check procedures and shall
give Provider written notice of any changes to such procedures during the Term.
Provider shall obtain all releases, waivers, or permissions required for the
release of such information to the State. On an annual basis, Provider shall
certify that the background check required by this Section 13.2.2 has been
conducted with respect to all Persons assigned by Provider to perform work at
any Location. In the event an employee or prospective employee does not pass
such background check, that employee or prospective employee may not be assigned
to any position performing Services under this Agreement in which that employee
would or could have access to State Confidential Information.
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13.3 PHYSICAL ACCESS RESTRICTED
Provider Restricted Facilities will be fenced, locked, protected by key
or magnetic passcard, and clearly labeled with signs advising of restricted
access. The public will not be allowed unescorted access to Provider Restricted
Facilities. Provider Restricted Facilities will be additionally protected by
electronic alarm systems that are triggered when they detect unauthorized
access. Only those Provider employees, agents or Subcontractors with a
job-related need to be in a restricted area will be allowed the use of keys, or
given special access codes on their magnetic passcard. Some sensitive Provider
Restricted Facilities, as determined by Provider, will also protected by
security cameras that record images on a continuous loop videotape. In addition,
as agreed upon by both Parties, Provider will lock cabinets of communications
equipment located inside Provider Restricted Facilities that require the highest
level of protection. Only a very limited set of employees with security
clearance, and with direct work responsibilities in the cabinets, will be
granted access.
Provider equipment that is housed in State Facilities may be secured by
Provider subject to State approval. Provider shall permit the State and its
agents and representatives to enter into those portions of State Facilities
secured by Provider in accordance with the Standards and Procedures Manual to
perform facilities-related services.
13.4 SECURITY POLICIES, PROCEDURES AND STANDARDS
13.4.1 SECURITY POLICIES AND PROCEDURES
Provider shall, and shall cause its Subcontractors and employees to,
abide by all applicable State security policies that may be established by the
State from time to time, and which are provided to Provider in writing.
The Parties agree that the security needs of the State, as well as those
of other governmental agencies, may require changes to the security policies and
procedures that are implemented by Provider. Therefore, Provider and the State
concur that a spirit of cooperation and collaboration is needed throughout the
Term of this Agreement to develop provisions sufficient to meet these security
needs. Provider will actively participate with the State in the mutual
development and implementation of these provisions to properly protect the
security and confidentiality of State Data and State Confidential Information.
13.4.2 MINIMUM SECURITY STANDARDS.
In no event shall Provider's actions or inaction result in any situation
that is less secure than either: (i) the security the State provided as of the
Effective Date; or (ii) the security provisions specified in this Agreement.
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14. TERM
14.1 INITIAL TERM AND RENEWALS
14.1.1 INITIAL TERM
The Initial Term shall be subject (as to any period beyond the State's
fiscal year ending on June 30, 2001) to appropriation by the State of funds
necessary for the payments required by the State under this Agreement for such
period. To the extent necessary appropriations are not made for the then-current
fiscal year, the State's payment obligations for such fiscal year shall be
deemed contingent liabilities only, subject to appropriation in the following
fiscal year. In the event that either no funds or insufficient funds are
appropriated or made available for any fiscal year for payments to be made under
this Agreement, the State shall promptly notify Provider verbally and in writing
of such occurrence and the Term of this Agreement shall terminate on the earlier
of the last day of the fiscal period for which sufficient appropriation was made
or whenever the funds appropriated or made available for payments under this
Agreement are exhausted. In no case, however, will Provider receive notice of
discontinuation of the Term in less than one hundred and twenty (120) days.
14.1.2 RENEWAL BY STATE
The State may, in its sole discretion, extend the Initial Term for up to
two (2) successive renewal periods of one (1) year each by providing written
notice delivered to Provider at least one hundred eighty (180) days before the
end of the then-current Term.
14.2 EARLY TERMINATION
14.2.1 FOR CONVENIENCE
The State shall have the right to terminate for its convenience one or
more Service Bundles or this Agreement by delivering to Provider a Termination
Notice at least one hundred eighty (180) days before the Termination Date set
forth therein, provided, however, that the State may not terminate Service
Bundles 1, 2, 3 and 7 individually, but only as a group. In the event the State
terminates this Agreement solely for its convenience, and Provider performs all
of its obligations (including its Disentanglement obligations), the State shall
pay to Provider, in addition to any amounts payable pursuant to Sections 9 and
16, the Early Termination Fee on or before the earlier to occur of the sixtieth
(60th) day after the Termination Date, or the date Provider completes its
Disentanglement obligations in accordance with Section 16 hereof. In the event
the State elects to terminate one or more Service Bundles (but not all Services)
pursuant to the terms hereof, and Provider performs all its obligations
(including its Disentanglement obligations hereunder to the extent applicable to
the Service Bundle or Services Bundles being terminated), the State shall pay to
Provider an amount to be negotiated between the Parties.
14.2.2 CHANGE IN CONTROL OF PROVIDER
In the event of a Change in Control of Provider resulting from a single
transaction or series of related transactions, the State shall have the right to
end the Term by sending
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a Termination Notice to Provider at least ninety (90) days prior to the
Termination Date set forth therein, provided that the State shall have delivered
such notice to Provider not later than ninety (90) days following the later of
(a) the effective date of such Change in Control, or (b) the date the State
receives Provider's written notice of the Change in Control, and the
Commissioner of the Department of Administration authorizes such termination
based on a determination that the continued providing of the Services by
Provider as a result of such Change in Control is not in the best interests of
the State. In the event the State terminates the Services pursuant to this
Section, and Provider performs all of its obligations (including its
Disentanglement obligations), the State shall pay to Provider, in addition to
any amounts payable pursuant to Sections 9 and 16, the Early Termination Fee on
or before the earlier to occur of the sixtieth (60th) day after the Termination
Date, or the date Provider completes its Disentanglement obligations in
accordance with Section 16 hereof. Solely for purposes of this Section 14.2.2,
"Control" shall mean, with respect to any Person, the legal, beneficial, or
equitable ownership, direct or indirect, of more than fifty percent (50%) of the
aggregate of all voting or equity interests in such Person; "Change in Control"
shall mean any change in the legal, beneficial, or equitable ownership, direct
or indirect, such that Control of such Person is no longer with the same Person
or Persons as on the Contract Signing Date.
14.3 TERMINATION FOR MATERIAL DEFAULT
Subject to the provisions of Section 25, the State may terminate this
Agreement or any Service Bundle or Bundles effective as of the Termination Date
specified in the Termination Notice, in the event that Provider commits a
Material Default; provided, however, that (1) in the event of a Material Default
under item (vi) of the definition of Material Default, the State may terminate
this Agreement only as to the particular Service Bundle for which the Material
Default occurred, (2) none of Bundles 1, 2, 3 and 7 may be terminated without
terminating all of Bundles 1, 2, 3 and 7, and (3) Provider shall continue to be
obligated to perform Disentanglement in accordance with the terms of Section 16.
No termination pursuant to this Section 14.3 shall be deemed a termination for
convenience subject to Section 14.2.1 or otherwise require the State to make any
payments to Provider not otherwise required under Sections 9 and 16 hereof.
Termination shall not constitute State's exclusive remedy for such Material
Default, and State shall not be deemed to have waived any of its rights accruing
hereunder prior to such Material Default.
14.4 TERMINATION FOR FORCE MAJEURE EVENT
Provider is not responsible for the consequences of any failure to
perform, or default in performing, any of its obligations under this Agreement,
if that failure or default is caused by any unforeseeable Force Majeure Event,
beyond the control of and without the fault or negligence of Provider.
Notwithstanding the above, if a delay or interruption of performance by Provider
resulting from its experiencing a Force Majeure Event exceeds fifteen (15) days
and during such period more than fifty (50) percent of the Services are
unavailable, despite Provider's use of its best efforts (that shall not involve
the payment of funds that would not be commercially reasonable under the
circumstances), the State may terminate any Service Bundle (in whole or in
part), by delivering to Provider a Termination Notice specifying the Termination
Date; provided,
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however, that the State may not terminate Service Bundles 1, 2, 3 and 7
individually, but only as a group and provided further, however, that Provider
shall continue to perform its Disentanglement obligations in respect of such
terminated Services. In the event the State terminates the Services pursuant to
this Section, and Provider has performed all of its obligations (including its
Disentanglement obligations), the State shall pay to Provider, on or before the
sixtieth (60th) day after the Termination Date, in addition to the amounts
payable pursuant to Sections 9 and 16, the amount set forth in Section 14.2.1.
14.5 EXTENSION OF TERMINATION DATE
The State may, at its sole option and discretion, upon at least one
hundred twenty (120) days' notice to Provider, extend the effective date of the
Termination of the Term for successive periods of not less than one hundred
eighty (180) days each, with such extension periods not to exceed two hundred
(200) days in the aggregate, provided, however, that this Section shall not
apply to a termination resulting from the nonappropriation of funds as set forth
in Section 14.1.1. Each such extension shall be upon the same terms and
conditions in effect immediately prior to such extension. Any adjustments to the
Fees applicable to any extension period shall be mutually agreed by the Parties,
consistent with the pricing methodology set forth in Schedule B herein. In the
event the Parties are unable to agree on such applicable Fees, the Fees shall be
the same Fees as were applicable in the immediately preceding Contract Year or
extension period, as the case may be, subject to COLA plus demonstrable cost
increases incurred by Provider.
14.6 EFFECT OF ENDING OF TERM
The Termination of the Term shall not constitute a termination of this
Agreement or any provision hereof that by its nature shall continue in force and
effect, including Provider's obligations with respect to Disentanglement.
14.7 TERMINATION BY PROVIDER
Subject to the provisions of Section 25, Provider may terminate this
Agreement, effective as of the Termination Date specified in the Termination
Notice, upon the occurrence of a State Default, provided, however, that Provider
shall continue to be obligated to perform Disentanglement in accordance with the
terms of Section 16. In the case of a Termination under this Section 14.7,
Provider shall be entitled to receive, in addition to all other compensation
provided for under Sections 9 and 16, the Early Termination Fee set forth in
Section 14.2.1. Termination shall not constitute Provider's exclusive remedy for
such State Default, and Provider shall not be deemed to have waived any of its
rights accruing hereunder prior to such State Default. Provider shall have no
right to terminate this Agreement or any Service for any other reason except as
expressly provided elsewhere in this Agreement.
15. DISASTER RECOVERY
The State currently contracts out for Disaster recovery testing and
planning for its central data processing and warehousing functions.
Additionally, each Department is
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currently responsible for its own Disaster recovery plan for distributed
database and desktop computing resources. Provider agrees to cooperate fully
with the State as it develops an Enterprise Disaster Recovery Plan and with each
of the Departments in connection with their Department-specific plans.
Provider will provide to the State on or before the Effective Date, a
copy of its Disaster recovery plan for its Central Office facilities. Not later
than ninety (90) days after the Effective Date, Provider will provide to the
State an outline of a Transformed Services Disaster Recovery Plan, for the
State's review and approval, designed to reasonably ensure the continuing
availability of Services, as designated in this Agreement, in the event of a
Disaster. A final Transformed Services Disaster Recovery Plan will be submitted
by Provider to the State not later than one hundred eighty (180) days after the
Effective Date. Commencing not later than two hundred ten (210) days after the
Effective Date, Provider shall implement the Transformed Services Disaster
Recovery Plan and provide the State Disaster recovery services so as to
reasonably ensure the continuing availability of all Services. Provider shall
provide such Disaster recovery services at all times without regard to any Force
Majeure Event. Such Disaster recovery services shall include the preparation and
regular testing and updating of the Transformed Services Disaster Recovery Plan
(including plans for data, backups, storage management, contingency operations,
and restoration of Services to key State Locations), the reservation of capacity
at alternate site facilities, and the coordination with Departments and
third-party providers. Provider shall update and test all Disaster recovery
procedures not less frequently than twice annually.
Provider will actively coordinate with DMVA in the development of joint
Disaster communications protocols, contingency plans and Disaster recovery
operations. Nothing in this Agreement shall be interpreted to reduce DMVA's
statutory authority for coordinating, providing, or supplementing communications
services during a Disaster.
The Transformed Services Disaster Recovery Plan will contain, but not be
limited to, the following elements:
1. Provider will support the DES in its AEMS planning effort.
2. Provider will acknowledge its role as an "essential service
provider" (AEMS Draft, Part I, Section A, Subsection 5) in the AEMS, and
volunteers early cooperation.
3. Provider will adopt a terminology in the ACS Disaster Recovery
Plan, consistent with the multi-agency, multi-jurisdictional language
used in NIIMS/ICS, thereby enabling Provider to work rapidly and
effectively with the State in a Disaster.
4. Provider will adopt an unambiguous recognition of the command and
control structure for the AEMS in the ACS Disaster Recovery Plan. This
will enable Provider to work in concert with the NIIMS/ICS command and
control.
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5. Provider will integrate its satellite telephone, cellular
telephone, and satellite data systems facilities and expertise with the
AEMS, in cooperation with DES, in keeping with the special role of
advanced technology in Disaster mitigation.
6. Provider will update the Transformed Services Disaster Recovery
Plan as the transformation occurs. The Transformed Services Disaster
Recovery Plan shall be reviewed and updated as necessary every ninety
(90) days.
7. Provider will make use of its Training Center in Anchorage in
support of the ICS/NTC for State employees. In the spirit of
Partnership, Provider employees with responsibilities under the ACS
Disaster Recovery Plan and the Transformed Services Disaster Recovery
Plan will also attend ICS/NTC training.
8. Provider will open its Service Center and NOC facilities to the
DES for training, testing, and field operations.
9. Provider will organize its satellite telephone, cellular voice
communications, and satellite data communications technologies to
provide a rapid response capability for recovery of State communications
in the event of a Disaster. Based on currently unknown resource
requirements, this will be addressed through a Work Order.
10. Provider will support an on-scene response level generic rapid
response capability for use by IC. Provider's objective is to directly
support IC in quickly establishing and maintaining acceptable
communications. This task will be addressed through a Work Order.
11. Provider agrees to create a generic planning capability to assist
LEPCs in addressing communications. This task will be addressed through
a Work Order.
12. Provider agrees to create a generic planning capability to assist
the XXXX in addressing communications. This task will be addressed
through a Work Order.
13. Provider agrees to create a generic planning capability to assist
individual Departments in setting up communications for Agency
Operations Centers required by the AEMS. This task will be addressed
through a Work Order.
14. Provider agrees to assist the DES in planning communications for
the SECC in order to create a SECC function that is
facility-independent. This task will be addressed through a Work Order.
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16. DISENTANGLEMENT
16.1 DISENTANGLEMENT PROCESS
Provider's Disentanglement obligations commence on the Disentanglement
Commencement Date and terminate no later than one (1) year from such date,
unless otherwise extended by mutual agreement of the Parties. During
Disentanglement, Provider shall continue to perform Services until the
applicable Disentanglement Cutover Date, provided, however that such Services
shall be performed in compliance with the then existing SLAs. Notwithstanding
the foregoing, nothing herein shall obligate Provider to continue to provide
Services during Disentanglement or perform its Disentanglement obligations in
the event the State fails to make any of the payments described in this Section
16. Provider and the State shall negotiate in good faith the terms of a
Disentanglement Plan for determining the nature and extent of Provider's
Disentanglement obligations and for the transition of the provision of Services
by Provider to the State or its designated third-party provider.
During Disentanglement, Provider shall be compensated by the State for
the following: (i) Services performed by Provider until the Disentanglement
Cutover Date at the then current rates being charged to the State as set forth
in Schedule B; (ii) direct costs incurred by Provider in connection with the
provision of support and other services to the State or its designated
third-party replacement in connection with Disentanglement on time-and-materials
basis; and (iii) the reimbursement costs described in Section 16.1.5.
16.1.1 FULL COOPERATION AND INFORMATION
During Disentanglement, the Parties shall cooperate fully with one
another to facilitate a smooth transition of the Services being terminated from
Provider to the State or the State's designated replacement provider. Such
cooperation shall include the provision by Provider to the State, subject to the
provisions of Section 21 hereof, of full, complete, and detailed information, as
well as sufficient documentation regarding the Disentanglement Assets, the
Managed Assets, and the information residing on the Network that pertains
exclusively to, or is necessary for, the provision of Services (including all
information then being utilized by Provider) to enable the State's personnel (or
that of third-parties) to fully assume the Disentangled Assets. Provider shall
destroy all copies of such information and documentation not turned over to the
State. Notwithstanding the foregoing, Provider may retain one (1) copy of all
data within the Network relating to the Services, for archival purposes or
warranty support, provided that it is held in a secure and confidential manner.
16.1.2 NO INTERRUPTION OR ADVERSE IMPACT
Provider shall cooperate with the State and the State's other service
providers to ensure a smooth transition of the Disentanglement Assets. Provider
shall cooperate with the State or its designee and third-party providers in
transitioning the interfaces of the Third-Party Resources from the Resources to
the resources of the State or the State's designated replacement provider.
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16.1.3 THIRD-PARTY AUTHORIZATIONS
Provider shall, subject to the terms of such subcontracts, procure for
the State any third-party authorizations necessary to grant the State the use
and benefit of any sub-contracts between Provider and any Subcontractors
executed exclusively in connection with the provision of the Services, pending
their assignment to the State pursuant to Section 16.1.6.
16.1.4 EXCLUSIVE WORK PRODUCT
Provider shall provide the State with the Exclusive Work Product, in
such Media as requested by the State, together with object code, source code (to
the extent available and in compliance with the applicable license agreement),
and appropriate documentation. Provider shall also offer to the State the right
to receive maintenance (including all enhancements and upgrades) and support
with respect to Exclusive Work Product at the best rates Provider is offering to
other major customers for services of a similar nature and scope.
16.1.5 TRANSFER OF ASSETS
Provider shall convey the Disentanglement Assets to the State, or it's
designated third-party provider. Provider shall timely remove from the State's
premises any Disentanglement Assets that the State, or its designated
third-party provider, elect not to acquire, subject to not less than ninety (90)
days prior notice. Regardless of whether the State, or its designated
third-party provider, elects to accept conveyance of such Assets, the State
shall compensate Provider for the Disentanglement Assets, in accordance with the
terms of Sections 16.1.5.1 and 16.1.5.2.
16.1.5.1 REIMBURSEMENT OF UNRECOVERED CAPITAL COSTS
The State will reimburse Provider not later than thirty (30) days after
the Termination Date for Provider's Unrecovered Capital Costs and the unpaid
portion of the purchase price for Purchased Assets. The Parties agree that the
$3,420,000 Category 5 wiring investment agreed to by Provider under Service
Bundle 2 -- Data Network Services, is considered an investment in the
Disentanglement Assets and is subject to the reimbursement provisions of this
Section 16.1.5.1. The Parties also agree that the $2,800,000 capital and
maintenance investment, plus any additional capital investment made during the
term of this Agreement, agreed to by Provider under Service Bundle 8 -- SATS
Microwave Maintenance and Repair, to the extent Provider expends such credit as
capital investment, is considered an investment in the Disentanglement Assets
and is subject to the reimbursement provisions of this Section 16.1.5.1. In
order to facilitate the calculation of Unrecovered Capital Costs, Provider shall
maintain a schedule of its capital investment in the Disentanglement Assets,
including, without limitation, the network wiring and SATs microwave equipment,
in accordance with the terms of Section 20.1. Such schedule will be subject to
periodic audit by the State in accordance with the terms of Section 20.
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16.1.5.2 REIMBURSEMENT OF CERTAIN OTHER UNRECOVERED
TRANSITION COSTS
During the Transition Period, Provider shall provide certain services
and assume certain costs to facilitate the provision of the Services to the
State on a predictable pricing basis. These costs are priced under the
assumption that they will be recovered by Provider over the Initial Term of this
Agreement. In the event that the State terminates any or all of the Services
prior to the expiration of the Initial Term except termination under Section
14.3, the State agrees to reimburse Provider for such other unrecovered costs
based on a four (4) year amortization, or part thereof, ending with the Term of
this Agreement, not later than thirty (30) days after the Termination Date for
the affected Services. Specifically, the costs identified under this provision
include reasonable, actual costs incurred by Provider during the Transition
Period and reasonable, actual costs incurred under the SATS Microwave credit to
the extent they have not been expended as capital under Section 16.1.5.1.
Provider agrees to maintain adequate records to ascertain such other unrecovered
costs. Such records will be subject to audit according to the terms of Section
20 of this Agreement.
16.1.6 TRANSFER OF LEASES, LICENSES, AND CONTRACTS
Provider shall convey or assign to the State, or its designee, by
written assignment in a form approved by the State, such leases, licenses, and
other contracts used by Provider, the State, or any other Person in connection
with those assets used exclusively for the provision of Services to the State
under this Agreement, including Assigned Leases and Assigned Contracts that
continue in effect.
16.1.6.1 ASSUMED LEASE FOR THE JUNEAU TELEPHONE SYSTEM
For the duration of the Term of this Agreement, Provider has agreed to
assume payments on the State's capital lease for the Juneau telephone system,
subject to the proration of the first lease payment to the Effective Date, and
to assume title to the PBX and telephone sets under the lease upon lease
maturity, subject to the successful transformation of the Services currently
provided using this equipment. Additionally, Provider has agreed to provide
maintenance on the equipment through the Term of this Agreement. Provider has
considered and included the cost of such lease payments and maintenance costs in
its pricing and has averaged them over the Initial Term. In the event the State
terminates the Services provided under Service Bundle 1 -- Wired Telephony
Services, the State agrees to reimburse Provider for the remaining lease
payments and any unamortized maintenance agreements which may be in place,
prorated through the Termination Date, not later than thirty (30) days after
such Termination Date. In the event that such Termination occurs prior to the
transformation of Service Bundle 1, the State, at its sole discretion, may elect
to retain the leased equipment and assume the remaining lease payments from the
Termination Date forward, thereby relieving Provider of all rights and
obligations with respect to such equipment.
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16.2 PREPARATION FOR DISENTANGLEMENT
16.2.1 COMPLETE DOCUMENTATION
Provider shall provide to the State complete information, including
complete documentation, in accordance with the standards and methodologies to be
implemented by Provider, for all software (including applications developed as
part of, and used exclusively in the delivery of, the Services) and hardware
used exclusively for the provision of Services to the State. Provider shall
provide such documentation for all upgrades to or replacements of such software
or hardware, concurrently with the installation thereof.
16.2.2 MAINTENANCE OF ASSETS
Provider shall maintain all of the Managed Assets utilized in providing
Services to the State in good condition and in such locations and configurations
as to be readily identifiable and transferable back to the State or its
designees in accordance with the provisions of this Agreement.
16.2.3 ADVANCE WRITTEN CONSENTS
Provider shall use its best efforts to obtain advance written consents
from all licensors and lessors of such assets used exclusively for the provision
of Services to the State to the conveyance or assignment of licenses and leases
to the State, or its designee, upon Disentanglement. Provider shall also use its
best efforts to obtain for the State the right, upon Disentanglement, to obtain
maintenance (including all enhancements and upgrades) and support with respect
to the assets that are the subject of such leases and licenses at the price at
which, and for so long as, such maintenance and support is made commercially
available to other customers of such third-parties whose consent is being
procured hereunder.
16.2.4 ALL NECESSARY COOPERATION AND ACTIONS
Provider shall provide all cooperation, take such additional actions,
and perform such additional tasks, as may be necessary to ensure a timely
Disentanglement in compliance with the provisions of this Section 16, provided,
however, that Provider shall not be obligated to perform Disentanglement-related
services or Services beyond one (1) year after the Disentanglement Commencement
Date, unless extended by mutual agreement of the Parties.
17. LIMITATION OF LIABILITY AND DISCLAIMERS
Subject to the express provisions and limitations of this Section 17,
the Parties intend that each Party shall be liable to the other Party for all
damages incurred as a result of the breaching Party's failure to perform its
obligations hereunder.
(a) EXCEPT AS OTHERWISE EXPRESSLY PROVIDED BELOW, THE AGGREGATE
CUMULATIVE MONETARY LIABILITY OF THE STATE HEREUNDER FOR ALL CLAIMS ARISING
UNDER OR RELATING TO THIS AGREEMENT, NOTWITHSTANDING THE FORM (e.g., CONTRACT,
TORT, OR OTHERWISE) IN WHICH ANY ACTION IS BROUGHT, SHALL BE LIMITED TO
45
THE AMOUNT OF FEES OWED AND UNPAID, INCLUDING ANY AMOUNTS DUE UNDER SECTION 16.
THE FOREGOING LIMITATIONS UPON THE STATE'S LIABILITY SHALL NOT APPLY TO: (i)
LOSSES SUBJECT TO INDEMNIFICATION BY THE STATE; (ii) LOSSES ARISING FROM THE
STATE'S FAILURE TO COMPLY WITH SECTION 21 (SUCH LOSSES BEING EXPRESSLY LIMITED
BY SECTION 17(c)); (iii) LOSSES ARISING FROM THE STATE'S REPUDIATION OF THIS
AGREEMENT; OR (iv) LOSSES ARISING OUT OF THE WILLFUL MISCONDUCT OR GROSS
NEGLIGENCE OF THE STATE.
(b) EXCEPT AS OTHERWISE EXPRESSLY PROVIDED IN THIS SECTION 17, THE
AGGREGATE CUMULATIVE MONETARY LIABILITY OF PROVIDER HEREUNDER FOR ALL DAMAGES
INCURRED IN ANY CONTRACT YEAR ARISING UNDER OR RELATING TO THIS AGREEMENT,
NOTWITHSTANDING THE FORM (e.g., CONTRACT, TORT, OR OTHERWISE) IN WHICH ANY
ACTION IS BROUGHT, SHALL BE LIMITED TO THE ESTIMATED ANNUAL FEE FOR THE CONTRACT
YEAR IN WHICH THE DAMAGE WAS INCURRED. THE FOREGOING LIMITATION UPON THE AMOUNTS
OF PROVIDER'S LIABILITY SHALL NOT APPLY TO: (A) LOSSES SUBJECT TO
INDEMNIFICATION BY PROVIDER; (B) LOSSES ARISING FROM PROVIDER'S FAILURE TO
COMPLY WITH THE PROVISIONS OF SECTION 21 (SUCH LOSSES BEING EXPRESSLY LIMITED BY
SECTION 17(c)); (C) LOSSES ARISING FROM PROVIDER'S REPUDIATION OF, OR UNEXCUSED
REFUSAL TO PERFORM, THIS AGREEMENT OR ITS FAILURE OR REFUSAL TO CONTINUE
SERVICES IN VIOLATION OF SECTIONS 22; AND (D) LOSSES ARISING OUT OF THE WILLFUL
MISCONDUCT OR GROSS NEGLIGENCE OF PROVIDER.
(c) THE AGGREGATE CUMULATIVE MONETARY LIABILITY OF EITHER PARTY
HEREUNDER FOR LOSSES ARISING FROM SUCH PARTY'S FAILURE TO COMPLY WITH THE
PROVISIONS OF SECTIONS 21 NOTWITHSTANDING THE FORM (e.g., CONTRACT, TORT, OR
OTHERWISE) IN WHICH ANY ACTION IS BROUGHT, SHALL NOT BE SUBJECT TO THE
LIMITATION SET FORTH IN SECTIONS 17(a) and (b), BUT SHALL INSTEAD BE LIMITED TO
ONE MILLION DOLLARS ($1,000,000.00) AS A SEPARATE AND DISTINCT LIMITATION. THE
FOREGOING LIMITATION UPON THE AMOUNT OF EITHER PARTY'S LIABILITY SHALL NOT APPLY
TO: (A) LOSSES ARISING OUT OF THE WILLFUL MISCONDUCT OR GROSS NEGLIGENCE OF SUCH
PARTY; AND, WITH RESPECT TO THE LIABILITY OF PROVIDER, (B) THE STATE'S COSTS
INCURRED TO OBTAIN REPLACEMENT SERVICES COMPLYING WITH THE TERMS HEREOF (AS TO
WHICH COSTS SECTION 17(b) SHALL APPLY).
(d) PROVIDER ACKNOWLEDGES AND AGREES THAT THE TYPES OF DAMAGES THAT THE
STATE MAY RECOVER FROM PROVIDER SHALL INCLUDE ALL ADDITIONAL COSTS AND EXPENSES
PAID OR INCURRED BY THE STATE AS A DIRECT RESULT OF ANY FAILURE BY PROVIDER TO
PERFORM ITS OBLIGATIONS HEREUNDER, INCLUDING ANY ADDITIONAL COSTS INCURRED BY
THE STATE TO OBTAIN REPLACEMENT SERVICES COMPLYING WITH THE TERMS HEREOF.
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(e) EXCEPT TO THE EXTENT ANY OF THE LOSSES DESCRIBED IN CLAUSES (i),
(iii), and (iv) OF SUBSECTION (a), CLAUSES (A), (C), AND (D) OF SUBSECTION (b),
SUBSECTION (c), OR SUBSECTION (d) MAY BE DEEMED TO BE SUCH DAMAGES, NEITHER
PARTY SHALL BE LIABLE FOR CONSEQUENTIAL, SPECIAL, INDIRECT, OR INCIDENTAL
DAMAGES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND REGARDLESS OF
THE FORM IN WHICH ANY ACTION IS BROUGHT. NEITHER PARTY SHALL BE LIABLE FOR
EXEMPLARY OR PUNITIVE DAMAGES REGARDLESS OF THE FORM IN WHICH ANY ACTION IS
BROUGHT.
17.1 FORCE MAJEURE EVENTS
If a Force Majeure Event is the material contributing cause of a Party's
failure to perform any of its obligations hereunder, such obligations, after
notification by such Party to the other Party, shall be deemed suspended to the
extent such obligations are directly affected by such Force Majeure Event, until
the Force Majeure Event has ended and a reasonable period of time for overcoming
the effects thereof has passed; provided, however, that if a Force Majeure Event
results in Provider being unable to perform during any period any or all of the
Services in accordance with the terms hereof, the State shall: (i) not be
required to pay for any such Services that Provider is unable to perform; (ii)
be entitled to engage an alternate provider, on an interim basis, to perform the
Services that Provider is unable to perform as a result of such Force Majeure
Event; and (iii) be entitled to a share of Provider's resources devoted to
returning Provider to full performance of all Services hereunder, that is equal
to or greater than the share of such resources that Provider allocates to other
of its customers with whom it has agreements that are similar to this Agreement.
In the alternative to the remedies afforded above the State shall have the right
to terminate this Agreement in accordance with the terms of Section 14.4 hereof.
Both Parties shall use their best efforts to minimize delays that occur due to a
Force Majeure Event. Notwithstanding the above, Provider shall in no event be
excused from those obligations not directly affected by a Force Majeure Event
(including Disaster recovery services), and if the Force Majeure Event is caused
by Provider's failure to comply with any of its obligations under this Agreement
or by Provider's negligence or omission, there shall be no relief from any of
its obligations under this Agreement.
18. INSURANCE
Provider shall provide and maintain, during the Term and for such other
period as may be required herein, at its sole expense, insurance in the amounts
and form described below. The fact that Provider has obtained the insurance
required in this Section 18 shall in no manner lessen nor effect Provider's
other obligations or liabilities set forth in this Agreement, including its
obligations to defend, indemnify, and hold the State harmless in accordance with
Section 24 hereof. Where specific limits are shown, it is understood that they
shall be the minimum acceptable limits. If Provider's policy contains higher
limits, the State shall be entitled to coverage to the extent of such higher
limits.
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18.1 REQUIRED GENERAL LIABILITY INSURANCE COVERAGE
Provider shall maintain commercial general liability insurance in the
amounts and form set forth below:
18.1.1 COMMERCIAL GENERAL LIABILITY INSURANCE
A policy of commercial general liability insurance, or combination of
commercial general liability and umbrella liability policies, providing limits
of not less than:
(i) Per Occurrence: $2,000,000.00
(ii) Personal Injury Liability: $1,000,000.00
(iii) Products/Completed Operations In Aggregate: $5,000,000.00
(iv) General Aggregate: $5,000,000.00
Any deductible or self-insured retention must be declared to the State
along with any changes thereto. Any deductible or self-insured retention shall
be the responsibility of Provider.
18.1.2 REQUIRED GENERAL LIABILITY POLICY COVERAGE
Any general liability policy(s) provided by Provider hereunder shall
include the following coverage: (i) premises and operations; (ii)
products/completed operations; (iii) contractual liability; (iv) personal injury
liability; (v) sub-contractors' liability; and (vi) severability of interest
clause.
18.1.3 ADDITIONAL INSUREDS
Any general liability policy provided by Provider hereunder shall name
the State and the officers, agents, employees, and volunteers of the State,
individually and collectively, as additional insureds on a broad form additional
insured endorsement acceptable to the State.
18.1.4 PRIMARY INSURANCE ENDORSEMENT
The coverage afforded to Provider and the State under the policy(s)
described above shall apply as primary insurance for covered claims arising from
Provider's delivery of Services under this Agreement, and any other insurance
maintained by the State or its officers, agents, employees, and volunteers,
shall be excess only and not contributing with such coverage.
18.1.5 FORM OF GENERAL LIABILITY INSURANCE POLICIES
All general liability policies shall be written to apply to bodily
injury, including death, property damage, personal injury, and other covered
loss, occurring during the policy term, and shall specifically insure the
performance by Provider of its obligations under Section 24 below, and any other
indemnification obligations of Provider under this Agreement.
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18.2 BUSINESS AUTOMOBILE LIABILITY INSURANCE
Provider shall procure business automobile liability insurance written
for bodily injury and property damage occurring during the policy term, in the
amount of not less than one million dollars ($1,000,000.00), combined single
limit per accident, applicable to all owned, non-owned, and hired vehicles.
Provider shall have in place an umbrella liability policy providing not less
than an additional one million dollars ($1,000,000.00) per single accident.
18.3 WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE
Provider shall maintain a policy or policies of workers' compensation
coverage in the statutory amount, and Employers' Liability coverage for not less
than Five Hundred Thousand ($500,000.00) per occurrence for all employees of
Provider engaged in the performance of Services or operations under this
Agreement. Coverage shall include a waiver of subrogation in favor of the State,
a copy of which shall be provided to the State.
18.4 PROFESSIONAL ERRORS AND OMISSIONS LIABILITY INSURANCE/ELECTRONIC
ERRORS AND OMISSIONS
This type of coverage is desired by both Parties but is recognized that
this coverage in the telecommunications marketplace is unavailable at a
reasonable rate. When reasonable rates are available, the Parties agree to
pursue placement of this type of coverage that will protect both Parties. Any
additional costs to the Parties for this coverage will be negotiated based upon
the limits of coverage and an assessment of risks of each Party.
18.5 EMPLOYEE DISHONESTY AND COMPUTER FRAUD
Provider shall maintain employee dishonesty and computer fraud coverage
in an amount not less than ten million dollars ($10,000,000.00) per occurrence.
Such insurance shall cover all of Provider's employees. Coverage shall include a
loss payee endorsement to the State. Any deductible or self-insured retention
shall be the responsibility of Provider. The State shall pay a portion of the
premium to reflect the increased coverage required under the terms of this
Agreement over Provider's current policy of five million dollars ($5,000,000).
18.6 PROPERTY INSURANCE
Provider shall provide insurance on all property owned by Provider and
provided under this Agreement. Such policy shall provide "all risk" perils,
including flood, and shall be written on a basis of one hundred percent (100%)
replacement value of the property. Coverage shall include business personal
property, tenant improvements, business interruption, property of others, in the
care, custody, and control of the insured, and transit. Provider shall maintain
earthquake insurance with respect to its property used to provide Services in an
amount not less than five hundred thousand dollars ($500,000.00). Provider shall
be responsible for any deductible or self-insured retention.
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18.7 General Provisions
18.7.1 EVIDENCE OF INSURANCE
Provider shall, as soon as practicable following the placement of
insurance required hereunder, but in no event later than thirty (30) days after
the Contract Signing Date, deliver to the State certificates of insurance
evidencing the same, together with appropriate separate endorsements, evidencing
that Provider has obtained such coverage. In addition, upon reasonable notice,
Provider grants the State the right to examine and receive copies of policies,
solely for the purpose of confirming Provider's compliance with the terms of
this Section 18. Thereafter, copies of certificates and appropriate separate
endorsements shall be delivered to the State within thirty (30) days after the
expiration thereof. The provisions of such policies shall constitute Provider
Confidential Information; provided, however, such information may be disclosed
by the State to the extent necessary to enforce the terms of this Agreement.
18.7.2 "CLAIMS-MADE COVERAGE"
Except for Professional Liability insurance, all policies shall be
written on an occurrence basis unless otherwise approved in writing. If coverage
is written on a "claims-made" basis, the certificate of insurance shall clearly
so state. In addition to the coverage requirements specified above, Provider
will make all commercially reasonable efforts to provide that: (i) the policy's
retroactive date shall coincide with or precede Provider's commencement of the
performance of Services (including subsequent policies purchased as renewals or
replacements); (ii) similar insurance is maintained during the required extended
period of coverage following Termination of the Agreement; (iii) if insurance is
terminated for any reason, Provider shall purchase a replacement claims-made
policy with the same or an earlier retroactive date or shall purchase an
extended reporting provision to report claims arising in connection with this
Agreement for a minimum of two (2) years following Termination or completion of
the Services; and (iv) all claims-made policies shall allow the reporting of
circumstances or incidents that might give rise to future claims is permissible.
18.7.3 NOTICE OF CANCELLATION OR CHANGE OF COVERAGE
All certificates of insurance provided by Provider must evidence that
the insurance provider will give the State thirty (30) days' written notice in
advance of any cancellation, lapse, reduction, or other adverse change in
respect of such insurance.
18.7.4 QUALIFYING INSURERS
All policies of insurance required hereby shall be issued by companies
that have been approved to do business in the State and are licensed under AS
21.09.010 et seq.
19. REPORTS
19.1 GENERAL
Provider shall furnish the State with reports that the State may
reasonably request from time to time in the form, and covering the information,
agreed to by the Parties and
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expressed in the Billing and Reporting Transition and Transformation Plan (or
such other form that the State reasonably requests from time to time) and with
the frequency set forth in such Plan, but in no event less frequently than
monthly. The Plan will include but not be limited to the following: Provider's
performance of the Services; cost-management; Subcontractor relationships;
End-User satisfaction; and human resources. Provider shall inform the State of
any deficiencies, omissions, or irregularities in the State's requirements or in
Provider's performance of the Services that come to Provider's attention within
the time periods required under the terms of this Agreement. Provider shall
furnish the State with all existing and future research and development
resources, such as published materials, and industry studies conducted for or by
Provider, that come to its attention and pertain to the Services and that might
assist the State in setting its telecommunications policies or requirements. The
Account Manager shall also advise the State of all other matters of a material
nature, that he or she believes would be helpful to the State in setting or
revising its telecommunications policies or requirements.
19.2 MEDIA
Provider shall furnish the State with all reports in both hard copy and
electronic form per the State's specifications in effect on the Effective Date
and as reasonably requested by the State from time to time thereafter.
20. RECORDKEEPING AND AUDIT RIGHTS
20.1 RECORDKEEPING
Provider shall maintain complete and accurate records and books of
account with respect to this Agreement utilizing GAAP, consistently applied, and
complying in all respects with all applicable local, State, or federal laws or
regulations. Such records and books, and the accounting controls related
thereto, shall be considered Provider Confidential Information and shall be
sufficient to provide reasonable assurance that: (a) transactions are recorded
so as to permit the preparation of Provider's financial statements in accordance
with GAAP and to maintain accountability for its assets; and (b) the recorded
accountability for assets is compared with the existing assets at reasonable
intervals and appropriate action is taken with respect to any differences. Such
records and books of account of Provider's business shall be maintained by
Provider at its principal business office in Anchorage, Alaska, and the State
may examine and make extracts of information related to the Services, and copy
any part thereof at any reasonable time during normal business hours. Provider
shall retain and maintain accurate records and documents relating to performance
of Services under this Agreement until the latest of: (i) six (6) years after
the final payment by the State to Provider hereunder; (ii) one (1) year
following the final resolution of all audits or the conclusion of any litigation
with respect to this Agreement; or (iii) such longer time period as may be
required by applicable law or regulation.
20.1.1 RECORDKEEPING RELATED TO DISENTANGLEMENT
To the extent that Agreement terms related to the transfer of assets to
the State upon termination may require the calculation of net book value on a
basis other than that
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which would be calculated under GAAP, Provider agrees to maintain complete and
accurate supplemental records and books necessary to determine such net book
value of the assets potentially transferable to the State upon termination on
the basis contemplated under Section 16.1.5 of this Agreement.
20.2 QUALITY SURVEILLANCE AND EXAMINATION OF RECORDS
The State, or its authorized representatives that are not competitors of
Provider or its Subcontractors, and that are subject to the confidentiality
requirements set forth in Section 21, shall have the right, during regular
business hours and with three (3) business days notice, to perform an
operational or security audit with respect to Provider's performance hereunder.
Provider shall grant the State and its representatives full and complete access
to Provider's books and records, facilities and equipment, and other documents
of Provider and its Subcontractors, as they relate to the provision of Services,
or as they may be required in order for the State to ascertain any facts
relative to Provider's performance hereunder. Provider shall provide the State,
or its authorized representatives, such information and assistance as requested
in order to perform such audits; provided, however, that the Parties shall
endeavor to arrange such assistance in such a way that it does not interfere
with the performance of Provider's duties and obligations hereunder. Provider
shall incorporate this paragraph verbatim into any Agreement into which it
enters with any Subcontractor providing Services under this Agreement.
20.3 PRICING AUDIT
Provider shall, at the State's request, provide auditors designated by
the State, that are not competitors of Provider or its Subcontractors, and that
are subject to the confidentiality requirements set forth in Section 21, with
access to Provider's books and records to the extent necessary to fully audit
and verify any amounts paid or payable by the State hereunder. Provider shall
provide such auditors with full access to such information relating to this
Agreement and Provider's books and records as may be necessary to confirm the
accuracy of Provider's invoices, documents, and other information supporting
such invoices, and any pricing adjustment computations. Provider shall provide
such documents, data, or information on such Media as the State might reasonably
request, including hard copy, optical or magnetic disk, or tape. All such audits
shall be conducted during business hours, with three (3) business days advance
notice, and shall include access to Provider Confidential Information to the
extent necessary to comply with the provisions of this Section 20.3.
21. CONFIDENTIALITY
21.1 NONDISCLOSURE OF CONFIDENTIAL INFORMATION
21.1.1 STATE CONFIDENTIAL INFORMATION IS THE PROPERTY OF THE
STATE
All State Confidential Information shall be deemed the sole property of
the State or the Department furnishing the same, shall be deemed confidential
and proprietary to the State, shall be used solely by Provider or any of its
Subcontractors for the purpose of performing its obligations under this
Agreement, and shall not be published, transmitted,
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released, or disclosed by Provider or its Subcontractors to any other Person
without the prior written consent of the State, which consent the State may
withhold in its sole discretion.
21.1.2 PROVIDER PROCEDURES TO SAFEGUARD STATE CONFIDENTIAL
INFORMATION
Provider shall implement and maintain appropriate policies and
procedures to safeguard the confidentiality of the State Confidential
Information to the same extent as provider protects its own confidential and
proprietary information of a similar nature, but in no event less than a
reasonable degree of care in accordance with Section 21.1.1, above Further,
Provider shall comply, and require its employees to comply, with the provisions
of Alaska law that protect the confidentiality of State information including,
without limitation, AS 09.25.100 et seq. Provider shall require as a condition
of any subcontract that the Subcontractor expressly acknowledges and agrees to
be bound by the same confidentiality requirements by which Provider is bound
under this Agreement.
21.1.3 PERMITTED DISCLOSURE
Notwithstanding the above provisions of this Section, Provider may
disclose State Confidential Information to its employees, agents, and
Subcontractors who have: (i) a need to know such State Confidential Information
in order to perform their duties under this Agreement, as determined by an
appropriate State official; and (ii) a legal duty to protect the State
Confidential Information by agreeing to be bound by the same confidentiality
requirements by which Provider is bound under this Agreement.
21.1.4 PROVIDER CONFIDENTIAL INFORMATION
All Provider Confidential Information shall be deemed the sole property
of Provider, shall be deemed confidential and proprietary to Provider, shall be
used by the State or any of its representatives or agents for the purpose of
performing its obligations under this Agreement, and shall not be published,
transmitted, released or disclosed by the State or its employees,
representatives, third-party service providers, replacement service providers,
or agents to any other Person without the prior written consent of Provider.
21.1.5 STATE PROCEDURES TO SAFEGUARD PROVIDER CONFIDENTIAL
INFORMATION
The State shall use the same care to prevent disclosure of Confidential
Information, as it uses to prevent disclosure of its own information of a
similar nature, but in no event less than a reasonable degree of care.
21.1.6 PERMITTED DISCLOSURE OF PROVIDER CONFIDENTIAL INFORMATION
Notwithstanding the above provisions of this Section, the State may
disclose Provider Confidential Information to its employees, agents,
representatives, service providers and replacement service providers who have:
(i) a need to know such Provider Confidential Information in order to perform
their duties in connection with this
53
Agreement, and (ii) assumed a legal duty to protect Provider Confidential
Information by agreeing to be bound by the same confidentiality requirements by
which the State is bound under this Agreement.
21.2 REQUIRED DISCLOSURE AND REQUESTS FOR INFORMATION
21.2.1 REQUIRED DISCLOSURE
Either Party may disclose Confidential Information of the other Party to
the extent disclosure is based on the good faith written opinion of such Party's
legal counsel that disclosure is required by law or by order of a court or
governmental agency; provided, however, that such Party shall give prompt notice
of such requirement and use its best efforts to assist the owner of such
Confidential Information if the owner wishes to obtain a protective order or
otherwise protect the confidentiality of such Confidential Information. The
owner of such Confidential Information reserves the right to seek a protective
order or otherwise protect the confidentiality of such Confidential Information.
For purposes of this Section 21.2, the State's Attorney General or his or her
designee shall act as the State's legal counsel.
21.2.2 PUBLIC REQUESTS FOR INFORMATION
Any and all requests, from whatever source, for copies of or access to,
or other disclosure of any State Confidential Information or Provider
Confidential Information shall be promptly submitted to the State or Provider,
as the case maybe, for disposition.
21.3 NOTIFICATION AND SUBPOENA
21.3.1 NOTIFICATION
In the event of any disclosure, loss, or destruction of Confidential
Information, the receiving Party shall immediately notify the disclosing Party.
21.3.2 SUBPOENA
In the event that either Party is served with a subpoena for
Confidential Information with respect to the Services provided under this
Agreement, that Party shall immediately notify the other Party and provide the
other Party an opportunity to object to the subpoena.
21.4 INJUNCTIVE RELIEF
Notwithstanding anything to the contrary set forth in Section 25, if
either Party publishes, transmits, releases, or discloses any Confidential
Information of the other Party in violation of this Section 21, or if either
Party anticipates that the other Party shall violate or continue to violate any
restriction set forth in this Section 21, the first Party shall have the right
to have the provisions of this Section 21 specifically enforced by any court
having equity jurisdiction, without being required to post bond or other
security and without having to prove the inadequacy of available remedies at
law, it being acknowledged and agreed that any such violation shall cause
irreparable injury to such first Party and that monetary damages shall not
provide an adequate remedy to it. In addition, the first Party and any
individuals that were the subject of such Confidential
54
Information may take all such other actions and shall have such other remedies
available to it or them at law or in equity and shall be entitled to such
damages as it or they can show have been sustained by reason of such violation.
21.5 RETURN OF CONFIDENTIAL INFORMATION
Promptly upon the Termination of the Term (subject to the completion of
Provider's Disentanglement obligations), and at any other time upon written
request by either Party to the other Party, the other Party shall promptly
return to the sole custody of the requesting Party (or any Department, as
applicable), all Confidential Information of the requesting Party then in its
possession or control, in whatever form, or, in the case of written request by
the requesting Party, such Confidential Information specified in such request as
then in the other Party's possession or control, in whatever form. In addition,
unless the requesting Party otherwise consents in writing, the other Party shall
also deliver to the requesting Party or, if requested by the requesting Party,
shall delete or destroy, any copies, duplicates, summaries, abstracts, or other
representations of any such Confidential Information or any part thereof, in
whatever form, then in the possession or control of the other Party. Provider
shall at all times comply in all respects with Alaska's Public Records statutes
with regard to its return or destruction of any public data. Notwithstanding the
foregoing: (i) Provider may retain one (1) copy of all documentation within the
Network relating to the Services, including State Confidential Information, but
excluding State Data, for archival purposes or warranty support; and (ii) the
State may retain copies of Provider Confidential Information to the extent
required by law or regulation or to the extent otherwise permitted under this
Agreement.
22. LEGAL COMPLIANCE
22.1 COMPLIANCE WITH ALL LAWS AND REGULATIONS
Both Provider, including the Subcontractors, and the State shall at all
times perform their obligations hereunder in compliance with all applicable
federal, State and local laws and regulations of all applicable jurisdictions,
to include any rules or orders issued by any court or regulatory agency, and in
such a manner as not to cause the others to be in violation of any such
applicable laws, regulations, rules or orders. Nothing in this Agreement shall
be deemed to transfer to Provider any of the State's responsibilities or
obligations related to the use, management, or disbursement of any funds the
State receives from the federal government. No provision of this Agreement,
including any Work Order, shall have any force or effect if it would cause a
violation of any federal or State law, ordinance, statute, rule, regulation, or
order, or would require any consent or approval to prevent any such violation.
In the event that a subsequent federal or State law, ordinance, statute,
rule, regulation, or order results in or requires a change in the terms of this
Agreement, the State and Provider shall, within sixty (60) days or as required
by law (which ever is shorter), make appropriate contractual amendments to
regain compliance including adjustments to pricing and the SLAs. To the extent
such compliance is required solely as a result of the Services provided to the
State, any changes will be made in accordance with Section 4, Change Management.
In the event such compliance is required for
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services provided to multiple customers of Provider, the costs shall be
allocated to such customers on a pro-rata basis to be determined in accordance
with Section 4, Change Management.
22.2 PROVIDER PERMITS AND LICENSE
Provider shall obtain and maintain, and shall cause its Subcontractors
to obtain and maintain all approvals, permissions, permits, licenses, and other
forms of documentation required in order to comply with all existing foreign or
domestic statutes, ordinances, and regulations, or other laws, that may be
applicable to performance of Services hereunder. The State reserves the right to
reasonably request and review all such applications, permits, and licenses prior
to the commencement of any Services hereunder. If requested, the State shall
cooperate with Provider, at Provider's cost and expense, to obtain any such
approvals, permits, and licenses. With respect to the Affiliates, the provision
of regulated Services under this Agreement shall only be provided by the
regulated Affiliates.
22.3 AMERICANS WITH DISABILITIES ACT
Provider represents that it is familiar with, and that it is in
compliance with, the terms of the ADA. Provider warrants that it shall defend,
indemnify, and hold the State harmless from any liability or losses that may be
imposed upon the State as a result of any failure of Provider to be in
compliance with the ADA.
22.4 EQUAL EMPLOYMENT OPPORTUNITY
Provider may not discriminate against any employee or applicant for
employment because of race, religion, color, national origin, or because of age,
physical handicap, sex, marital status, changes in marital status, pregnancy or
parenthood when the reasonable demands of the positions(s) do not require
distinction on the basis of age, physical handicap, sex, marital status, changes
in marital status, pregnancy, or parenthood. Provider shall take affirmative
action to insure that the applicants are considered for employment and that
employees are treated during employment without unlawful regard to their race,
color, religion, national origin, ancestry, physical handicap, age, sex, marital
status, changes in marital status, pregnancy or parenthood. This action must
include, but need not be limited to, the following: employment, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation, and selection for
training including apprenticeship. Provider shall post in conspicuous places,
available to employees and applicants for employment, notices setting out the
provisions of this Section.
Provider shall state, in all solicitations or advertisements for
employees to work on State of Alaska contract jobs, that it is an equal
opportunity employer and that all qualified applicants will receive
consideration for employment without regard to race, religion, color, national
origin, age, physical handicap, sex, marital status, changes in marital status,
pregnancy or parenthood.
Provider shall send to each labor union or representative of workers
with which Provider has a collective bargaining agreement or other contract or
understanding a
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notice advising the labor union or workers' compensation representative of
Provider's commitments under this Section and post copies of the notice in
conspicuous places available to all employees and applicants for employment.
Provider shall include the provisions of this Section in every contract
related to the provision of Services entered into by Provider after the Contract
Signing Date, and shall require the inclusion of these provisions in every
contract entered into by any of its Subcontractors, so that those provisions
will be binding upon each Subcontractor. For the purpose of including those
provisions in any contract or subcontract, as required by this Agreement,
"contractor" and "subcontractor" may be changed to reflect appropriately the
name or designation of the parties of the contract or subcontract.
Provider shall cooperate fully with State efforts which seek to deal
with the problem of unlawful discrimination, and with all other State efforts to
guarantee fair employment practices under this Agreement, and promptly comply
with all requests and directions from the State Commission for Human Rights or
any of its officers or agents relating to prevention of discriminatory
employment practices.
Full cooperation described above includes, but is not limited to, being
a witness in any proceeding involving questions of unlawful discrimination if
that is requested by any official or agency of the State of Alaska; permitting
employees of Provider to be witnesses or complainants in any proceeding
involving questions of unlawful discrimination, if that is requested by any
official or agency of the State of Alaska; participating in meetings; submitting
periodic reports on the equal employment aspects of present and future
employment; assisting inspection of Provider's facilities; and promptly
complying with all State directives considered essential by any office or agency
of the State of Alaska to insure compliance with all Federal and State laws,
regulations, and policies pertaining to the prevention of discriminatory
employment practices.
22.5 NON-DISCRIMINATION
Provider shall comply with the provisions of Title VII of the Civil
Rights Act of 1964 in that it will not discriminate against any individual with
respect to his or her compensation, terms, conditions, or privileges of
employment nor shall Provider discriminate in any way that would deprive or
intend to deprive any individual of employment opportunities or otherwise
adversely affect his or her status as an employee because of such individual's
race, color, religion, sex, national origin, age, handicap, medical condition,
or marital status.
22.6 PROVIDER CERTIFICATION
Provider represents and warrants that Provider has not been convicted of
bribing or attempting to bribe an officer or employee of the State, nor has
Provider made an admission of guilt of such conduct that is a matter of record.
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23. REPRESENTATIONS AND WARRANTIES
23.1 PROVIDER'S REPRESENTATIONS, WARRANTIES, AND COVENANTS
23.1.1 PERFORMANCE OF THE SERVICES
Provider represents and warrants that it is capable in all respects of
providing and shall provide all Services in accordance with this Agreement.
Provider further represents and warrants that: (i) all Services provided under
this Agreement shall be provided in a timely, professional, and xxxxxxx-like
manner consistent with the highest standards of quality and integrity and shall
meet the performance standards required under this Agreement.
23.1.2 CONFLICT OF INTEREST AND ETHICAL BEHAVIOR
23.1.2.1 NO FINANCIAL INTEREST
Provider represents, warrants, and agrees that neither Provider or any
of the Affiliates, nor any employee of either, has, shall have, or shall
acquire, any contractual, financial, business, or other interest, direct or
indirect, that would conflict in any manner or degree with Provider's
performance of its duties and responsibilities to the State under this Agreement
or otherwise create an appearance of impropriety with respect to the award or
performance of this Agreement; and Provider shall promptly inform the State of
any such interest that may be incompatible with the interests of the State.
23.1.2.2 NO ABUSE OF AUTHORITY FOR FINANCIAL GAIN
Provider represents, warrants, and agrees that neither Provider or any
of its Affiliates, nor any employee of either, has used or shall use the
authority provided or to be provided under this Agreement to obtain financial
gain for Provider, or any such Affiliate or employee, or a member of the
immediate family of any such employee beyond the profit Provider and its
employees are entitled to under this Agreement.
23.1.2.3 NO USE OF INFORMATION FOR FINANCIAL GAIN
Provider represents, warrants, and agrees that neither Provider or any
of its Affiliates, nor any employee of either, has used or shall use any State
Confidential information acquired in the award or performance of the Agreement
to obtain financial gain for Provider, or any such Affiliate or employee, or a
member of the immediate family of any such employee.
23.1.2.4 INDEPENDENT JUDGMENT
Provider represents, warrants and agrees that neither Provider nor any
of its Affiliates, nor any employee of either, has accepted or shall accept
another State contract that would impair the independent judgment of Provider in
the performance of this Agreement.
23.1.2.5 NO INFLUENCE
Provider represents, warrants, and agrees that neither Provider nor any
of its Affiliates, nor any employee of either, has accepted or shall accept
anything of value
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based on an understanding that the actions of Provider or any such Affiliate or
employee on behalf of the State would be influenced; and Provider shall not
attempt to influence any State employee by the direct or indirect offer of
anything of value.
23.1.2.6 NO PAYMENT TIED TO AWARD
Provider represents, warrants, and agrees that neither Provider nor any
of its Affiliates, nor any employee of either, has paid or agreed to pay any
Person, other than bona fide employees and consultants working solely for
Provider or such Affiliate or its Subcontractors, any fee, commission,
percentage, brokerage fee, gift, or any other consideration, contingent upon or
resulting from the award or making of this Agreement.
23.1.2.7 INDEPENDENT PRICES
Provider represents, warrants, and agrees that the prices proposed by
Provider were arrived at independently, without consultation, communication, or
agreement with any other proposer for the purpose of restricting competition;
the prices quoted were not knowingly disclosed by Provider to any other
proposer; and no attempt was made by Provider to induce any other Person to
submit or not submit a proposal for the purpose of restricting competition.
Nothing in this Agreement, however, restricts Provider from discussing with any
other proposer prices for the other proposer's services, which Provider may
offer to resell to the State as part of its Proposal.
23.1.2.8 COMPLIANCE WITH STATE ETHICS REQUIREMENTS
Provider must comply with all applicable Federal or State laws
regulating ethical conduct of public officers and employees.
23.1.3 BEST VALUE
Provider represents and warrants that it will use its best efforts to
ensure that the State realizes the optimal combination of improved technology at
the lowest reasonable cost, as provided for in this Agreement.
23.1.4 FINANCIAL CONDITION
23.1.4.1 FINANCIAL CONDITION
Provider represents and warrants that it has, and promises that it shall
maintain throughout the Term, a financial condition commensurate with the
requirements of this Agreement. If, during the Term, Provider experiences a
change in its financial condition that may adversely affect its ability to
perform under this Agreement, then it shall immediately notify the State of such
change.
Provider shall deliver to the State copies of its Forms 10-Q, Quarterly
Report, and Forms 10-K, Annual Report, as filed with the Securities and Exchange
Commission within ten (10) days of filing for all such reports prepared during
the Term of this Agreement. The Forms 10-Q shall include the unaudited financial
statements of Provider and its subsidiaries prepared in accordance with GAAP,
consistently applied. The Forms 10-K provided to the State shall include the
audited consolidated financial statements of
59
Provider and its subsidiaries prepared in accordance with GAAP, consistently
applied, and including the report of its independent auditors. The delivery of
such quarterly and annual reports to the State shall not be interpreted as
relieving Provider of its obligation to separately immediately notify the State
of any change in its financial condition that may adversely affect its ability
to perform under this Agreement as soon as practical after Provider becomes
aware of such change.
23.1.4.2 ACCURACY OF INFORMATION
Provider represents and warrants that all financial statements, reports,
and other information furnished by Provider to the State as part of its Proposal
or otherwise in connection with the award of this Agreement fairly and
accurately represent the business, properties, financial condition, and results
of operations of Provider as of the respective dates, or for the respective
periods, covered by such financial statements, reports, or other information.
Since the respective dates or periods covered by such financial statements,
reports, or other information, there has been no material adverse change in the
business, properties, financial condition, or results of operations of Provider.
23.1.5 LITIGATION
Provider represents that there is no pending or anticipated civil or
criminal litigation in any judicial forum that involves Provider or any of its
Affiliates or Subcontractors that may adversely affect Provider's ability to
perform its obligations under this Agreement. Provider shall notify the State,
within fifteen (15) days of Provider's knowledge of its occurrence, of any such
pending or anticipated civil or criminal litigation. Provider shall notify the
State within forty-eight (48) hours in the event process is served on Provider
in connection with this Agreement, including any subpoena of Provider's records,
and shall send a written notice of the service together with a copy of the same
to the State within seventy-two (72) hours of such service.
23.1.6 PROPRIETARY RIGHTS INFRINGEMENT
Provider promises that at no time during the Term shall the use of any
services, techniques, or products provided or used by Provider infringe upon any
third party's patent, trademark, copyright, or other intellectual-property
right, nor make use of any misappropriated trade secrets.
23.1.7 LEGAL AND CORPORATE AUTHORITY
Provider represents and warrants that: (i) it is a Delaware corporation,
and is qualified and registered to transact business in all locations where the
performance of its obligations hereunder would require such qualification; (ii)
it has all necessary rights, powers, and authority to enter into and perform
this Agreement, and the execution, delivery, and performance of this Agreement
by Provider have been duly authorized by all necessary corporate action; and
(iii) the execution and performance of this Agreement by Provider shall not
violate any law, statute, or regulation and shall not breach any agreement,
covenant, court order, judgment, or decree to which Provider is a party or by
which it is bound, and (iv) it will cause the Affiliates to obtain, and maintain
in effect during the Term of this Agreement, all government licenses and any
permits necessary
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for such Affiliate to provide the Services contemplated by this Agreement; and
(v) it will cause the Affiliates to own or lease, free and clear of all liens
and encumbrances, other than lessors' interests, or security interests of
lenders, all right, title, and interest in and to the tangible property and
technology and the like that such Affiliate intends to use or uses to provide
such Services and in and to the related patent, copyright, trademark, and other
proprietary rights, or has received appropriate licenses, leases, or other
rights from third-parties to permit such use.
23.1.8 INFORMATION FURNISHED TO THE STATE
Provider represents and warrants that all written information furnished
to the State prior to the Contract Signing Date by or on behalf of Provider in
connection with this Agreement, including its Proposal, is true, accurate, and
complete, and contains no untrue statement of a material fact or omits any
material fact necessary to make such information not misleading.
23.1.9 PRIOR CONTRACTS
Provider represents and warrants that neither it, nor any of the
Subcontractors, is in material default or breach of any other contract or
agreement related to telecommunication system facilities, equipment, or services
that it or they may have with the State or any of its departments (including the
Departments), commissions, boards, or agencies. Provider further represents and
warrants that neither it, nor any of the Subcontractors, has been a party to any
contract for telecommunication system facilities, equipment, or services with
the State or any of its departments (including the Departments) that was finally
terminated by the State or such department within the previous five (5) years
for the reason that Provider or such Person failed to perform or otherwise
breached an obligation of such contract. Provider promises that it shall notify
the State, within five (5) days of its occurrence, if it, or any of the
Subcontractors, is a party to any contract for information system or
telecommunication system facilities, equipment, or services with any federal,
State, or local governmental body, or any agency thereof, which contract is
finally terminated by such body for the reason that Provider or such Person
failed to perform or otherwise breached an obligation of such contract. If the
termination of any such contract is being contested as of the Contract Signing
Date in an arbitration or judicial proceeding, the termination shall not be
final until the conclusion of such arbitration or judicial proceeding.
23.2 STATE'S REPRESENTATIONS, WARRANTIES, AND COVENANTS
23.2.1 LEGAL AUTHORITY
The State represents and warrants that it has all necessary rights,
powers, and authority to enter into and perform this Agreement; that the
execution, delivery, and performance of this Agreement by the State have been
duly authorized by all necessary action of the Governor and/or the Alaska State
Legislature.
23.2.2 EXISTING AGREEMENTS
The State represents and warrants that it has all rights, licenses, and
maintenance agreements necessary to make all hardware, software, networks, and
other
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telecommunications-related assets made available or conveyed by the State to
Provider under this Agreement technically and legally functional for the Term of
this Agreement.
23.3 WARRANTY DISCLAIMER
EXCEPT AS EXPRESSLY STATED IN THIS AGREEMENT, THERE ARE NO EXPRESS
WARRANTIES BY EITHER PARTY. THERE ARE NO IMPLIED WARRANTIES OR CONDITIONS,
INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE, OR OTHERWISE ARISING FROM A COURSE OF DEALING OR USAGE OF TRADE.
23.4 WAIVER
Effective upon delivery of the Transformation Plan to the State, having
had reasonable access to pertinent State information and State personnel, and a
reasonable time within which to perform due diligence investigation, and having
taken into account the possibility that the information it has received might
possibly be incorrect or incomplete, Provider hereby waives and releases any and
all claims that it now has or hereafter may have against the State based upon
the inaccuracy or incompleteness of the information it has received from, or
with regard to, the State. Further, Provider consents and agrees that it shall
not seek any judicial rescission, cancellation, termination, reformation, or
modification of this Agreement or any provision hereof, nor any adjustment in
the fees to be paid for the Services, based upon any such inaccuracy or
incompleteness of information except where such information was intentionally
withheld or intentionally misrepresented.
24. INDEMNIFICATION
24.1 BY PROVIDER
24.1.1 TECHNOLOGY
Provider shall indemnify, defend, and hold the State harmless from and
against any and all Losses arising out of, any Infringement Claim brought by any
third-party against Provider and/or the State based upon technology used by
Provider in providing the Services. Also, notwithstanding the foregoing,
Provider shall defend, indemnify, and hold harmless the State from and against
all Losses that could have been avoided by moving to a new release or version of
the infringing software and Provider was offered the new release or version and
did not move to same, except where Provider was requested not to move to same by
the State. In the event that the State's right to use any such technology is
enjoined, Provider may, in its reasonable discretion and at Provider's sole
expense, either procure a license to enable the State to continue to use such
technology or develop or obtain a non-infringing substitute acceptable to the
State. Provider shall have no obligation with respect to any Loss to the extent
that it is based solely upon: (i) modification of a program or machine by the
State, any third-party contractor of the State, or any agent of the State that
was not approved by Provider; (ii) the State's combination, operation, or use
with apparatus, data, or programs neither furnished nor approved by Provider;
(iii) the use by the State of any software provided by any third-party other
than in accordance with relevant software licenses; or (iv) the use of
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software owned by or licensed to the State by a party other than Provider and
supplied by the State to Provider. Provider shall have no obligation with
respect to any Infringement Claim or Loss to the extent that it is based upon
any Assigned Contract, as it exists as of the effective date of the assignment
of such Assigned Contract to Provider.
24.1.2 INJURY OR PROPERTY DAMAGE
Without limiting Provider's obligations with respect to insurance as
provided in Section 18 hereof, Provider shall indemnify, defend, and hold the
State harmless from and against any and all Losses related to any third-party
claim alleging bodily injury or death, damage to tangible personal or real
property, or any other damage, notwithstanding the form in which any such action
is brought (e.g., contract, tort, or otherwise), to the extent such injuries or
damages arise directly or indirectly from acts, errors, or omissions Provider or
its personnel, agents, or Subcontractors.
24.1.3 THIRD-PARTY CONTRACTS
Provider shall indemnify, defend, and hold the State harmless from and
against any and all Losses based upon or related to third-party services
utilized by Provider in providing Services or based upon an alleged breach by
Provider of any agreement with any third party, except for third-party services
retained at the direct request of the State.
24.1.4 MISREPRESENTATION
Provider shall indemnify, defend, and hold the State harmless from and
against any and all Losses related to any third-party claim based upon or
resulting from any willful misrepresentation by Provider in this Agreement.
24.1.5 TRANSITIONED EMPLOYEES
Provider shall indemnify, defend, and hold the State harmless from and
against any and all Losses related to or arising from any claim by a
Transitioned Employee that is based upon or resulting from any act by Provider
or its Subcontractors on or after the date such Transitioned Employee became an
employee of Provider, or any allegation that such Transitioned Employee was
wrongfully terminated by Provider or was denied any severance or termination
payment upon leaving the employ of Provider. Provider shall indemnify, defend,
and hold harmless the State from and against any and all Losses sustained or
incurred by the State, by any of Provider's employees (excluding Transitioned
Employees) based upon or resulting from any act by Provider.
24.1.6 HAZARDOUS MATERIAL
Provider shall indemnify, defend, and hold the State harmless from and
against any and all third-party Losses related to or arising from: (i)
Provider's failure to comply in all material respects with any applicable
Environmental Laws; or (ii) the presence of any Hazardous Material upon, above,
or beneath Provider's Restricted Facilities or locations, except to the extent
the Hazardous Material was present or was released into the environment due to
the act of the State or any of its employees, agents, representatives or
third-party providers.
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24.2 BY THE STATE
24.2.1 TECHNOLOGY
The State shall indemnify, defend, and hold Provider and its
Subcontractors harmless from and against any and all Losses arising out of any
claim brought by any third party against any of them for actual or alleged
infringement of any patent, trademark, copyright, or similar proprietary right,
including misappropriation of trade secrets, based upon software that is
proprietary to the State and provided to Provider by the State at any time while
Provider is providing Services to the State. In the event that Provider's or
Subcontractor's right to use such software is enjoined, the State may, in its
reasonable discretion and at the State's sole expense, either procure a license
to enable Provider to continue use of such software or develop or obtain a
non-infringing replacement. The State shall have no obligation with respect to
any Loss to the extent it is based solely upon: (i) modification of the software
by Provider or any of its Affiliates or Subcontractors; or (ii) Provider's
combination, operation, or use of such software with Provider-approved
apparatus, data, or programs.
24.2.2 THIRD-PARTY CONTRACTS
The State shall indemnify, defend, and hold Provider harmless from and
against any and all Losses based upon, or related to, third-party claims based
upon an alleged breach by the State of any agreement with any third-party,
including an alleged breach by the State prior to the effective date of the
assignment of any Assigned Contract.
24.2.3 MISREPRESENTATION
The State shall indemnify, defend, and hold Provider harmless with
respect to any and all Losses related to any third-party claim based upon or
resulting from any misrepresentation by the State in this Agreement.
24.2.4 TRANSITIONED EMPLOYEES
The State shall indemnify, defend, and hold Provider harmless from and
against any and all Losses related to a claim by any Transitioned Employee based
upon or resulting from any act by the State prior to the date such Transitioned
Employee became an employee of Provider, or in connection with such Transitioned
Employee's leaving the employ of the State. The State shall indemnify, defend,
and hold Provider harmless from and against any and all Losses related to a
claim by any State Employee, based upon or resulting from any act by the State.
24.2.5 HAZARDOUS MATERIALS
The State shall indemnify, defend, and hold Provider harmless from and
against any and all third-party Losses resulting from: (i) the State's failure
or alleged failure to comply in any respects with any applicable Environmental
Laws; or (ii) the presence of any Hazardous Material upon, above, or beneath
State Facilities or Locations, except to the extent the Hazardous Material was
present or was released into the environment due to the act of Provider or any
of its employees, agents, Affiliates or Subcontractors, including Transitioned
Employees.
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24.3 WAIVER OF SUBROGATION
Each Party hereby waives its respective rights to subrogation against
the other with respect to any claims or defenses as to which any indemnification
relates.
24.4 GENERAL PROCEDURES
Provider's indemnity obligations under this Agreement also extend to
third-party claims and associated Losses caused by the concurrent passive or
vicarious negligence of the State. Notwithstanding these indemnity provisions,
however, Provider shall have no obligation to defend or indemnify the State to
the extent third party claims and associated Losses are caused by the active
negligence, sole negligence, or willful misconduct of the State. If any legal
action governed by this Section is commenced against the State or Provider, such
Party shall give written notice thereof to the indemnifying Party promptly after
such legal action is commenced; provided, however, that failure to give prompt
notice shall not reduce the indemnifying Party's obligations under this Section,
except to the extent the indemnifying Party is prejudiced thereby.
After such notice, if the indemnifying Party shall acknowledge in
writing to the other Party that the right of indemnification under this
Agreement applies with respect to such claim, then the indemnifying Party shall
be entitled, if it so elects in a written notice delivered to the other Party
not fewer than ten (10) days prior to the date on which a response to such claim
is due, to take control of the defense and investigation of such claim and to
employ and engage attorneys of its choice, that are reasonably satisfactory to
the other Party, to handle and defend same, at the indemnifying Party's expense.
The other Party shall cooperate in all reasonable respects with the indemnifying
Party and its attorneys in the investigation, trial, and defense of such claim
and any appeal arising therefrom; provided, however, that the other Party may
participate, at its own expense, through its attorneys or otherwise, in such
investigation, trial, and defense of such claim and any appeal arising
therefrom.
No settlement of a claim that involves a remedy other than the payment
of money by the indemnifying Party shall be entered into by the indemnifying
Party without the prior written consent of the other Party, which consent may be
withheld in the other Party's sole discretion. If the indemnifying Party does
not assume the defense of a claim subject to such defense as provided in this
Section, the indemnifying Party may participate in such defense, at its expense,
and the other Party shall have the right to defend the claim in such manner as
it may deem appropriate, at the expense of the indemnifying Party.
25. DISPUTE RESOLUTION
25.1 RESOLUTION PROCESS
In the event of any Dispute, the Parties shall use their best efforts to
settle such Dispute. To this effect they shall consult and negotiate with each
other, in good faith and, recognizing their mutual interests, attempt to reach a
just and equitable solution satisfactory to both Parties. If a Dispute arises it
shall be resolved pursuant to the
65
following procedures prior to the Parties exercising any other remedy provided
for hereunder:
(a) A Dispute shall first be referred to the Parties' respective
designated representatives responsible for the subject matter of the Dispute.
(b) If the Dispute cannot be resolved within fifteen (15) days of its
referral to the designated representatives it may be referred by either Party to
the State's Project Director and Provider's Account Manager. The Project
Director and the Account Manager shall endeavor to resolve the Dispute. If the
Dispute is resolved, the Project Director and Account Manager shall execute a
problem resolution report and each Party shall commence the resolution of the
Dispute in accordance therewith.
(c) In the event that the Project Director and the Account Manager fail
to resolve the Dispute within ten (10) days after the referral of the Dispute to
them, the Dispute may be referred by either Party to the Management Committee.
(d) The Management Committee's determination with respect to any Dispute
shall be final and binding on the Parties. If the Dispute is resolved, the
Management Committee shall execute a problem resolution report and each Party
shall commence the resolution of the Dispute in accordance therewith.
(e) In the event that the Management Committee fails to resolve the
Dispute within the time frame established by the Management Committee for
resolution of such Dispute, the Dispute shall be treated as a controversy
pursuant to AS 36.30.620(f) and the Parties shall immediately refer the Dispute
to the Commissioner of Administration for resolution in accordance with AS
36.30.630, et seq. The Management Committee may request that the Commissioner of
Administration appoint an independent third-party to act as the hearing officer.
25.2 NO TERMINATION OR SUSPENSION OF SERVICES
Notwithstanding anything to the contrary contained herein, and even if
any Dispute arises between the Parties and regardless of whether or not it
requires at any time the use of the dispute resolution procedures described
above, in no event nor for any reason shall Provider interrupt the provision of
Services to the State or any obligations related to Disentanglement, disable any
hardware or software used to provide Services, or perform any other action that
prevents, impedes, or reduces in any way the provision of Services or the
State's ability to conduct its activities, unless: (i) authority to do so is
granted by the State or conferred by a court of competent jurisdiction; or (ii)
in accordance with the terms of Sections 14 and 16 of this Agreement.
26. PUBLICITY
Unless specifically authorized in writing or electronically by the
Project Director on a case-by-case basis, which shall not be unreasonably
withheld, Provider shall have no right to use, and shall not use, the name of
the State, the Departments, officials, or employees, or the seal of the State:
(i) in any advertising, publicity, promotion; or (ii) to
66
express or to imply any endorsement of Provider's products or services; or (iii)
in any other manner (whether or not similar to uses prohibited by subparagraphs
(i) and (ii) above), except only to deliver the Services in accordance with this
Agreement.
27. USE OF AFFILIATES AND SUBCONTRACTORS
27.1 APPROVAL; KEY SUBCONTRACTORS AND HARDWARE/SOFTWARE PROVIDERS
Provider shall not perform the Services through the use of
Provider-selected Subcontractors, including providers of hardware and software,
without the advance written consent of the Project Director as to the selection
of the subcontractor, which consent may not be unreasonably withheld, and the
execution by such Subcontractor of a confidentiality agreement in accordance
with Section 21 hereof; provided, however, that Provider may subcontract,
without the Project Director's advance written consent, for goods and services
that are incidental to the performance of the Services and do not involve the
anticipated expenditure under this Agreement of more than two hundred fifty
thousand dollars ($250,000.00) within any ninety (90) day period. The Project
Director will respond within three (3) business days of request from Provider
for approval under this Section. In the event the Project Director does not
respond within three (3) business days, Provider may interpret lack of a
response as consent. The Project Director hereby consents to the Subcontractors
identified in Schedule G; provided, that each such Subcontractor shall execute a
confidentiality agreement in accordance with Section 21 hereof. Additionally,
each Subcontractor shall be properly licensed in the State to perform the
Services for which such Subcontractor is responsible, where applicable. In no
event shall Provider be entitled to perform the Services through the use of any
subcontractor who has been debarred from performing services for the United
States government.
27.1.1 SUBCONTRACT WITH ACS INTERNET
The State recognizes that ACS will enter into a subcontract agreement
with ACS Internet, as described in Schedule G, designating ACS Internet to
assume Provider's obligations under this Agreement in connection with the
provision of Services to the State; provided, however, that in no event shall
Provider be relieved of its obligations under this Agreement including, without
limitation, the obligations set forth in Sections 18 and 24.
27.2 SUBCONTRACTOR AND MAJOR HARDWARE/SOFTWARE PROVIDER AGREEMENTS
Provider will provide to the State copies of all agreements between
Provider, its Subcontractors, and major hardware and software vendors related to
the performance of this Agreement that are in excess of the two hundred fifty
thousand dollars ($250,000.00) threshold described in Section 27.1 within thirty
(30) days after such contracts are executed, or in the case of existing
agreements, not later than the Effective Date. Subcontracts for the provision of
Services will contain materially the same terms and conditions as this
Agreement. Provider represents and warrants that the agreements provided to the
State will be true and complete copies thereof, excluding only relevant pricing
information between Provider and its Subcontractors.
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27.3 LIABILITY AND REPLACEMENT
In no event shall Provider be relieved of its obligations under this
Agreement as a result of its use of any Subcontractors. Provider shall supervise
the activities and performance of each Subcontractor and shall be jointly and
severally liable with each such Subcontractor for any act or failure to act by
such Subcontractor. If the State determines that the performance or conduct of
any Subcontractor is unsatisfactory, the State may notify Provider of its
determination in writing, indicating the reasons therefor, in which event
Provider shall promptly take all necessary actions to remedy the performance or
conduct of such Subcontractor or to replace such Subcontractor by another
third-party or by Provider personnel.
27.4 DIRECT AGREEMENTS
Upon Termination of the Term for any reason, the State shall have the
right to enter into direct agreements with any Subcontractors. Provider
represents, warrants, and agrees that its arrangements with such Subcontractors
shall not prohibit or restrict such Subcontractors from entering into direct
agreements with the State upon the Termination of the Term.
28. MISCELLANEOUS
28.1 ENTIRE AGREEMENT
This Agreement, including the schedules, and appendices referenced
herein, constitutes the entire understanding and agreement between the Parties
with respect to the transactions contemplated herein and supersedes all prior or
contemporaneous oral or written communications with respect to the subject
matter hereof, all of which are merged herein. No usage of trade, or other
regular practice or method of dealing between the Parties or others, may be used
to modify, interpret, supplement, or alter in any manner the express terms of
this Agreement.
28.2 CONFLICTS, ERRORS, OMISSIONS AND DISCREPANCIES
28.2.1 ORDER OF PRECEDENCE
In the event of conflict in substance or impact between the terms and
conditions contained in Sections 1 through 28 of this Agreement and any terms
and conditions contained in any schedule, attachment, appendix or exhibit
hereto, the terms and conditions contained in such Sections shall control. This
Agreement takes precedence over the State RFP and proposal submitted by Provider
on December 15, 2000, as amended and supplemented by the BAFO submitted by
Provider on April 30, 2001.
28.2.2 ERROR, OMISSIONS AND DISCREPANCIES
In the event that this Agreement contains inadvertent errors, omissions,
or discrepancies, this Agreement shall be read as if those errors, omissions, or
discrepancies do not exist. Errors, omissions or discrepancies are inadvertent
if they are obvious, technical, or clerical in nature and failure to correct
these errors, omissions or discrepancies would be contrary to the intent of the
Parties. In the event of a dispute regarding the meaning or interpretation of
this Agreement, the State RFP and the
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proposal submitted on December 15, 2000 by Provider, as amended and supplemented
by the BAFO submitted by Provider on April 30, 2001, will be used to provide
guidance in determining a resolution.
28.3 CAPTIONS AND SECTION NUMBERS
Captions, tables of contents, indices of definitions, and section,
schedule, and exhibit numbers are used herein for convenience of reference only
and may not be used in the construction or interpretation of this Agreement. Any
reference herein to a particular Section number (e.g., "Section 2"), shall be
deemed a reference to all Sections of this Agreement that bear sub-numbers to
the number of the referenced Section (e.g., Sections 2.1, 2.1.1, etc.). Any
reference herein to a particular schedule or exhibit shall be deemed a reference
to the schedule hereto that bears the same number. As used herein, the word
"including" shall mean "including, but not limited to", and the word "will"
means "shall."
28.4 ASSIGNMENT
Except for subcontracting permitted under this Agreement, neither this
Agreement, nor any interest therein, nor any of the rights and obligations of
Provider hereunder, may be directly or indirectly assigned, sold, delegated, or
otherwise disposed of by Provider, in whole or in part, without the prior
written consent of the State, which may be withheld in its sole discretion.
28.5 NOTICES TO A PARTY
Except as expressly otherwise stated herein, all notices, requests,
consents, approvals, or other communications provided for, or given under, this
Agreement, shall be in writing and shall be deemed to have been duly given to a
Party if delivered personally, or transmitted by facsimile or electronic mail to
such Party at its telecopier number or e-mail address set forth below (with the
original sent by recognized overnight courier or first-class mail to the Party
at its address set forth below), or sent by first class mail or overnight
courier to such Party at its address set forth below, or at such other
telecopier number or address, as the case may be, as shall have been
communicated in writing by such Party to the other Party in accordance with this
Section. All notices shall be deemed given when received in the case of personal
delivery or delivery by mail or overnight courier, or when sent in the case of
transmission by facsimile or electronic mail with a confirmation, if confirmed
by copy sent by overnight courier within one (1) day of sending the facsimile.
Notices to the State shall be addressed as follows:
Project Director
State of Alaska
000 Xxxxxxxxxx Xxxxxx
X.X. Xxx 000000
Xxxxxx, Xxxxxx 00000-0000
Telecopier No.: (000) 000-0000
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Notices to Provider shall be addressed as follows:
President
Alaska Communications Systems Group, Inc.
000 X Xxxxxx, Xxxxx 000
Xxxxxxxxx, Xxxxxx 00000
Telecopier No.: (000) 000-0000
with a copy to the attention of Provider's general
counsel at:
Alaska Communications Systems Group, Inc.
Attention: General Counsel
000 X Xxxxxx, Xxxxx 000
Xxxxxxxxx, Xxxxxx 00000
Telecopier No.: (000) 000-0000
28.6 CONTRACT AMENDMENTS AND WAIVERS
Except as expressly provided herein, this Agreement may not be modified,
amended, or in any way altered except by a written document duly executed by
both of the Parties hereto. The Project Director is the only State employee
authorized to modify or amend this Agreement. No waiver of any provision of this
Agreement, nor of any rights or obligations of any Party hereunder, shall be
effective unless in writing and signed by the Party waiving compliance, and such
waiver shall be effective only in the specific instance, and for the specific
purpose, stated in such writing. No waiver of breach of, or default under, any
provision of this Agreement shall be deemed a waiver of any other provision, or
of any subsequent breach or default of the same provision, of this Agreement.
28.7 LEGAL STATUS OF THE PARTIES
Except as specifically provided herein, this Agreement shall not be
construed to deem either Party as a representative, agent, employee, partner, or
joint venturer of the other. Provider shall be an independent provider for the
performance under this Agreement. Provider shall not have the authority to enter
into any agreement, nor to assume any liability, on behalf of the State or any
Department, nor to bind or commit the State or any Department in any manner,
except as provided hereunder. Provider's employees and the Transitioned
Employees who provide Services or who are located on the State's premises shall
remain employees of Provider, and Provider shall have sole responsibility for
such employees including responsibility for payment of compensation to such
personnel and for injury to them in the course of their employment. Provider
shall be responsible for all aspects of labor relations with such employees,
including their hiring, supervision, evaluation, discipline, firing, wages,
benefits, overtime and job and shift assignments, and all other terms and
conditions of their employment, and the State shall have no responsibility
therefor. Both Parties shall defend, indemnify, and hold harmless each other
from and against any and all Losses based upon or related to a claim that either
Party's employees are employees of the other Party.
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28.8 SEVERABILITY
If any provision of this Agreement is determined to be invalid or
unenforceable, that provision shall be deemed stricken and the remainder of this
Agreement shall continue in full force and effect insofar as it remains a
workable instrument to accomplish the intent and purposes of the Parties; the
Parties shall replace the severed provision with the provision that will come
closest to reflecting the intention of the Parties underlying the severed
provision but that will be valid, legal, and enforceable.
28.9 COUNTERPARTS
This Agreement may be executed in duplicate counterparts. Each such
counterpart, if executed by both Parties, shall be an original and both together
shall constitute but one and the same document. This Agreement shall not be
deemed executed unless and until at least one counterpart bears the signatures
of both Parties' designated signatories.
28.10 LAWS AND REGULATIONS
This Agreement shall be interpreted under, and governed by, the laws and
court decisions of the State of Alaska and the United States of America.
28.11 SOVEREIGN IMMUNITY
Notwithstanding any provisions to the contrary contained in this
Agreement, it is agreed and understood that the State shall not be construed to
have waived any rights or defenses of governmental immunity that it may have
with respect to all matters arising out of this Agreement.
28.12 PROVIDER'S WAIVER OF GOVERNMENTAL IMMUNITY
Provider shall not be entitled to raise governmental or sovereign
immunity as a defense to any claim or in response to any action related to
Provider's obligations under this Agreement brought against it by any party.
28.13 NO THIRD-PARTY BENEFICIARIES
This Agreement is an agreement between the Parties, and, except as
provided in this Section, this Agreement confers no rights upon any of the
Parties' employees, agents, subcontractors, or upon any other Person.
28.14 EXPENSES
Each Party shall pay all expenses paid or incurred by it in connection
with the planning, negotiation, and consummation of this Agreement.
28.15 VENUE AND JURISDICTION
All actions or proceedings arising out of, or related to, this Agreement
shall be brought only in an appropriate state court in Juneau, Alaska, and the
Parties hereby consent to the jurisdiction of such courts over themselves and
the subject matter of such actions or proceedings. Provider hereby appoints
Provider's General Counsel and his or
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her successors in office to be its agent upon whom any process, in any action or
proceeding against it arising out of this Agreement, may be served.
28.16 NEITHER PARTY CONSIDERED DRAFTER
Despite the possibility that one Party may have prepared the initial
draft of this Agreement or played the greater role in the physical preparation
of subsequent drafts, the Parties agree that neither of them shall be deemed the
drafter of this Agreement and that, in construing this Agreement in case of any
claim that any provision hereof may be ambiguous, no such provision shall be
construed in favor of one Party on the ground that such provision was drafted by
the other.
28.17 NO ADDITIONAL WORK
Except as permitted in Section 10, no claim for additional services, not
specifically provided in this Agreement, performed or furnished by Provider,
will be allowed, nor may Provider do any work or furnish any material not
covered by this Agreement unless the work or material is ordered in writing by
the Project Director.
The Parties have executed this Agreement as of the Contract Signing Date.
ALASKA COMMUNICATIONS SYSTEMS GROUP, INC. STATE OF ALASKA
By: /s/ Xxxxxx X. Xxxxxx By: /s/ Xxx Xxxxxx
--------------------------------- -----------------------------------
Title: President Title: Commissioner of Administration
------------------------------ --------------------------------
Date: December 10, 2001 Date: December 10, 2001
------------------------------- ---------------------------------
Approved as to form:
Xxxxx X. Xxxxxxx
Attorney General
By: /s/ Xxxxxxxx X. Xxxxxx
------------------------------
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APPENDICES
APPENDIX A -- ACRONYMS
The acronyms contained in this Appendix A include the acronyms used throughout
the Agreement as well as industry and State-specific acronyms that may be used
by the Parties in connection with the performance of their respective
obligations under the Agreement.
24x7x365 Continuous Year Long Coverage
3DES Triple Data Encryption Standard
ACD Automatic Call Distribution
AEPP Alaska Electrical Pension Plan
AEMS Alaska Emergency Management System
AHD Advanced Help Desk
AIRRES Alaska Information Radio Reading and Educational Services
ALI Automatic Location Identification
AMO Asset Management Option
ANI Automatic Number Identification
ANSI American National Standards Institute
APSIN Alaska Public Safety Information Network
ARCS Alaska Rural Communications System
AS Alaska Statute
ATM Asynchronous Transport Mode
AVVID Advanced Voice, Video, and Integrated Data
BAFO Best and Final Offer
BER Bit Error Rate
BOD Bandwidth on Demand
CAT5 Category 5
CDR Call Detail Record
Ch Bk Channel Bank
CJIS Criminal Justice Information System
CLID Calling Line Identification
CLR Circuit Layout Records
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CNID Calling Party Name Identification
CO Central Office
CRC Cyclic Redundancy Check
CSM Cisco Service Manager
CSR Customer Service Representatives
CSU/DSU Channel Service Unit/Data Service Unit
CTI Computer Telephone Integration
DACS Digital Access Crossconnect System
DES Division of Emergency Services
DHCP Dynamic Host Control Protocol
DID Direct Inward Dialing
DMVA Department of Military and Veteran Affairs
DNS Data Network Services
DOA Department of Administration
DOD Direct Outward Dial
DOT/PF Department of Transportation/Public Facilities
DPS Department of Public Safety
DS1 Digital Service Level 1
DS3 Digital Service Level 3
DSL Digital Subscriber Line
DSO Digital Service, Level Zero
EAS Emergency Alert System
EBITDA Earnings before Income Taxes, Depreciation and Amortization
ECD Estimated Completion Date
EIA Electronic Industries Association
EIRP Effective Isotrophic Radiated Power
ESD Estimated Start Date
ESN Electronic Serial Number
FBI Federal Bureau of Investigations
FCC Federal Communications Commission
FEMA Federal Emergency Management Agency
GAAP Generally Accepted Accounting Principles
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HVAC Heating, Ventilation, and Air Conditioning
IBEW International Brotherhood of Electrical Workers
IEEE Institute of Electrical and Electronic Engineers
IP Internet Protocol
IPE Intelligent Peripheral Equipment
Ipsec Internet Protocol Security
IRD Integrated Receiver Descrambler
ISDN International Services Digital Network
ISO International Standards Organization
ISP Internet Service Provider
IT Information Technology
ITG Information Technology Group
ITU-T International Telecommunication Union-Telecommunication
IV&V Independent Verification and Validation
IVR Interactive Voice Response
IXC Interchange Carrier
JTAPI JAVA Telephone Application Programming Interface
LDESP Limited Deployment Earth Station Project
LAN Local Area Network
XX Xxxx Distance
LDAP Lightweight Directory Access Protocol
LEC Local Exchange Carrier
LEPC Local Emergency Planning Committee
LIO Legislative Information Office
LMR Land Mobile Radio
LNB Live Number Block or Low Noise Block
MAC Installs, Moves, Adds, Changes, and Disconnects
MAN Municipal Area Network
MCU Multipoint Control Units
MICB Meridian Integrated Conference Bridge
MPEG2 Moving Picture Experts Group 2
MPLS Mutiprotocol Label Switching
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MRO Maintenance Repair and Operating
MTBF Mean Time Between Failure
MTTR Mean Time To Repair
NEBS National Earthquake Bracing Systems
NIIMS National Interagency Incident Management System
NOC Network Operations Center
NXX Network Numbering Exchange
OAM Operations and Maintenance
OCX Optical Carrier
OPX Off-Premise Extension
PBX Private Branch Exchange
POP Point of Presence
POTS Plain Old Telephone Service
PSAP Public Safety Answering Point
PSTN Public Switched Telephone Network
QoS Quality of Service
RAS Remote Access Server
RFP Request for Proposal
RPE Remote Peripheral Equipment
SATS State of Alaska Telecommunications System
SECC State Emergency Coordination Center
SG Super Group
SIP Satellite Interconnect Project
SIPMG Satellite Interconnect Project Management Group
SLA Service Level Agreement
SMTP Simple Mail Transport Protocol
SNA Systems Network Architecture
SNMP Simple Network Management Protocol
SOA State of Alaska (as defined under "State" in Appendix B)
SoL Safety of Life
SONET Synchronous Optical Network Technology
SQL Structured Query Language
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SS7 Signaling System 7
TCP Transmission Control Protocol
TCP/IP Transmission Control Protocol/Internet Protocol
TDM Time Division Multiplexing
TIA Telecommunications Industry Association
TIC Telecommunications Information Council
UA University of Alaska
UAA University of Alaska Anchorage
UAF University of Alaska Fairbanks
UAS University of Alaska Southeast
UPS Uninterruptible Power Supply
VAC Volts Alternating Current
VBR Variable Bit Rate
VDC Volts Direct Current
VF Voice Frequency
VLAN Virtual Local Area Networks
VOIP Voice over Internet Protocol
VoPN Voice over Packet Network
VSAT Very Small Aperture Terminal
WAN Wide Area Network
00
XXXXXXXX X -- DEFINITIONS
The following capitalized words, phrases or terms have the meanings set
forth below. All technical words, phrases, or terms not otherwise defined in
this Appendix or in the Agreement shall have the meaning set forth in the latest
edition of Xxxxxx'x Telecom Dictionary. All non-technical words, phrases or
terms not otherwise defined in this Appendix shall have their common and
ordinary meaning.
ACCOUNT MANAGER -- The individual assigned by Provider to act as the
primary contact between the State and Provider, with overall responsibility for
conducting the ordinary business of Provider under this Agreement.
ACS -- Alaska Communications Systems Group, Inc., a Delaware
corporation.
ACS DISASTER RECOVERY PLAN -- A company-wide disaster recovery plan
developed and implemented by ACS and its subsidiaries, which plan shall be
consistent with the Transformed Services Disaster Plan.
ACS INTERNET -- ACS Internet, Inc.
ADA -- Americans with Disabilities Act of 1990, as amended, and all
regulations promulgated in connection therewith.
AFFILIATE(s) -- Collectively ACS Long Distance, Inc., ACS Wireless,
Inc., ACS Internet, Inc., ACS of Anchorage, Inc., ACS of Fairbanks, Inc., ACS of
Alaska, Inc. and ACS of the Northland, Inc.
AGREEMENT -- This Comprehensive Telecommunications Service Agreement
between the State and ACS, as amended from time to time, including all
attachments, exhibits, appendices and schedules.
ASSIGNED CONTRACTS -- The written agreements, including, without
limitation, maintenance agreements, service contracts, software license
agreements, and subcontractor agreements under which the State receives
third-party telecommunications-related services, which the State will assign to
Provider pursuant to this Agreement.
ASSIGNED LEASES -- The leases, including, without limitation, equipment,
personal property and real property leases with third parties related to the
provision of telecommunications services, which, subject to required consents,
the State will assign to Provider pursuant to this Agreement.
BENCHMARKING -- The method, to be mutually derived and agreed upon by
the Parties, of identifying best practices in an industry or discipline against
which the capabilities of various devices and/or systems are measured in terms
of price and quality of service.
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CHANGE MANAGEMENT -- The processes for accomplishing technological
change as described in Section 4 of the Agreement.
CLASS OF SERVICE (COS) -- An identified grouping of services and
features.
CONFIDENTIAL INFORMATION -- "Confidential Information" shall mean the
Information that is obtained by the State or Provider, or any of their
respective employees, Affiliates, agents, representatives or Subcontractors, in
connection with the performance of this Agreement, or in connection with the
proposal and/or BAFO under AS 36.30.230(a), whether in tangible or intangible
form, and whether in written form or readable by machine, that has either been
designated "Confidential" or is apparent on its face that it should be treated
as confidential, including, without limitation:
(a) all financial information, personnel information, reports,
documents, correspondence, plans, and specifications relating to either Party
and, in the case of Provider, the Subcontractors, including the Affiliates;
(b) all technical information, materials, data, reports,
programs, documentation, diagrams, ideas, concepts, techniques, processes,
inventions, knowledge, know-how, and trade secrets, developed or acquired by
either Party and in the case of Provider, the Subcontractors, including the
Affiliates;
(c) any information that either Party and, in the case of
Provider, the Subcontractors, including the Affiliates, identifies as
confidential by a stamp or other similar notice; and
(d) all other records, data, or information collected, received,
stored, or transmitted in any manner connected with the provision of Services
hereunder.
Confidential Information shall not include Information that either Party
can demonstrate as: (i) in the public domain at the time of disclosure; (ii)
published or otherwise made a part of the public domain through no fault of
either Party; (iii) in the possession of the receiving Party at the time of
disclosure to it, if the receiving Party was not then under an obligation of
confidentiality with respect thereto; (iv) received after disclosure by either
Party from a third-party who had a lawful right to disclose such information to
the receiving Party; or (v) independently developed by a Party without reference
to Confidential Information. Additionally, Confidential Information shall not
include public records, or the Information contained therein, to the extent
disclosure of such is required by Alaska law, as determined by the State in its
sole discretion. For purposes of this provision, Information is in the public
domain if it is generally known (through no fault of either Party) to
third-parties who are not subject to nondisclosure restrictions similar to those
in this Agreement. Where appropriate in interpreting this Agreement, the term
"Confidential Information" shall include the State Confidential Information and
Provider Confidential Information.
CONFIGURATION MANAGEMENT -- The processes and technologies described in
Section 4 of the Agreement.
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CONTRACT SIGNING DATE -- The last date on which this Agreement has been
executed by duly authorized representatives of the Parties hereto, which date is
December 10, 2001.
CONTRACT YEAR --Each successive twelve (12) month period, beginning with
the Effective Date, and continuing each year with the anniversary of the
Effective Date.
CURRENT PROJECTS -- All telecommunications related projects at
Departments that are in progress as of the Effective Date and as identified in
Schedule J.1 to the Agreement.
CUTOVER DATE(s) -- As to each Service Element, the date on which all of
Provider's obligations under the Transition Plan have been completed and
accepted by the State. As used throughout this Agreement, the reference to the
Cutover Date shall refer only to those Service Elements and Service Bundles that
are required to be transitioned as of such date, pursuant to the terms of the
Transition Plan.
DAYS -- Unless specified otherwise, days shall mean calendar days.
DELIVERABLE(s) -- The tasks that must be implemented to perform the
Transition Plan and the Transformation Plan.
DEPARTMENT OF ADMINISTRATION -- The executive branch unit of the State
of Alaska government known by that name.
DEPARTMENT AND/OR DEPARTMENTS -- State executive branch agencies and all
other entities as identified in Schedule H to the Agreement that participate in
receiving Services, or are authorized by the State to participate in the future
in accordance with the terms of this Agreement.
DESIGNATED EMPLOYEES -- Those employees designated by the State in
Schedule D to the Agreement as individuals who Provider may hire after the
Contract Signing Date to provide Services to the State.
DISABLING DEVICE -- Any virus, timer, clock, counter, time lock, time
bomb or other limited design, instruction or routine that could, if triggered,
erase data or programming or cause the resource to become inoperable or
otherwise incapable of being used in the full manner for which such resources
were intended to be used.
DISASTER -- An event declared to be a "disaster" by the Governor.
DISENTANGLEMENT -- The obligations of Provider to assist in
transitioning the provision of the Services from Provider to the State, or its
designated third-party provider, in accordance with the terms of Section 16 of
the Agreement.
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DISENTANGLEMENT ASSETS -- The following assets that will be transitioned
as part of the Disentanglement process described in Section 16 of the Agreement:
the Resources used exclusively in connection with the provision of Services to
the State; agreements with vendors and Subcontractors, the subject matter of
which relates exclusively to or is necessary for the provision of Services to
the State; and any other assets, including Enterprise configuration information,
owned or held by Provider and used exclusively in connection the provision of
Services to the State.
DISENTANGLEMENT COMMENCEMENT DATE -- The earlier to occur of the
following: (i) the date the State notifies Provider that no funds or
insufficient funds have been appropriated so that the Term shall be terminated
pursuant to Section 14.1.1; (ii) the date the State gives notice to Provider
prior to the end of the Initial or any extended Term that the State has not
elected to extend pursuant to Section 14.1.2; (iii) the date the Termination
Notice is delivered to Provider, if the State elects to terminate any or all of
the Services pursuant to Sections 14.2, 14.3, or 14.4; or (iv) the date the
Termination Notice is delivered to the State by Provider pursuant to Section
14.7.
DISENTANGLE CUTOVER DATE(s) -- The date upon which the provision of each
Service Element is transitioned from Provider to the State, or its designated
third-party replacement provider, as part of Disentanglement.
DISPUTE -- Any claim, controversy, question, or disagreement whether
founded in contract, tort, statutory or common law, equity or otherwise, arising
out of, pertaining to, or in connection with, this Agreement or any related
agreements, documents or instruments, including, without limitation, disputes
over the interpretation or the implementation of the Agreement.
EARLY TERMINATION FEE -- A pro rata amount to be determined in
accordance with Schedule B of this Agreement and paid by the State to Provider
in accordance with the terms of Section 14 of the Agreement.
EFFECTIVE DATE (E-DAY) -- The date mutually agreed upon by the State and
Provider, as the start date for the Transition Period for the Services. This
date will be no later than one hundred eleven (111) days from the Contract
Signing Date.
END-USER -- The Persons or Departments that are the ultimate recipients
of the Services used for official State business.
ENTERPRISE -- The combined State-wide telecommunications system.
ENTERPRISE DISASTER RECOVERY PLAN -- The plan developed by the State for
Disaster recovery.
ENVIRONMENTAL LAWS -- "Environmental Laws" shall mean all applicable
federal, state, or local statutes, laws, regulations, rules, ordinances, codes,
licenses, orders, or permits of any governmental entity relating to
environmental matters including, but not limited to: (i) the Clean Air Act (42
U.S.C. 7401 et seq.); the Federal Water Pollution
81
Control Act (33 U.S.C. Section 1251); the Safe Drinking Water Act (42 U.S.C.
Section 5 300f et seq.); the Toxic Substances Control Act (15 U.S.C. 55 2601 et
seq.); the Endangered Species Act (16 U.S.C. Section 1531 et seq.); the
Comprehensive Environmental Response, Compensation and Liability Act (42 U.S.C.
Section 9601, et seq.); the Hazardous Materials Transportation Act (49 U.S.C.
Section 1801, et seq.); the Resource Conservation and Recovery Act (42 U.S.C.
Section 6901 et seq.); the Emergency Planning and Community Right-to-Know Act of
1986 (42 U.S.C. 55 110011 et seq.); and (ii) similar state and local provisions.
EXCLUSIVE WORK PRODUCT -- Software and related enhancements, upgrades,
and modifications produced by Provider and/or Affiliates and used exclusively in
connection with the delivery of Services to the State.
FAILURE -- Nonperformance by Provider of a Service or Mission Critical
Service in accordance with an applicable SLA.
FEE(s) -- Those payments by the State to Provider for the Services
rendered under this Agreement.
FEE REDUCTION -- The reduction in the Fee otherwise payable to Provider
in the event of a Failure. The methodology for calculating Fee Reductions is set
forth in Schedule F to this Agreement.
FINAL CUTOVER DATE -- The date on which all of Provider's obligations
under the Transition Plan as to all of the Service Bundles have been completed
and accepted by the State.
FORCE MAJEURE EVENT -- For the purposes of this Agreement, Force Majeure
will mean war (whether declared or not); revolution; invasion; insurrection;
riot; civil commotion; terrorist acts; sabotage; military or usurped power;
lightning; explosion; fire; storm; drought; flood; tsunami, earthquake;
epidemic; quarantine; strikes; acts or restraints of governmental authorities
affecting the provision of Services or directly or indirectly prohibiting or
restricting the furnishing or use of materials or labor required to provide the
Services; inability to secure machinery, materials, equipment, or labor because
of priority, allocation, or other regulations of any governmental authorities.
GAAP -- Generally accepted accounting principles.
GOVERNOR -- The incumbent Governor of the State of Alaska at the point
in time at issue.
HAZARDOUS MATERIAL -- "Hazardous Materials" shall mean any substances
the presence of which requires investigation or remediation under any
Environmental Law, or that is or becomes defined as a "hazardous waste,"
"hazardous substance," pollutant, or contaminant under any Environmental Law.
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INCENTIVE -- The additional compensation earned by Provider under the
circumstances described in Schedule F.
INFORMATION -- All forms and types of financial, business, marketing,
operations, scientific, technical, economic and engineering information, whether
tangible or intangible. Information includes, without limitation, patterns,
plans, compilations, program devices, formulas, designs, prototypes, methods,
techniques, processes, procedures, programs, codes, know-how, computer software,
databases, product names or marks, marketing materials or programs, plans,
specifications, shop-practices, customer lists, supplier lists, engineering
information, price lists, costing information, employee and consulting
relationship information, accounting and financial data, profit margin,
marketing and sales data, strategic plans, information concerning existing or
planned products.
INFRINGEMENT CLAIM -- A claim for actual or alleged infringement of any
patent, trademark, copyright, or similar proprietary right, including
misappropriation of trade secrets.
INITIAL TERM -- The period commencing on the Effective Date and ending
on the fifth (5th) anniversary of the Effective Date.
INTERIM ASSETS -- Additional assets acquired by the State that may be
useful to Provider in performing the Services.
LOCATION -- The physical location of a Department.
LOSSES -- Claims, causes of action, suits, demands, judgments, awards,
fines, penalties, mechanics' liens or other liens, obligations, liabilities,
injuries, losses, costs, damages, and expenses, including, without limitation,
reasonable attorneys' fees and disbursements and court costs.
MANAGED ASSETS -- Those contracts, materials, equipment and services
which are to be managed or overseen by Provider during the Term on behalf of the
State, but not owned by Provider. (Also referred to as "Managed Contracts" and
"Managed Leases").
MANAGEMENT COMMITTEE -- A joint body established by Provider and the
State to manage the Agreement in accordance with the terms of Section 11.2 of
the Agreement.
MATERIAL DEFAULT -- The occurrence of any of the following:
(i) a breach by Provider of any obligation under Section 18 hereof
which breach is not cured within five (5) business days after
State delivers to Provider written notice of such breach;
(ii) Provider's failure to provide communications connectivity for any
of the following SoL Services in accordance with applicable SLAs
and other requirements of this Agreement which failure is not
cured within five (5)
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calendar days after State delivers to Provider written notice of
such failure:
1. PSAPs
2. Alaska Psychiatric Institute
3. Alaska Pioneer Homes
4. SATS
5. Alaska Correctional Facilities
6. Department of Law -- Prosecution of Criminals
7. Youth Detention Facilities
8. APSIN
9. Public Health Labs
10. Emergency Medical Services
11. any other Service that State designates from time to time
as an SoL Service by written notice to Provider in
accordance with Section 10.1.
(iii) Provider's failure to complete the transition of Services in
accordance with the Transition Plan and applicable terms of this
Agreement where such failure continues to exist nine (9) months
after the Contract Signing Date;
(iv) Provider's failure to complete the transformation of Services in
accordance with the Transformation Plan and applicable terms of
this Agreement where such failure continues to exist eighteen
(18) months after the Contract Signing Date;
(v) the persistent failure of Provider to deliver Services in one or
more of Service Bundles 1, 2, 3 or 7 in accordance with the
applicable Critical SLA's, which persistent failure shall be
conclusively deemed to exist if the cumulative amount of gross
Fee Reductions calculated under Schedule F.1 with respect to any
or all of Service Bundles 1, 2, 3 or 7 within any consecutive six
(6) month period exceeds 50% of the six-month total of potential
Fee Reductions for all Service Bundles 1, 2, 3, and 7 in Schedule
F.1;
(vi) the persistent failure of Provider to deliver Services in Service
Bundle 4, 8 or 10 in accordance with the applicable Critical
SLA's, which persistent failure shall be conclusively deemed to
exist if the cumulative amount of gross Fee Reductions calculated
under Schedule F.1 with respect to each Service Bundle 4, 8, or
10 within any consecutive six (6) month period exceeds 50% of the
six-month total of potential Fee Reductions listed for such
individual Service Bundle in Schedule F.1;
(vii) a judicial declaration of the insolvency of Provider; the general
failure of Provider to pay its debts in the normal course of
business; the entrance of Provider into receivership or any
arrangement or composition with creditors generally; the filing
of a voluntary or involuntary petition that is
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not dismissed within sixty (60) days for the bankruptcy,
reorganization, dissolution, or winding-up of Provider; a general
assignment for the benefit of creditors of Provider; or a seizure
or a sale of a material part of Provider's property by or for the
benefit of any creditor or governmental agency;
(viii) an assignment or attempted assignment by Provider in violation of
Section 28 of the Agreement; or
(ix) a failure by Provider to perform any of its other material
obligations under this Agreement and (A) the failure by Provider
to cure such breach within ninety (90) days after Provider
receives written notice of such breach; or (B) if the failure is
not one that could reasonably be corrected within ninety (90)
days, (1) the failure by Provider to adopt, within ninety (90)
days after receiving notice of such breach, a plan to cure such
breach within a time period not longer than one hundred twenty
(120) days after Provider receives notice of the breach, or (2)
the failure by Provider to cure such breach within such one
hundred twenty (120) day period.
MAXIMUM ANNUAL CONTRACT AMOUNT -- The amount set by the State on the
Contract Signing Date, as amended from time to time.
MEDIUM AND/OR MEDIA -- Any communications or storage medium, regardless
of method of storage, compilation or memorialization, if any, including without
limitation, physical storage or representation (including models and
prototypes), electronic storage, graphical (including designs and drawings) or
photographic representation, or writings.
MILESTONE -- A point in time, mutually agreed to by the Parties, that
defines success in completing a Deliverable.
MISSION CRITICAL SERVICE -- The communications services and/or
telecommunications components that the State deems as "mission critical" and as
identified in Schedule E.3 to the Agreement.
NETWORK -- The term "Network" includes the following: the ACS Converged
Network, the ACS Long Distance Network, the Local Service Network provided by
ACS and other third-party providers, ACS Cellular Telephone Network, the State
Paging Network, the combined State/Alascom Satellite Broadcast Network, and the
State's Microwave Network --SATS.
PARTIES -- Provider and the State.
PARTNER, PARTNERSHIP, OR PARTNERING -- A relationship of mutual
cooperation and benefit between the State, ACS, and Provider. However, nothing
in this Agreement shall be construed to constitute the creation of a partnership
or joint venture between the ACS and the State. This Agreement does not create,
except with the State as specifically provided in this Agreement, a contractual
relationship with and shall not be construed to
85
benefit or bind ACS in any way with, or create any contractual duties by ACS to
any contractor, subcontractor, materials provider, laborer, or any other Person.
PARTY -- Provider or the State.
PERSON - One (as a human being, partnership, corporation, limited
liability company, etc.) that is recognized by law as the subject of rights and
duties.
PROJECT DIRECTOR -- The Person assigned by the State to act as the
primary contact between the State and Provider with overall responsibility for
conducting the business of the State under this Agreement.
PROVIDER - ACS.
PROVIDER CONFIDENTIAL INFORMATION -- All Information disclosed by
Provider, or the Affiliates, to the State, its agents and representatives, in
writing or by way of any other Media and marked as confidential, or orally or
visually disclosed and confirmed as confidential in a non-confidential summary
writing sent by the disclosing party to the receiving party within thirty (30)
days of such disclosure, or any other Information that falls within the
definition of Confidential Information set forth in this Agreement, except any
portion thereof that the State can demonstrate by written records prepared and
maintained in the ordinary course of its business or other reasonably sufficient
evidence: (a) was known to the State before receipt thereof under this
Agreement; (b) is disclosed to the State by a third-party who has a right to
make such disclosure without any obligation of confidentiality to Provider or
the Affiliates; (c) is or becomes generally known in the trade without violation
of either this Agreement by the State or any confidentiality obligation owed to
Provider or the Affiliates by any third party; (d) is furnished by Provider or
the Affiliates to a third-party without restriction on subsequent disclosure; or
(e) is independently developed by the State or its employees or contractors to
whom Provider's or the Affiliate's Information was not disclosed; provided, that
only the particular Information that is specifically excluded, as set forth
above, shall be excluded from treatment as Confidential Information hereunder,
and not any other Information that happens to appear in proximity to such
excluded portion. For purposes of this provision, Information is generally known
in the trade if it is generally known (through no fault of the State) to
third-parties who are not subject to nondisclosure restrictions similar to those
in this Agreement.
PROVIDER DEFAULT -
The occurrence of any of the following:
(i) Provider's failure to provide the Services in accordance
with the SLAs if Provider fails to use its best efforts
(that shall not involve the payment of funds that would be
commercially unreasonable under the circumstances) to
correct such failure for a period of six (6) months or
more, after notice of such default from the State;.
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(ii) a breach by Provider of any obligation under Section 12
hereof, provided that such breach, if curable, is not
cured within thirty (30) days after Provider has received
notice of such breach;
(iii) the discovery that a representation made in this Agreement
by Provider was false when made, if the nature and
magnitude of the misrepresentation is such as to have had
a probable and material effect upon the State's decision
to engage Provider or upon the negotiations as to the
material terms of this Agreement; or
(iv) debarment of Provider from performing services with
respect to all business with the federal government.
PROVIDER'S KEY PERSONNEL -- The Persons set forth on Schedule G to the
Agreement, as such list may be updated by Provider, in accordance with Section
5.3.1 of the Agreement.
PROVIDER RESTRICTED FACILITIES -- Provider owned or leased facilities
that house electronic Network elements and physical connection devises used in
the provision of Services to the State.
PROVIDER WORK PRODUCT --Software and related enhancements, upgrades, and
modifications produced by Provider and/or Affiliates and used in connection with
the delivery of telecommunications services to any party other than the State,
even if also used in connection with the delivery of Services to the State, but
excluding Exclusive Work Product.
PUBLIC RECORDS -- The documents and other records, and the information
contained therein, as defined in AS 09.25.100 et seq. and AS 11.81.900.
PURCHASED ASSETS -- Those materials, services, equipment and contracts
that Provider is acquiring from the State to be used in connection with the
provision of the Services to the State.
RAMP-UP PERIOD -- The timeframe beginning on the Contract Signing Date
and ending on the Effective Date.
REQUIRED CONSENTS -- Third-party authorizations or consents required in
connection with the Assigned Contracts, the Assigned Leases, the Managed Assets
and the Purchased Assets.
RESOURCES -- All Provider owned equipment, networks, Provider Work
Product, and other assets that are utilized by Provider, or approved by Provider
for utilization by the State, in connection with the provision of Services to
the State.
87
SAFETY OF LIFE ("SoL") -- Communications with the highest available SLA,
the failure of which would directly jeopardize human life (i.e., PSAPs,
emergency medical response services, search and rescue communications, etc.)
SATS -- The terrestrial microwave system presently used for delivering
telecommunications connectivity over much of the State's current service area
known as the State of Alaska Telecommunication System.
SECURITY INCIDENT -- The act of violating the State's security policy
and procedures or usual and customary security procedures, including, but not
limited to, the following: (i) attempts (either failed or successful) to gain
unauthorized access to the State Data; (ii) unwanted disruption or denial of
service; and (iii) unauthorized use of a State system for the processing or
storage of data changes to the system hardware, firmware, or software
characteristics without the State's knowledge, instruction, or consent.
SERVICE CENTER -- The point of contact maintained by Provider for
coordinating all of the Services.
SERVICE ELEMENT -- The service component groups that comprise a Service
Bundle.
SERVICES -- The telecommunications related tasks and obligations
identified in Schedules A4 through A13 to the Agreement.
SERVICE BUNDLES -- The ten (10) categories of Services, which are more
fully described in Schedules A4 through A13 to the Agreement.
SERVICE UNIT -- A single unit of a particular Service Element.
SERVICE MANAGEMENT -- The integrated discipline consisting of
Performance Management, Configuration Management, Fault Management, Accounting,
Security, and Planning that underlies the delivery to the Services.
SLAs -- Minimum acceptable functional and operational performance levels
for the Services as set forth in Schedule E of this Agreement.
STANDARDS AND PROCEDURES MANUAL -- A document describing standard
operating procedures for all Services in accordance with Section 4.1 of the
Agreement.
STATE -- The State of Alaska, including the Department of Administration
and the Departments.
STATE CONFIDENTIAL INFORMATION -- Information that is owned, controlled,
supplied or held by the State and that is generally accepted as confidential,
defined as confidential pursuant to or otherwise falls within the definition of
Confidential Information set forth in this Agreement, or is defined as
confidential in Alaska Statutes and Regulations for specific departments and/or
subject matter.
88
STATE DATA -- Electronic information that is owned or controlled
exclusively by the State that relates to the provision of State governmental
services.
STATE DEFAULT - The occurrence of any of the following:
(i) a breach by the State in making payment of any amount
payable to Provider under this Agreement within thirty
(30) days after the due date for such payment and the
failure by the State to cure such breach within thirty
(30) days after the State has received written notice of
such breach; or
(ii) a failure by the State to perform any of its material
obligations under this Agreement and (A) the failure by
the State to cure such breach within thirty (30) days
after the State has received written notice of such
breach; or (B) if the failure is not one that could
reasonably be corrected within thirty (30) days, (1) the
failure by the State to adopt, within thirty (30) days
after receiving notice of such breach, a plan to cure any
continuing breach within a time period not longer than
ninety (90) days after the State received notice of the
breach, or (2) the failure of the State to cure any
continuing breach within such ninety (90)-day period.
STATE EMPLOYEES -- Designated Employees who elect to remain employees of
the State, but are managed by Provider.
STATE FACILITIES -- State owned office space, basic office furnishings,
furniture, equipment, and storage space installed or operated on State owned or
leased premises.
STATE'S KEY PERSONNEL -- State personnel key to the management of this
Agreement, and identified in Schedule G to the Agreement.
STATE RFP -- The State of Alaska's Request for Proposal for
Comprehensive Telecommunications Services (RFP #2001-0200-2036) dated August 3,
2000, including all appendices and supplements, as amended and updated from time
to time.
SUBCONTRACTORS -- Those Persons, including the Affiliates, with whom
Provider contracts with to provide some portion of the Services.
TECHNOLOGY INITIATIVE -- Those tasks identified in Schedule J.2 to the
Agreement.
TECHNOLOGY REFRESH SERVICES - Procurement, installation, implementation,
and maintenance of upgraded and replacement assets for all Purchased Assets and
all other assets, excluding Managed Assets, used in the provision of Services.
TERM -- The Initial Term and any extensions thereof in accordance with
Section 14 of the Agreement.
89
TERMINATION -- An action or series of actions taken in accordance with
the terms of this Agreement by either Party which has the effect of causing the
discontinuation or cancellation of this Agreement or one or more Services
Bundles.
TERMINATION DATE -- The date on which a Termination becomes effective.
The Termination shall take effect at 11:59 p.m. on the Termination Date
designated.
TERMINATION NOTICE -- Written notification of the Termination of this
Agreement or one or more of the Services Bundles as provided under this
Agreement. The Termination Notice shall set forth the Termination Date in
accordance with the terms of this Agreement.
THIRD-PARTY RESOURCES -- All equipment, networks, software,
enhancements, upgrades, modifications and other resources utilized by
third-party providers to provide services to the State.
TRANSFORMATION PERIOD -- The period of time commencing not later than
the Final Cutover Date, during which the Services will be migrated from current
technologies to future technologies in accordance with the terms of the
Transformation Plan.
TRANSFORMATION PLAN -- The actions required of Provider and the State
necessary to accomplish the migration from the State's current
telecommunications network infrastructure to a new statewide network
infrastructure that supports voice, data, and video communications services,
including advanced voice and data network management capabilities and features.
TRANSFORMED SERVICES -- Those Services that have been migrated to the
future technologies in accordance with the Transformation Plan.
TRANSFORMED SERVICES DISASTER RECOVERY PLAN -- The plan developed by
Provider for Disaster recovery as described in Section 15 of the Agreement.
TRANSITION PERIOD -- The period of time beginning on the Effective Date
and ending on the Final Cutover Date.
TRANSITION PLAN -- The actions required of Provider and the State
necessary to accomplish the transparent, seamless, orderly, and uninterrupted
transition of the provision of telecommunication services from the State to
Provider in accordance with the terms of the Agreement.
TRANSITIONED EMPLOYEES -- Those Designated Employees who have accepted
employment with Provider in accordance with the terms of the Agreement.
TRANSITIONED SERVICES -- Those Services for which Provider has taken
full responsibility for operations, maintenance, and repair in accordance with
the terms of the Transition Plan.
90
UNRECOVERED CAPITAL COSTS -- The cost of capital incurred by Provider in
connection with Resources, which have not been recovered through pricing, which
for purposes of Section 16 of the Agreement, shall be equal to the unamortized
capital investment in the assets as identified in Schedule B to the Agreement.
WORK ORDER --A written request by the State to Provider for the
performance of specific tasks related to the provision of Services by Provider
that are: (i) not currently being performed by Provider; or (ii) not being
charged to the State by Provider.
91
SCHEDULES
SCHEDULE A. BUNDLES
A.1 INTRODUCTION
The Service Bundles are defined as follows:
BUNDLE 1--WIRED TELEPHONY SERVICES --Voice Switching including PBX, RPE/IPE,
Key Systems, and Centrex Services; Cabling; Voice Mail and Enhanced
Telephony Services; Local Telephone Services; Long Distance Services;
Toll Free Services, Audio Teleconferencing; Maintenance and Repair;
MACs.
BUNDLE 2--DATA NETWORK SERVICES --WANs including Routers, Hub Routers, Data
Switches, CSU/DSUs, and Modem Pools; Frame Relay including Frame Relay
Services and Interface Equipment; Dedicated and Shared Line
Connectivity; Internet Connectivity; Remote Dial-Up Connectivity;
Network Monitoring and Management, DNS Security; Maintenance and Repair;
MACs.
BUNDLE 3--VIDEO CONFERENCING SERVICES --Video Conferencing including
Bridges; Video over Packet Network; MACs; Operations, Maintenance and
Repair.
BUNDLE 4--PAGING SERVICES --Statewide Paging System; Nationwide Paging
Services; Paging System/WAN and E-mail Interfaces and Interface
Equipment; Maintenance and Repair
BUNDLE 5--CELLULAR TELECOMMUNICATIONS SERVICES --Local Cellular Service;
Nationwide Cellular Services.
BUNDLE 6--SATELLITE BROADCAST SERVICES --Satellite Up-link and Broadcast
Transport Requirements; Support Services.
BUNDLE 7--END-USER SUPPORT SERVICES --Help Desk; System Administration;
System Requests; Other Support Services.
BUNDLE 8--STATE OF ALASKA TELECOMMUNICATIONS MICROWAVE SYSTEM (SATS)
OPERATIONS, MAINTENANCE AND REPAIR --Operations of the SATS Microwave
System; Maintenance and Repair of Site HVAC and Power Systems, Shelters,
Equipment Pads, Racks and Wiring; Transceiver Equipment, Towers and
Antennae, and Associated Equipment.
BUNDLE 9--SATELLITE TELEPHONY SERVICES --Satellite Voice and Data Telephony.
BUNDLE 10--SATELLITE EARTH-STATION MAINTENANCE AND REPAIR --Repair and
maintenance of State-owned satellite earth stations.
Graphic depiction of the above Service Bundles, including demarcation points,
are contained in Schedule , Bundle Diagrams. These Bundle diagrams represent
Transitioned Services and are provided for illustrative purposes only.
92
A.2 DEFINITIONS
As used throughout Schedule A, the following terms shall have the
following meanings.
ACCESS NETWORK -- The "Access Network" extends from the Data Cabinet to the
End-User's desktop. The Access Network can be configured to allow for either or
both Parties to manage the State-owned LAN, cabling, computer workstations,
video conferencing sets and Provider supplied VoIP handsets and video
conferencing sets. Configuration options are shown in Schedule A.17.
ACCOUNT BILLING AND REPORTING -- The process of collecting all data necessary to
generate usage reports for all Services provided to the State by Provider,
including the archival of account usage and billing data. Account Billing and
Reporting includes within its scope billing systems, which compare usage with
rates to generate monthly xxxxxxxx.
BANDWIDTH BASELINE -- For purposes of WAN POPs used in Service Bundles 1, 2, and
3, the total bandwidth required to support the initial voice, video and data
Services at each Location.
CALLMANAGER(TM) -- Hardware and software associated with the Cisco AVVID
platform for call processing.
CORE NETWORK - That portion of the Network that consists of Provider's ATM+IP
switches, routers, control equipment, and circuits using the MPLS protocol for
the transmission of data packets. The Core Network devices are present in
Anchorage, Fairbanks, Juneau and Seattle, and may be expanded from time to time
by Provider.
CRITICAL EVENTS -- Those items identified in Schedule E.4, as they may be
amended from time to time by the Management Committee.
DATA CABINET -- The enclosed rack of equipment located at the State's premises
that houses Provider supplied edge router, Provider supplied LAN switch,
servers, backup power, and network management modules. Cisco CallManager(TM)
servers, or Cisco Routers with IOS Software that forward call requests to the
appropriate CallManager(TM) Server, will be located in the Data Cabinet.
EDGE NETWORK -- The "Edge Network" extends from the Core Network to the trunk
side of the Data Cabinet located on the State's premises. The Edge Network is
used for local transport of data, voice, and video to the State's premises. The
Service Center manages the Edge Network.
PERFORMANCE MANAGEMENT -- The process of ensuring that the Network is meeting
performance and operational requirements as specified in the SLAs as defined in
Schedule E.2, and allows for the maintenance of SLA parameters on an ongoing
basis.
93
QUALITY OF SERVICE -- The ability of a network element to have a defined level
of assurance that its traffic and service requirements are satisfied.
SERVICE DEMARCATION -- The port on which service is presented to the State at
the LAN switch in the Data Cabinet. Provider is responsible for service
presentation at the Service Demarcation. The State is responsible for the
premise network and applications on the customer side of the Service Demarcation
except for VoIP handsets, which will be maintained by Provider.
TROUBLE/FAULT MANAGEMENT -- The process of monitoring traps and alarms on all
service providing elements and links in order to allow for sectionalization,
identification, and resolution of a problem with Service delivery.
WAN POP -- Each State Location's customer edge device. The total number of WAN
POPs are identified in Schedule C to the Agreement.
94
A.3 INFRASTRUCTURE TRANSFORMATION
The following table lists significant Milestones and Deliverables due from
Provider under this Agreement. Also included are the intended Start and Complete
dates for each Deliverable identified. The list is not all-inclusive, but
represents major tasks associated with these timeframes. Deliverables must be
approved in accordance with the Agreement. The dates established below are the
target dates, but these dates may change based on the Transition Plan and
Transformation Plan.
TABLE OF MILESTONES AND DELIVERABLES
START COMPLETE
----- --------
General Deliverables:
Outline of Standards and Procedures Manual Contract Signing E Day
(Provider) Date (Contract)
Provide Draft Standards and Procedures Manual E Day -- 30 days E Day + 90 days
(Provider)
Provide Final Standards and Procedures Manual E Day -- 30 days E Day + 180 days
(Provider)
Provide Transition Plan Contract E Day
Provide End User Satisfaction and E Day -- 45 days E Day
Communication Plan (Provider)
Identification of Relevant State Policies & E Day -- 45 days E Day
Procedures (State)
Form Management Committee (Provider & State) Contract Contract + 10 days
Transformed Services Disaster Recovery Plan Contract E Day + 180 days
(Provider & State)
Proof of Insurance (Provider) Contract Contract + 30 days
Provide Billing and Reporting Services Plan Contract E Day
(Provider and State)
Implementation Plan for Current Projects Contract E Day
(Provider)
Joint Operations Plan (Provider & State) Contract E Day + 90 days
Provide Transformation Plan Contract E Day + 90 days
Transformation Complete Contract E Day + 360 days
BUNDLE 1--WIRED TELEPHONY SERVICES
Establish Transition Team E Day -- 15 days E Day
95
TABLE OF MILESTONES AND DELIVERABLES
START COMPLETE
----- --------
E Day E Day
Establish Two Sub Projects
- Switched PSTN Service
- Switched Telephony Equipment
Switched PSTN
- Identify circuits to be switched E Day E Day + 5 days
- Place circuit orders E Day + 5 days E Day + 10 days
- Track circuit orders E Day + 10 days E Day + 70 days
- Service established E Day + 90 days E Day + 90 days
Switched Telephony Equipment
- Verify inventory E Day E Day + 30 days
- Assume operation E Day + 10 days E Day + 70 days
Bundle 1 Cutover E Day + 90 days
BUNDLE 2--DATA NETWORK SERVICES
Establish Transition Team E Day -- 15 days E Day
Establish Four Sub Projects E Day E Day
- WAN equipment
- DNS transport
- Internet connectivity
- DNS security
WAN equipment
- Verify inventory E Day E Day + 30 days
- Assume WAN operation E Day + 10 days E Day + 70 days
DNS Transport
- Identify circuits to be swung E Day E Day + 5 days
- Place circuit orders E Day + 5 days E Day + 10 days
- Track circuit orders E Day + 10 days E Day + 40 days
- Service established E Day + 45 days E Day + 45 days
- Systems acceptance test E Day + 40 days E Day + 43 days
Internet Connectivity
- Identify dial ups by location E Day E Day + 5 days
- Order and turn up additional internet E Day + 5 days E Day + 20 days
bandwidth
- Begin service E Day + 20 days E Day + 30 days
DNS Security
- Identify and agree upon security E Day E Day + 10 days
procedures
- Implement procedures E Day + 10 days E Day + 30 days
Bundle 2 Cutover Date E Day E Day + 70 days
96
TABLE OF MILESTONES AND DELIVERABLES
START COMPLETE
----- --------
BUNDLE 3--VIDEO CONFERENCING SERVICES
Establish Transition Team E Day -- 15 Days E Day
Establish Three Sub Projects E Day E Day
- Video conference bridges
- Video conferencing use equipment
- Video conferencing facilities
Video Conference Bridges (will have been E Day E Day
previously installed)
Video Conferencing Use Equipment
- Inventory video service sites E Day E Day + 1 day
- Order video user equipment E Day + 2 days E Day + 4 days
- Receive equipment E Day + 5 days E Day + 24 days
- Install equipment E Day + 25 days E Day + 35 days
- Service acceptance test E Day + 35 days E Day + 40 days
Video Conferencing Facilities
- Inventory video conferencing facilities E Day E Day + 5 days
- Identify set up tasks E Day + 5 days E Day + 7 days
- Set up facilities E Day + 7 days E Day + 90 days
E Day E Day + 40 days
Bundle 3 CUTOVER DATE
BUNDLE 4--PAGING SERVICES
Establish Transition Team E Day -- 15 Days E Day
Establish Two Sub Projects E Day E Day
- Terminal and transmitters
- Pagers
Terminal and Transmitters
- Inventory terminal and transmitters E Day E Day + 10 days
- Order new equipment E Day + 10 days E Day + 12 days
- Receive new equipment E Day + 10 days E Day + 40 days
- Install new equipment E Day + 40 days E Day + 60 days
- Test equipment E Day + 60 days E Day + 70 days
- Assume service E Day + 90 days E Day + 90 days
Pagers
- Review pager inventory records E Day E Day + 5 days
- Order new pagers E Day + 5 days E Day + 5 days
- Begin transition to new pagers E Day + 30 days
Bundle 4 Cutover Date E Day E Day + 90 days
97
TABLE OF MILESTONES AND DELIVERABLES
START COMPLETE
----- --------
BUNDLE 5--CELLULAR SERVICES
Establish Transition Team E Day -- 15 days E Day
Establish Two Sub Projects E Day E Day
- Cellular services
- Cellular phones
Cellular Services
- Review existing service contracts E Day E Day + 1 day
- Develop plan for transition to new E Day + 1 day E Day + 10 days
master service contract
- Initiate phased transition over one year E Day + 14 day
period
Cellular Phones
- Review cellular phone inventory records E Day + 1 day E Day + 5 days
- Begin to distribute cellular phones from
Provider inventory in accordance with E Day + 30 days
transition plan above
Bundle 5 Cutover Date E Day E Day + 14 days
BUNDLE 6--SATELLITE BROADCAST SERVICES
Establish Transition Team E Day -- 15 days E Day
Review Existing Operation with AT&T E Day E Day+ 5 days
Alascom
Inspect AT&T Uplink Facilities E Day + 5 days E Day + 10 days
Order Billing Changes with AT&T and E Day + 10 days E Day + 11 days
LECs
Bundle 6 Cutover Date E Day + 90 days
BUNDLE 7--END USER SUPPORT SERVICES
Establish Transition Team E Day -- 15 days E Day
Centralized Help Desk begins operation Contract E Day
having been previously established
Bundle 7 Cutover Date Contract E Day
BUNDLE 8--SATS MICROWAVE SYSTEM
Establish Transition Team E Day -- 15 days E Day
Review existing operation with State E Day E Day + 2 days
Personnel and review all records
Provided as part of RFP process
98
TABLE OF MILESTONES AND DELIVERABLES
START COMPLETE
----- --------
E Day + 2 days E Day + 15 days
Develop plan for operation and
Correction of deficiencies
Assume operation and begin annual E Day + 30 days
Maintenance cycle
Begin correction of deficiencies E Day + 30 days
List of State Tools and Test Equipment Contract E Day
Equipment Maintenance Manuals (ITG to Contract E Day
Provider)
Bundle 8 Cutover Date E Day + 30 days
BUNDLE 9--SATELLITE TELEPHONY SERVICES
Establish Transition Team E Day -- 15 days E Day
Establish Two Sub Projects E Day E Day + 7 days
- Services
- User Equipment
Services
- Review State records on existing E Day E Day
satellite telephony users
- Develop plan for transition to Globalstar E Day + 1 day E Day + 1 day
- Initiate transition
E Day + 2 days E Day + 7 days
User Equipment
- Order user equipment E Day + 1 day E Day + 1 day
- Receive user equipment E Day + 2 days E Day + 7 days
- Begin distribution to users E Day + 7 days E Day + 7 days
Bundle 9 Cutover Date E Day + 7 days
BUNDLE 10--SATELLITE EARTH-STATIONS
Establish Transition Team E Day -- 15 days E day
Contact list for equipment locations (State) Contract E Day
Review satellite earth station E Day E Day + 1 day
Maintenance and operation with State
Personnel
Review State records not provided as E Day + 1 day E Day + 2 days
part of RFP process
Develop maintenance and repair plan E Day + 3 days E Day + 8 days
Begin maintenance and repair activities E Day + 30 days
Bundle 10 Cutover Date E Day E Day + 30 days
99
TABLE OF MILESTONES AND DELIVERABLES
START COMPLETE
----- --------
RESOURCE OPTIONS A, B & C
Establish Transformation Teams E Day -- 15 days E Day
Develop Transformation Plans and provide Cost E Day E Day + 120 days
analysis
Develop Implementation Plans E Day + 150 days E Day + 180 days
100
A.4 BUNDLE 1--WIRED TELEPHONY SERVICES
In accordance with the terms of this Agreement, Provider shall deliver wired
telephony Services consisting of a fully integrated voice system supporting
standardized user operations and capabilities with flexibility to meet the
unique requirements of the Departments. As transformed, the Services will
support the current numbering/dialing plan and enhanced voice applications such
as ACD with specialized or custom report management capabilities, IVR, CTI,
audio teleconferencing and call center applications, as well as Statewide
integrated voice mail. These Services will be integrated into the existing
Statewide voice, video, and data WAN.
The Services as transformed will also include a fully integrated voice mail
system that will provide uniform and standardized operations to all End-Users.
This system will support voice menus, auto attendant, fax-on-demand, broadcast
message, voice forms, time-of-day controls, individual boxes per user, remote
accessibility, call forward both on-net and off-net, Statewide message
distribution capabilities, and other advanced features, including, without
limitation, unified messaging, as described in the Transformation Plan
1.0 Provide an Integrated Voice Switching System:
During the Transition Period, Provider will manage and operate the existing
voice switching systems of the State, including PBX voice mail, ACD, IVR, CTI,
audio teleconferencing and call center applications, and the maintenance of the
current integrated environment. In addition, the Parties will develop plans for
integrated voice switching services in the Transformation Plan described in the
Agreement, which will include the features described below.
During the Transformation Period and through the Term of this Agreement,
Provider will provide an integrated voice switching system that will be
converged onto IP transport and managed by the Service Center. Provider will
utilize an IP+ATM statewide network and will use the Cisco AVVID architecture
throughout. Cisco CallManager(TM) servers will be used to provide
call-processing control and enhanced services for the VoIP systems. The
integrated voice switching system will assign a priority and Quality of Service
to each data packet containing voice information. Provider will provide for
special requirements, such as special tunneling, or encryption routines, on a
case-by-case basis in accordance with Section 13 and Schedule M, and the Work
Order process described in Section 10 of the Agreement.
Provider's Core Network will serve as the framework for the integrated voice
switching system and is described in A.5 Bundle 2 -- Data Network Services. The
Core Network shall be used for Wide Area Network transport of data, voice, and
video. The Core IP+ATM Data Network shall use physically redundant links. All
data, voice, and video traffic will be transported across the Core Network by
means of MPLS technology. The Service Center will manage the Core Network.
101
As the State voice switching system is converged onto IP, the service
demarcation will be the LAN switch port facing the VoIP telephone. The State
will own the inside-building LAN cabling, and the VoIP instruments. Where the
VoIP instrument and the desktop computer are co-located, they may share the same
cable, as depicted in Schedule A.17. All Cisco telephone instruments to be
installed for the State by Provider are powered in-line, on the(a) CAT5 LAN
cable, from the LAN switch. A Provider-supplied UPS will provide clean power and
power backup for each LAN switch.
The Cisco VoIP instruments will be configured for triple redundancy, meaning
that the instrument has a primary CallManager(TM), as well as separate secondary
and tertiary CallManager(TM) servers. If the primary CallManager(TM) is not able
to provide call-processing service, then the instrument automatically falls back
to the secondary, then the tertiary server. In some instances, Cisco
CallManager(TM) servers will be organized in "clusters," for scalability and
redundancy. Provider will also provide geographic redundancy by use of H.323
gatekeeper servers.
The Service Center will use redundant paths to obtain network management
telemetry. The primary path for network management will be in-band. The
secondary path for network management will be out-of-band, using modem-based
access to network devices located in the Data Cabinet. The Service Center will
serve as a single point of contact for all State telecommunication issues having
to do with any Services, including OAM on the older State switch voice services,
and OAM on the new VoIP systems. Each Department will have, at minimum, one
backup phone line to the PSTN for purposes of problem reporting, and the
criteria for provisioning this backup service will be described in the Standards
and Procedures Manual. The VoIP system will support most PBX telephony features
currently used by the State. In the event that a specific feature currently
being used by and End-User is not available on the new integrated VoIP system,
the Service Center will work with authorized State personnel to provide a
functionally equivalent alternative to meet that End-User's requirement.
The ACD system will be networked so that different geographic locations can
handle incoming calls based on availability and agent workload. An ACD location
that is busy or out of service will automatically reroute calls on the Core
Network to an alternate destination that may be in another city. If an overflow
condition exists, a "look ahead" feature will determine if it is possible to
reroute the call before overflow occurs. IVR systems will interface through
either analog or T-1 type connections. For E911 calls, routing through the VoIP
network will:
- Automatically route each call to the appropriate PSAP.
- Where E911 service is available, deliver calling party identification
to the PSAP.
For those local exchanges where an Affiliate is the regulated LEC, coordination
for E911 across the local exchange will be guaranteed. For those local exchanges
in Alaska where
102
an Affiliate is not the regulated LEC, Service Center personnel will work with
the LEC to implement, test, and maintain the local E911 solution.
Provider will develop the processes for the Standards and Procedures Manual for
providing E911/911 services. Provider will ensure an address database link to
the PSAP for retrieving ALI is provided. Provider will maintain and provide data
to update the ALI database at the PSAP.
Provider's voice mail system will support standard fax store-and-forward over
IP, which may be used for incoming fax handling. Outbound fax options include
standard fax machine interface to the data network and standard fax machine
connection to the PSTN through POTS lines. Provider will also provide POTS lines
for modem users in accordance with Schedule A.5 Section 23.0, Provide Remote
Access Connectivity, and Section 13 of the Agreement.
Provider will work with authorized State personnel during the Transition Period
to determine how VoIP features will be deployed. Provider will work with the
State to develop a limited VoIP implementation prior to scheduling system wide
phased transformation. Transformation timelines and deployment strategies will
be detailed in the Transformation Plan.
2.0 Provide Telephone Cabling:
Subject to inventory identification and approval by the State, Provider will
install or replace cabling as required to meet current EIA/TIA structure cabling
certification standards that meets Category 5 or better. All cabling will be
done according to the Configuration Management and Change Management processes
described in Section 4 of the Agreement and in accordance with State, Local, and
Federal Codes. This is to include the management, installation and coordination
with the appropriate authorities at State Facilities containing asbestos
materials. Existing cable infrastructure will remain in place unless otherwise
requested by the State of Alaska. Cabling credits will be in accordance with
Section 2.3.1 of the Agreement.
3.0 Identify and Eliminate Unused Voice and Data Lines:
Provider will identify and eliminate any unused voice and data lines terminated
in State Facilities (leased or owned) covered by this Agreement. Provider will
begin collection of inventory information on the Contract Signing Date. The
survey and reconciliation procedure and implementation schedule will be
completed during the Transition Period. Provider will use the State's in-scope
inventory in Schedule C to develop the reconciliation process.
After an accurate line inventory is established, Provider will monitor and
update the inventory on an ongoing basis to reflect MACs. Provider will ensure
costs billed to the State for lines accurately reflect the approved inventory.
Any discrepancies will be reported to the State no later than the next billing
cycle. The State will notify Provider of
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its desired treatment of the discrepancy within fifteen (15) calendar days of
receipt of such report from Provider.
4.0 Support Designation of Class of Service:
As part of the Transformed Services, Provider provided voice system will support
the capability to define and program End-Users for a COS as designated by
authorized State personnel. The Parties will define COS templates during the
transformation planning process. The Parties will assign appropriate COS
templates to each IP telephone. Initial programming and future modifications to
COS templates or a specific IP telephone COS shall be coordinated by the Parties
through the Service Center in accordance with the Standards and Procedures
Manual.
New and/or revised features that become available as a result of software
upgrades will be treated as a single change associated with each COS offering
and will be handled through the Work Order process described in Section 10 of
the Agreement.
Until the Services are transformed, Provider will continue to support existing
COS feature sets. Future voice systems will support at least the existing
features in use as of the Effective Date.
5.0 Provide Telephone Sets and Support Calling Features:
During the Transition Period, Provider will provide End-Users with single line
or multi-line telephone sets as specified and approved by authorized state
personnel. These sets will support, at a minimum, message waiting lamp and the
calling features that are supported as of the Contract Signing Date. Other
features, as required by the State, will be coordinated using processes
described in the Standards and Procedures Manual.
Audioconferencing services will be provided to the State to meet non-scheduled
teleconference requirements across the Enterprise, as well as for external
conference participants. Audioconferencing is provided: (1) within the feature
set of the CallManager(TM) platform and, (2) by reservation on a multimedia
conference bridge operated in the Service Center. Within the CallManager(TM)
platform, a maximum of six simultaneous sites in a single conference is
supported. On the conference bridge, the State will have the ability to have up
to 144 simultaneous ports in a single or multiple teleconferences at any time.
Up to 48 simultaneous conferences are supported within the 144 port limit.
Additional conference bridges can be added to expand the total capacity, as
required. The Parties will handle the addition of capacity through the Work
Order process described in Section 10 of the Agreement.
Scheduling of the audioconference bridge in the Service Center will be
accomplished by an authorized End-User via a web-enabled reservation tool. The
tool will reserve the number of ports designated by the End-User and optionally
assign a password for participant access to the conference. Reporting and
accounting for audioconference sessions will be provided in accordance with
Sections 9 and 19 of the Agreement. Fees for Audioconferencing are applied on a
per-conference basis, as set forth in Schedule B.
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Pricing reflected in Schedule B for audioconference minutes is exclusive of long
distance charges or charges for toll-free access to the audioconference bridge.
6.0 Provide Local Telephone Services:
In areas where an Affiliate is not a LEC, Provider will act as the agent for the
State, as described in Section 9.12 of the Agreement, to obtain and implement
required direct-dial local access and services.
All MACs required by the State will be processed and coordinated through the
Service Center. Provider will assume responsibility for local telephone services
as stated in the Transition and Transformation Plans.
7.0 Provide Long Distance Services:
Provider will provide in-state, out-of-state, and international direct-dial long
distance access and services from phones managed by Provider under this
Agreement. Cutover to Provider-managed long distance will occur during the
Transition Period.
8.0 Provide Calling Card Services:
Provider will provide calling card services, including long distance U.S. and
international access, for End-Users as required and designated by authorized
State personal. Where available, Provider will provide in-state and out-of-state
access via toll free numbers. Provider will provide detail reports on calling
card activity and billing through Provider/State consolidated monthly billing
process. Provider will begin providing calling card services beginning on the
Effective Date.
9.0 Provide Redundant Voice Connectivity Services for Critical State
Telecommunications:
To facilitate appropriate solutions for SoL and Mission Critical Services
specifically identified by the State in Schedule E.3, Provider will utilize
existing circuit switched technologies that incorporate redundant processing
capabilities at mutually agreed upon Locations.
Provider and authorized State personnel will evaluate diverse physical cable
paths and ingress/egress points to mutually agreed upon State Locations to
determine where redundant cable paths are necessary. Further action will be
coordinated as set forth in the Transition Plan.
Provider will provide the highest availability and most expeditious problem
resolution times as designated in SLAs for Priority 1 -- Mission Critical Impact
for the Critical Events identified in Schedule E.4. Connectivity between PSAPs
and LECs will be assured through the use of diverse cable routes and/or radio
systems.
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10.0 Provide an Integrated Voice Mail System:
Provider will provide an integrated voice mail system that will be managed by
the Service Center. This system will provide at a minimum voice-messaging
capabilities and voice menus, auto attendant, fax-on-demand, voice forms, and
time-of-day controls to all End-Users. This system will be networked statewide
and will be integrated with the voice switching system. It will support basic
voice messaging capabilities as well as advanced capabilities, as required by
authorized state personnel. This system will support integration into a
multimedia WAN. This system will support user features such as remote
accessibility, call forward anywhere, broadcast message, message distribution,
remote notification, and other features, as required by the State.
Provider will work with authorized State personnel during the Transition Period
to determine how features will be deployed. Provider will work with the State to
develop a limited integrated voice mail implementation, in conjunction with the
limited VoIP implementation, prior to scheduling system wide phased
transformation. Transformation timelines and deployment strategies will be
detailed in the Transformation Plan. Prior to Transformation, voice mail will be
provided through voice mail systems currently in use by the State as of the
Effective Date.
10.1 Basic and Advanced Telephony Services:
Provider will provide integrated voice mail service to all End-Users connected
to the IP+ATM network. An on-net IP voice call is under control of the
CallManager(TM). CallManager(TM) routes the call to the integrated voice mail
system as needed. The integrated voice mail system responds to the call, and
provides voice mail service.
Voice mail integration with POTS is via the H.323 Gateways, and controlled by a
combination of the H.323 CallManager(TM) and the integrated voice mail system.
An incoming POTS call is routed by the serving LEC switch to the appropriate
State H.323 Gateway, where the call is encoded to VoIP and forwarded, under the
control of CallManager(TM). CallManager(TM) routes the call to the integrated
voice mail system as needed. The integrated voice mail system responds to the
call, and provides voice mail service.
10.2 System Lifecycle and Upgrades:
Provider will install a new, integrated voice mail system, in conjunction with
the IP telephony system. It will be fully functional and capable of providing
all described Services for the Term of the Agreement. This system will be
continuously monitored, and as capacity thresholds are approached, the
appropriate components will be proactively upgraded. The various "voice mail
system components" operating system images will be kept current, never lagging
behind currently available images more than one general deployment release. This
process will be done in conjunction with the Configuration Management process
described in Section 4 of the Agreement.
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10.3 Identify Voicemail Features:
The integrated voice mail system provided by Provider will support most voice
mail features currently used by the State. In the event that a specific feature
currently being used by an End-User is not available on the new integrated voice
mail system, the Service Center will work with authorized State personnel to
provide a functionally equivalent alternative to meet that End-User's
requirement.
10.4 Process for managing voicemail features:
The addition and removal of voice mail features is an administrator level
function of the integrated voice mail system. Authorized State personnel will
specify how service is to be provided in a request to the Service Center. The
Service Center will complete the changes as requested. Processes for each phase
will be identified in the Standards and Procedures Manual, the Transition Plan
and the Transformation Plan that will be jointly developed by Provider and the
State. Processes and job instructions will be documented in accordance with ISO
9000 standards. Following transition, the Service Center will ensure compliance
with the established process.
11.0 Ensure Least Cost Routing:
Provider will ensure that the voice switching and transmission facilities are
appropriately designed, configured and programmed to minimize the overall cost
to the State of all outbound calls.
Provider will apply no usage-sensitive charge for voice traffic carried on
Provider's IP+ATM network, therefore State call traffic will be routed on-net
whenever possible. Provider will, when on-net resources are available, use the
CallManager(TM) to route all in-state calls to the gateway closest to the call's
destination. All out-of-state calls will be routed to the Seattle gateway for
least-cost routing.
All calls will be routed based on the dialed number and least-cost routing
tables in accordance with any defined State requirements. A process will be
developed to review carrier or transmission facility cost effectiveness
(including SATS) to update routing tables in the Standards and Procedures
Manual. In addition to this requirement, additional opportunities for shared
savings will be sought pursuant to Section 9.2 of the Agreement.
12.0 Provide Change Management:
Change Management will be accomplished in accordance with Section 4 of the
Agreement.
13.0 Maintain Systems and Equipment:
The Service Center will maintain, within the Configuration Management process, a
system for proactive maintenance of systems and equipment. A regular procedure
of system and equipment maintenance will be followed based upon manufacturer's
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recommendation. The inventory kept for the State will be the underlying data
source for the manufacturer's recommended upgrades and/or maintenance. Web based
access to the systems and equipment maintenance information will be provided by
the Service Center. The Parties will provide input to the systems and equipment
maintenance process as described in the Standards and Procedures Manual.
Maintenance of systems and equipment will be performed in accordance with the
security policies described in Section 13, the Disaster recovery policies
described in Section 15, and/or the Standards and Procedures Manual. Systems and
equipment maintenance will be provided throughout the Term of the Agreement.
14.0 Provide Trouble/Fault Management:
Provider shall provide Trouble/Fault Management Services on a 24x7x365 basis
throughout the Term of the Agreement. The Service Center will maintain a
Trouble/Fault Management process for Services provided to the State.
Trouble/Fault Management operations will prioritize the restoration of service
by standard technical practice, including alternate and redundant paths. Web
enabled access to the Trouble/Fault Management process will be provided by the
Service Center. The Standards and Procedures Manual will specify the types of
traps and alarms to be monitored. Security issues will be treated as top
priority within the Trouble/Fault Management process.
15.0 Provide Configuration Management:
Configuration Management will be accomplished in accordance with Section 4 of
the Agreement.
16.0 Provide Fault Management:
The fault management function will be performed through Trouble/Fault Management
described in Section 14.0 above.
17.0 Provide Account Management Services:
Account Billing and Reporting Services will be provided by Provider during the
Term of the Agreement. The Service Center will maintain Account Billing and
Reporting for Services provided to the State and will provide electronic access
to Account Billing and Reporting. Security issues, and issues of billing
security will be treated as top priority within the Account Billing and
Reporting process. Those aspects of Account Billing and Reporting, which are
important to continuous provision of Services, will be available on a 24x7x365
basis throughout the Term of the Agreement.
The Service Center will use web-enabled billing software to produce the
Deliverables described in this Section. Provider will aggregate all required
State information technology billing data as defined in the Standards and
Procedures Manual. Customer xxxxxxxx will include all applicable payment details
for each of the Service Bundles described in this Agreement. Dates for
implementing Account Billing and Reporting Services will be identified in the
Transition Plan. Details, including data format, will be specified in the
Standards and Procedures Manual.
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18.0 Coordinate, Reconcile and Provide Detailed Billing:
Provider will include all applicable payment detail and account balance detail
on customer xxxxxxxx and reports. The billing statements and reports will
include, at a minimum, a record of recurring charges, usage-sensitive charges,
move, add and change activity, installation charges, disconnection activity, and
adjustments resulting from Service requests for the previous month. Xxxxxxxx
will include third-party bills from LECs and Subcontractors. All bills during
the Transition Period will, at a minimum, include the level of detail available
as of the Effective Date.
The scope of coordination, reconciliation and detailed billing will be specified
in the Billing and Reporting Transition and Transformation Plan contained in the
Standards and Procedures Manual. The Service Center will use billing software to
produce the Deliverables described in this Section. Web enabled access to
detailed billing will be provided by the Service Center.
19.0 Project Tracking Billing:
Provider will track and allocate costs on a by-project basis for certain types
of intergovernmental projects and will provide project code call tracking and
billing as required by individual Departments. The State may also provide
billing on certain items to Departments and Provider will cooperate with the
State in providing consolidated billing for Departments.
20.0 Local and Long Distance Billing Reports:
Provider will provide to the State a local and long distance telephone service
call detail billing and usage report by the tenth (10th) day after the close of
the billing month. These reports will list call detail information including:
A summary level billing report for management review purposes
Originating Department and telephone number
Telephone number dialed (including city/state)
Date and time of call
Length of call
Applicable rate or rate code
Total cost of call.
21.0 Manage System Performance and Operations:
Provider will provide Performance Management services on a 24x7x365 basis
throughout the Term of the Agreement. The Service Center will maintain a
Performance Management process for Services provided to the State. Performance
Management operations will prioritize service delivery and technical parameters
identified in the SLAs. Web enabled access to the Performance Management
information will be
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provided by the Service Center. The Parties will provide input to the
Performance Management process in accordance with the security policies
described in Section 13 of the Agreement, the Disaster recovery policies
described in Section 15 of the Agreement and/or the Standards and Procedures
Manual.
22.0 Provide Capacity Management:
Provider will compile network and circuit (service) utilization data consisting
of general statistical analyses necessary to appropriately plan and recommend
changes in the network requirements for the State's voice switching, voice mail
and enhanced telephony services system, audio teleconferencing system, etc. This
planning process will be managed by the Service Center, and will be tailored to
be compatible with the State's planning process. Planning will be conducted in
context with Service Management, and will be coordinated with the State to
provide orderly change and transition in any of the Services. The details of
this process shall be contained in the Standards and Procedures Manual.
23.0 Provide Security Management:
Security Management will be accomplished in accordance with the terms of Section
13 of the Agreement.
24.0 Provide Competitive and Economically Favorable Services:
Provider agrees to provide Services to the State that are consistent with
Section 9.9, Most Favored Customer.
25.0 Provide Service Interruption Notice:
Service availability will be maintained by Provider in accordance with the SLAs.
The Service Center will process local, long distance, voice mail or enhanced
telephony services in a timely manner to all affected users. When possible,
notices of Service interruptions must have prior approval by designated State
personnel. The list of State staff requiring notification will be kept current
by the State and communicated to the Service Center. Notices of Service
interruptions for State approved scheduled downtime will be in accordance with
Change Management procedures outlined in the Standards and Procedures Manual.
26.0 Provide Move/Add/Change (MAC) Services:
MAC services will be performed in accordance with the Configuration Management
process defined in Section 4 of the Agreement. MAC services will include,
without limitation, the installation, relocation, and/or disposal of the State's
voice switching, voice mail and enhanced telephony services system, audio
teleconferencing system, components, and software and/or hardware changes
necessary to add or remove requested capabilities and features as requested by
authorized State personnel. MACs may result from building modifications and
remodeling. Any End-User and/or system down time
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resulting from a MAC must be minimized and clearly communicated in advance to
the affected End-Users. Written notification of completion of a MAC will be
given to the affected End-Users within the time specified in the SLAs.
27.0 Manage Upgrades:
Upgrade Management Services will be performed in accordance with the
Configuration Management process defined in Section 4 of the Agreement.
28.0 Maintain Internal Numbering Plan:
Provider will implement a standardized five digit dialing plan unless otherwise
agreed upon by the Parties using Configuration Management as described in
Section 4 of the Agreement. Provider will implement a Uniform Dialing Plan
mutually agreed upon by the Parties. Provider will maintain the State's existing
internal Uniform Dialing Plan in the legacy PBX network and the proposed IP
telephony network as required by the State during the Transition Period and
Transformation Period. The Parties will develop an Enterprise-wide dialing plan
that maintains the current End-User phone numbers to the greatest extent
possible. The dialing plan will be a component of the Standards and Procedures
Manual.
29.0 Provide Directory Assistance Services:
Provider will provide access to directory assistance for information outside of
the State voice network through Provider's existing directory assistance
service. 411 dialed from within the State's network will route to a directory
assistance operator and be handled and billed as a normal 411 call. Enhanced
directory assistance for the Transformed Services will be defined in the
Transformation Plan.
30.0 Provide Call Blocking:
The VoIP system provided by Provider will provide identification blocking on a
per set basis for on-net and off-net calls. The feature will be treated as
defined in COS as described in Section 4.0, above. The Service Center will
initiate this feature as described in the Standards and Procedures Manual.
Provider will also provide identification blocking or unblocking on a per call
basis.
31.0 Provide Toll-Free Telephone Services:
Provider will provide toll-free telephone access and services as requested by
the State on an as needed basis. Existing toll-free numbers and services will be
ported to or managed by Provider. Requests for additional toll free numbers
placed by authorized End-Users will be processed through the Service Center.
Provider will be responsible for providing toll free service ninety (90) days
after the Effective Date.
Rates for toll-free long distance services shall be at the lower of 1) the
State's best current rate for the equivalent service, or 2) Provider's best
current rate at the Cutover Date of the Service. Provider shall ensure the best
available rates for the Service throughout the Term of this Agreement.
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A.5 BUNDLE 2--DATA NETWORK SERVICES
Provider will deliver to the State a transformed Network using MPLS technology
to enable voice, video and data services over a single Core Network. The precise
configuration of the converged Network will be described in detail in the
Transformation Plan. Data Services will be delivered for interconnection to the
State LANs at the switch port in the WAN POP for each Location. The Bandwidth
Baseline configuration will be set upon completion of the design at each
Location, and will be documented in the Transformation Plan. Adjustments to the
Bandwidth Baseline bandwidth will commence at each successive anniversary date
of the Cutover for each WAN POP to allow additional bandwidth as projected by
the State. The projections for bandwidth growth are found in the Price/Cost
Matrices in Schedule B.
Additional WAN POPs for new Locations, which may be requested by the State by
means of a Work Order, shall be priced at the WAN POP rate. In addition to this
rate, the State will pay Provider for additional bandwidth at the rates set
forth in this Agreement. Both the additional WAN POP rate and the additional
Bandwidth rate shall be paid in addition to the applicable rates for the
Bandwidth Baseline.
Data Services shall be managed by the Service Center using the Service
Management disciplines described in Section 4 of the Agreement.
Provider will provide to the State internet connectivity that incorporates
security provisions to protect the State's Data and telecommunications assets
from improper and unauthorized use. Intrusion detection systems will be deployed
at each point of ingress from the Internet to monitor data traffic. Security
will be provided for as described in Section 13 of this Agreement.
In addition to the State's WAN services, Provider will provide access to the
State network via remote connectivity services. Both dialup and broadband
connectivity will be made available as described in Section 22.0 below. Options
for private network access and internet access will be made available via this
service.
Provider agrees to establish private peering arrangements with any large ISP in
the State for "in-state" Internet traffic to prevent traffic degradation for
users of State information using services provided by other ISP vendors that
cannot be converted to Provider services.
1.0 Design and Implement Improved WAN Capability:
Provider IP + ATM network will provide a fully integrated native IP transport to
meet the State's WAN transport needs. In the improved WAN, prioritization and
quality of service will be deployed to ensure specific performance targets, as
defined in the SLAs, are achieved. The design of the improved WAN environment
will use a scalable, modular approach in the interest of rapid, consistent
deployment as well as cost savings
112
and maintainability. Both wired and wireless technologies will be considered in
the design and implementation planning for data connectivity.
Specific risks and benefits analysis and techniques to enhance the benefits and
mitigate the risks of the improved WAN environment will be addressed in the
Transformation Plan. In the development of the Transformation Plan, the design
process for the improved WAN environment will be open to observation and
participation by the Parties. The Parties will provide input to the development
and support of the WAN environment in accordance with Section 4 of the
Agreement.
Security issues will be treated as top priority within the multimedia transport
network. Review of security issues and improved WAN environment performance will
be provided throughout the Term of the Agreement as described in Section 13,
Security.
The converged network will be monitored by Provider for security as well as
performance on a 24x7x365 basis. Specific improved WAN environment monitoring
parameters are defined in the SLAs. Monitoring data, important to continuous
operation of Services, will be available to designated parties in accordance
with Section 19, Reports.
2.0 Develop an Implementation Strategy:
The Transformation Plan will provide for the migration of current State Services
to the converged Provider IP+ATM network platform with minimal disruption to the
State's day-to-day operations. The Transformation Plan will use a scalable,
modular approach in the interest of a rapid and consistent deployment. The
Parties will provide input into the development of the Transformation Plan.
Security issues will be treated with top priority within the implementation
strategy in accordance with Section 13, Security.
3.0 Provide Statewide Connectivity:
Provider IP + ATM network will provide a fully integrated native IP transport to
meet the State's connectivity needs. In providing statewide connectivity,
traffic prioritization and Quality of Service will be deployed by Provider to
ensure acceptable levels of service are achieved. The design of the State's
statewide connectivity will be a scalable, modular approach in the interest of
rapid, consistent deployment, while achieving cost savings and maintainability.
Specific performance targets for the State's statewide connectivity are defined
in the SLAs. The Parties will provide regular input to the development and
support of the State's statewide connectivity in accordance with the Standards
and Procedures Manual.
The State's statewide connectivity will be monitored for security as well as
performance on a 24x7x365 basis. Specific statewide connectivity monitoring
parameters will be defined in the SLAs. The network and security data collected
through monitoring will be available to designated representatives of the
Parties throughout the Term of the Agreement.
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4.0 Support Multimedia Transport:
Provider IP + ATM network will provide a fully integrated native IP transport to
meet those needs of a single, converged transport mechanism for the State of
Alaska's disparate voice, data, and video applications. In a multimedia
environment, prioritization and quality of service will be deployed by Provider
as the methods to ensure acceptable levels of service are achieved. Specific
performance targets for the multimedia transport network will be defined in the
SLAs.
Specific risks and benefits analysis as well as techniques to enhance the
benefits and mitigate the risks of running a converged multimedia network are
addressed in the Standards and Procedures Manual. The Parties will provide
regular input to the development and support of the State's multimedia transport
network, in accordance with the Standards and Procedures Manual.
Security issues will be treated as top priority within the multimedia transport
network. Review of security issues and multimedia transport network performance
will be provided throughout the Term of the Agreement as described in Section
13, Security.
The multimedia transport network will be monitored by Provider for security as
well as performance on a 24x7x365 basis. Specific multimedia transport network
monitoring parameters will be defined in the SLAs. The network and security data
collected through monitoring will be available to designated representatives of
the Parties throughout the Term of the Agreement.
5.0 Provide an Open Architecture:
Provider will support open architecture standards and interfaces.
6.0 Provide Bandwidth on Demand:
Provider will provide bandwidth on demand through Provider's IP + ATM core
network for the State's disparate voice, data, and video applications. The
provisioning of this bandwidth will utilize Quality of Service. Network traffic
will be categorized and prioritized according to direction provided by the State
and included in the Standards and Procedures Manual. The Parties will provide
input to the development and support of the bandwidth on demand capacities and
architecture.
7.0 Provide Virtual Private Networks:
The purpose of VPN architecture is to extend LAN environments for Departments in
a private and secure manner. This architecture will support secure access into
the State's network from the internet at large with appropriate clients.
Provider will provide encryption on VPN service at the customer edge device.
Departments requiring VPN to the desktop may request this Service in accordance
with Section 10, Work Orders, or
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deploy their own solutions subject to the State's security, change management
and configuration management policies.
The Parties will work cooperatively to develop and offer a VPN service offering
for Department that will include client encryption and support. This service
will be developed and managed in accordance with the Standards and Procedures
Manual. Network security issues will be treated as top priority within the VPN
architecture. The VPN environment will be monitored for security as well as
performance.
8.0 Provide Change Management: Change Management will be accomplished in
accordance with Section 4 of the Agreement.
9.0 Maintain Systems and Equipment:
The Service Center will maintain, within the Configuration Management process, a
system for proactive maintenance of systems and equipment. A regular procedure
of system and equipment maintenance will be followed based upon manufacturer's
recommendation. The inventory kept for the State will be the underlying data
source for the manufacturer's recommended upgrades and/or maintenance. Web based
access to the systems and equipment maintenance information will be provided by
the Service Center. The Parties will provide input to the systems and equipment
maintenance process as described in the Standards and Procedures Manual.
Maintenance of systems and equipment will be performed in accordance with the
security policies described in Section 13, the Disaster recovery policies
described in Section 15, and/or the Standards and Procedures Manual. Systems and
equipment maintenance will be provided throughout the Term of the Agreement.
10.0 Provide Trouble/Fault Management:
Trouble/Fault Management Services will be provided on a 24x7x365 basis
throughout the Term of the Agreement. The Service Center will maintain a
Trouble/Fault Management process for Services provided to the State.
Trouble/Fault Management operations will prioritize the restoration of Service
by standard technical practice, including alternate and redundant paths. Web
based access to the Trouble/Fault Management process will be provided by the
Service Center. The Standards and Procedures Manual will specify the types of
traps and alarms to be monitored. Security issues will be treated as top
priority within the Trouble/Fault Management process.
11.0 Provide Configuration Management:
Configuration Management will be accomplished in accordance with Section 4 of
the Agreement.
12.0 Provide Fault Management:
Fault Management services will be provided through Section 10.0 above,
Trouble/Fault Management.
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13.0 Provide Account Management Services:
Account Billing and Reporting Services will be provided by Provider during the
Term of the Agreement. Provider will monitor and record all data necessary to
generate cost allocation reports for WAN and ISP usage; calculate, report, and
charge-back all applicable taxes; provide monthly billing per Department for
current and past Services; and track payments and balances. The Service Center
will maintain Account Billing and Reporting for Services provided to the State
and will provide electronic access to Account Billing and Reporting. Security
issues, and issues of billing security will be treated as top priority within
the Account Billing and Reporting process. Those aspects of Account Billing and
Reporting, which are important to continuous provision of Services, will be
available on a 24x7x365 basis throughout the Term of the Agreement.
The Service Center will use web-enabled billing software to produce the
Deliverables described in this Section. Provider will aggregate all required
State information technology billing data as defined in the Standards and
Procedures Manual. Customer xxxxxxxx will include all applicable payment details
for each of the Service Bundles described in this Agreement. Dates for
implementing Account Billing and Reporting Services will be identified in the
Transition Plan. Details, including data format, will be specified in the
Standards and Procedures Manual.
14.0 Manage WAN System and Internet Services Performance and Operations:
Provider will provide Performance Management services on a 24x7x365 basis
throughout the Term of the Agreement. The Service Center will maintain a
Performance Management process for Services provided to the State. Performance
Management operations will prioritize Service delivery and technical parameters
identified in the SLAs. Web enabled access to the Performance Management
information will be provided by the Service Center. The Parties will provide
input to the Performance Management process in accordance with the security
policies described in Section 13, the Disaster recovery policies described in
Section 15, and/or the Standards and Procedures Manual.
15.0 Provide Capacity Management:
Provider will compile network and circuit (service) utilization data consisting
of general statistical analyses necessary to appropriately plan and recommend
changes in the network requirements for the State's WAN systems and internet
connection services. This planning process will be managed by the Service
Center, and will be tailored to be compatible with the State's planning process.
Planning will be conducted in context with Service Management, and will be
coordinated with the State to provide orderly change and transition in any of
the Services. The details of this process shall be contained in the Standards
and Procedures Manual.
16.0 Provide Security Management:
Security management will be accomplished in accordance with Section 13 of the
Agreement.
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17.0 Provide Competitive and Economically Favorable Services:
Provider agrees to provide Services to the State that are consistent with
Section 9.9, Most Favored Customer.
18.0 Provide Service Interruption Notice:
Service availability will be maintained by Provider in accordance with the SLAs.
The Service Center will process notices of Service interruptions in a timely
manner to all End-Users. When possible, notices of Service interruption must
have prior approval by designated State personnel. The list of State staff
requiring notification will be kept current by the State and communicated to the
Service Center.
Notices of Service interruptions for State approved scheduled downtime will be
in accordance with Change Management procedures outlined in the Standards and
Procedures Manual.
19.0 Coordinate, Reconcile and Provide Detailed Billing:
Provider will include all applicable payment detail and account balance detail
on customer xxxxxxxx and reports. The billing statements and reports will
include, at a minimum, a record of recurring charges, usage-sensitive charges,
move, add and change activity, installation charges, disconnection activity, and
adjustments resulting from Service requests for the previous month. Xxxxxxxx
will include third-party bills from LECs and Subcontractors. All bills during
the Transition Period will, at a minimum, include the level of detail available
as of the Effective Date.
The scope of coordination, reconciliation and detailed billing will be specified
in the Billing and Reporting Transition and Transformation Plan contained in the
Standards and Procedures Manual. The Service Center will use billing software to
produce the deliverables described in this Section. Web enabled access to
detailed billing will be provided by the Service Center.
20.0 Provide Move/Add/Change (MAC) Services:
MAC Services will be performed by Provider in accordance with the Configuration
Management process defined in Section 4 of the Agreement. MAC services will
include, without limitation, the installation, relocation, and/or disposal of
the State's data switching and WAN components, and software and/or hardware
changes necessary to add or remove requested capabilities and features, as
requested by authorized State personnel. MACs may result from building
modifications and remodeling. Any End-User and/or system down time resulting
from a MAC must be minimized and clearly communicated in advance to the affected
End-Users. Written notification of completion of a MAC will be given to the
affected End-Users within the time specified in the SLAs.
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21.0 Manage Upgrades:
Upgrade Management Services will be performed by Provider in accordance with the
Configuration Management process defined in Section 4 of the Agreement.
22.0 Provide Remote Access Connectivity:
22.1 Remote access connectivity will be provided to the State to meet
the access service needs of the State. The technologies used by Provider will
vary depending on the location served and Network availability.
22.2 Standard dialup internet service includes single Provider domain
authentication, email, and internet connectivity for general use or as a dialup
VPN access service (VPN software and authentication server not included). Usage
is not limited or rate sensitive.
22.3 Remote dialup without internet connectivity, per End-User account
is for remote dial access to State domains, with interconnection to the host
domain for authentication against State servers. The Service includes backhaul
bandwidth from the remote Provider POP to the authentication server in
Anchorage, Fairbanks, Juneau or Kenai/Soldotna.
22.4 Remote dialup without internet connectivity, per modem port is for
remote End-Users served by existing network arrangements in the community in
which the POP is located. Authentication is achieved by virtual circuit from the
access server (modem pool) to the host domain locally situated. Authentication
is achieved by query against a State-provided authentication server. The State
will provide any backhaul connectivity from the POP location, if required.
22.5 Remote access via DSL telecommuter option provides End-Users with
access to State domain with authentication via the State's servers. Such Service
is suitable for telecommuting applications, and does not include internet
access, email or web and file storage.
22.6 Remote access via DSL telecommuter Internet add-on adds email and
internet services for use by End-Users to add these features to a service
account as described in Section 22.5, above.
22.7 DSL internet access provides State End-Users with a broadband
internet connection suitable for general use. This Service may be combined with
VPN client software for secure access to State or other private networks.
22.8 During the Term of this Agreement, Provider will support existing
connectivity for Department access into their networks in accordance with the
security policies described in Section 13 of the Agreement. Provider also agrees
to supply secured access services through its internet POPs or Provider's
agreement with a third party access provider, in accordance with the appropriate
SLAs. During the Ramp-Up Period, the Parties agree to develop a plan to
transition access authentication and expansion of the various POPs into unserved
areas of Alaska where possible.
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A.6 BUNDLE 3--VIDEO CONFERENCING SERVICES
Provider will provide videoconference and bridging services to the State with
systems support and scheduling managed from the Service Center. The following
three types of videoconference support will be provided to meet different State
needs: (1) fully managed service with videoconference End-User and bridging
equipment supplied, installed and maintained by Provider, and scheduling managed
from the Service Center via a web-enabled scheduling tool or by call-in to a
Service Center representative; (2) Quality of Service enhanced videoconference
bandwidth, scheduled through the bridge and monitored for network performance by
the Service Center, to be used for State-provided and maintained videoconference
End-User units; and (3) "best effort" data connectivity for ad-hoc conferences
from End-User supplied and maintained desktop or room-based units, which does
not provide Quality of Service enhanced service.
The replacement of the State's existing H.320 units with new H.323 units by
Provider will be accomplished according to the schedule identified in the
Schedule A.3, Table of Milestones and Deliverables. Certain units may be
identified as requiring expedited replacement to meet the State's requirements.
Units installed on an expedited basis will be integrated into the Network during
the Transition Period. The video coder-decoders to be installed at State
Locations shall be, at a minimum, Polycom ViewStation FX or VS4000 model,
depending on the specific location's equipment and applications. The ViewStation
FX is a standalone unit with integrated camera; the VS4000 is a rack-mount unit
for those applications with external cameras or other input devices.
Videoconferences scheduled through the Service Center that are QOS enhanced will
be operated at 384 Kbps per site link. Additional bandwidth assigned to these
links to meet higher quality requirements will be charged at the Additional
Bandwidth rates set forth in Schedule B. On the conference bridge, the State
will have the ability to have up to 144 simultaneous ports in a single or
multiple teleconferences at any time. Up to 48 simultaneous conferences are
supported within the 144 port limit. Additional conference bridges can be added
to expand the total capacity, as required. The Parties will handle the addition
of capacity through the Work Order process. Connections to external bridges, not
operated by Provider, are accomplished by a call into Provider's bridge. The
rates for this external connection will be charged at the per-site, per-minute
rate, as set forth in Schedule B.
Provider shall provide trained staff to support videoconference setup, equipment
checks, and quality assurance in Anchorage, Fairbanks and Juneau. One staff
person per location is included in the Fees. The videoconference support staff
will be present on-site at those conferences and conference locations identified
by the State at the time of scheduling. The scheduling of such staff members
shall be coordinated by Provider and the State to ensure that staff resources
are not scheduled in a manner that requires a single staff member to be present
in two or more locations at once. The videoconference staff will also provide
End-User training to State employees to encourage use of the videoconference
service without requiring a staff member to be present at all videoconferences.
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1.0 Maintain Systems and Equipment:
The Service Center will maintain, within the Configuration Management process, a
system for proactive maintenance of systems and equipment. A regular procedure
of system and equipment maintenance will be followed based upon manufacturer's
recommendation. The inventory kept for the State will be the underlying data
source for the manufacturer's recommended upgrades and/or maintenance. Web based
access to the systems and equipment maintenance information will be provided by
the Service Center. The Parties will provide input to the systems and equipment
maintenance process as described in the Standards and Procedures Manual.
Maintenance of systems and equipment will be performed in accordance with the
security policies described in Section 13, the Disaster recovery policies
described in Section 15, and/or the Standards and Procedures Manual. Systems and
equipment maintenance will be provided throughout the Term of the Agreement.
2.0 Provide Trouble/Fault Management:
Trouble/Fault Management Services will be provided on a 24x7x365 basis
throughout the Term of the Agreement. The Service Center will maintain a
Trouble/Fault Management process for Services provided to the State.
Trouble/Fault Management operations will prioritize the restoral of Service by
standard technical practice, including alternate and redundant paths. Web based
access to the Trouble/Fault Management process will be provided by the Service
Center. The Standards and Procedures Manual will specify the types of traps and
alarms to be monitored. Security issues will be treated as top priority within
the Trouble/Fault Management process.
3.0 Provide Configuration Management:
Configuration Management will be accomplished in accordance with Section 4 of
the Agreement.
4.0 Provide Fault Management:
Fault Management Services will be provided as described in Section 2.0, above,
Trouble/Fault Management.
5.0 Provide Account Management Services:
Account Billing and Reporting Services will be provided by Provider during the
Term of the Agreement. As part of the Account Billing and Reporting Services,
Provider will monitor and record all data, such as call rating tables, video
conference call usage detail and MAC orders, necessary to generate cost
allocation reports for video conference system usage as well as completed MAC
orders. Provider will calculate, report, and charge back all applicable taxes
and provide monthly billing for current and past services as well as track
payments and balances. Itemized call detail records will include the length of
each call by videoconference unit and charge. The Service Center will maintain
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Account Billing and reporting for Services provided to the State and will
provide electronic access to Account Billing and Reporting. Security issues, and
issues of billing security will be treated as top priority within the Account
Billing and Reporting process. Those aspects of Account Billing and Reporting,
which are important to continuous provision of Services, will be available on a
24x7x365 basis throughout the Term of the Agreement.
The Service Center will use web-enabled billing software to produce the
Deliverables described in this Section. Provider will aggregate all required
State information technology billing data as defined in the Standards and
Procedures Manual. State xxxxxxxx will include all applicable payment details
for each of the Service Bundles described in this Agreement. Dates for
implementing Account Billing and Reporting Services will be identified in the
Transition Plan. Details including data format will be specified in the
Standards and Procedures Manual.
6.0 Manage System Performance and Operations:
Provider will provide Performance Management Services on a 24x7x365 basis
throughout the Term of the Agreement. The Service Center will maintain a
Performance Management process for Services provided to the State. Performance
Management operations will prioritize Service delivery and technical parameters
identified in the SLAs. Web enabled access to the Performance Management
information will be provided by the Service Center. The Parties will provide
input to the Performance Management process in accordance with the security
policies described in Section 13, the Disaster recovery policies described in
Section 15, and/or the Standards and Procedures Manual.
7.0 Provide Capacity Management:
Provider will compile network and circuit (service) utilization data consisting
of general statistical analyses necessary to appropriately plan and recommend
changes in the network requirements for the State's video conferencing systems.
This planning process will be managed by the Service Center, and will be
tailored to be compatible with the State's planning process. Planning will be
conducted in context with Service Management, and will be coordinated with the
State to provide orderly change and transition in any of the Services. The
details of this process shall be contained in the Standards and Procedures
Manual.
8.0 Provide Security Management:
Provider will provide appropriate security methodologies (e.g., encryption,
firewalls, tunneling, etc.) at points of public and remote access for the
State's videoconferencing system. In addition, Provider will retain CDR records
as required by the State. Security Management will be accomplished in accordance
with Section 13 of the Agreement.
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9.0 Provide Competitive and Economically Favorable Services:
Provider agrees to provide Services to the State that are consistent with
Section 9.9, Most Favored Customer.
10.0 Provide Service Interruption Notice:
Service availability will be maintained by Provider in accordance with the SLAs.
The Service Center will process notices of Service interruptions in a timely
manner to all End-Users. When possible, notices of Service interruptions must
have prior approval by designated State personnel. The list of State staff
requiring notification will be kept current by the State and communicated to the
Service Center.
Notices of Service interruptions for State approved scheduled downtime will be
in accordance with Change Management procedures outlined in the Standards and
Procedures Manual.
11.0 Coordinate, Reconcile and Provide Detailed Billing:
Provider will include all applicable payment detail and account balance detail
on customer xxxxxxxx and reports. The billing statements and reports will
include, at a minimum, a record of recurring charges, usage-sensitive charges,
move, add and change activity, installation charges, disconnection activity, and
adjustments resulting from Service requests for the previous month. Xxxxxxxx
will include third-party bills from LECs and Subcontractors. All bills during
the Transition Period will, at a minimum, include the level of detail available
as of the Effective Date.
The scope of coordination, reconciliation and detailed billing will be specified
in the Billing and Reporting Transition and Transformation Plan contained in the
Standards and Procedures Manual. The Service Center will use billing software to
produce the Deliverables described in this Section. Web enabled access to
detailed billing will be provided by the Service Center.
12.0 Provide Move/Add/Change (MAC) Services:
MAC Services will be performed in accordance with the Configuration Management
process defined in Section 4 of the Agreement.
13.0 Manage Upgrades:
Upgrade Management Services will be performed in accordance with the
Configuration Management process defined in Section 4 of the Agreement.
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A.7 BUNDLE 4--PAGING SERVICES
Provider will maintain and operate the paging system as described in this
Schedule A.7. Provider will make the necessary capital improvements outlined in
A.7.1. Title to the equipment listed in A.7.1 will pass to the State at the end
of the Term of the Agreement. Pricing will not change from what is reflected for
Bundle 4 in the pricing matrix.
Subject to the Parties obtaining a commercial waiver that allows Provider to
carry commercial traffic on the State's paging system, the State will transfer
all equipment associated with the paging system, which is listed in Schedule C,
Asset Inventory, and as described in Section 4.2.2.2, Transition of Purchased
Assets, and Schedules A.15 and 16, Resource Options. In order for the State's
paging assets to transfer to Provider, there are a number of issues that must be
resolved. These issues include regulatory, land use, equipment ownership,
current partnership agreements, the private use of public facilities, valuation
of Purchased Assets, and the renegotiation of price for this Service Bundle. The
Parties agree to work jointly on resolving these issues through a public
process.
In order for Provider to carry commercial traffic on the paging system, the
State will seek waivers from the FCC on both the SATS system and the paging
system. In the event these waivers have been granted, Provider will share
revenue from commercial customers with the State using the methodology
established in the Standards and Procedures Manual. Provider will make the
upgrades described above in A.7.1 as well as maintain and operate the entire
paging system without regard to FCC waivers unless otherwise prohibited by
applicable law, regulation or order.
The State of Alaska will provide coverage maps for existing sites. Provider will
provide coverage maps for the new sites and for the national service provider
locations.
The paging system will accommodate routing of SMTP email messages to pagers
using addressing as described in the Standards and Procedures Manual.
1.0 Paging System Upgrades:
On the Effective Date, Provider will take over operations and maintenance of the
State's paging system. Provider will begin the paging infrastructure upgrades
thirty (30) days after the Effective Date. These upgrades will include:
1.1 Phasing out the M45 terminal and upgrading terminal and controller
to provide expanded capacity, new features and full manufacturers support
without the need to reassign pager numbers unless requested by the State.
1.2 Addition of new coverage areas to include: Talkeetna, Xxxxx,
Portage, Nome, Kotzebue, Barrow, Dillingham, McGrath, Ketchikan and Sitka.
Network connectivity to the new sites connected by satellite will be included in
the provision of the Services and in Provider's pricing. The State will provide
SATS connectivity to those locations that are currently served by SATS.
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1.3 The addition of network monitoring capabilities such that if any
base station, inclusive of its antenna system, begins to operate below a certain
threshold, an alarm will be sent to the Service Center and technicians will be
dispatched in accordance with the Standards and Procedures Manual. The State
will fund the addition of the hardware and software necessary for paging
monitoring services subject to the Work Order process described in Section 10 of
the Agreement.
Provider will be responsible for the design of the paging system upgrades.
Development of an implementation plan for the upgrades will be presented to the
Management Committee for approval. The Management Committee will determine the
roles of the Parties in implementing such upgrades.
2.0 Nationwide Paging Services:
Provider will provide alphanumeric paging services, as required by End-Users, on
a nationwide basis including both the area covered by the State's statewide
paging system and those cities in the lower 48 most commonly visited by
End-Users on State business including, in particular, Seattle, Portland, San
Francisco, Los Angeles, Chicago, New York City and Washington D.C.
The required coverage inside the State of Alaska will be provided via the
upgraded State system. National coverage will be provided on a separate pager
using a national carrier. When using the nationwide pager system, page messages
can be forwarded from the End-User's normal pager number to the nationwide
pager.
Pagers used for nationwide service will be the Advisor Gold pager or equivalent.
The manufacturer's warranty on the pagers will be one year. The nationwide
paging services will include:
- Nationwide coverage (see coverage map in Schedule K)
- 100 alphanumeric pages per pager per month
- Each message up to 240 characters in length
- Senders can use email to send page
3.0 Replace Outdated Pagers:
Provider will replace old pagers starting thirty (30) days after the Effective
Date. The State will be responsible for collecting the pagers to be replaced.
Provider will initially replace up to 124 pagers with new Motorola Advisor Gold
pagers or equivalent, and will replace 10% per year every year thereafter. The
State will prioritize replacements based on age and functionality. The State
also expects, to the extent possible, that End-Users will retain their current
pager numbers.
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4.0 Provide Pager Benchwork:
Provider will provide pager configuration and repair benchwork as required by
individual State paging system End-Users. Provider will repair or replace pagers
in any of three depot locations: Anchorage, Juneau or Fairbanks. State
Departments in other areas will send pagers to the nearest depot as described in
the Standards and Procedures Manual for any necessary repair or programming.
Motorola-authorized paging dealers will provide on the spot replacement for
damaged pagers. First echelon repair will be attempted initially (battery, belt
clip, battery covers, etc.), and if that does not resolve the problem,
reprogramming of a new pager on the spot using the same End-User phone number
will be done, and the End-User will be back in service within a few minutes.
Items outside the scope of warranty (lost, stolen, or intentionally or
unintentionally damaged beyond normal use) will be charged to the State or
End-User Department on a pre-negotiated flat rate per unit for such occurrences.
5.0 Support WAN and Alarm System Integration to the Paging System:
Provider will provide access to the paging system via telephone, analog modem,
or WAN connectivity for individual or group paging. This includes toll free
access to enable End-Users to initiate voice or numeric pages from a phone or
email access and direct dial numbers to initiate voice or numeric pages.
6.0 Provide Account Management Services:
Account Billing and Reporting Services will be provided by Provider throughout
the Term of the Agreement. The Service Center will maintain Account Billing and
Reporting for Services provided to the State of Alaska. Electronic access to
Account Billing and Reporting will be provided by the Service Center. Security
issues, and issues of billing security will be treated as top priority within
the Account Billing and Reporting process. Those aspects of Account Billing and
Reporting, which are important to continuous provision of Services, will be
available on a 24x7x365 basis throughout the Term of the Agreement.
The Service Center will use web-enabled billing software to produce the
Deliverables described in this Section. Provider will aggregate all required
State Information Technology billing data as defined in the Standards and
Procedures Manual. Customer xxxxxxxx will include all applicable payment details
for each of the Service Bundles described in this Agreement. Dates for
implementing Account Billing and Reporting Services will be identified in the
Transition Plan. Details including data format will be specified in the
Standards and Procedures Manual.
7.0 Coordinate, Reconcile and Provide Detailed Billing:
Provider will include all applicable payment detail and account balance detail
on customer xxxxxxxx and reports. The billing statements and reports will
include, at a minimum, a record of recurring charges, usage-sensitive charges,
move, add and change
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activity, installation charges, disconnection activity, and adjustments
resulting from Service requests for the previous month. Xxxxxxxx will include
third-party bills from LECs and Subcontractors. All bills during the Transition
Period will, at a minimum, include the level of detail available as of the
Effective Date.
The scope of coordination, reconciliation and detailed billing will be specified
in the Billing and Reporting Transition and Transformation Plan contained in the
Standards and Procedures Manual. The Service Center will use billing software to
produce the Deliverables described in this Section. Web enabled access to
detailed billing will be provided by the Service Center.
8.0 Provide Security Management:
Security Management will be accomplished in accordance with Section 13 of the
Agreement.
9.0 Provide Competitive and Economically Favorable Services:
Provider agrees to provide Services to the State that are consistent with
Section 9.9, Most Favored Customer.
10.0 Provide Service Interruption Notice:
Service availability will be maintained in accordance with the SLA. The Service
Center will process notices of Service interruptions in a timely manner to all
affected End-Users. When possible, notices of Service interruptions must have
prior approval by designated State personnel. The list of State staff requiring
notification will be kept current by the State and communicated to the Service
Center. Notices of Service interruptions for State approved scheduled downtime
will be in accordance with Change Management procedures outlined in the
Standards and Procedures Manual.
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A.8 BUNDLE 5--CELLULAR TELECOMMUNICATIONS SERVICES
Subject to applicable laws and regulations, Provider will offer a continuum of
service packages to meet the needs of State cellular users as described below.
At the Cutover Date(s) for cellular service, all new cellular services procured
by Departments will be obtained through this Agreement. The State agrees that
Departments will migrate current cell phone End-Users to this Agreement upon the
expiration of the End-User's current service, unless the current service is with
Provider and then the current service will be converted to this Agreement in
accordance with procedures that will be described in the Standards and
Procedures Manual. If there are unique and unusual circumstances of the State
End-User that cannot be met by Provider, the State may obtain services
elsewhere. All State users will transition to this Agreement within twelve (12)
months of the Effective Date, where possible. Provider agrees, wherever
possible, to retain the State's current cellular telephone numbers.
1.0 Local, Intrastate, and Interstate User Services.
The Parties agree to the following Cellular Service Plans:
Nationwide Plan -- No roaming or long distance charges nationwide. Four
plans are available, varying in number of free minutes of use per month. These
options are: 300, 500, 800 and 1400 minutes.
Statewide Plan -- No roaming or long distance charges in Alaska. Four
plans are available, varying in number of free minutes of use per month. The
options are: 300, 500, 800 and 1400 minutes.
Local Plan -- One plan available with 2000 minutes of air time per
month.
Corporate Plan -- Multiple phones within one plan. No roaming or long
distance charges within region. Charge for each phone, which includes caller ID,
voice mail, and 25 free minutes each month.
Government Plan -- Same as Corporate Plan except no charge per phone and
no caller ID, voice mail and 25 free minutes.
The features included in all five plans listed above are call forwarding,
three-way calling, and call waiting. Depending on the plan selected, additional
features available may include caller ID, voice mail, incoming call records and
text messaging.
State of Alaska Plan -- The purchase of a block of time to be used by
the State rather than individual service policies, similar to reseller packages.
The features of this plan include:
- This service is for digital cellular service only.
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- Initial programming for each phone will include the capability to roam
or place long distance call statewide and nationwide. All phones will
have call forward busy and call forward no answer. Phones and chargers
will be provided to the State at vendor's cost, plus shipping and
applicable taxes.
- Accessories will be provided at a 10% discount off regular price.
- Provider will waive activation fees.
- There will be no charges for nights and weekends for local service.
- Rates charged for local, roaming and long distance are based on
Provider's best reseller's rate for reseller customers of similar
volume. Rates may be revised throughout the Term of this Agreement
according to Section 9 of the Agreement.
- Additional service features can be added at 10% discount off of list
price.
- Taxes will be aggregated and invoiced at the account level, in an
amount equal to any tariff, duty, levy, tax or withholding tax,
including but not limited to, sales, property, ad valorem and use
taxes, or any tax in lieu thereof, imposed by any local, state or
federal government or governmental agency with respect to the sale of
service.
- Account levels will be established prior to the conversion of the
service to this Plan.
1.1 Models of cell phones and warrantees:
Provider will provide analog and digital PCS products from Motorola, Ericsson,
and Nokia. Prices will vary depending on the model. Discounts on phones are
extended for service contracts. Discounts vary with the phone models and
contract lengths. Provider currently provides two models of "bag" phones
manufactured by Motorola. The "Attache" and model LNCHBX are current stocked
models. These models transmit with 3 xxxxx of output power. Provider will
provide other models that the State requests in accordance with the terms of the
Agreement, subject to availability from manufacturers.
1.2 Coverage Areas:
Provider understands the importance of cellular communications to the State and
its citizens and is committed to a program to continually work to improve
coverage, quality and capacity of cellular communications within Alaska. See
Schedule L for a table and map of the current coverage area. The Parties agree
to work through the processes described in this Agreement to seek ways to
improve and build-out, or encourage other providers to build-out cost-effective
cellular service in Alaska whenever possible.
As part of this Agreement, and in order to improve cellular coverage at the
Alaska Railroad location on Ship Creek, Provider will commit to taking one or
more of the following actions no later than ninety (90) days after the Effective
Date:
- Re-position the antenna on the AT&T Government Hill site.
- Move one of the downtown cell sites in order to improve coverage at the
Railroad.
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- Install a microcell site at the Railroad location on Ship Creek. This option
requires that the Alaska Railroad provide space and power for the equipment.
Provider agrees that cellular capacity and coverage in Juneau, both in the area
of the State Office Building and at the University of Alaska Southeast campus at
Auke Bay, is not currently sufficient to meet the SLAs. Provider will commit to
maintaining sufficient capacity/coverage to meet the SLAs at these specific
Juneau locations and to further enhance the service in the Juneau area wherever
possible.
Subject to applicable law or regulation, and if requested by the State, Provider
will provide priority service for certain SoL End-Users, not to exceed 100
End-Users to be identified by the State.
1.0 Provide Cellular Telephone Benchwork:
For cell phones still under warranty, Provider will repair or replace broken
phones in three depot locations: Anchorage, Juneau or Fairbanks. Phones from
other areas must be shipped at State expense, to one of these locations for
repairs.
2.0 Provide Account Management Services:
Account Billing and Reporting Services for all Provider cellular Service will be
provided throughout the Term of the Agreement. Account Billing and Reporting
Services for cellular services provided by other providers will be evaluated and
determined by the Parties during Ramp-Up. The Service Center will maintain
Account Billing and Reporting for Services provided to the State. Electronic
access to Account Billing and Reporting will be provided by the Service Center.
Security issues, and issues of billing security will be treated as top priority
within the Account Billing and Reporting process. Those aspects of Account
Billing and Reporting, which are important to continuous provision of Services
will be available on a 24x7x365 basis throughout the Term of the Agreement.
The Service Center will use web-enabled billing software to produce the
Deliverables described in this Section. Provider will aggregate all required
State information technology billing data as defined in the Standards and
Procedures Manual. Customer xxxxxxxx will include all applicable payment details
for each of the Service Bundles described in this Agreement. Dates for
implementing Account Billing and Reporting Services will be identified in the
Transition Plan. Details including data format will be specified in the
Standards and Procedures Manual.
4.0 Wireless Call Detail Billing Reports:
Provide a cellular telephone service call detail billing and usage report by the
10th day after closing of each billing month. This report will list call detail
information including:
- Originating cellular telephone number
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- User name, department and account number assigned to the cellular
telephone number
- Telephone number dialed
- Time of call (year, month, day and time of day)
- Length of call
- Applicable rate or rate code
- Total cost of call
- Year-to-date call summary.
5.0 Provide Competitive and Economically Favorable Services:
Provider agrees to provide cellular Services to the State that are consistent
with Section 9.9, Most Favored Customer.
6.0 Provide Service Interruption Notice:
Notices of Service interruptions for State approved scheduled downtime will be
in accordance with Change Management procedures outlined in the Standards and
Procedures Manual.
7.0 Coordinate, Reconcile and Provide Detail Billing:
Provider will include all applicable payment detail and account balance detail
on customer xxxxxxxx and reports. The billing statements and reports will
include, at a minimum, a record of recurring charges, usage-sensitive charges,
move, add and change activity, installation charges, disconnection activity, and
adjustments resulting from Service requests for the previous month. Xxxxxxxx
will include third-party bills from LECs and Subcontractors. All bills during
the Transition Period will, at a minimum, include the level of detail available
as of the Effective Date.
Account levels will be established prior to the Transition of the Service. The
scope of coordination, reconciliation and detailed billing will be specified in
the Billing and Reporting Transition and Transformation Plan contained in the
Standards and Procedures Manual. The Service Center will use billing software to
produce the Deliverables described in this Section. Web enabled access to
detailed billing will be provided by the and Service Center.
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A.9 BUNDLE 6--SATELLITE BROADCAST SERVICES
The Parties recognize the importance of Satellite Services to the State,
particularly rural Alaska, and agree to seek the integration of this technology
into the State's Enterprise through the Management Committee described in
Section 11.2 of the Agreement and as described below.
1.0 Manage Statewide Satellite Broadcast System:
Provider will manage satellite broadcast services of the Satellite Interconnect
Project (SIP) as described below.
The Parties recognize that the State's statewide satellite broadcast system
consists of all delivery components from content origination to its consumption
by the End-User. The Service Center is integral to the success of this delivery
and will work cooperatively with third-party service providers and the SIP in
the resolution of problems on those systems. For the purposes of this Agreement,
the statewide satellite broadcast system, through the SIP, is defined as the
following four parts:
1. The SIP satellite broadcast core region consists of encoders,
uplinks, space segment, the down links for monitoring services at the Service
Center, network operations, and customer services.
2. The SIP downlink edge region consists of downlink equipment such as
earth stations, antenna and IRDs and various community distribution systems.
3. The SIP End-User region consists of CPE.
4. The SIP uplink edge region consists of the link between content
provider and the encoder.
Item 1 above describes the components of the statewide satellite broadcast
services that Provider is responsible for under this Schedule. Item 2 above
describes the earth station maintenance and repair services under Service Bundle
10 of this Agreement. Items 3 and 4 are included here for descriptive purposes
only. Under this Agreement, Provider is responsible for operations and
maintenance of the SIP satellite broadcast core region.
The encoders are included in Provider's maintenance responsibilities. On the
Effective Date, the demarcation point for Provider provided uplink services will
be the audio and video baseband signal points of the encoders at the various
Locations as defined in Schedule C. The Parties will develop, on or before
ninety (90) days after the Effective Date, an Operations and Maintenance Plan of
this equipment for inclusion in the Standards and Procedures Manual.
Prior to the Effective Date, the State will present a list of all tools, spare
equipment, and test equipment in accordance with Schedule A.3, Table of
Milestones and Deliverables,
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that are used for the satellite broadcast services. The appropriate tools and
equipment will be made available to Provider in continuing the maintenance and
operations of satellite broadcast services, in accordance with this Agreement.
To the extent that the maintenance and operational manuals are readily
available, the SOA will also provide Provider with a set of maintenance manuals
for all equipment items associated with satellite broadcast services on or
before the Effective Date.
During the Transition Period, satellite broadcast service alarms monitored by
the current provider will be identified and procedures will be established for
immediate notification, in accordance with the Standards and Procedure Manual,
of any alarm condition or other abnormality observed in the signal transmission
system. Provider will work with designated State staff to review network
monitoring and control activities and develop a mutually agreeable monitoring
and control solution to be included in the Operations and Maintenance Plan
described in this Section.
All customer service functions, including trouble reporting, help response,
performance monitoring, and accounting activities will be provided by the
Service Center as defined in the Standards and Procedures Manual and as
described in the Transition and Transformation Plans. The Service Center will be
the initial point of contact between the Parties for issues that involve Service
inquiries or problem resolution.
The Service Center will establish and maintain direct voice and/or data link
with the satellite service provider and designated State representatives for
monitoring the network and dealing with problems relating to the signal
transmission system. The Service Center will be available 24x7x365 for response
to Service related issues and problems.
2.0 Transformation of Satellite Service:
The Parties agree to form, on or before thirty (30) days after the Effective
Date, a working group, including representation from the SIPMG, to develop a
Transformation Plan for the next generation of satellite services. As part of
this planning process, the group will identify projects to explore new
technologies and architectures for the satellite services outlined in this
Section as well as new services. The parties agree to jointly share the
responsibility for identifying and obtaining resources to cover the costs of
these projects. On or before one hundred eighty (180) days after the Effective
Date, this group will produce a draft transformation plan for the next
generation of satellite services.
3.0 Operations:
Broadcasts are categorized by service grades and those grades are described in
SLA Numbers 53, 54, and 55 in Schedule E.2. Provider will proactively test and
verify to insure that broadcast services are available prior to all Grade 1 and
2 program events and notify the SIP program providers before the scheduled
broadcast time according to the Standards and Procedures Manual. In the event
that the Service Center observes a degradation of either the video or audio
signals at the monitoring downlink at the Service Center, the content provider
will be contacted to identify the observed problem,
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according to the response times identified in the Problem Resolution definitions
of the SLAs.
Any changes, for example, to transponder assignments or polarities, or any
operating parameters of the carriers or existing services, must follow the
established Change Management and Configuration Management Procedures as
outlined in Section 4 of this Agreement.
Representatives from the SIPMG will assist the Service Center with the creation,
adoption, and updating of a decision-tree for out-of-scope broadcast service
issues and a knowledge database for Service functions that will be accessible to
designated State employees. In particular, the fault escalation process will be
reviewed and updated at least quarterly and at times of network upgrades.
3.0 End-User Satisfaction:
End-User satisfaction will be measured in accordance with Section 6.1 of the
Agreement, and Schedule A.10, Service Center Quarterly Surveys. A report will be
made available to the SIPMG and other designated State representatives.
4.0 Provide Capacity Management:
Provider will compile network and circuit (service) utilization data to
appropriately plan and recommend changes in the network requirements for the
satellite broadcast services. This planning process will be managed in the
Service Center, and will be tailored to be compatible with the State's planning
process as defined in Section 8 of the Agreement. Planning will be coordinated
with the State and details of this process shall be contained in the Standards
and Procedures Manual.
Satellite transponder utilization requires a link analysis for each carrier
operated on the satellite and an accounting of the bandwidth and power utilized.
Provider will keep records of the transponder utilization that include both the
bandwidth and power utilized which will be provided to designated State and
SIPMG representatives on an on-going basis. Provider will provide a template for
computing the most important operating parameters and the State will provide the
most complete database information available. This database must include, at a
minimum, the station name, latitude, longitude, antenna size, LNB noise
temperature, and the G/T for each downlink earth station, to the extent that
this information is available. Provider will develop the utilization records
within ninety (90) days of receipt of the earth station database and will keep
the records current following initial development. Details and processes to
accomplish this link analysis will be contained in the Standards and Procedures
manual.
5.0 Provide Security Management:
Security management will be accomplished in accordance with Section 13 of the
Agreement. It is noted that any satellite network is vulnerable to extraneous
carriers, either mistakenly or purposely broadcast to the same uplink carrier
frequencies on the
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transponder. Technical personnel at the uplink earth stations, the Service
Center and the NOCs will work with the satellite operator, and with the
satellite operator(s) of adjacent orbital positions, to pinpoint and eliminate
the source of interfering satellite uplink broadcasts.
6.0 Provide Account Management Services:
Account Billing and Reporting Services will be provided by Provider throughout
the Term of the Agreement. The Service Center will maintain Account Billing and
Reporting for Services provided to the State. Electronic access to Account
Billing and Reporting will be provided by the Service Center. Security issues,
and issues of billing security will be treated as top priority within the
Account Billing and Reporting process. Those aspects of Account Billing and
Reporting, which are important to continuous provision of Services will be
available on a 24x7x365 basis throughout the Term of the Agreement.
The Service Center will use web-enabled billing software to produce the
Deliverables described in this Section. Provider will aggregate all required
State information technology billing data as defined in the Standards and
Procedures Manual. Customer xxxxxxxx will include all applicable payment details
for each of the Service Bundles described in this Agreement. Dates for
implementing Account Billing and Reporting Services will be identified in the
Transition Plan. Details including data format will be specified in the
Standards and Procedures Manual.
7.0 Provide Competitive and Economically Favorable Services:
Provider agrees to provide services to the State that are consistent with
Section 9.9, Most Favored Customer. A major component associated with the
provision of the Satellite Broadcast Services is the transponder cost. The
Parties will use the Change Management and Configuration Management processes to
consider methods to better utilize the current transponder capacity. Provider
will review available transponder capacity to annually consider whether there is
a more cost-effective transponder alternative than that which is presently being
used, and review those alternatives with the State.
8.0 Provide Service Interruption Notice:
Provider will provide notice to all affected SIP program providers of any
planned or unplanned satellite transport service interruptions, including day,
time of day, and estimated duration of outage. Planned outages will be in
accordance with the Change Management procedures as described in Section 4 of
the Agreement.
Service availability will be maintained in accordance with the SLA. The Service
Center will process notices of Service interruptions in a timely manner to the
SIP program providers. When possible, notices of Service interruptions must have
prior approval by designated State personnel. The list of State staff requiring
notification will be kept current by the State and communicated to the Service
Center. Notices of Service interruptions for State approved scheduled downtime
will be in accordance with Change Management procedures outlined in the
Standards and Procedures Manual.
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A.10 BUNDLE 7--END-USER SUPPORT SERVICES
Provider will operate the Service Center to provide a single point-of-contact
for the Services as well as the centralized computing and telecommunications
services provided by ITG. The Service Center will manage these responsibilities
using the disciplines of Service Management, as described in Section 4 of the
Agreement, and will coordinate the Resources to support the Services in
accordance with the SLAs. The Service Center will: (1) develop ISO 9000
processes to automate those procedures that are identified and agreed to in the
Standards and Procedures Manual, (2) provide on-going training in support of
these procedures, (3) provide trained staff, available 24x7x365, and (4) provide
web-enabled or other on-line End-User access to Service Center tools and status
information as defined in the Standards and Procedures Manual. The Service
Center will proactively monitor and analyze Service performance as defined in
the applicable SLAs in Appendix E.2.
Service Center Representatives will track issues from the initial point of
contact from the State or other approved party through completion or resolution.
When a contact involves a problem affecting multiple Services and/or multiple
providers, the Service Center representative will use the Fault Management
process to ensure resolution. Multiple calls related to a single event or outage
are treated as a single call. Service Center representatives will be supported
by a knowledge base system. One or more decision trees and a help desk system
will be configured to maximize automation of procedures. The help desk system
will record issue resolution and will archive answers to common user questions
to speed resolution of future problems. The Service Center's geographic location
is in Anchorage. The configuration and detailed organizational structure of the
Service Center will be developed by the Parties during the Ramp-Up Period.
Rates for Provider's Service Center Services have been blended with the Fees for
Services in other Bundles. Based on the completion of the Standards and
Procedures Manual according to Section 4 of this Agreement, the rate established
for the Service Center is based on a monthly call volume of 1,500 calls. The
Parties have agreed to a fixed Fee for this Service, regardless of the number of
calls, provided that 1) the call volumes are based on conditions in which no
service outage or impairment is the driver of call volumes; 2) call wait times
may increase to a maximum of 3 minutes for a period of up to 90 days without
penalty to Provider, and 3) all Change Management requirements have been met.
The Parties will meet to discuss call volumes above 1,500 per month in the event
this provision is not met as expected. A Fee adjustment or SLA adjustment may be
undertaken to meet different business requirements.
1.0 Provide 24x7x365 Availability:
The Service Center will provide trained staff on a 24 X 7 X 365 basis.
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2.0 Provide Appropriate Help Desk Coverage During Critical Events:
The Service Center will respond on a 24x7x365 basis to Critical Events. The
Account Manager will be the means by which the State requests additional support
or preferential treatment of bandwidth or other Services delivery. Provider's
Account Manager will coordinate scheduling and implementation.
In preparation for Critical Events, Provider's planning process will include the
use of a calendar of events for the Service Center, which includes dates of
significance to operations, financial planning, contract performance and
operations.
Additional support for Critical Events is accomplished through the Change
Management Process. Special support is a short-term change for the Service
Center, and will be handled by the formal project management approach used in
Change Management. The change manager will responsible for delivery of the
Services during the Critical Events period(s).
The State will identify routine Critical Events in specific SLAs which can be
scheduled in advance.
3.0 Serve as a Single Point-of-Contact:
As described in the introduction to this Schedule A.10, above.
4.0 Ensure Qualified Help Desk Staff:
The Service Center will be staffed with Service Center representatives and other
technical support staff. Service Center representatives are level 1 support and
may escalate Service issues. The level 1 support staff will have access to the
highest level experts available from Provider and the participating Department.
Service Center staff will be thoroughly trained in accordance with Section 5 of
the Agreement.
5.0 Resolve Help Desk Problems:
Provider will develop an approach identified in the Standards and Procedures
Manual to resolve Service Center calls in accordance with the SLA for First Call
Problem Resolution Rate. The Service Center will manage on site support for
End-User contacts. The Parties will identify the timeframes and methodologies
for management of on-site support and escalation of issues in the Transition
Plan. During transition, the State will identify on-site support contact
information, locations and assets to be covered by on site support. Provider
will detail how help desk and billing software will be configured to manage the
on site support processes. Escalation procedures to address mission priorities
will be defined in the Standards and Procedures Manual.
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6.0 Manage the Entire Life-Cycle of Help Desk Calls:
The Service Center will respond to phone, fax and on line requests for Services
in accordance with the Standards and Procedures Manual. The Service Center will
record requests in a system which will track the entire life cycle of the
request, and will manage the opening, assignment, acceptance, escalation,
resolution and closing of the request. The Service Center will manage requests
in a way that is transparent to the State, including referral of requests
involving other services and coordination of problem resolution involving
Subcontractors. During a request life cycle, the Service Center will make
available information regarding its status and will notify the State upon
completion. The Service Center will develop ISO 9000 compliant processes to
facilitate management of requests. The Parties will develop a Transition Plan to
describe how State information will be transferred to Provider and to include a
phased approach to transition. Compliance with the requirements of this Section
will be measured by successful management of requests as stated in the relevant
SLAs.
7.0 Prioritize Help Desk Calls:
The Service Center will use a rule-based expert system to help prioritize
requests. The Service Center representatives use the expert system for the
purpose of making decisions about referrals and problem escalation. The expert
system allows the Service Center to develop any number of priority levels. In
keeping with changing priorities for the State, the knowledge base can be
changed using Change Management procedures.
The State will provide Provider with a list of priorities and policies to be
incorporated in the Transition Plan that will be archived as procedures in the
help desk software. These procedures will be triggered by requests, which will
in turn activate responses from the Service Center in the form of callouts
and/or notifications to affect repair of the failure.
8.0 Provide Continuous Improvement:
The Service Center will use ISO 9000 processes to develop and maintain
continuous improvement practices such as, but not limited to:
- developing and revising scripts used by Service Center staff;
- providing web accessible information;
- providing an annual training calendar and training program as
described in the Joint Training Program as defined in Section 5 of
the Agreement;
- establishing improved baseline measures of services in accordance
with this Section;
- implementing a knowledge base and decision tree supporting multiple
providers;
- tracking and reporting in accordance with Section 19 of the
Agreement; and
- consistent and continual Change Management processes as defined in
Section 4 of the Agreement.
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Processes will be developed to support this continuous improvement effort for
the Standards and Procedure Manual.
9.0 Conduct End-User Satisfaction Surveys:
Provider will conduct both on-line and on the spot End-User satisfaction surveys
in accordance with ISO 9000 compliant processes established and agreed upon by
the Parties as provided in Section 6 of the Agreement and with timelines
delineated below. Provider will provide survey results on a quarterly basis.
Survey results, at a minimum, will summarize State satisfaction in the following
areas:
- End-User ability to send and receive video;
- voice and data applications with reliability and speed; Resolution of
reported problems or Service interruptions;
- Measures of satisfaction of Service requests, End-User assistance and
problem resolution; and
- Other areas as determined by the Parties.
A report summarizing this information and a plan of action to address
deficiencies will be available within 45 days after survey responses are due.
The summary report will be posted on a web site for all State End-Users no later
than 30 days after the report is made available to the State for review. The
Parties may determine the necessity for a more frequent or less frequent survey
of End-Users. This change will occur with the Service Center quality assurance
manager and State designated personnel in accordance with Change Management
procedures.
10.0 Process all System Administration and Service Requests.
The Service Center will provide automated processes to manage and process system
administration and service requests in accordance with Section 4, Configuration
and Change Management.
11.0 Ensure Real-Time Updates of Moves, Adds and Changes:
MACs for all Services will be coordinated through the Service Center. The
Service Center will serve as the single point of contact for managing this MAC
information database. During the Transition Period, the Parties will mutually
decide specific details regarding the type of data and information to be updated
on a real-time basis. Trouble reports generated by automated network monitoring
tools are not billable MACs.
12.0 System Performance Reports:
In addition to reports described in the previous Sections, Provider will report
on:
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- Overall voice, data and video network availability by site.
- Information pertinent to identifying the source of any unauthorized
attempt, whether successful or unsuccessful, to gain access to any of
these systems.
- Number of critical and non-critical network repairs, the duration of
each repair from the time that the outage was reported or monitored
to the time that the Service was restored and the estimated number of
End-Users affected by the outage.
- Quarterly "not active" reports identifying lines that are not in use
or have not had activity.
- Peak and average monthly utilization by shift on all wide area
circuits.
- Trend analysis reports including any appropriate data that will aid
in future planning and quality of service.
13.0 Provide Change Management:
Change Management will be accomplished in accordance with Section 4 of the
Agreement.
14.0 Provide Account Management Services:
Account Billing and Reporting Services will be provided by Provider throughout
the Term of the Agreement. The Service Center will maintain account billing and
reporting for Services provided to the State. Electronic access to Account
Billing and Reporting will be provided by the Service Center. Security issues,
and issues of billing security will be treated as top priority within the
Account Billing and Reporting process. Those aspects of Account Billing and
Reporting, which are important to continuous provision of Services, will be
available on a 24x7x365 basis throughout the Term of the Agreement.
The Service Center will use web-enabled billing software to produce the
Deliverables described in this Section. Provider will aggregate all required
State Information Technology billing data as defined in the Standards and
Procedures Manual. Customer xxxxxxxx will include all applicable payment details
for each of the Service Bundles described in this Agreement. Dates for
implementing Account Billing and Reporting Services will be identified in the
Transition Plan. Details including data format will be specified in the
Standards and Procedures Manual.
15.0 Provide Security Management:
Security management will be accomplished in accordance with Section 13 of the
Agreement.
16.0 Provide Competitive and Economically Favorable Services:
Provider agrees to provide Services to the State that are consistent with
Section 9.9, Most Favored Customer.
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A.11 BUNDLE 8--SATS MICROWAVE OPERATION, MAINTENANCE AND REPAIR
Provider will assume full responsibility for operations, maintenance and repair
of the SATS microwave system including equipment pads, shelters, power sources,
power conditioning equipment, HVAC plants, towers, antennas, racks, monitoring
and support equipment, etc. Both parties agree that facilities are to be
maintained and repaired in accordance with industry standards to ensure
efficient, cost effective operations during the Term of this Agreement and that
facilities are viable at the end of this Agreement. The intent of this Service
Bundle is that the Parties will work towards achieving greater cost efficiencies
through proactive maintenance and upgrades that will reduce the total cost of
ownership for the SATS infrastructure in accordance with Section 9.2, Shared
Savings. Replacement parts, materials, equipment and workmanship shall be at
levels equal to or better than current.
1.0 Provide Change Management:
The Parties will develop policies and procedures to ensure error-free transition
and maximum availability of SATS microwave links during any new installations,
system component upgrades and/or any changes in accordance with SLAs defined in
Schedule E.2. The Parties will ensure that all planned modifications to the SATS
microwave environment will be accomplished in accordance the Change Management
processes described in Section 4 of the Agreement.
2.0 Maintain Systems and Equipment:
Provider will provide proactive maintenance activities to ensure the optimal
operation of the SATS microwave system as described in the manufacturer
specifications, and according to the State's requirements and the SLAs. Provider
will provide advance notification of any maintenance activity that may involve a
service interruption. Any service interruptions that result from maintenance
activities will be minimized.
The Service Center will maintain, within the Configuration Management process, a
system for proactive maintenance of systems and equipment. A regular procedure
of system and equipment maintenance will be followed based upon manufacturer's
recommendation. The inventory kept for the State will be the underlying data
source for the manufacturer's recommended upgrades and/or maintenance and hosted
by Provider. Web based access to the systems and equipment maintenance
information will be provided by the Service Center. The Parties will provide
input to the systems and equipment maintenance process as described in the
Standards and Procedures Manual. Maintenance of systems and equipment will be
performed in accordance with the security policies described in Section 13, the
Disaster recovery policies described in Section 15, and/or the Standards and
Procedures Manual. Systems and equipment maintenance will be provided throughout
the Term of the Agreement.
Each SATS site will be visited at least once annually for inspection and minor
repair maintenance. ITG personnel will be given the option to accompany Provider
personnel
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on such trips at no cost to the State. Additional trips will be scheduled to
provide a proactive preventative maintenance program for SATS sites to include
one additional scheduled and one unscheduled visit to each site per year, as
necessary. Such trips will be tracked in the aggregate for the whole system
rather than by site. The price of this Service includes 366 trips per year and
will be adjusted as part of the annual account review.
Prior to the Effective Date, the State will present a list of all tools and test
equipment in accordance with Schedule A.3 that are used for maintenance of the
SATS, including the location of all items on the list. These tools and test
equipment will be made available to Provider in continuing the maintenance and
repair of SATS pursuant to the terms of this Agreement. To the extent that the
manuals are readily available, the SOA will also provide Provider with two sets
of maintenance manuals for all equipment items associated with SATS on or before
the Effective Date. These maintenance manuals will be in addition to the
existing manuals and which are to be retained at the SATS locations.
All SATS multiplexers are considered Services under the Agreement. To
accommodate special circumstances and arrangements that exist between the State
and its SATS customers and partners as of the Effective Date, the State may
identify and request demarcation changes at selected SATS locations. These
requests will be handled through the Change Management process. Within thirty
(30) days of the Effective Date, the State will provide Provider with an
inventory and description of the network elements that are to be included in
Provider's maintenance responsibilities, in accordance with the Standards and
Procedures Manual. This description will include, but not be limited to the
following items: microwave radio equipment, shelters, towers, antennas,
transmission line, battery plants, chargers, generators, solar panels, and HVAC
equipment. If the inventory is significantly different than the Inventory
identified in Schedule C, then Provider or the State may request a service rate
adjustment that is agreed to by the State and Provider to be appropriate to the
revised list. The SLA requirements associated with Provider's performance in
providing SATS microwave maintenance and repair are identified in Schedule E.2
of this Agreement.
3.0 Provide Trouble/Fault Management:
Provider will provide expert and timely trouble repair services to the SATS
microwave system as specified in the SLAs, set forth in Schedule E.2, and the
Standards and Procedures Manual.
The Service Center will maintain a Trouble/Fault Management process for Services
provided to the State. Trouble/Fault Management operations will prioritize the
restoration of Service by standard technical practice, including alternate and
redundant paths. Web enabled access to the Trouble/Fault Management process will
be provided by the Service Center. The Standards and Procedures Manual will
specify the types of traps and alarms to be monitored. Security issues will be
treated as top priority within the Trouble/Fault Management process.
Trouble/Fault Management Services will be provided on a 24x7x365 basis
throughout the Term of the Agreement.
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Provider will provide real-time alarm information relevant to the operation and
maintenance of the SATS microwave system to the State and its customers upon
request.
4.0 Provide Configuration Management:
Provider will maintain inventory, circuit information, configuration
documentation and diagrams of the SATS microwave systems and resources,
including shelters, component racks, transmitters, HVAC and power equipment,
etc; which will be initially provided by the State. Configuration Management
will be accomplished in accordance with Section 4 of the Agreement.
Provider will be responsible for securing appropriate engineering services and
for specifying the details of changes, subject to approval by the State.
Provider will be responsible for warehouse functions associated with maintaining
SATS microwave maintenance inventories, and for provisioning project inventories
for such items as shelters, component racks, transmitters, HVAC, and power
equipment.
The State shall be provided copies of available drawings and records associated
with the SATS microwave facilities and service upon request. The State shall
notify Provider of any site or facility changes at the SATS locations that may
impact the Services provided by Provider under this Agreement so that accurate
site and facility records can be maintained in accordance with Service
Management functions described in Section 4 of the Agreement.
5.0 Provide Fault Management:
Provider will provide fault sectionalization and isolation for the SATS
microwave network. Provider will provide a means to bypass troubled sections of
the network, such as "switch to back-up" capabilities.
The Service Center will maintain a Trouble/Fault Management process for Services
provided to the State. Trouble/Fault Management operations will prioritize the
restoration of Service by standard technical practice, including alternate and
redundant paths. Web enabled access to the Trouble/Fault Management process will
be provided by the Service Center. The Standards and Procedures Manual will
specify the types of traps and alarms to be monitored. Trouble/Fault Management
Services will be provided on a 24x7x365 basis throughout the Term of the
Agreement.
Provider's NOC will provide SATS alarm monitoring and response for the alarms
that are presently associated with the SATS. On the Effective Date, the State
will provide Provider with a list of the SATS alarms along with the details
associated with the master and remote alarm terminals. The master alarm terminal
equipment will be made available to Provider to move to Provider's NOC. The
Service Center will participate in the analysis of alarms to help ensure that
problems are diagnosed and responded to in accordance with SLAs set forth in
Schedule E.2. Alternate routing and other fault bypass techniques such as
microwave hot standby switching, will be employed by Provider. A
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database for system trouble ticket recording and storing will be implemented by
the Service Center and provided to the State.
6.0 Provide Account Management Services:
Provider will monitor and record all data necessary to generate cost allocation
reports for SATS microwave system usage in accordance with Section 19 of the
Agreement. Provider will calculate, report and charge back all applicable taxes
and provide monthly billing per department for current and past services as well
as track payments and balances. All data must be provided in an electronic
format as specified by the State.
Account Billing and Reporting Services will be provided by Provider throughout
the Term of the Agreement. The Service Center will maintain Account Billing and
Reporting for Services provided to the State. Electronic access to Account
Billing and Reporting will be provided by the Service Center. Security issues,
and issues of billing security will be treated as top priority within the
Account Billing and Reporting process. Those aspects of Account Billing and
Reporting, which are important to continuous provision of Services, will be
available on a 24x7x365 basis throughout the Term of the Agreement.
The Service Center will use web-enabled billing software to produce the
Deliverables described above. Provider will aggregate all required State billing
data as defined in the Standards and Procedures Manual. Customer xxxxxxxx will
include all applicable payment details for each of the Service Bundles described
in this Agreement. Dates for implementing Account Billing and Reporting Services
will be identified in the Transition Plan. Details including data format will be
specified in the Standards and Procedures Manual.
The Service Center will generate DACS data reports and circuit layout records
and provide to the State as needed.
7.0 Manage System Performance and Operations:
Provider will monitor the SATS microwave system performance and operations to
ensure that the network is meeting performance and operational requirements as
specified in the SLAs. Provider will monitor and store traffic patterns and
volumes by location to aid in on-going system changes or upgrades.
Performance Management Services will be provided on a 24x7x365 basis throughout
the Term of the Agreement. The Service Center will maintain a Performance
Management process for Services provided to the State Performance Management
operations will prioritize Service delivery and technical parameters identified
in the SLAs. Web based access to the Performance Management information will be
provided by the Service Center. Management of system performance and operations
will be performed in accordance with the security policies described in Section
13 of the Agreement, the Disaster recovery policies described in Section 15 of
the Agreement, and/or the Standards and Procedures Manual.
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The Service Center will have the responsibility for the monitoring of all SATS
microwave alarm, command control, and system performance functions. The SATS
microwave performance monitoring equipment currently in operation will be
integrated into the NOC for 24x7x365 surveillance in accordance with the
Transition Plan.
Provider will administer its obligations under this Agreement in accordance with
all existing agreements between the State and other agencies that may have an
ownership interest in the SATS facilities.
8.0 Provide Capacity Management:
Provider will compile network and circuit (service) utilization data to
appropriately plan and recommend changes in the network requirements for the
SATS. This planning process will be managed in the Service Center, and will be
tailored to be compatible with the State's planning process. Planning will be
conducted in context with Service Management, and will be coordinated with the
State to provide orderly change and transition in any of the Services. The
details of this process shall be contained in the Standards and Procedures
Manual, but at a minimum will include SATS microwave, and Provider-provided and
manually-provided circuit records for each microwave DS3, DS1, DS0 and analog
SG, Grp, Ch Bk and VF Channel. The State will initially provide these records,
along with capacity of each SATS route and electronic copies of circuit layout
records for all SATS services not later than the Effective Date. Provider will
maintain the circuit layout records beginning at on the Effective Date.
Network capacity and circuit utilization will be electronically monitored by
Provider in order to determine current and future bandwidth requirements.
Upgrades will be in accordance with Change Management procedures set forth in
Section 4 of the Agreement.
9.0 Provide Security Management:
Provider will provide appropriate security methodologies (e.g., encryption,
firewalls, tunneling, etc.) at points of public and remote access for the SATS
microwave system. Security management will be accomplished in accordance with
Section 13 of the Agreement.
Additional site security provisions will be reviewed and conducted in accordance
with the SATs System Improvement Credit described in this Section. The policies
and procedures governing personnel access to the SATS locations shall be covered
in the Standards and Procedures Manual.
10.0 Provide Competitive and Economically Favorable Services:
Provider agrees to provide Services to the State consistent with Section 9.9,
Most-Favored Customer.
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11.0 Provide Service Interruption Notice:
Provider will provide notice to all affected users of any planned or unplanned
SATS microwave system interruptions, including day, time of day, and estimated
duration of outage.
Service availability will be maintained in accordance with the SLA. The Service
Center will process notices of Service interruptions in a timely manner to all
affected users. When possible, notices of Service interruptions must have prior
approval by designated State personnel. The list of State staff requiring
notification will be kept current by the State and communicated to the Service
Center.
Notices of Service interruptions for State approved scheduled downtime will be
in accordance with Change Management procedures outlined in the Standards and
Procedures Manual.
In the case of unplanned outages, the Service Center will immediately place in
effect alternate routing or bypass techniques in accordance with established
procedures. The first priority will always be the restoration of Service in the
most expeditious fashion, including either rapid repair or alternate service
provisioning. The Service Center will then notify the affected user(s) about the
outage, the anticipated time to repair, and the expected time of Service
restoration.
12.0 Coordinate, Reconcile and Provide Detailed Billing:
Provider will coordinate and reconcile all SATS microwave system billing and
usage on a monthly basis. Provider will ensure the billing data is provided to
the State's fiscal system.
Provider will include all applicable payment detail and account balance detail
on customer xxxxxxxx. The xxxxxxxx will include, at a minimum, a record of move,
add and change, installation, and disconnection activity for the past month, and
adjustments resulting from Service requests.
The scope of coordination, reconciliation and detailed billing will be specified
in the Billing and Reporting Transition and Transformation Plan contained in the
Standards and Procedures Manual. The Service Center will use billing software to
produce the Deliverables described in this Section. Web based access to detailed
billing will be provided by the Service Center.
Provider shall provide account management services for usage of the State's SATS
microwave system through the Service Center. Overall, the use of and billing for
this resource will be managed just as it would be for a Provider property, with
the exception that the State is the authorizing owner.
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13.0 Provide Move/Add/Change (MAC) Services:
Provider will provide any MAC services such as the installation, relocation,
and/or disposal of the State's SATS microwave system components as requested by
authorized State personnel. This includes MACs to systems that may result from
building modifications and remodeling. This would also include any software
and/or hardware changes necessary to add or remove requested capabilities and
features. Any user and/or system down time resulting from a MAC must be
minimized and clearly communicated in advanced to the affected users. Written
notification that the MAC was completed will be given to the user(s) affected
within the time specified in the SLAs.
MAC Services will be performed in accordance with the Configuration Management
process defined in Section 4 of the Agreement. MACs to the SATS microwave system
property will be controlled by the Service Center and in accordance with the
SLAs described in Schedule E.2.
14.0 Manage Upgrades:
Provider will plan, implement, install and maintain SATS microwave equipment,
common hoteling service equipment, hardscape, and support equipment as
recommended by the systems manufacturer and as jointly agreed upon by the State.
These upgrades will focus on preventing system obsolescence. Additionally, these
upgrades will consider the future, long-term requirements of the State. Any user
and/or system down time resulting from an upgrade must be minimized and clearly
communicated and coordinated in advance to the affected users.
Included in Schedule C of the Agreement is a list of SATS microwave maintenance
and repair work items. Provider will provide a $2,800,000 SATS system
improvement investment to conduct this work during the Term of this Agreement.
This work will be initially scheduled in Transition Plan and modified through
the Change Management process. Changes to Schedule C may be made by the
Management Committee.
Upgrade Management Services will be performed in accordance with the
Configuration Management process defined in Section 4 of the Agreement.
Normal maintenance parts, pieces, hardware, and minor component replacements,
and the labor and transportation to install/replace them as a part of ongoing
maintenance activities are included in the basic Provider maintenance and
operations responsibility. However, capital project system upgrades will be part
of the Change Management process but are not included as maintenance and
operations. Upgrades, in addition to those mentioned in Schedule C, may be
needed to maintain the level of service and Provider will work with the State to
identify necessary upgrades before they become critical to service. These
upgrades will be scheduled to the maximum extent possible to coincide with
maintenance and operations functions in order to minimize upgrade costs and
maximize efficiencies. Transportation costs associated solely with upgrades will
be provided at an additional expense to the State.
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A.12 BUNDLE 9--SATELLITE TELEPHONY SERVICE
Provider will provide the State with satellite telephony services, offering the
State a single source provider for all of the State's wired and wireless
telecommunications. The Service will include a variety of service packages,
local repair and benchwork, coordination, reconciliation, and detailed billing
and comprehensive customer care and service.
Provider will provide to the State service plans with zero, 50, 100, 250 and 500
minutes of free usage. Also provided is a plan which provides 200,000 (domestic)
minutes per year along with statewide pooled airtime minute plans.
Provider will provide Globalstar satellite phones, as may be desired by the
State. Iridium LLC satellite service is also available for Service within Alaska
and Provider offers Iridium service as an alternative for the State. Provider
will provide Globalstar phones and/or Iridium phones. Any mix of Globalstar and
Iridium phones is possible within the pricing provided. If the State owns
existing Iridium phone sets and related accessories this additional Service
offering may reduce the State's need to buy any additional sets and require
simply that the existing Iridium phones be reprogrammed and re-activated. With
the availability of service from both of the satellite telephony providers, the
State will have a choice. Any combination of Globalstar and Iridium is possible.
Provider will also keep current on the available satellite systems that are
capable of providing mobile voice and data services during the Term of this
Agreement. If improved service alternatives are identified, Provider will
identify the new alternatives through the Change Management process.
1.0 Provide Satellite Telephone Benchwork:
Three parts of the Globalstar phones are level-1 depot repairable locally: the
antenna, the display, and the keypad, and Provider will provide this level of
repair. Provider will return all other items to the manufacturer's depot for
repair or replacement. Replacement phones will be made available upon request.
Configuration and updating of firmware in the phones will be accomplished by
Provider upon return of the phones to the Service Center.
Phone setup and activation of all phone features will be customized for each
End-User's requirements. Globalstar pre-configures each phone with the
parameters to ensure Globalstar modes function properly. Provider will initiate
phone setup and provide activation on Provider's statewide system to allow for
lower cost analog cellular routing when available.
2.0 Satellite Call Detail Billing Reports:
Provider will provide a satellite telephone service call detail billing and
usage report by the 10th day after the closing of the billing month in
accordance with Section 19 of the Agreement. These reports will, at a minimum,
provide call detail information including:
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- Originating telephone number.
- End-User name, Department and account number assigned to the
satellite telephone number.
- Telephone number dialed.
- Time of call (year, month, day and time of day).
- Length of call.
- Applicable rate or rate code.
- Total cost of call.
- Year-to-date call summary.
3.0 Coordinate, Reconcile and Provide Detailed Billing:
Provider will include all applicable payment detail and account balance detail
on customer xxxxxxxx. The xxxxxxxx will include, at a minimum, a record of move,
add and change, installation, and disconnection activity for the past month, and
adjustments resulting from Service requests.
The scope of coordination, reconciliation and detailed billing will be specified
in the Billing and Reporting Transition and Transformation Plan contained in the
Standards and Procedures Manual. The Service Center will use billing software to
produce the Deliverables described in this Section. Web based access to detailed
billing will be provided by Provider's Service center. Provider will work with
the satellite service provider to ensure that the State's billing needs are met.
4.0 Provide Competitive and Economically Favorable Services:
Provider agrees to provide Services to the State consistent with Section 9.9,
Most-Favored Customer.
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A.13 BUNDLE 10--SATELLITE EARTH-STATION MAINTENANCE AND REPAIR
The Parties recognize the importance of satellite services to the State,
particularly rural Alaska, and agree to seek the integration of this technology
into the State's Enterprise. Provider will maintain and repair the State
satellite earth stations listed in Schedule C.
The Parties recognize that the State's statewide satellite broadcast system
consists of all delivery components from content origination to its consumption
by the End-User. The Service Center is integral to the success of this delivery
and will work cooperatively with out-of-scope service component providers and
the SIP in the resolution of problems on those systems. For the purposes of this
Agreement, the statewide satellite broadcast system, through the SIP, is defined
as the following four parts:
1. The SIP satellite broadcast core region consists of encoders,
uplinks, space segment, the down links for monitoring services at the Service
Center, network operations, and customer services;
2. The SIP downlink edge region consists of downlink equipment such
as earth stations, antenna and IRDs and various community distribution systems;
3. The SIP End-User region consists of CPE; and
4. The SIP uplink edge region consists of the link between content
providers and the encoder.
Item 1 above describes the components of the statewide satellite broadcast
services that Provider is responsible for in Bundle 6. Item 2 above describes
the services in this Schedule. Items 3 and 4 are included here for descriptive
purposes only.
1.0 Provide Change Management:
Change Management will be accomplished in accordance with Section 4 of the
Agreement.
2.0 Maintain Systems and Equipment:
The Service Center will maintain, within the Configuration Management process, a
system for proactive maintenance of systems and equipment. A regular procedure
of system and equipment maintenance will be followed based upon manufacturer's
recommendation. The inventory kept for the State will be the underlying data
source for the manufacturer's recommended upgrades and/or maintenance. Web based
access to the systems and equipment maintenance information will be provided by
the Service Center. Maintenance of systems and equipment will be performed in
accordance with the security policies described in Section 13, the Disaster
recovery policies described in Section 15,
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and/or the Standards and Procedures Manual. Systems and equipment maintenance
will be provided throughout the Term of this Agreement.
Provider will maintain and repair the State owned downlink equipment as
identified in Schedule C of this Agreement. This equipment includes, but is not
limited to:
- The earth station antennas
- The LNB(s)
- The IRD(s)
- The LNB to IRD cabling
- State owned community distribution systems
Some of the equipment identified in Schedule C is located at State partner
facilities. On the Effective Date, the State will provide Provider with a
contact list for all partner facilities and will publish a notification of the
date that Provider will be responsible for the maintenance of those facilities
and must now be provided with access when required. Additional IRDs may be
provided by the State or State partners that are not to be maintained by
Provider. Provider agrees, however, to accept calls to the Service Center
related to these units and to assist in troubleshooting on problems related to
these IRDs. Provider is not responsible for maintenance or repair of these
units.
On or before the Effective Date, the State will provide information about the
earth stations being maintained under this Agreement to the extent that the
information is available. The requested information will include:
- The station name
- The latitude
- The longitude
- The services downlinked at the earth stations
- The antenna size, manufacturer, and model
- The LNB noise temperature, manufacturer and model
- The G/T of the earth station
- The IRD manufacturer and model number
- Any available site drawings such as the site plan, floor plan,
equipment layout and block diagram of the earth station
The demarcation point for defining Provider's responsibility for maintenance
includes the video and audio outputs at the IRD(s). The cabling between the
IRD(s) and the non-State owned community distribution system is not included in
Provider's maintenance and repair responsibility. However, the cabling and
community transmitter distribution systems that are State owned are included in
Provider's maintenance and repair responsibility. Service activities beyond the
demarcation point will be provided at the discretion of Provider.
The Parties agree that in the event of a catastrophic equipment failure, they
will work cooperatively to seek out funding for repair or replacement of the
failed equipment.
All earth stations will be inspected within 2 years of the Effective Date.
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3.0 Transformation of Satellite Service:
The Parties agree to form a working group including representation from the
SIPMG to develop a transformation plan for the next generation of satellite
services. This group will be formed by thirty (30) days after the Effective
Date. As part of this planning process the group will identify projects to
explore new technologies and architectures for the satellite services outlined
in this Section as well as new services. The Parties agree to jointly share the
responsibility for identifying and obtaining resources to cover the costs of
these projects. By one hundred eighty (180) days after the Effective Date, this
group will produce a draft transformation plan for the next generation of
satellite services.
4.0 Provide Trouble/Fault Management:
The Service Center will maintain a Trouble/Fault Management process for Services
provided to the State. Web based access to the Trouble/Fault Management process
will be provided by the Service Center. The Standards and Procedures Manual will
specify the types of traps and alarms to be monitored. Security issues will be
treated as top priority within the Trouble/Fault Management process.
Trouble/Fault Management Services will be provided on a 24x7x365 basis
throughout the Term of the Agreement.
5.0 Provide Configuration Management:
Configuration Management will be accomplished in accordance with Section 4 of
the Agreement.
6.0 Provide Account Management Services:
Provider will provide Account Billing and Reporting Services throughout the Term
of the Agreement. The Service Center will maintain Account Billing and Reporting
for Services provided to the State of Alaska. Electronic access to Account
Billing and Reporting will be provided by the Service Center. Security issues,
and issues of billing security will be treated as top priority within the
Account Billing and Reporting process. Those aspects of Account Billing and
Reporting, which are important to continuous provision of Services, will be
available on a 24x7x365 basis throughout the Term of the Agreement.
The Service Center will use web-enabled billing software to produce the
Deliverables described in this Section. Provider will aggregate all required
State information technology billing data as defined in the Standards and
Procedures Manual. Customer xxxxxxxx will include all applicable payment details
for each of the Service Bundles described in this Agreement. Dates for
implementing Account Billing and Reporting Services will be identified in the
Transition Plan. Details including data format will be specified in the
Standards and Procedures Manual.
7.0 Manage System Performance and Operations:
Performance Management services will be provided on a 24x7x365 basis throughout
the Term of the Agreement.
The Service Center will maintain a Performance Management
151
process for services provided to the State. Performance Management operations
will prioritize Service delivery and technical parameters identified in the
SLAs. Web based access to the Performance Management information will be
provided by the Service Center. The Parties will provide input to the
Performance Management process. Management of system performance and operations
will be performed in accordance with the security policies described in Section
13, the Disaster recovery policies described in Section 15, and/or the Standards
and Procedures Manual.
8.0 Provide Capacity Management:
Provider will compile network and circuit (service) utilization data to
appropriately plan and recommend changes in the network requirements for the
satellite earth station maintenance and repair. This planning process will be
managed in the Service Center, and will be tailored to be compatible with the
State's planning process. Planning will be conducted in context with Service
Management, and will be coordinated with the State to provide orderly change and
transition in any of the Services. The details of this process shall be
contained in the Standards and Procedures Manual.
9.0 Provide Security Management:
Security Management will be accomplished in accordance with Section 13 of the
Agreement.
10.0 Provide Competitive and Economically Favorable Services:
Provider agrees to provide services to the State for all Services consistent
with Section 9.9, Most-Favored Customer.
11.0 Provide Service Interruption Notice:
Service availability will be maintained in accordance with the SLAs. The Service
Center will process notices of Service interruptions in a timely manner to all
affected users. When possible, notices of Service interruptions must have prior
approval by designated State personnel. The list of State staff requiring
notification will be kept current by the State and communicated to the Service
Center. Notices of Service interruptions for State approved scheduled downtime
will be in accordance with Change Management procedures outlined in the
Standards and Procedures Manual.
12.0 Coordinate, Reconcile and Provide Detailed Billing:
Provider will include all applicable payment detail and account balance detail
on customer xxxxxxxx. The xxxxxxxx will include, at a minimum, a record of move,
add and change, installation, and disconnection activity for the past month, and
adjustments resulting from service requests.
The scope of coordination, reconciliation and detailed billing will be specified
in the Billing and Reporting Transition and Transformation Plan contained in the
Standards and Procedures. The Service Center will use billing software to
produce the Deliverables
152
described in this Section. Web based access to detailed billing will be provided
by the Service Center.
13.0 Provide Move/Add/Change (MAC) Services:
MAC Services will be performed as requested through the Work Order process and
in accordance with the Configuration Management process and the Change
Management Process defined in Section 4 of the Agreement.
14.0 Manage Upgrades:
Upgrade management services will be performed in accordance with the
Configuration Management process defined in Section 4 of the Agreement.
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A.14 RESOURCE OPTION A--SATELLITE EARTH STATION ACCESS
The earth stations of the State satellite interconnect project that provides
essential communication links to rural Alaska are aging and using older
technology. Without transformation of these earth stations and the satellite
delivery system many rural areas of Alaska will cease to be served. The intent
of this Resource Option is to find a way to integrate the State's earth stations
and the satellite delivery system that connects them into the fabric of the
State's network services.
Due to the complexity of the systems involved, the need to identify funding
sources, and the requirement for systems testing prior to implementation, the
Parties agree to the following progression of activities to identify a solution
for upgrading the State's earth station infrastructure, and the improvement of
telecommunications services in unserved or under-served rural Alaska
communities.
Not later than one hundred eighty (180) days after the Effective Date, the
Parties shall identify and describe at least one solution for transforming the
State's earth stations that shall include a description of the technologies to
be used, estimated expenses for one-time-only and on-going costs for a
transformed system, the services to be delivered, and how this can be integrated
with the State WAN. This plan will result in a field trial.
Not later than two hundred forty (240) days after the Effective Date, the
Parties shall define a LDESP, including the specific technology to be
implemented, the locations that will be targeted, the schedule for such
deployment, the key personnel that will be involved in the testing, and the
total budget for the project. The specific revenue and cost sharing
arrangements, and other related business terms, shall also be developed
according to this schedule. Further, the Parties shall continue to seek, both
prior to and following the LDESP, such third-party funding sources as may be
appropriate and reasonable, to further continue the deployment of upgrades to
the earth stations not identified in the LDESP. Such funding sources may be
capital contributions from public or private sources, additional revenues that
may be used to recover capital investments, or other unique funding
opportunities the Parties have not yet determined as of the Contract Signing
Date. The Parties also agree that third parties may be incorporated into the
LDESP, some of whom may have an interest in the deployment of candidate earth
station technology in specific communities in Alaska.
The State shall have final approval authority before any project may be
undertaken that utilizes State assets. Nevertheless, the Parties express their
mutual commitment to developing and funding, at a minimum, a field trial of such
candidate technology as is appropriate to the desires of both Parties to further
develop rural telecommunications infrastructure. The field trial shall be
conducted to validate specific configuration designs as may be identified prior
to the target deployment date.
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A.15 RESOURCE OPTION B--SATS MICROWAVE SITE ACCESS
The SATS microwave system encompasses over 122 transmission sites. Many SATS
sites are ideally located to host commercial long-haul services or other types
of commercial services (i.e. cellular sites, paging sites, etc.). The State
receives requests from the private sector to allow access to SATS sites
regularly for the installation and operation of commercial wireless service
equipment. Given the remoteness and high-cost associated for developing a
communication sites in Alaska, particularly a mountaintop site, the State
recognizes the importance of opening SATS sites to provide communication
infrastructure for under-served Alaskans. Access to SATS site would be non
discriminatory access, on a not to interfere basis, to all SATS site hardscape
and hoteling services including pads, shelters, rack space, conditioned power,
environment conditioning, and tower space.
Paging assets, transferred through this Agreement, are not considered subject to
the terms of this Section, through the Term of this Agreement or until
commercial waivers are obtained. The rack space and power currently utilized by
the paging equipment will continue as presently delivered to the paging
equipment at the SATS locations. If and when the Paging system becomes
commercialized, Provider is subject to the terms and conditions of this Section
regarding site access, tower, rack, space and power fees.
Resource Option B will be implemented in accordance with all federal, state and
local laws and regulations. Provider will administer its obligations under this
Agreement in accordance with all existing agreements between the State and other
entities that may have an ownership interest or use agreement in the SATS
facilities.
Provider will establish an office with staff to support all requests for land
use and space-and-power on behalf of the State pertaining to the properties and
permits the State holds for telecommunications infrastructure. The Parties will
develop a public application process and fee structure. Once established,
Provider will centralize management of requests and provide a consistent
interface and process for any entity wishing to use State resources for
telecommunications or other State approved purposes. The State will provide a
point-of-contact with authority to approve such applications.
All lease fees will be paid directly to the State. Provider will charge a
one-time application-processing fee, and will coordinate, as required, any
additional professional services which may be necessary to evaluate the proposed
use of State facilities. The fees for these professional services will be paid
by Provider, and will be billed to the applicant as required. Provider will
provide the State with a monthly report of all applications received, as well as
the disposition of each of the applications.
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A.16 RESOURCE OPTION C--SATS MICROWAVE EXCESS BANDWIDTH ACCESS
The SATS microwave system, as currently configured, has bandwidth capacity in
excess of the State's current and immediate future needs. The State desires to
make this excess bandwidth available to carry either additional traffic from
other government entities or to carry traffic to and from under-served Alaskans.
Nevertheless, the SATS microwave system must continue to operate in a fashion
such that any added traffic can in no way jeopardize the reliability or
timeliness of the critical SoL communications that currently traverse the SATS
system, including existing 2-way and future land mobile radio communications, in
accordance with all applicable SLAs.
The Parties agree to seek license, ownership waivers, establishment of fee
structures and public order processes that would allow use of the excess
capacity by other interested parties on an open and non-discriminatory basis, as
may be required.
Resource Option C will be implemented in accordance with all federal, state and
local laws and regulations. Provider will administer its obligations under this
Agreement in accordance with all existing agreements between the State and other
entities that may have an existing ownership interest or use agreement in the
SATS facilities.
The Parties agree not to use this Resource to effect a bypass of or supplement
to those Services that are described in this Agreement.
The Parties agree to follow a public process to pursue identification and
resolution of regulatory and legal issues to make this Resource Option
available. Provider agrees to provide project management to accomplish this
goal. The State retains approval authority associated with this Resource Option.
Legal and regulatory expenses would be funded and borne by the State.
The Parties recognize that the State is currently implementing the Alaska land
mobile radio system which is heavily dependent on SATS for communication
transport. Provider agrees to work cooperatively with other entities for the
development and maintenance of this system.
Nothing in this Agreement shall require the State to exclusively utilize
Provider to resolve the regulatory and legal issues associated with the
commercial use of SATS and any use of Provider to assist in this effort shall be
subject to explicit approval of the State.
The SATS system and associated licenses will continue to be owned by the State.
Provider will perform its bandwidth administration responsibilities in
accordance with the State's explicit approval and in accordance with applicable
laws and regulations. All resources provisioned under using this Resource will
be managed in accordance with Appendix A.11, SATS Microwave Maintenance and
Repair.
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SCHEDULE A.17 - BUNDLE DIAGRAMS
The following diagrams provide a conceptual-level overview of the system
bundles, including bundle demarcation points (DMP) for in-scope service and
agencies. The diagrams are to be used in conjunction with Schedule C, Asset
Inventory, and the body of the Agreement, both of which take precedence over
this Schedule.
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SCOPE & SYSTEM DEMARCATION POINTS - BUNDLE 1
WIRED TELEPHONY SERVICES
- BASIC & ENHANCED LOCAL TELEPHONE SERVICE
- PBX, RPE/IPE, Key infrastructure
- Centrex services
- VM, ACD, ACA, IVR, CTI services [DIAGRAM OF TELEPHONE NETWORK]
- Maintenance, repair, MAC
- MEASURED TELEPHONE SERVICE
- On-net, off-net
- 800 and toll-free service
- Calling card services
- AUDIO TELECONFERENCING
DEMARCATION POINT (DMP): ALL CPE AND TELEPHONE
CONNECTIVITY SERVICE AND EQUIPMENT
158
SCOPE & SYSTEM DEMARCATION POINTS - BUNDLE 2
DATA NETWORK SERVICES
- WAN CONNECTIVITY
- Connectivity infrastructure
- Frame relay
- Dedicated leased line [DIAGRAM OF DATA NETWORK]
- Dedicated State circuits
- Routers, hub routers, edge routers, routing switches
- CSU/DSUs
- Modem pools
- Dial-up support equipment
- INTERNET CONNECTIVITY
DMP: WAN LOCAL POINT-OF-PRESENCE (POP)
Note: Due to funding and restricted usage requirements, substantial portions of
the University's MAN and WAN capabilities are outside the scope of this
Agreement. Only those assets contained within Schedule C are considered in
scope.
159
SCOPE & SYSTEM DEMARCATION POINTS - BUNDLE 3
VIDEO CONFERENCING SERVICES
- Video conferencing equipment
- Video bridges [DIAGRAM OF VIDEO CONFERENCING]
- Dedicated video connectivity
- Video over IP (does not include desktop PC video)
- Operations, maintenance and repair
DMP: ENTIRE SYSTEM AND RELATED SERVICES
Note: PC-based desktop video equipment is outside the scope of this Agreement.
The bandwidth requirements for WAN enabled desktop videoconferencing have been
included in Bundle 2.
160
SCOPE & SYSTEM DEMARCATION POINTS - BUNDLE 4
PAGING SERVICES
- State-owned statewide paging system transmitter and support equipment
- Private vendor provided paging services
- User pagers
- Interface equipment [DIAGRAM OF PAGING SERVICES]
- E-mail interface
- Alarm reporting support
DMP: WAN/LAN INTERFACE
161
SCOPE & SYSTEM DEMARCATION POINTS - BUNDLE 5
CELLULAR SERVICES
- Local cellular services
[DIAGRAM OF CELLULAR SERVICES]
- Nation-wide cellular services
DMP: ALL CELLULAR SERVICES
162
SCOPE & SYSTEM DEMARCATION POINTS - BUNDLE 6
SATELLITE BROADCAST SERVICES
- Bandwidth
[GRAPHIC OF SATELLITE]
- Support services
DMP: INTERFACES WITH OTHER SYSTEMS
163
SCOPE & SYSTEM DEMARCATION POINTS - BUNDLE 7
SUPPORT SERVICES
- Network monitoring and management
- Centralized help desk for:
- Problem resolution
[DIAGRAM OF SUPPORT SERVICES]
- Configuration management
- MAC coordination
- Integrated data security
DMP: AS SHOWN
164
SCOPE & SYSTEM DEMARCATION POINTS - BUNDLE 8
SATS MICROWAVE SYSTEM
- Management and Operations
[DIAGRAM OF SATS MICROWAVE SYSTEM]
- Maintenance and Repair
DMP: INTERFACE WITH OTHER SYSTEMS
- ALL MULTIPLEXERS ARE IN-SCOPE.
165
SCOPE & SYSTEM DEMARCATION POINTS - BUNDLE 9
SATELLITE TELEPHONY SERVICES (OPTIONAL)
- XXXX, MEOS and GEOS
[GRAPHIC OF SATELLITE]
- Voice and data
DMP: ENTIRE SERVICE PACKAGE
166
SCOPE & SYSTEM DEMARCATION POINTS - BUNDLE 10
SATELLITE EARTH-STATION MAINTENANCE AND REPAIR
- Provide maintenance and repair of State-owned satellite earth-stations
[DIAGRAM OF SATELLITE EARTH-STATION]
DMP: INTERFACES TO OTHER SYSTEMS
167
IP PHONE CONNECTIVITY OPTIONS
[DIAGRAM OF IP PHONES]
168
SCHEDULE B - PRICING
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX A - BASELINE SERVICES SUMMARY
BUNDLES YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL
------- ---------- ---------- ---------- ---------- ---------- ----------
1. WIRED TELEPHONY SERVICES 9,008,839 8,750,471 8,482,701 8,337,183 8,278,678 42,857,871
2. DATA NETWORK SERVICES 4,893,539 5,615,025 6,549,306 7,861,182 7,861,182 32,780,233
3. VIDEO CONFERENCING SERVICES 656,641 657,163 690,431 662,664 662,664 3,329,561
4. PAGING SERVICES 208,561 210,860 211,046 210,055 210,055 1,050,577
5. CELLULAR TELECOMMUNICATIONS SERVICES 441,425 474,002 501,939 527,029 527,029 2,471,424
6. SATELLITE BROADCAST SERVICES 1,295,396 1,295,396 1,295,396 1,295,396 1,295,396 6,476,980
7. END-USER SUPPORT SERVICES -- -- -- -- -- --
8. SATS MICROWAVE MAINTENANCE AND REPAIR 2,757,180 2,810,640 2,865,180 2,920,800 2,920,800 14,274,600
---------- ---------- ---------- ---------- ---------- ----------
TOTAL FOR MANDATORY SERVICES 19,261,580 19,813,556 20,595,998 21,814,309 21,755,804 103,241,246
========== ========== ========== ========== ========== ==========
9. SATELLITE TELEPHONY SERVICES 63,329 69,678 76,621 84,335 84,335 378,297
10. SATELLITE EARTH-STATION
MAINTENANCE AND REPAIR 133,971 135,131 136,291 137,451 137,451 680,293
---------- ---------- ---------- ---------- ---------- ----------
TOTAL FOR ALL SERVICES 19,458,879 20,018,364 20,808,910 22,036,094 21,977,590 104,299,837
========== ========== ========== ========== ========== ==========
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SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX B - BASELINE SERVICES SUMMARY BY PRICING ELEMENT
KEY PRICING ELEMENTS YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL
-------------------- --------- --------- --------- --------- --------- ----------
1. WIRED TELEPHONY SERVICES
User Equipment 1,980,562 1,988,336 1,798,339 1,647,640 1,647,640 9,062,516
Local Telephone Service 3,547,291 3,567,894 3,540,797 3,565,714 3,507,209 17,728,905
Long Distance Service 690,074 662,471 614,110 597,393 597,393 3,161,440
Interstate Calls -- -- -- -- -- --
Intrastate Calls -- -- -- -- -- --
Voice Mail Service 1,015,272 1,024,745 1,034,186 1,043,583 1,043,583 5,161,370
Audio Teleconferencing Service 16,380 15,725 13,628 14,173 14,173 74,080
Toll Free Services - Interstate -- -- -- -- -- --
Toll Free Services - Intrastate -- -- -- -- -- --
Calling Card Services -- -- -- -- -- --
Moves Adds and Changes - "Hard" 1,242,000 958,500 933,300 904,800 904,800 4,943,400
Moves Adds and Changes - "Soft" 517,260 532,800 548,340 563,880 563,880 2,726,160
--------- --------- --------- --------- --------- ----------
SUBTOTAL 9,008,839 8,750,471 8,482,701 8,337,183 8,278,678 42,857,871
2. DATA NETWORK SERVICES
WAN Services -- -- -- -- -- --
WAN POPs 2,308,667 2,153,290 1,942,201 1,702,249 1,702,249 9,808,657
Internet Connectivity 1,912,884 2,678,038 3,730,125 5,212,610 5,212,610 18,746,268
Remote Dial-up Connectivity 92,987 105,846 120,278 136,802 136,802 592,716
Remote Dial-up Connectivity -
No Internet, Per User Account -- -- -- -- -- --
Remote Dial-up Connectivity -
No Internet, Per Modem Port -
Local Authorization 291,000 334,650 384,702 442,320 442,320 1,894,992
Remote Dial-up Connectivity -
No Internet, Per Modem Port -
New -- -- -- -- -- --
Remote Dial-up Connectivity -
Nationwide Roaming Service,
per end user account, per month
(plus hourly rate below)
Remote Dial-up Connectivity -
Nationwide Roaming Service,
per end user account, per hour
(plus monthly rate above)
Additional Bandwidth - Hourly (per Kbps) -- -- -- -- -- --
Additional Bandwidth - Daily (per Kbps) -- -- -- -- -- --
Additional Bandwidth - Monthly (per Kbps) -- -- -- -- -- --
Additional Bandwidth - Hourly (per Kbps) -
Off Hours (12am-6am), by Reservation -- -- -- -- -- --
Moves Adds and Changes - "Hard" 288,000 343,200 372,000 367,200 367,200 1,737,600
Moves Adds and Changes - "Soft" -- -- -- -- -- --
--------- --------- --------- --------- --------- ----------
SUBTOTAL 4,893,539 5,615,025 6,549,306 7,861,182 7,861,182 32,780,233
170
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX B - BASELINE SERVICES SUMMARY BY PRICING ELEMENT
KEY PRICING ELEMENTS YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL
---------- ---------- ---------- ---------- ---------- -----------
3. VIDEO CONFERENCING SERVICES
Video Conferencing Services -
Managed by Svc. Ctr. 193,610 211,714 236,743 251,437 251,437 1,144,940
Video Conferencing Services -
On Demand, No ACS brk -- -- -- -- -- --
User Equipment 455,831 438,249 446,488 404,027 404,027 2,148,621
Moves Adds and Changes 7,200 7,200 7,200 7,200 7,200 36,000
---------- ---------- ---------- ---------- ---------- -----------
SUBTOTAL 656,641 657,163 690,431 662,664 662,664 3,329,561
4. PAGING SERVICES
Pagers 151,861 152,810 151,646 149,305 149,305 754,927
Moves and Changes -- -- -- -- -- --
Adds 56,700 58,050 59,400 60,750 60,750 295,650
---------- ---------- ---------- ---------- ---------- -----------
SUBTOTAL 208,561 210,860 211,046 210,055 210,055 1,050,577
5. CELLULAR TELECOMMUNICATIONS SERVICES
Cellular Services - Usage 285,406 302,380 321,714 337,799 337,799 1,585,098
Cellular Services - Usage -
State Rate Structure - Local -- -- -- -- -- --
Cellular Services - Usage -
State Rate Structure - Roaming -- -- -- -- -- --
Cellular Services - Usage -
State Rate Structure - Long Distance -- -- -- -- -- --
Cellular Phones 156,019 171,621 180,225 189,231 189,231 886,327
Cellular Phones - State Rate Option -- -- -- -- -- --
---------- ---------- ---------- ---------- ---------- -----------
SUBTOTAL 441,425 474,002 501,939 527,029 527,029 2,471,424
6. SATELLITE BROADCAST SERVICES
Satellite Broadcast Services 1,295,396 1,295,396 1,295,396 1,295,396 1,295,396 6,476,980
---------- -----------
7. END-USER SUPPORT SERVICES -- --
Help Desk Services -- -- -- -- -- --
8. SATS MICROWAVE MAINTENANCE AND REPAIR -- --
SATS Microwave Maintenance and Repair 2,757,180 2,810,640 2,865,180 2,920,800 2,920,800 14,274,600
---------- ---------- ---------- ---------- ---------- -----------
TOTAL FOR MANDATORY SERVICES 19,261,580 19,813,556 20,595,998 21,814,309 21,755,804 103,241,246
========== ========== ========== ========== ========== ===========
171
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX B - BASELINE SERVICES SUMMARY BY PRICING ELEMENT
KEY PRICING ELEMENTS YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL
---------- ---------- ---------- ---------- ---------- -----------
9. SATELLITE TELEPHONY SERVICES
Satellite Telephony Services 44,567 49,025 53,932 59,319 59,319 266,163
Satellite Telephony Equipment 18,762 20,652 22,689 25,016 25,016 112,134
---------- ---------- ---------- ---------- ---------- -----------
SUBTOTAL 63,329 69,678 76,621 84,335 84,335 378,297
10. SATELLITE EARTH-STATION MAINTENANCE AND REPAIR
Earth-Station Maintenance and Repair 133,971 135,131 136,291 137,451 137,451 680,293
---------- ---------- ---------- ---------- ---------- -----------
TOTAL FOR ALL SERVICES 19,458,879 20,018,364 20,808,910 22,036,094 21,977,590 104,299,837
========== ========== ========== ========== ========== ===========
172
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 1
USAGE PROFILE PRICING COMPONENTS CHARGES
------------------------------------ -------------------- ----------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- ------------- -------- ------- ------- ----------
1. WIRED TELEPHONY SERVICES
User Equipment 1.1 20,824 Telephones 7.926 Telephone $165,047 $1,980,562
Local Telephone Service 1.2 24,147 Lines 12.242 Line 295,608 3,547,291
Long Distance Service 1.3 884,710 Monthly Usage 0.065 Minute 57,506 690,074
Interstate Calls 1.3 -- Monthly Usage 0.045 Minute -- --
Intrastate Calls 1.3 -- Monthly Usage 0.115 Minute -- --
Voice Mail Service 1.4 17,700 Telephones 4.780 Telephone 84,606 1,015,272
Audio Teleconferencing Service 1.5 10,500 Monthly Usage 0.130 Minute 1,365 16,380
Toll-Free Services - Interstate 1.6 -- Monthly Usage 0.098 Minute -- --
Toll-Free Services - Intrastate 1.6 -- Monthly Usage 0.144 Minute -- --
Calling Card Services 1.7 -- Monthly Usage 0.160 Minute -- --
Moves Adds and Changes - "Hard" 1.8 345 MACs/Month 300.000 MAC 103,500 1,242,000
Moves Adds and Changes - "Soft" 1.8 233 MACs/Month 185.000 MAC 43,105 517,260
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
SUBTOTAL 750,737 9,008,839
---------- ----------
2. DATA NETWORK SERVICES
WAN Services 2.1 Monthly Charge -- TBD -- --
WAN POPs 2.1 422 Monthly Charge 455.898 POPs 192,389 2,308,667
Internet Connectivity 2.2 40 Monthly Charge 3,985.176 Mbps 159,407 1,912,884
Remote Dial-up Connectivity 2.3 333 Monthly Charge 23.270 Users 7,749 92,987
Remote Dial-up Connectivity -
No Internet, Per User Account 2.3 -- Monthly Charge 18.306 Users -- --
Remote Dial-up Connectivity -
No Internet, Per Modem Port -
Local Authorization 2.3 500 Monthly Charge 48.500 Modem Port 24,250 291,000
Remote Dial-up Connectivity -
No Internet, Per Modem Port - New 2.3 -- Monthly Charge 144.000 Modem Port -- --
Remote Dial-up Connectivity -
Nationwide Roaming Service,
per end user account, per month
(plus hourly rate below) 2.3 -- 3.500
Remote Dial-up Connectivity -
Nationwide Roaming Service,
per end user account, per hour
(plus monthly rate above) 2.3 -- 2.990
Additional Bandwidth - Hourly
(per Kbps) 2.3 -- 0.066 -- --
Additional Bandwidth - Daily
(per Kbps) 2.3 -- 0.328 -- --
Additional Bandwidth - Monthly
(per Kbps) 2.3 -- 5.240 -- --
Additional Bandwidth - Hourly
(per Kbps) - Off Hours
(12am-6am), by Reservation 2.3 -- 0.032 -- --
Moves Adds and Changes - "Hard" 2.4 40 MACs/Month 600.000 MAC 24,000 288,000
Moves Adds and Changes - "Soft" 2.4 -- MACs/Month 370.000 MAC -- --
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
-------- ----------
SUBTOTAL 407,795 4,893,539
173
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 1
USAGE PROFILE PRICING COMPONENTS CHARGES
------------------------------------ -------------------- -----------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- ------------- --------- ------- --------- ----------
3. VIDEO CONFERENCING SERVICES
Video Conferencing Services -
Managed by Svc. Ctr. 3.1 14,316 Monthly Usage 1.127 Minute 16,134 193,610
Video Conferencing Services -
On Demand, No ACS brk 3.1 -- Monthly Usage 0.570 Minute -- --
User Equipment 3.2 14 Sites 2,713.280 Site 37,986 455,831
Moves Adds and Changes 3.3 2 MACs/Month 300.000 MAC 600 7,200
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- ----------
SUBTOTAL 54,720 656,641
4. PAGING SERVICES
Pagers 4.1 1,059 Pagers 11.950 Pager 12,655 151,861
Adds 4.2 -- MACs/Month 262.500 MAC -- --
Moves & Changes 4.3 42 MACs/Month 112.500 MAC 4,725 56,700
Provider Regulated and Non
Regulated Labor Rates (See
note 16) 16.0
--------- ----------
17,380 208,561
5. CELLULAR TELECOMMUNICATIONS
SERVICES
Cellular Services - Usage 5.1 125,178 Monthly Usage 0.190 Minute 23,784 285,406
Cellular Services - Usage -
State Rate Structure - Local 5.1 -- Monthly Usage 0.145 Minute -- --
Cellular Services - Usage -
State Rate Structure - Roaming 5.1 -- Monthly Usage 0.500 Minute -- --
Cellular Services - Usage -
State Rate Structure -
Long Distance 5.1 -- Monthly Usage 0.250 Minute -- --
Cellular Phones (Phone cost plus
tax & shipping is additional) 5.2 2,720 Cell Phones 4.780 Cell Phone 13,002 156,019
Cellular Phones - State Rate Option 5.2 -- Cell Phones -- Cell Phone -- --
Provider Regulated and Non
Regulated Labor Rates (See
note 16) 16.0
--------- ----------
SUBTOTAL 36,785 441,425
6. SATELLITE BROADCAST SERVICES
Satellite Broadcast Services 6.1 21 Monthly Charge 5,140.460 Mbps 107,950 1,295,396
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
7. END-USER SUPPORT SERVICES
Help Desk Services 7.1 1,500 Monthly Calls -- Call -- --
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
8. SATS MICROWAVE MAINTENANCE AND
REPAIR
SATS Microwave Maintenance and
Repair 8.1 Monthly Charge N/A TBD 229,765 2,757,180
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
----- -------- ------------- --------- ------- --------- ----------
TOTAL FOR MANDATORY SERVICES 1,605,132 19,261,580
===== ======== ============= ========= ======= ========= ==========
174
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 1
USAGE PROFILE PRICING COMPONENTS CHARGES
------------------------------------ -------------------- ----------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- ------------- -------- ------- ------- ----------
9. SATELLITE TELEPHONY SERVICES
Satellite Telephony Services 9.1 2,879 Monthly Usage 1.290 Minute 3,714 44,567
Satellite Telephony Equipment 9.2 129 SAT Phones 12.120 SAT Phone 1,563 18,762
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
---------- ----------
SUBTOTAL 5,277 63,329
10. SATELLITE EARTH-STATION MAINTENANCE
AND REPAIR
Earth-Station Maintenance and
Repair 10.1 231 Monthly Charge 48.330 Station 11,164 133,971
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0 --
----- -------- ------------- -------- ------- --------- ----------
TOTAL FOR ALL SERVICES 1,621,573 19,458,879
===== ======== ============= ======== ======= ========= ==========
* Proposer may use a code to cross reference any assumptions made when
completing this matrix.
Charges for specific equipment items are lease costs on a lease back basis for
assets transferred from the State to the Provider.
175
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 2
USAGE PROFILE PRICING COMPONENTS CHARGES
------------------------------------ --------------------- -------------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- ------------- -------- ------- ------- ----------
1. WIRED TELEPHONY SERVICES
User Equipment 1.1 21,241 Telephones 7.801 Telephone $165,695 $1,988,336
Local Telephone Service 1.2 24,664 Lines 12.055 Line 297,325 3,567,894
Long Distance Service 1.3 920,098 Monthly Usage 0.060 Minute 55,206 662,471
Interstate Calls 1.3 -- Monthly Usage 0.045 -- --
Intrastate Calls 1.3 -- Monthly Usage 0.115 -- --
Voice Mail Service 1.4 18,054 Telephones 4.730 Telephone 85,395 1,024,745
Audio Teleconferencing Service 1.5 10,920 Monthly Usage 0.120 Minute 1,310 15,725
Toll-Free Services - Interstate 1.6 -- 0.098 -- --
Toll-Free Services - Intrastate 1.6 -- 0.144 -- --
Calling Card Services 1.7 -- 0.160 -- --
Moves Adds and Changes - "Hard" 1.8 355 MACs/Month 225.000 MAC 79,875 958,500
Moves Adds and Changes - "Soft" 1.8 240 MACs/Month 185.000 44,400 532,800
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
-------- ----------
SUBTOTAL 729,206 8,750,471
2. DATA NETWORK SERVICES
WAN Services 2.1 Monthly Charge -- TBD -- --
WAN POPs 2.1 464 Monthly Charge 386.726 POPs 179,441 2,153,290
Internet Connectivity 2.2 56 Monthly Charge 3,985.176 Mbps 223,170 2,678,038
Remote Dial-up Connectivity 2.3 383 Monthly Charge 23.030 Users 8,820 105,846
Remote Dial-up Connectivity -
No Internet, Per User Account 2.3 -- Monthly Charge 18.306 Users -- --
Remote Dial-up Connectivity -
No Internet, Per Modem Port -
Local Authorization 2.3 575 Monthly Charge 48.500 Modem Port 27,888 334,650
Remote Dial-up Connectivity -
No Internet, Per Modem Port -
New 2.3 -- Monthly Charge 144.000 Modem Port -- --
Remote Dial-up Connectivity -
Nationwide Roaming Service,
per end user account, per
month (plus hourly rate below) 2.3 -- 3.500
Remote Dial-up Connectivity -
Nationwide Roaming Service, per
end user account, per hour
(plus monthly rate above) 2.3 -- 2.990
Additional Bandwidth - Hourly
(per Kbps) 2.3 -- 0.066 -- --
Additional Bandwidth - Daily
(per Kbps) 2.3 -- 0.328 -- --
Additional Bandwidth - Monthly
(per Kbps) 2.3 -- Monthly Charge 5.240 -- --
Additional Bandwidth - Hourly
(per Kbps) - Off Hours
(12am-6am), by Reservation 2.3 -- 0.032 -- --
Moves Adds and Changes - "Hard" 2.4 52 MACs/Month 550.000 MAC 28,600 343,200
Moves Adds and Changes - "Soft" 2.4 -- MACs/Month 370.000 MAC -- --
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
-------- ----------
SUBTOTAL 467,919 5,615,025
176
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 2
USAGE PROFILE PRICING COMPONENTS CHARGES
------------------------------------ --------------------- -------------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- ------------- --------- ------- --------- ----------
3. VIDEO CONFERENCING SERVICES
Video Conferencing Services -
Managed by Svc. Ctr. 3.1 17,179 Monthly Usage 1.027 Minute 17,643 211,714
Video Conferencing Services -
On Demand, No ACS brk 3.1 -- Monthly Usage 0.570 Minute -- --
User Equipment 3.2 17 Sites 2,148.280 Sites 36,521 438,249
Moves Adds and Changes 3.3 2 MACs/Month 300.000 MAC 600 7,200
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- ----------
SUBTOTAL 54,764 657,163
4. PAGING SERVICES
Pagers 4.1 1,091 Pagers 11.672 Pager 12,734 152,810
Adds 4.2 -- MACs/Month 262.500 MAC -- --
Moves & Changes 4.3 43 MACs/Month 112.500 MAC 4,838 58,050
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- ----------
17,572 210,860
5. CELLULAR TELECOMMUNICATIONS
SERVICES
Cellular Services - Usage 5.1 137,696 Monthly Usage 0.183 Minute 25,198 302,380
Cellular Services - Usage -
State Rate Structure - Local 5.1 -- Monthly Usage 0.145 Minute -- --
Cellular Services - Usage -
State Rate Structure - Roaming 5.1 -- Monthly Usage 0.500 Minute -- --
Cellular Services - Usage -
State Rate Structure -
Long Distance 5.1 -- Monthly Usage 0.250 Minute -- --
Cellular Phones 5.2 2,992 Cell Phones 4,780 Cell Phone 14,302 171,621
Cellular Phones - State
Rate Option 5.2 -- Cell-Phones -- Cell-Phone -- --
--------- ----------
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- ----------
SUBTOTAL 39,500 474,002
6. SATELLITE BROADCAST SERVICES
Satellite Broadcast Services 6.1 21 Monthly Charge 5,140.460 Mbps 107,950 1,295,396
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
7. END-USER SUPPORT SERVICES
Help Desk Services 7.1 1,530 Monthly Calls -- Call -- --
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
8. SATS MICROWAVE MAINTENANCE
AND REPAIR
SATS Microwave Maintenance and
Repair 8.1 Monthly Charge N/A TBD 234,220 2,810,640
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
----- -------- ------------- --------- ------- --------- ----------
TOTAL FOR MANDATORY SERVICES 1,651,130 19,813,556
===== ======== ============= ========= ======= ========= ==========
177
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 2
USAGE PROFILE PRICING COMPONENTS CHARGES
------------------------------------ ---------------------- -------------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- ------------- --------- --------- ------- ----------
9. SATELLITE TELEPHONY SERVICES --
Satellite Telephony Services 9.1 3,167 Monthly Usage 1.290 Minute 4,085 49,025
Satellite Telephony Equipment 9.2 142 SAT Phones 12.120 SAT Phone 1,721 20,652
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- ----------
SUBTOTAL 5,806 69,678
10. SATELLITE EARTH-STATION
MAINTENANCE AND REPAIR
Earth-Station Maintenance and
Repair 10.1 233 Monthly Charge 48.330 Station 11,261 135,131
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0 --
----- -------- -------------- -------- -------- --------- ----------
TOTAL FOR ALL SERVICES 1,668,197 20,018,364
===== ======== ============== ======== ======== ========= ==========
* Proposer may use a code to cross reference any assumptions made when
completing this matrix.
Charges for specific equipment items are lease costs on a lease back basis for
assets transferred from the State to the Provider.
178
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 3
USAGE PROFILE PRICING COMPONENTS CHARGES
------------------------------------ ---------------------- ----------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- ------------- --------- --------- --------- -----------
1. WIRED TELEPHONY SERVICES
User Equipment 1.1 21,666 Telephones 6.917 Telephone $ 149,862 $ 1,798,339
Local Telephone Service 1.2 25,157 Lines 11.729 Line 295,066 3,540,797
Long Distance Service 1.3 947,701 Monthly Usage 0.054 Minute 51,176 614,110
Interstate Calls 1.3 Monthly Usage 0.045 -- --
Intrastate Calls 1.3 Monthly Usage 0.115 -- --
Voice Mail Service 1.4 18,415 Telephones 4.680 Telephone 86,182 1,034,186
Audio Teleconferencing Service 1.5 11,357 Monthly Usage 0.100 Minute 1,136 13,628
Toll-Free Services - Interstate 1.6 0.098 -- --
Toll-Free Services - Intrastate 1.6 0.144 -- --
Calling Card Services 1.7 0.160 -- --
Moves Adds and Changes - "Hard" 1.8 366 MACs/Month 212.500 MAC 77,775 933,300
Moves Adds and Changes - "Soft" 1.8 247 185.000 45,695 548,340
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- -----------
SUBTOTAL 706,892 8,482,701
2. DATA NETWORK SERVICES
WAN Services 2.1 Monthly Charge -- TBD -- --
WAN POPs 2.1 487 Monthly Charge 332.341 POPs 161,850 1,942,201
Internet Connectivity 2.2 78 Monthly Charge 3,985.176 Mbps 310,844 3,730,125
Remote Dial-up Connectivity 2.3 440 Monthly Charge 22.780 Users 10,023 120,278
Remote Dial-up Connectivity -
No Internet, Per User
Account 2.3 -- Monthly Charge 18.306 Users -- --
Remote Dial-up Connectivity -
No Internet, Per Modem
Port - Local Authorization 2.3 661 Monthly Charge 48.500 Modem Port 32,059 384,702
Remote Dial-up Connectivity -
No Internet, Per Modem Port -
New 2.3 -- Monthly Charge 144.000 Modem Port -- --
Remote Dial-up Connectivity -
Nationwide Roaming Service, per
end user account, per month
(plus hourly rate below) 2.3 -- 3.500
Remote Dial-up Connectivity -
Nationwide Roaming Service, per
end user account, per hour
(plus monthly rate above) 2.3 -- 2.990
Additional Bandwidth - Hourly
(per Kbps) 2.3 -- 0.066 -- --
Additional Bandwidth - Daily
(per Kbps) 2.3 -- 0.328 -- --
Additional Bandwidth - Monthly
(per Kbps) 2.3 -- Monthly Charge 5.240 -- --
Additional Bandwidth - Hourly
(per Kbps) - Off Hours
(12am-6am), by Reservation 2.3 -- 0.032 -- --
Moves Adds and Changes - "Hard" 2.4 62 MACs/Month 500.000 MAC 31,000 372,000
Moves Adds and Changes - "Soft" 2.4 -- MACs/Month 370.000 MAC -- --
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
---------- ----------
SUBTOTAL 545,775 6,549,306
179
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 3
USAGE PROFILE PRICING COMPONENTS CHARGES
------------------------------------ ---------------------- -----------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- ------------- --------- ---------- --------- ----------
3. VIDEO CONFERENCING SERVICES
Video Conferencing Services -
Managed by Svc. Ctr. 3.1 20,615 Monthly Usage 0.957 Minute 19,729 236,743
Video Conferencing Services -
On Demand, No ACS brk 3.1 -- Monthly Usage 0.570 Minute -- --
User Equipment 3.2 19 Sites 1,958.280 Site 37,207 446,488
Moves Adds and Changes 3.3 2 MACs/Month 300.000 MAC 600 7,200
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- ----------
SUBTOTAL 57,536 690,431
4. PAGING SERVICES
Pagers 4.1 1,124 Pagers 11.243 Pager 12,637 151,646
Adds 4.2 -- MACs/Month 262.500 MAC -- --
Moves & Changes 4.3 44 MACs/Month 112.500 MAC 4,950 59,400
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- ----------
17,587 211,046
5. CELLULAR TELECOMMUNICATIONS
SERVICES
Cellular Services - Usage 5.1 151,466 Monthly Usage 0.177 Minute 26,809 321,714
Cellular Services - Usage -
State Rate Structure -
Local 5.1 -- Monthly Usage 0.145 Minute -- --
Cellular Services - Usage -
State Rate Structure -
Roaming 5.1 -- Monthly Usage 0.500 Minute -- --
Cellular Services - Usage -
State Rate Structure -
Long Distance 5.1 -- Monthly Usage 0.250 Minute -- --
Cellular Phones 5.2 3,142 Cell Phones 4.780 Cell Phone 15,019 180,225
Cellular Phones - State
Rate Option 5.2 -- Cell Phones -- Cell Phone -- --
--------- ----------
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- ----------
SUBTOTAL 41,828 501,939
6. SATELLITE BROADCAST SERVICES
Satellite Broadcast Services 6.1 21 Monthly Charge 5,140.460 Mbps 107,950 1,295,396
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
7. END-USER SUPPORT SERVICES
Help Desk Services 7.1 1,561 Monthly Calls -- Call -- --
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
8. SATS MICROWAVE MAINTENANCE AND
REPAIR
SATS Microwave Maintenance and
Repair 8.1 Monthly Charge N/A TBD 238,765 2,865,180
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
----- -------- ------------- --------- ---------- --------- ----------
TOTAL FOR MANDATORY SERVICES 1,716,333 20,595,998
===== ======== ============= ========= ========== ========= ==========
180
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 3
USAGE PROFILE PRICING COMPONENTS CHARGES
------------------------------------ --------------------- -----------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- ------------- --------- --------- ---------- ----------
9. SATELLITE TELEPHONY SERVICES
Satellite Telephony Services 9.1 3,484 Monthly Usage 1.290 Minute 4,494 53,932
Satellite Telephony Equipment 9.2 156 SAT Phones 12.120 SAT Phone 1,891 22,689
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
---------- ----------
SUBTOTAL 6,385 76,621
10. SATELLITE EARTH-STATION
MAINTENANCE AND REPAIR
Earth-Station Maintenance
and Repair 10.1 235 Monthly Charge 48.330 Station 11,358 136,291
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0 --
---- ------- ------------- -------- --------- ---------- ----------
TOTAL FOR ALL SERVICES 1,734,076 20,808,910
==== ======= ============= ======== ========= ========== ==========
* Proposer may use a code to cross reference any assumptions made when
completing this matrix.
Charges for specific equipment items are lease costs on a lease back basis for
assets transferred from the State to the Provider.
181
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 4
USAGE PROFILE PRICING COMPONENTS CHARGES
----------------------------------- ---------------------- ----------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- -------------- -------- ---------- --------- ----------
1. WIRED TELEPHONY SERVICES
User Equipment 1.1 22,099 Telephones 6.213 Telephone $ 137,303 $ 1,647,640
Local Telephone Service 1.2 25,660 Lines 11.580 Line 297,143 3,565,714
Long Distance Service 1.3 976,132 Monthly Usage 0.051 Minute 49,783 597,393
Interstate Calls 1.3 -- Monthly Usage 0.045 -- --
Intrastate Calls 1.3 -- Monthly Usage 0.115 -- --
Voice Mail Service 1.4 18,783 Telephones 4.630 Telephone 86,965 1,043,583
Audio Teleconferencing Service 1.5 11,811 Monthly Usage 0.100 Minute 1,181 14,173
Toll-Free Services - Interstate 1.6 -- 0.098 -- --
Toll-Free Services - Intrastate 1.6 -- 0.144 -- --
Calling Card Services 1.7 -- 0.160 -- --
Moves Adds and Changes - "Hard" 1.8 377 MACs/Month 200.000 MAC 75,400 904,800
Moves Adds and Changes - "Soft" 1.8 254 185.000 46,990 563,880
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- -----------
SUBTOTAL 694,765 8,337,183
2. DATA NETWORK SERVICES
WAN Services 2.1 Monthly Charge -- TBD -- --
WAN POPs 2.1 511 Monthly Charge 277.601 POPs 141,854 1,702,249
Internet Connectivity 2.2 109 Monthly Charge 3,985.176 Mbps 434,384 5,212,610
Remote Dial-up Connectivity 2.3 506 Monthly Charge 22.530 Users 11,400 136,802
Remote Dial-up Connectivity - No
Internet, Per User Account 2.3 -- Monthly Charge 18.306 Users -- --
Remote Dial-up Connectivity - No
Internet, Per Modem Port - Local
Authorization 2.3 760 Monthly Charge 48.500 Modem Port 36,860 442,320
Remote Dial-up Connectivity - No
Internet, Per Modem Port - New 2.3 -- Monthly Charge 144.000 Modem Port -- --
Remote Dial-up Connectivity -
Nationwide Roaming Service, per
end user
account, per month (plus hourly
rate below) 2.3 -- 3.500
Remote Dial-up Connectivity -
Nationwide Roaming Service, per
end user account, per hour
(plus monthly rate above) 2.3 -- 2.990
Additional Bandwidth - Hourly
(per Kbps) 2.3 -- 0.066 -- --
Additional Bandwidth - Daily
(per Kbps) 2.3 -- 0.328 -- --
Additional Bandwidth - Monthly
(per Kbps) 2.3 -- Monthly Charge 5.240 -- --
Additional Bandwidth - Hourly
(per Kbps) - Off Hours (12am-6am),
by Reservation 2.3 -- 0.032 -- --
Moves Adds and Changes - "Hard" 2.4 68 MACs/Month 450.000 MAC 30,600 367,200
Moves Adds and Changes - "Soft" 2.4 -- MACs/Month 370.000 MAC -- --
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- -----------
SUBTOTAL 655,098 7,861,182
182
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 4
USAGE PROFILE PRICING COMPONENTS CHARGES
------------------------------------ ----------------------- ---------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- -------------- --------- ---------- -------- ----------
3. VIDEO CONFERENCING SERVICES
Video Conferencing Services -
Managed by Svc. Ctr. 3.1 24,738 Monthly Usage 0.847 Minute 20,953 251,437
Video Conferencing Services - On
Demand, No ACS brk 3.1 -- Monthly Usage 0.570 Minute -- --
User Equipment 3.2 21 Sites 1,603.280 Site 33,669 404,027
Moves Adds and Changes 3.3 2 MACs/Month 300.000 MAC 600 7,200
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- ----------
SUBTOTAL 55,222 662,664
4. PAGING SERVICES
Pagers 4.1 1,146 Pagers 10.857 Pager 12,442 149,305
Adds 4.2 -- MACs/Month 262.500 MAC -- --
Moves & Changes 4.3 45 MACs/Month 112.500 MAC 5,063 60,750
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- ----------
17,505 210,055
5. CELLULAR TELECOMMUNICATIONS
SERVICES
Cellular Services - Usage 5.1 159,039 Monthly Usage 0.177 Minute 28,150 337,799
Cellular Services - Usage - State
Rate Structure - Local 5.1 -- Monthly Usage 0.145 Minute -- --
Cellular Services - Usage - State
Rate Structure - Roaming 5.1 -- Monthly Usage 0.500 Minute -- --
Cellular Services - Usage - State
Rate Structure - Long Distance 5.1 -- Monthly Usage 0.250 Minute -- --
Cellular Phones 5.2 3,299 Cell Phones 4.780 Cell Phone 15,769 189,231
Cellular Phones - State Rate Option 5.2 -- Cell Phones -- Cell Phone -- --
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- ----------
SUBTOTAL 43,919 527,029
6. SATELLITE BROADCAST SERVICES
Satellite Broadcast Services 6.1 21 Monthly Charge 5,140.460 Mbps 107,950 1,295,396
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
7. END-USER SUPPORT SERVICES
Help Desk Services 7.1 1,592 Monthly Calls -- Call -- --
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
8. SATS MICROWAVE MAINTENANCE AND
REPAIR
SATS Microwave Maintenance and Repair 8.1 Monthly Charge N/A TBD 243,400 2,920,800
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
----- -------- -------------- --------- ---------- --------- ----------
TOTAL FOR MANDATORY SERVICES 1,817,859 21,814,309
===== ======== ============== ========= ========== ========= ==========
183
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 4
USAGE PROFILE PRICING COMPONENTS CHARGES
----------------------------------- --------------------- -----------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- ------------- -------- --------- --------- ----------
9. SATELLITE TELEPHONY SERVICES
Satellite Telephony Services 9.1 3,832 Monthly Usage 1.290 Minute 4,943 59,319
Satellite Telephony Equipment 9.2 172 SAT Phones 12.120 SAT Phone 2,085 25,016
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0
--------- ----------
SUBTOTAL 7,028 84,335
10. SATELLITE EARTH-STATION
MAINTENANCE AND REPAIR
Earth-Station Maintenance and
Repair 10.1 237 Monthly Charge 48.330 Station 11,454 137,451
Provider Regulated and Non
Regulated Labor Rates
(See note 16) 16.0 --
----- -------- ------------- -------- --------- --------- ----------
TOTAL FOR ALL SERVICES 1,836,341 22,036,094
===== ======== ============= ======== ========= ========= ==========
* Proposer may use a code to cross reference any assumptions made when
completing this matrix.
Charges for specific equipment items are lease costs on a lease back basis for
assets transferred from the State to the Provider.
184
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 5
USAGE PROFILE PRICING COMPONENTS CHARGES
-------------------------------- ---------------------- -----------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- ------------ -------- --------- --------- -----------
1. WIRED TELEPHONY SERVICES
User Equipment 1.1 22,099 Telephones 6.213 Telephone $ 137,303 $ 1,647,640
Local Telephone Service 1.2 25,660 Lines 11.390 Line 292,267 3,507,209
Long Distance Service 1.3 976,132 Monthly Usage 0.051 Minute 49,783 597,393
Interstate Calls 1.3 -- Monthly Usage 0.045 -- --
Intrastate Calls 1.3 -- Monthly Usage 0.115 -- --
Voice Mail Service 1.4 18,783 Telephones 4.630 Telephone 86,965 1,043,583
Audio Teleconferencing Service 1.5 11,811 Monthly Usage 0.100 Minute 1,181 14,173
Toll-Free Services - Interstate 1.6 -- 0.098 -- --
Toll-Free Services - Intrastate 1.6 -- 0.144 -- --
Calling Card Services 1.7 -- 0.160 -- --
Moves Adds and Changes - "Hard" 1.8 377 MACs/Month 200.000 MAC 75,400 904,800
Moves Adds and Changes - "Soft" 1.8 254 185.000 46,990 563,880
Provider Regulated and Non Regulated Labor
Rates (See note 16) 16.0
---------- ----------
SUBTOTAL 689,890 8,278,678
2. DATA NETWORK SERVICES
WAN Services 2.1 Monthly Charge -- TBD -- --
WAN POPs 2.1 511 Monthly Charge 277.601 POPs 141,854 1,702,249
Internet Connectivity 2.2 109 Monthly Charge 3,985.176 Mbps 434,384 5,212,610
Remote Dial-up Connectivity 2.3 506 Monthly Charge 22.530 Users 11,400 136,802
Remote Dial-up Connectivity - No Internet,
Per User Account 2.3 -- Monthly Charge 18.306 Users -- --
Remote Dial-up Connectivity - No Internet,
Per Modem Port - Local Authorization 2.3 760 Monthly Charge 48.500 Modem Port 36,860 442,320
Remote Dial-up Connectivity - No Internet,
Per Modem Port - New 2.3 -- Monthly Charge 144.000 Modem Port -- --
Remote Dial-up Connectivity - Nationwide
Roaming Service, per end user account,
per month (plus hourly rate below) 2.3 -- 3.500
Remote Dial-up Connectivity - Nationwide
Roaming Service, per end user account,
per hour (plus monthly rate above) 2.3 -- 2.990
Additional Bandwidth - Hourly (per Kbps) 2.3 -- 0.066 -- --
Additional Bandwidth - Daily (per Kbps) 2.3 -- 0.328 -- --
Additional Bandwidth - Monthly (per Kbps) 2.3 -- Monthly Charge 5.240 -- --
Additional Bandwidth - Hourly (per Kbps) -
Off Hours (12am-6am), by Reservation 2.3 -- 0.032 -- --
Moves Adds and Changes - "Hard" 2.4 68 MACs/Month 450.000 MAC 30,600 367,200
Moves Adds and Changes - "Soft" 2.4 -- MACs/Month 370.000 MAC -- --
Provider Regulated and Non Regulated Labor
Rates (See note 16) 16.0
---------- ----------
SUBTOTAL 655,098 7,861,182
3. VIDEO CONFERENCING SERVICES
185
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 5
USAGE PROFILE PRICING COMPONENTS CHARGES
-------------------------------- ---------------------- -----------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
-------------------- ----- -------- ------------- -------- --------- --------- -----------
Video Conferencing Services - Managed by
Svc. Ctr 3.1 24,738 Monthly Usage 0.847 Minute 20,953 251,437
Video Conferencing Services - On Demand,
No ACS brk 3.1 -- Monthly Usage 0.570 Minute -- --
User Equipment 3.2 21 Sites 1,603.280 Site 33,669 404,027
Moves Adds and Changes 3.3 2 MACs/Month 300.000 MAC 600 7,200
Provider Regulated and Non Regulated Labor
Rates (See note 16) 16.0
---------- ----------
SUBTOTAL 55,222 662,664
4. PAGING SERVICES
Pagers 4.1 1,146 Pagers 10.857 Pager 12,442 149,305
Moves and Changes 4.2 -- MACs/Month 262.500 MAC -- --
Adds 4.3 45 MACs/Month 112.500 MAC 5,063 60,750
Provider Regulated and Non Regulated Labor
Rates (See note 16) 16.0
---------- ----------
17,505 210,055
5. CELLULAR TELECOMMUNICATIONS SERVICES
Cellular Services - Usage 5.1 159,039 Monthly Usage 0.177 Minute 28,150 337,799
Cellular Services - Usage - State Rate
Structure - Local 5.1 -- Monthly Usage 0.145 Minute -- --
Cellular Services - Usage - State Rate
Structure - Roaming 5.1 -- Monthly Usage 0.500 Minute -- --
Cellular Services - Usage - State Rate
Structure - Long Distance 5.1 -- Monthly Usage 0.250 Minute -- --
Cellular Phones 5.2 3,299 Cell Phones 4.780 Cell Phone 15,769 189,231
Cellular Phones - State Rate Option 5.2 -- Cell Phones -- Cell Phone -- --
---------- ----------
Provider Regulated and Non Regulated Labor
Rates (See note 16) 16.0
---------- ----------
SUBTOTAL 43,919 527,029
6. SATELLITE BROADCAST SERVICES
Satellite Broadcast Services 6.1 21 Monthly Charge 5,140.460 Mbps 107,950 1,295,396
Provider Regulated and Non Regulated Labor
Rates (See note 16) 16.0
7. END-USER SUPPORT SERVICES
Help Desk Services 7.1 1,592 Monthly Calls -- Call -- --
Provider Regulated and Non Regulated Labor
Rates (See note 16) 16.0
8. SATS MICROWAVE MAINTENANCE AND REPAIR
SATS Microwave Maintenance and Repair 8.1 Monthly Charge N/A TBD 243,400 2,920,800
Provider Regulated and Non Regulated Labor
Rates (See note 16) 16.0
---- ----- -------------- --------- --------- ---------- ----------
TOTAL FOR MANDATORY SERVICES 1,812,984 21,755,804
===== ===== ============== ========= ========= ========== ==========
186
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX C - DETAIL PRICING MATRIX - YEAR 5
USAGE PROFILE PRICING COMPONENTS CHARGES
--------------------------------- --------------------- ------------------------
REF VOLUME VOLUME PER UNIT UNIT AVG PER
KEY PRICING ELEMENTS CODE* BY MONTH PARAMETER CHARGE MEASURE MONTH ANNUAL
------------------- ----- ------- ------------- -------- --------- ---------- ----------
9. SATELLITE TELEPHONY SERVICES
Satellite Telephony Services 9.1 3,832 Monthly Usage 1.290 Minute 4,943 59,319
Satellite Telephony Equipment 9.2 172 SAT Phones 12.120 SAT Phone 2,085 25,016
Provider Regulated and Non Regulated
Labor Rates (See note 16) 16.0
--------- ---------
Subtotal 7,028 84,335
10. SATELLITE EARTH-STATION MAINTENANCE
AND REPAIR
Earth-Station Maintenance and Repair 10.1 237 Monthly Charge 48.330 Station 11,454 137,451
Provider Regulated and Non Regulated
Labor Rates (See note 16) 16.0 --
----- ------- ------------- -------- --------- --------- ----------
TOTAL FOR ALL SERVICES 1,831,466 21,977,590
===== ======= ============= ======== ========= ========= ==========
* Proposer may use a code to cross reference any assumptions made when
completing this matrix.
Charges for specific equipment items are lease costs on a lease back basis for
assets transferred from the State to the Provider.
187
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX D - TRANSITION COSTS MATRIX
BUNDLES REF CODE* TRANSITION COST ($) RECOVERY HORIZON (YEARS)
------- --------- ------------------- ------------------------
1. WIRED TELEPHONY SERVICES 11.1 248,569 5.0
2. DATA NETWORK SERVICES 11.2 82,856 5.0
3. VIDEO CONFERENCING SERVICES 11.3 82,856 5.0
4. PAGING SERVICES
5. CELLULAR TELECOMMUNICATIONS SERVICES
6. SATELLITE BROADCAST SERVICES
7. END-USER SUPPORT SERVICES 11.4 414,281 5.0
8. SATS MICROWAVE MAINTENANCE AND REPAIR
---- ------- ---
TOTAL FOR MANDATORY SERVICES 828,563
==== ======= ===
9. SATELLITE TELEPHONY SERVICES
10. SATELLITE EARTH-STATION MAINTENANCE AND REPAIR
---- ------- ---
TOTAL FOR ALL SERVICES 828,563
==== ======= ===
* Proposer may use a code to cross reference any assumptions made when
completing this matrix.
188
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX E - PROVIDER CAPITAL INVESTMENT SUMMARY
INVESTMENT
-----------------------------------------------------------------
ASSET
BUNDLES REF CODE* TRANSFER** YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL
------- --------- ---------- ---------- ------- ------- ------- ------ ----------
1. WIRED TELEPHONY SERVICES 12.1 16,564,021 324,406 330,514 337,386 -- 17,556,327
2. DATA NETWORK SERVICES 12.2 6,729,529 -- -- -- -- 6,729,529
3. VIDEO CONFERENCING SERVICES 12.3 1,066,052 157,200 104,800 104,800 -- 1,432,852
4. PAGING SERVICES 12.4 250,000 -- -- -- -- 250,000
5. CELLULAR TELECOMMUNICATIONS SERVICES 12.5 --
6. SATELLITE BROADCAST SERVICES 12.6 --
7. END-USER SUPPORT SERVICES 12.7 195,885 -- -- -- -- 195,885
8. SATS MICROWAVE MAINTENANCE AND REPAIR 12.8 2,800,000 -- -- -- -- 2,800,000
----- ---------- ---------- ------- ------- ------- ------ ----------
TOTAL FOR MANDATORY SERVICES -- 27,605,487 481,606 435,314 442,186 -- 28,964,593
===== ========== ========== ======= ======= ======= ====== ==========
9. SATELLITE TELEPHONY SERVICES 12.9 --
10. SATELLITE EARTH-STATION MAINTENANCE
AND REPAIR 12.10 --
----- ---------- ---------- ------- ------- ------- ------ ----------
TOTAL FOR ALL SERVICES -- 27,605,487 481,606 435,314 442,186 -- 28,964,593
===== ========== ========== ======= ======= ======= ====== ==========
* Proposer may use a code to cross reference any assumptions made when
completing this matrix.
** Asset Transfer includes all credit for State assets transferred to the
Proposer. Provide additional sheets indicating desired assets and valuation.
189
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX F - PROFILE OF CAPITAL INVESTMENT
*PLEASE SEE NARRATIVE RESPONSE IN "NOTES AND ASSUMPTIONS TO APPENDIX I" - NOTE
12
Note 12 provides a profile of Capital Investment by Bundle.
* Proposer may use a code to cross reference any assumptions made when
completing this matrix.
190
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX G - USAGE PROFILE OF INVESTMENT MATRIX - YEAR 1
INVESTMENT USAGE
---------- ------------------------------------------------------------------
BUNDLES YEAR 1* YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 RESIDUAL
------- ---------- ---------- ---------- ---------- ---------- ---------- -------
1. WIRED TELEPHONY SERVICES 16,564,021 (3,312,804) (3,312,804) (3,312,804) (3,312,804) (3,312,804) --
2. DATA NETWORK SERVICES 6,729,529 (1,345,906) (1,345,906) (1,345,906) (1,345,906) (1,345,906) --
3. VIDEO CONFERENCING SERVICES 1,066,052 (213,210) (213,210) (213,210) (213,210) (213,210) --
4. PAGING SERVICES 250,000 (50,000) (50,000) (50,000) (50,000) (50,000) --
5. CELLULAR TELECOMMUNICATIONS SERVICES -- -- -- -- -- -- --
6. SATELLITE BROADCAST SERVICES -- -- -- -- -- -- --
7. END-USER SUPPORT SERVICES 195,885 (39,177) (39,177) (39,177) (39,177) (39,177) --
8. SATS MICROWAVE MAINTENANCE AND REPAIR 2,800,000 (560,000) (560,000) (560,000) (560,000) (560,000) --
---------- ---------- ---------- ---------- ---------- ---------- -------
TOTAL FOR MANDATORY SERVICES 27,605,487 (5,521,097) (5,521,097) (5,521,097) (5,521,097) (5,521,097) --
========== ========== ========== ========== ========== ========== =======
9. SATELLITE TELEPHONY SERVICES -- -- -- -- -- --
10. SATELLITE EARTH-STATION MAINTENANCE
AND REPAIR -- -- -- -- -- --
---------- ---------- ---------- ---------- ---------- ---------- -------
TOTAL FOR ALL SERVICES 27,605,487 (5,521,097) (5,521,097) (5,521,097) (5,521,097) (5,521,097) --
========== ========== ========== ========== ========== ========== =======
* Include investment associated with Asset Transfer in total investment for Year
1.
191
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX G - USAGE PROFILE OF INVESTMENT MATRIX - YEAR 3
INVESTMENT USAGE
---------- -----------------------------------------------------------------
BUNDLES YEAR 3 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 RESIDUAL
-------- ---------- ---------- -------- -------- -------- --------
1. WIRED TELEPHONY SERVICES 330,514 (110,171) (110,171) (110,171) --
2. DATA NETWORK SERVICES -- -- -- -- --
3. VIDEO CONFERENCING SERVICES 104,800 (34,933) (34,933) (34,933) --
4. PAGING SERVICES -- -- -- -- --
5. CELLULAR TELECOMMUNICATIONS SERVICES -- -- -- -- --
6. SATELLITE BROADCAST SERVICES -- -- -- -- --
7. END-USER SUPPORT SERVICES -- -- -- -- --
8. SATS MICROWAVE MAINTENANCE AND REPAIR -- -- -- -- --
-------- ---------- ---------- -------- -------- -------- --------
TOTAL FOR MANDATORY SERVICES 435,314 -- -- (145,105) (145,105) (145,105) --
======= =========== ========== ======== ======== ======== ========
9. SATELLITE TELEPHONY SERVICES -- -- -- -- --
10. SATELLITE EARTH-STATION MAINTENANCE
AND REPAIR -- -- -- -- --
------- ---------- ---------- -------- -------- -------- --------
TOTAL FOR ALL SERVICES 435,314 -- -- (145,105) (145,105) (145,105) --
======= =========== ========== ======== ======== ======== ========
193
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX G - USAGE PROFILE OF INVESTMENT MATRIX - YEAR 4
INVESTMENT USAGE
---------- ---------------------------------------------------------------
BUNDLES YEAR 4 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 RESIDUAL
------- ---------- ---------- -------- -------- -------- --------
1. WIRED TELEPHONY SERVICES 337,386 (168,693) (168,693) --
2. DATA NETWORK SERVICES -- -- -- --
3. VIDEO CONFERENCING SERVICES 104,800 (52,400) (52,400) --
4. PAGING SERVICES -- -- -- --
5. CELLULAR TELECOMMUNICATIONS SERVICES -- -- -- --
6. SATELLITE BROADCAST SERVICES -- -- -- --
7. END-USER SUPPORT SERVICES -- -- -- --
8. SATS MICROWAVE MAINTENANCE AND REPAIR -- -- -- --
------- ---------- ---------- -------- -------- -------- --------
TOTAL FOR MANDATORY SERVICES 442,186 -- -- -- (221,093) (221,093) --
======= ========== ========== ======== ======== ======== ========
9. SATELLITE TELEPHONY SERVICES -- -- -- --
10. SATELLITE EARTH-STATION MAINTENANCE
AND REPAIR -- -- -- --
------- ---------- ---------- -------- -------- -------- --------
TOTAL FOR ALL SERVICES 442,186 -- -- -- (221,093) (221,093) --
======= ========== ========== ======== ======== ======== ========
194
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX G - USAGE PROFILE OF INVESTMENT MATRIX - YEAR 5
INVESTMENT USAGE
---------- -----------------------------------------------------------------
BUNDLES YEAR 5 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 RESIDUAL
-------- ---------- ---------- -------- -------- -------- --------
1. WIRED TELEPHONY SERVICES -- --
2. DATA NETWORK SERVICES -- --
3. VIDEO CONFERENCING SERVICES -- --
4. PAGING SERVICES -- --
5. CELLULAR TELECOMMUNICATIONS SERVICES -- --
6. SATELLITE BROADCAST SERVICES -- --
7. END-USER SUPPORT SERVICES -- --
8. SATS MICROWAVE MAINTENANCE AND REPAIR -- --
-------- ---------- ---------- -------- -------- -------- --------
TOTAL FOR MANDATORY SERVICES -- -- -- -- -- -- --
======== ========== ========== ======== ======== ======== ========
9. SATELLITE TELEPHONY SERVICES -- -- --
10. SATELLITE EARTH-STATION MAINTENANCE
AND REPAIR -- -- --
-------- ---------- ---------- -------- -------- -------- --------
TOTAL FOR ALL SERVICES -- -- -- -- -- -- --
======== ========== ========== ======== ======== ======== ========
195
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX H - RESIDUAL CREDIT VALUE FOR STATE ASSETS
INVESTMENT CREDIT
-------------- --------------------------------------------------------------------
BUNDLES ASSET TRANSFER YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 RESIDUAL
-------------- ------- ------- ------- ------- ------- --------
1. WIRED TELEPHONY SERVICES --
2. DATA NETWORK SERVICES --
3. VIDEO CONFERENCING SERVICES --
4. PAGING SERVICES -- -- -- -- -- -- --
5. CELLULAR TELECOMMUNICATIONS SERVICES --
6. SATELLITE BROADCAST SERVICES --
7. END-USER SUPPORT SERVICES --
8. SATS MICROWAVE MAINTENANCE AND REPAIR --
-------------- ------- ------- ------- ------- ------- --------
TOTAL FOR MANDATORY SERVICES -- -- -- -- -- -- --
-------------- ------- ------- ------- ------- ------- --------
9. SATELLITE TELEPHONY SERVICES --
10. SATELLITE EARTH-STATION MAINTENANCE
AND REPAIR --
-------------- ------- ------- ------- ------- ------- --------
TOTAL FOR ALL SERVICES -- -- -- -- -- -- --
============== ======= ======= ======= ======= ======= ========
196
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX I - TERMINATION FOR CONVENIENCE CHARGE MATRIX
REF CODE* YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
----------- ---------- ---------- ---------- --------- ------
CHARGE TABLE I-1 28,293,820 21,347,354 14,209,492 6,857,409 --
Table I-1 - Termination for Convenience Charge Calculation
----------------------------------------------------------
(It is assumed that should there be a termination for convenience, it occurs at
the end of the respective year).
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
----------- ----------- ----------- ----------- -------
RESIDUAL VALUE OF YR 1 CAPITAL INVESTMENT - NOT RECOVERED $22,084,390 $16,563,292 $11,042,195 $ 5,521,097 $ --
RESIDUAL VALUE OF YR 2 CAPITAL INVESTMENT - NOT RECOVERED $ 361,205 $ 240,803 $ 120,402 $ --
RESIDUAL VALUE OF YR 3 CAPITAL INVESTMENT - NOT RECOVERED $ 290,209 $ 145,105 $ --
RESIDUAL VALUE OF YR 4 CAPITAL INVESTMENT - NOT RECOVERED $ 221,093 $ --
RESIDUAL VALUE OF YR 5 CAPITAL INVESTMENT - NOT RECOVERED $ --
RESIDUAL OF TRANSITION COSTS NOT RECOVERED $ 662,850 $ 497,138 $ 331,425 $ 165,713
RESIDUAL OF JUNEAU SWITCH PAYMENTS NOT RECOVERED $ 2,810,580 $ 1,873,720 $ 936,860
RESIDUAL OF CAT-5 CABLE COSTS NOT FULLY AMORTIZED $ 2,736,000 $ 2,052,000 $ 1,368,000 $ 684,000
$ -- $ -- $ --
----------- ----------- ----------- ----------- -------
$28,293,820 $21,347,354 $14,209,492 $ 6,857,409 $ --
=========== =========== =========== =========== =======
* Proposer may use a code to cross reference any assumptions made when
completing this matrix.
197
SCHEDULE B.1 - PRICE/COST MATRICES
MATRIX J - RESOURCE OPTION USAGE CREDIT*
RESOURCE OPTION REF CODE* YEAR 1 YEAR 2 YEAR 3 YEAR 4 TOTAL
--------------- --------- ------ ------ ------ ------ -----
A. SATELLITE EARTH STATION ACCESS * * * * *
B. SATS MICROWAVE SITE ACCESS * * * * *
C. SATS MICROWAVE EXCESS BANDWIDTH ACCESS * * * * *
--------- ------ ------ ------ ------ -----
TOTAL FOR ALL RESOURCE OPTIONS
========= ====== ====== ====== ====== =====
*PLEASE SEE NARRATIVE RESPONSE IN "NOTES AND ASSUMPTIONS TO APPENDIX I" - NOTE
13
Note 13 describes specific details, including assumptions, regarding our
organization's desired use of State resource options.
* Provide specific details, including assumptions, regarding your organization's
desired use of State resource options on separate sheets.
198
B.2 PRICING NOTES
PRICE MATRIX C -- DETAIL PRICING MATRIX YEARS 1 - 5
1.0 WIRED TELEPHONY SERVICES
1.1 User Equipment
1.1.1 Unit rates are based upon volume and usage projections included in
Schedule N. Although there is a single rate in the price matrices, this rate
includes the distribution of single-to-multi-line phones as projected in
Schedule N.
1.1.2 Provider pricing includes replacement of all existing phones and projected
new phones with new VoiP phones. The State will take possession of all phones at
the termination of the Agreement after satisfying any residual balance not
recovered through pricing during the Initial Term. Such residual balance shall
be calculated on a per unit basis, based on the Cutover Date for each phone and
associated line.
1.1.3 Provider pricing includes the installation of customer premise equipment
(CPE), including data cabinets, routers, switches, etc. The State will take
possession of all CPE at the termination of the Agreement after satisfying any
residual balance not recovered through pricing during the Initial Term. Such
residual balance shall be calculated on a per unit basis, based on the Cutover
Date for each Service Unit installed.
1.1.4 Capital investment recovery is amortized over the Initial Term of the
Agreement.
1.1.5 Price includes recovery of all Service Bundle 1 transition costs amortized
over five years.
1.1.6 Price includes a proportionate share of Service Bundle 7 cost.
1.1.7 Provider will take over the remaining lease payments for the capital lease
for the Juneau telephone system as described in Section 16.1.6.1 and acquire
ownership of the switch for one dollar at the end of the lease in accordance
with the bargain purchase option. Except as otherwise provided in the Agreement,
these costs will be absorbed by Provider.
1.1.8 Provider pricing includes recovery of switch maintenance costs for part of
year one as phones are being converted to the VoIP solution. Provider will
continue payment for monthly switch maintenance costs during the first year of
transition as it switches out desktop telephone sets. Pricing includes an
effective maintenance cost equivalent to approximately one half the cost for an
entire year at full utilization.
1.1.9 Price includes maintenance and repair of user equipment.
199
1.1.10 No inflation factors were used in the computation to develop prices for
Services.
1.2 Local Telephone Service
1.2.1 Unit rates are based upon volume and usage projections included in
Schedule N.
1.2.2 Price includes a proportionate share of Service Bundle 7 cost.
1.2.3 No time and material rates prices were used in the costing analysis.
1.2.4 No inflation factors were used in the computation to develop prices for
Services.
1.3 Long Distance Service
1.3.1 Unit rates are based upon volume and usage projections included in
Schedule N,
1.3.2 Actual billing will be based upon the following rate components, as
applicable:
Interstate calls $.045 per minute
Intrastate calls ("offnet") $.115 per minute
1.3.3 The rates reflected in the price matrices assume a (70% interstate and 30%
intrastate) traffic mix in the State's long distance traffic. These services are
regulated, and offered by ACS Long Distance, Inc. as Subcontractor. Parties
recognize that the traffic mix will not reflect actual volumes at cutover.
1.3.4 Capital investment recovery is amortized over the Initial Term of the
Agreement.
1.3.5 No inflation factors were used in the computation to develop prices for
Services.
1.4 Voice Mail Service
1.4.1 Unit rates are based upon volume and usage projections included in
Schedule N.
1.4.2 Provider will provide a centralized voice mail system.
1.4.3 Provider pricing includes the recovery of capital investment to provide a
centralized voice mail system. Provider will retain ownership of such investment
at the Termination of the Agreement.
1.4.4 Capital investment recovery is amortized over the Initial Term of the
Agreement.
1.4.5 No inflation factors were used in the computation to develop prices for
Services.
200
1.5 Audio Teleconferencing Services
1.5.1 Unit rates are based upon volume and usage projections included in
Schedule N. Rate is charged per bridge minute (per conference minute, not per
site). Toll charges are not included in this rate for direct dialed or toll-free
calls.
1.5.2 No inflation factors were used in the computation to develop prices for
Services.
1.6 Toll-Free Services -- Interstate & Intrastate
1.6.1 Services are regulated, and offered by ACS Long Distance, Inc. as
Subcontractor.
1.7 Calling Card Services
1.7.1 New rate included per price negotiations.
1.7.2 Services are regulated, and offered by ACS Long Distance, Inc. as
Subcontractor.
1.8 Moves, Adds and Changes -- "Hard" and "Soft"
1.8.1 Unit rates are based upon volume and usage projections included in
Schedule N. A "hard" MAC is defined as a Move, Add or Change requiring a premise
visit or use of materials. A "soft" MAC is defined as a software only change
performed from the Service Center and not requiring a Location visit.
1.8.2 Price per "hard" MAC includes 2.75 hours of loaded labor per MAC in the
first year, with a gradual reduction to 1.75 hours by year 4. MAC price also
includes $25 in direct materials per MAC. Price per "soft" MAC includes 1.75
hours of loaded labor with no direct materials cost.
1.8.3 MAC pricing is not intended to recover the cost of "upgrades." Pricing for
upgrades will be determined using the Work Order process defined in the
Agreement.
1.8.4 No inflation factors were used in the computation to develop prices for
Services.
201
2.0 DATA NETWORK SERVICES
2.1 WAN Services/WAN POPs
2.1.1 Provider has developed rates based upon Provider network investment
required to serve the State. Pricing for "WAN Services" has now been combined
into the pricing for "WAN POPS," to reflect the State's Schedule N.
2.1.2 Capital investment recovery is amortized over the Initial Term of the
Agreement.
2.1.3 Price includes the recovery of 25% of the new capital investment in Core
Network facilities allocated to this Service Element. This cost recovery
allocation is based upon engineering estimates of the State's utilization of
dedicated network capacity provided by new investment. Provider will continue to
own all Core Network and Provider Edge investment at the termination of the
Agreement.
2.1.4 Price includes a proportionate share of the Service Bundle 7 cost.
2.1.5 Capital investment recovery is amortized over the Initial Term of the
Agreement.
2.1.6 Price includes recovery of transition costs amortized over five-years.
2.1.7 Proposed rates are not based upon time and material.
2.1.8 Price includes maintenance and repair of WAN POP investment.
2.1.9 No inflation factors were used in the computation to develop prices for
Services.
2.2 Internet Connectivity
2.2.1 Unit rates are based upon volume and usage projections included in
Schedule N. Bandwidth requirements presented in Schedule N and corresponding
rates are expressed in Megabits per second.
2.2.2 Price includes the recovery of 25% of the new capital investment in Core
Network facilities allocated to this Service Element. This cost recovery
allocation is based upon engineering estimates of the State's utilization of
dedicated network capacity provided by new investment. Provider will continue to
own all Core Network investment at the termination of the Agreement.
2.2.3 Price includes a proportionate share of Service Bundle 7 cost.
2.2.4 Capital investment recovery is amortized over the Initial Term of the
Agreement.
2.2.5 Internet Service Provider (ISP) gateway charges are included in the rates.
202
2.2.6 Provider pricing includes four (4) ISP points of ingress: one (1) in
Anchorage, one (1) in Fairbanks, one (1) in Kenai/Soldotna and one (1) in
Juneau.
2.2.7 Rates are not based upon time and material.
No inflation factors were used in the computation to develop prices for
Services.
2.3 Remote Dial-up Connectivity
2.3.1 Unit rates are based upon volume and usage projections included in
Schedule N.
2.3.2 Rates are not based upon time and material.
2.3.3 Price includes a proportionate share of the Service Bundle 7 cost.
2.3.4 No inflation factors were used in the computation to develop prices for
Services.
2.3.5 Authentication of the End User account must occur locally at the community
where the modem is installed. Backhaul must occur from the modem POP to the
State (or University) network on State-provided bandwidth. Monthly rate is only
effective for the first 500 modems, plus annual growth factors, and the modems
must be installed in locations served by the UA or State at Contract Signing
Date.
2.4 Moves Adds and Changes
2.4.1 Unit rates are based upon volume and usage projections included in
Schedule N. A "hard" MAC is defined as a Move, Add or Change requiring a
Location visit or use of materials. A "soft" MAC is defined as a software only
change performed from the Service Center and not requiring a Location visit.
2.4.2 No time and material rates have been proposed.
2.4.3 Price per "hard" MAC includes 4.5 hours of loaded labor per MAC in the
first year, with a gradual reduction to 3.0 hours by year 4. MAC price also
includes $150 in direct materials per MAC. Price per "soft" MAC includes 3.7
hours of loaded labor and no direct materials cost.
2.4.4 No inflation factors were used in the computation to develop prices for
Services.
203
3.0 VIDEO CONFERENCING SERVICES
3.1 Video Conferencing Services
3.1.1 Unit rates are based upon volume and usage projections included in
Schedule N.
3.1.2 The per-minute rate with management by the Service Center is for
videoconferences taking place on Provider bridge equipment, and in the case of
Anchorage, Fairbanks and Juneau locations, will be staffed with a Provider
representative to assure quality. The "No ACS Bridge" rate is for use by the
State to obtain QOS on reserved bandwidth, but without Provider bridge or staff
support on site. The prorata cost of one staff person per location has been
included in the Per Minute and Equipment Fees.
3.1.3 Price includes the recovery of 25% of the new capital investment in Core
Network allocated to this Service Element. This cost recovery allocation is
based upon engineering estimates of the State's utilization of dedicated network
capacity provided by the new investment. Provider will continue to own all Core
Network investment at the termination of the Agreement.
3.1.4 Capital investment recovery is amortized over the Initial Term of the
Agreement.
3.1.5 Price includes recovery of Service Bundle 3 transition costs amortized
over five years.
3.1.6 Total price for each year has been divided by the corresponding projection
of monthly minutes of usage to compute the per unit charge (average charge per
minute of usage). Rate is charged per videoconference site, per minute.
3.1.7 No inflation factors were used in the computation to develop prices for
Services.
3.2 User Equipment
3.2.1 Unit rates are based upon volume and usage projections included in
Schedule N.
3.2.2 Price includes recovery of new video equipment (including installation
labor) for fourteen (14) sites - depreciated over five years. (The prorata cost
of one staff person per location has been included in the Per Minute and
Equipment Fees.)
3.2.3 The total price is amortized over the total number of projected sites to
arrive at the per unit charge (average price per site). State will take
possession of all new video equipment installed on State Facilities at the
termination of the Agreement Maintenance of the fourteen (14) videoconference
units is also included. Provider will own the bridge equipment at Termination.
3.2.4 Price includes a proportionate share of Service Bundle 7 cost.
3.2.5 Capital investment recovery is amortized over the Initial Term of the
Agreement.
204
3.2.6 No inflation factors were used in the computation to develop prices for
Services.
3.3 Moves, Adds & Changes
3.3.1 Unit rates are based upon volume and usage projections included in
Schedule N.
3.3.2 Price per MAC includes 3.0 hours of loaded labor. No materials have been
included.
3.3.3 No inflation factors were used in the computation to develop prices for
Services.
205
4.0 PAGING SERVICES
4.1 Pagers
4.1.1 Unit rates are based upon volume and usage projections included in
Schedule N.
4.1.2 Price includes maintenance and repair of paging system, regular pager
repair/replacement as defined in the Agreement, and providing new pagers to meet
projected growth.
4.1.3 Price includes all nationwide paging fees for those units designated for
nationwide paging service.
4.1.4 Capital investment recovery is amortized over the Initial Term of the
Agreement. No inflation factors were used in the computation to develop prices
for Services.
4.2 Moves, Adds & Changes
4.2.1 Unit rates are based upon volume and usage projections included in
Schedule N.
4.2.2 Price per "Add" includes new pager cost, plus setup, plus one hour of
loaded labor. Price per "Move and Change" includes one hour of loaded labor plus
materials of $12.50. No other materials have been included in this price.
206
5.0 CELLULAR TELECOMMUNICATIONS SERVICES
5.1 Cellular Services
5.1.1 Unit rates are based upon volume and usage projections included in
Schedule N.
5.1.2 Price per minute includes a weighted average based upon five retail rate
plans and probable user distribution by plan. Weighting includes 1% heavy local
users, 1% heavy statewide users, .5% heavy nationwide users, and 97.5% typical
or average use with respect to roaming and long distance use. An additional
plan, called the State of Alaska Plan, is available, which rates calls according
to the following rate components, as applicable:
Local calls $.145 per minute
Roaming charges $.50 per minute
Long Distance $.25 per minute
5.1.3 Local calls are any calls placed within Provider owned coverage area. All
plans require that the cell phone be a digital unit.
5.1.4 For the retail plans, price per minute includes all roaming charges, toll
charges, directory assistance charges, regulatory charges, etc. For the State of
Alaska Plan, rates include only regulatory charges, and other services are
charged as applicable.
5.1.5 No inflation factors were used in the computation to develop prices for
Services.
5.2 Cellular Phones
5.2.1 Unit rates are based upon volume and usage projections included in
Schedule N.
5.2.2 Pricing per phone does not include the cost of new or replacement phones.
The State will bear the cost of new and replacement phones, applicable taxes and
shipping in addition to the pricing included in the pricing matrices.
5.2.3 Pricing per phone does include a proportionate reallocation of Service
Center (Service Bundle 7) revenue, plus $1.50 per phone per month.
5.2.4 No inflation factors were used in the computation to develop prices for
Services.
207
6.0 SATELLITE BROADCAST SERVICES
6.1 Satellite Broadcast Services
6.1.1 Unit rates are based upon volume and usage projections included in
Schedule N.
6.1.2 The satellite broadcast bandwidth requirement presented in Schedule N is
expressed in Megabits per second.
6.1.3 Price includes video transponder, uplink and space/power for Anchorage,
Fairbanks and Juneau. Total price is amortized over projected satellite
bandwidth of 21 Megabits to compute the per unit charge (price per Mbps). Price
includes regulated, tariff rates of AT&T Alascom, as quoted.
6.1.4 Price includes a proportionate share of the Service Bundle 7 cost.
6.1.5 No inflation factors were used in the computation to develop prices for
Services.
208
7.0 END USER SUPPORT SERVICES
7.1 Help Desk Services
7.1.1 Unit rates are based upon volume and usage projections included in
Schedule N.
7.1.2 Provider has reallocated all original Service Bundle 7 billing across
units of service in other bundles, and fixed costs at a rate corresponding to
1,500 calls per month. Consequently, Service Bundle 7 will not be billed on a
per call basis. Rather, the rates for other units of service have been increased
to recover a proportionate share of the Service Bundle 7 cost. The following
Service Bundle 7 notes, although still relevant, apply to amounts recovered in
the reallocation to other Service Bundle pricing elements.
7.1.3 Price includes the recovery of 10% of the operating expenses attendant to
Service Center operation, including staffing, facilities, training,
depreciation, and other operating costs. This cost recovery allocation is based
upon engineering estimates of the State's utilization of dedicated network
capacity provided by new investment plus related support services. Total price
for each year has been divided by the corresponding projection of monthly calls
to compute the per unit charge (average charge per call).
7.1.4 Price includes the recovery of 10% of the new capital investment in core
network facilities allocated to this Service Element. Provider will continue to
own all Core Network investment at the termination of the Agreement.
7.1.5 Capital investment recovery is amortized over the Initial Term of the
Agreement.
7.1.6 Price includes recovery of Service Bundle 7 transition costs amortized
over five years.
7.1.7 Provider's price proposal includes providing required facilities for State
employees identified in Schedule D.
7.1.8 Trouble reports generated by automated network monitoring tools are not
billable MACs. Multiple calls related to a single event or outage are treated as
a single call.
7.1.9 Price includes annual user training for all State employees as described
in Section 5.6.
7.1.10 No inflation factors were used in the computation to develop prices for
Services.
209
8.0 SATS MICROWAVE MAINTENANCE AND REPAIR
8.1 SATS Microwave Maintenance and Repair
8.1.1 Rates are based upon the configuration of the SATS as reported in Schedule
C.
8.1.2 Schedule N indicates an estimated annual growth rate of 2% for circuit
utilization. The 2% growth rate applies to the annual cost of providing
maintenance and repair services and not to the number of SATS Microwave sites.
8.1.3 Price includes a proactive preventative maintenance program for 122 SATS
Microwave sites to include one scheduled and one unscheduled visit to each site
per year. Such trips will be tracked in the aggregate for the whole system
rather than by site. Labor requirements include loaded labor rates, per diem
expenses and helicopter transportation (as required). One person per visit is
included for metro and sub-metro visits; two person per visit included for
highway and helicopter access sites. Includes fuel costs for remote power
generators at $15K per year.
8.1.4 Service Bundle 8 price also includes $2.8 million of capital investment
and related loaded labor required to make site improvements identified in
Schedule C, or other projects the State may identify, up to the limit of the
capital investment. Capital investment recovery is amortized over five years.
8.1.5 The State will take possession of all Service Bundle 8 capital investment
at the termination of the Agreement.
8.1.6 No inflation factors were used in the computation to develop prices for
Services.
210
9.0 SATELLITE TELEPHONY SERVICES
9.1 Satellite Telephony Services
9.1.1 Unit rates are based upon volume and usage projections included in
Schedule N.
9.1.2 Price includes a recurring monthly fee based upon a minimum aggregate
usage of 500 minutes across all satellite phones, billed at $1.29 per minute for
each minute of use. The parties agree to seek the best rates available for state
government use and will diligently work with Sub-contractors to reduce the per
minute rate to the State during the Term.
9.1.3 No inflation factors have been included.
9.2 Satellite Telephony Equipment
9.2.1 Unit rates are based upon volume and usage projections included in
Schedule N.
9.2.2 Price includes a proportionate share of the Service Bundle 7 cost.
9.2.3 The price does not include replacement of the State's existing 60
satellite phones. It includes ongoing replacement for normal wear and tear of
10% of the prior year's phones each year. Price also includes providing
additional new satellite phones each year based upon projected growth.
9.2.4 No inflation factors have been included.
210
10.0 SATELLITE EARTH-STATION MAINTENANCE AND REPAIR
10.1 Satellite Earth-Station Maintenance and Repair
10.1.1 Unit rates are based upon volume and usage projections (in this case --
growth in Satellite sites) included in Schedule N.
10.1.2 Price includes a proportionate share of the Service Bundle 7 cost.
10.1.3 No inflation factors were used in the computation to develop prices for
Services.
211
PRICE MATRIX D -- TRANSITION COSTS
BUNDLE 1 - WIRED TELEPHONY SERVICES
The transition for the State is estimated to occupy the entire staff of the
Service Center for 90 days. The cost of transition is therefore estimated to be
the equivalent of 3 months of Service Center staff salary and benefits. 30% of
these transition costs are allocated to Service Bundle 1.
BUNDLE 2 - DATA NETWORK SERVICES
The transition for the State is estimated to occupy the entire staff of the
Service Center for 90 days. The cost of transition is therefore estimated to be
the equivalent of 3 months of Service Center staff salary and benefits. 10% of
these transition costs are allocated to Service Bundle 2.
BUNDLE 3 - VIDEO CONFERENCING SERVICES
The transition for the State is estimated to occupy the entire staff of the
Service Center for 90 days. The cost of transition is therefore estimated to be
the equivalent of 3 months of Service Center staff salary and benefits. 10% of
these transition costs are allocated to Service Bundle 3.
BUNDLE 7 - END USER SUPPORT SERVICES
The transition for the State is estimated to occupy the entire staff of the
Service Center for 90 days. The cost of transition is therefore estimated to be
the equivalent of 3 months of Service Center staff salary and benefits. 50% of
these transition costs are allocated to Service Bundle 7.
212
PRICE MATRIX F -- CAPITAL PROFILE
BUNDLE 1 - WIRED TELEPHONY SERVICES
Includes the replacement of all existing phones and projected new phones with
new VOIP phones. The State will take possession of all phones at the termination
of the Agreement after satisfying any residual balance not recovered through
pricing during the Initial Term. Capital investment recovery is amortized over
five years. Such residual balance shall be calculated on a per unit basis, based
on the Cutover Date for each Service Unit installed.
Includes the installation of new customer premise equipment (CPE), including
data cabinets, routers, switches, etc. The State will take possession of all CPE
at the termination of the Agreement after satisfying any residual balance not
recovered through pricing during the Initial Term. Capital investment recovery
is amortized over five years. Such residual balance shall be calculated on a per
unit basis, based on the Cutover Date for each Service Unit installed.
Approximately 10% of the gross investment in new Core Network facilities has
been allocated to Service Bundle 1 activity. 25% of this allocation (or 2.5% of
the gross investment) has been allocated to the State for recovery through
pricing. This cost recovery allocation is based upon engineering estimates of
the State's utilization of dedicated network capacity provided by new
investment. Provider will continue to own all Core Network investment at the
termination of the Agreement. Capital investment recovery is amortized over five
years.
Includes the variable capital investment to provide a centralized voice mail
system. Provider will retain ownership of such investment at the termination of
the Agreement. Capital investment recovery is amortized over five years.
BUNDLE 2 - DATA NETWORK SERVICES
Approximately 70% of the gross investment in new Core Network facilities has
been allocated to Service Bundle 2 activities. 25% of this allocation (or 17.5%
of the gross investment) has been allocated to the State for recovery through
pricing. This cost recovery allocation is based upon engineering estimates of
the State's utilization of dedicated network capacity provided by new
investment. Provider will continue to own all of the Core Network investment at
the termination of the Agreement. Capital investment recovery is amortized over
five years.
BUNDLE 3 -- VIDEO CONFERENCING SERVICES
Approximately 5% of the gross investment in new Core Network facilities has been
allocated to Service Bundle 3 activities. 25% of this allocation (or 1.25% of
the gross investment) has been allocated to the State for recovery through
pricing. This cost recovery allocation is based upon engineering estimates of
the State's utilization of
213
dedicated network capacity provided by new investment. Provider will continue to
own all core network investment at the termination of the Agreement. Capital
investment recovery is amortized over five years.
Includes new H.323 video equipment (including installation labor) for fourteen
(14) initial sites, as well as additional new sites projected in Schedule N. The
State will take possession of all new video equipment at the termination of the
Agreement after satisfying any residual balance not recovered through pricing
during the Initial Term. Capital investment recovery is amortized over five
years.
BUNDLE 4 -- PAGING SERVICES - PAGERS
Includes investment in equipment and labor to expand paging system to ten
additional sites. Provider will transfer the investment in expansion facilities
to the State at the termination of the Agreement after satisfying any residual
balance not recovered through pricing during the Initial Term. Capital
investment recovery is amortized over five years.
BUNDLE 5 -- CELLULAR TELECOMMUNICATIONS SERVICES
There is no planned capital investment for this Service Bundle to be recovered
through this Agreement.
BUNDLE 6 -- SATELLITE BROADCAST SERVICES
There is no proposed capital investment for this Service Bundle to be recovered
through this Agreement.
BUNDLE 7 -- END USER SUPPORT SERVICES
Approximately 14% of the gross investment in new Core Network facilities has
been allocated to Service Bundle 7 activities. 10% of this allocation (or 1.4%
of the gross investment) has been allocated to the State for recovery through
pricing. This cost recovery allocation is based upon engineering estimates of
the State's utilization of dedicated network capacity provided by new
investment. Provider will continue to own all Core Network investment at the
termination of the Agreement. Capital investment recovery is amortized over five
years.
BUNDLE 8 -- SATS MICROWAVE MAINTENANCE AND REPAIR
Includes the cost of investment in equipment, facilities and labor necessary to
make site improvements identified in Schedule C. The State will take possession
of all described improvements at the termination of the Initial Term after
satisfying any residual balance not recovered through pricing during the Initial
Term. Capital investment recovery is amortized over five years.
214
BUNDLE 9 -- SATELLITE TELEPHONY
There is no proposed capital investment for this Service Bundle to be recovered
through this Agreement.
BUNDLE 10 -- SATELLITE EARTH-STATION MAINTENANCE AND REPAIR
There is no proposed capital investment for this Service Bundle to be recovered
through this Agreement.
215
PRICE MATRIX J -- RESOURCE OPTION USAGE CREDIT
BUNDLE A -- SATELLITE EARTH STATION ACCESS
Given the number of relevant key issues that have not been resolved, a
reasonable estimate of value cannot be determined at this time.
BUNDLE B -- SATS MICROWAVE SITE ACCESS
Provider is supportive of the concept of taking some SATS and using the system
more efficiently by adding additional revenue. Given the number of relevant key
issues that have not been resolved, a reasonable estimate of value cannot be
determined at this time.
BUNDLE C -- SATS MICROWAVE EXCESS BANDWIDTH ACCESS
Provider is supportive of the concept of taking some SATS and using the system
more efficiently by adding additional traffic. Given the number of relevant key
issues that have not been resolved, a reasonable estimate of value cannot be
determined at this time.
216
TERMINATION FOR CONVENIENCE CHARGE
Termination costs are delineated in Table I-1, Price Matrix I of this Schedule.
The table provides the details of these costs as a combination of (1) the
residual value of any capital investment not recovered at the time of
termination, (2) the residual value of any transition costs not recovered at the
time of termination, (3) the unamortized value of the CAT-5 cabling installed at
Provider's cost to enable IP telephony at State Locations not already suitably
wired, and (4) the residual balance of the capital lease payments for the Juneau
telephone system as described in Section 16.1.6 not recovered.
TECHNOLOGY REFRESH COSTS
All necessary refresh of hardware and software is included in our pricing for a
five-year Agreement, in accordance with the terms of the Agreement. Refresh
beyond the first five years is not included in our pricing.
The State will receive optimal pricing with regard to refresh if the term of the
Agreement corresponds with the useful life of the hardware.
217
REGULATED & NON REGULATED RATES
As of November 9, 2001
CATEGORY HOURLY
RATE
------
NON-REGULATED
Systems Administrator I $ 110.00
Systems Administrator II $ 145.00
Systems Administrator III $ 180.00
Manager, Networks & Systems $ 200.00
IP Network Designer $ 180.00
Service Center Representative $ 65.00
REGULATED
Installation Xxxxxxx $ 113.79
General Plant Tech III $ 104.81
General Plant Tech II $ 110.19
Installer Repairman $ 104.56
Engineering Xxxxxxx $ 110.38
Plant Engineer II $ 128.73
Plant Engineer I $ 116.10
Air Pressure Engineer $ 119.74
Records Engineer $ 112.92
Engineering Tech $ 108.44
Line Xxxxxxx $ 115.82
Cable Splicing Xxxxxxx $ 115.13
Cable Splicer $ 113.47
Lineman $ 110.34
218
SCHEDULE C -- ASSET INVENTORY
CONTAINED IN SEPARATE BINDER
219
SCHEDULE D -- HUMAN RESOURCES
D.1 LETTER OF AGREEMENT
LETTER OF AGREEMENT
BETWEEN THE
STATE OF ALASKA
AND THE
ALASKA STATE EMPLOYEES ASSOCIATION, AFSCME LOCAL 52
REPRESENTING THE
GENERAL GOVERNMENT UNIT
AND THE
PUBLIC EMPLOYEES LOCAL 71
REPRESENTING THE
LABOR, TRADES AND CRAFTS UNIT
RE: TELECOMMUNICATIONS REP
LOA 01-GG-043 / LTC 01-LL-144
PREAMBLE
This Letter of Agreement is the product of a Labor Management Committee between
the State of Alaska, the Alaska State Employees Association, AFSCME Local 52,
and Public Employees Local 71, to address the unique circumstances and the
potential impact of the Comprehensive Telecommunications Services Agreement
("Telecommunications Agreement") on approximately twenty (20) General Government
bargaining unit members and approximately twenty-two (22) Labor, Trades, and
Crafts bargaining unit members. It serves as both a LETTER OF DISPUTE RESOLUTION
between the State and ASEA/AFSCME Local 52, and as a LETTER OF AGREEMENT between
the State and Public Employees Local 71.
This Agreement is intended to provide employment stability for State employees
who may be affected by the Comprehensive Telecommunications Services
Agreement.
TERMS
Affected Employees. "Employee" means an individual employed by the State, who,
on the date that the Telecommunications Agreement is awarded, is occupying a
position performing work covered by the Telecommunications Agreement.
Vendor. "Vendor" means the contractor awarded the Telecommunications Agreement.
TRANSITION/PLACEMENT PROVISIONS
The State will provide all affected employees with three (3) options:
1. Remain in the employee's current position as a State employee in the
classified service.
2. Transfer to another State position elsewhere in the classified service.
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3. Accept employment with the vendor, if offered.
OPTION 1.
If an employee elects to remain in the employee's current position as a State of
Alaska employee the following provisions apply:
1) The employee will remain in his/her current position as a member of the
general government or labor, trades, and crafts bargaining unit. The
employee's terms and conditions of employment will continue to be
determined by the provisions of the current and any future collective
bargaining agreement applicable to his/her bargaining unit, including any
contractual dispute resolution procedures.
2) Any past, present, and future State statutes and regulations, including the
personnel rules, and Federal statutes that apply to members of the
employee's bargaining unit will continue to apply to each affected employee
as a member of that bargaining unit.
3) The State will insure that State employees who perform services covered by
the Telecommunications Agreement, will have the same training, in frequency
and content, as provided to vendor's employees performing services under
the Telecommunications Agreement.
4) So long as the employee performs services covered by the Telecommunications
Agreement, an employee who elects option 1 will not be involuntarily
displaced from his/her position by another State employee who is not
performing work covered by the Telecommunications Agreement.
5) An employee assigned duties out of his/her class or work grade must
immediately notify the Department of Administration Human Resources Manager
and/or his/her union representative of the assignment. A representative of
the Union and the Department of Administration Human Resources Manager or
his/her duly authorized representative will meet as soon as possible to
discuss and attempt to resolve such work assignment issues. If the work
assignment issue remains unresolved after a meeting is held, the employee
may pursue any dispute in accordance with the applicable portions of
his/her collective bargaining agreement.
6) When a position filled by a State employee who performs work covered by the
Telecommunications Agreement becomes vacant and the State in its discretion
determines that the position will be filled by another State employee, the
State agrees to fill the position according to the terms of the respective
Union's collective Bargaining Agreement.
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OPTION 2.
If an employee elects to remain a State of Alaska employee but transfers to
another position within the State of Alaska classified service, the following
provisions apply:
1) Within thirty (30) calendar days after the State provides written notice to
the employee that his/her position is affected, the employee must provide
written notification to the Department of Administration Human Resource
Manager of their desire to transfer to another State position.
2) The State will provide the employee priority over nonbargaining unit
members for placement in a vacant position, for which the employee is
qualified and interested, at the employee's same or lower pay range as soon
as reasonably possible. If the State does not place the employee in a
position before the effective date of the Telecommunications Agreement, the
employee will continue to work in the position as if the employee had
elected option 1 until the State provides a position. An employee is not
eligible for training under 4 (a) and (b) of this subsection until the
employee transfers to a new position.
3) If the State places an employee in a position with a lower pay range, the
State will pay the employee at the same step and range of the employee's
position before the transfer and will pay employee any merit or other pay
increases that the employee would have earned in the former position for a
period of twelve (12) months. At the end of twelve (12) months, the
employee's pay will freeze. The employee's pay will remain frozen until the
employee's pay in the new position equals or exceeds the frozen rate of
pay. An employee who transfers under option 2 does not serve a probationary
period in the new position and the employee will retain the employee's
current merit anniversary date or longevity step.
4) An employee who transfers to another position under this option shall, upon
request, be provided training under ONE of the following options:
a) If the State approves a training program related to the employee's
current or former duties, the State will provide the employee a
maximum of three (3) consecutive workweeks in pay status to attend the
program. The State will pay the expenses of the program up to a limit
of $5,000.00, unless the State in its discretion determines to pay a
higher amount. Such expenses include registration fees, tuition,
round-trip transportation between the employee's residence and the
site of the training, hotel, meals, and car rental. However, the
employee must demonstrate to the State's satisfaction that the
employee successfully completed the training program. If the employee
does not successfully complete the training program, he/she shall
reimburse the State for all training funds spent and the paid time
provided to attend the training will be charged to the employee's
accrued annual/personal leave account. If an employee has insufficient
leave to cover the
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entire leave period, the remaining time will be offset against future
leave accrual. If an employee voluntarily separates from State service
within one year or if the employee is terminated for just cause after
receiving training under this paragraph, the employee must repay the
State the training expenses as follows (unless the State in its
discretion waives repayment):
If the employee voluntarily separates from 90 to 120 days after return - 75%
State employment 0 to 89 days after 121 to 180 days after return - 50%
returning to work, the employee must repay 181 to 270 days after return - 25%
- 100% 271 to 365 days after return - 10%
b) Upon State approval of an employee's request for a course of training
or study, an employee may opt for leave without pay for a period not
to exceed one (1) year to attend an approved course of study. The
employee may cash-out any combination of accrued personal or annual
leave at the time the leave commences as if the employee had elected
to terminate his/her employment. Upon successful completion and upon
return to State employment the State will reimburse the employee up to
a limit of $5,000.00 to pay a portion of the expenses of the program.
If the employee voluntarily separates from State service within one
year from the return to State service, or if the employee is
terminated for just cause after receiving training under this
paragraph, the employee must repay the State the $5,000.00 as follows:
If the employee fails to return to 90 to 120 days after return - 75%
classified service or separates from 121 to 180 days after return - 50%
State employment 0 to 89 days after 181 to 270 days after return - 25%
returning to work, the employee 271 to 365 days after return - 10%
must repay - 100%.
The employee must notify his/her supervisor of the desire to return to
work thirty (30) calendar days before completion of training or thirty
(30) calendar days before the expiration of the one-year period. If
the employee provides timely notification, the employee has the right
to return to the position and pay rate he/she held at the time the
leave of absence began.
c) An employee's eligibility to request training benefits under
paragraphs (a) and (b) begins upon the employee's transfer to a State
position that is not covered by the Telecommunications Agreement and
ends six (6) months later.
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OPTION 3.
1) The State shall make no agreement impeding any affected employee's
opportunity to work for any employer other than the State of Alaska.
2) If an employee accepts an offer of employment from the Vendor, the employee
ceases to be a State of Alaska employee and is no longer an employee under
this Agreement.
EFFECT OF AGREEMENT
Nothing in this Agreement binds either Union to the Terms and Conditions of the
other Union's collective bargaining agreement and both Unions are free to reach
other agreements on behalf of their members who perform services covered by the
Telecommunications Agreement.
The parties intend this Agreement to be a full and complete settlement of any
causes of action, grievances, or any other dispute arising from the State of
Alaska's decision to contract out Comprehensive Telecommunications Services and
that decision's impact on bargaining unit employees.
DURATION OF AGREEMENT
This agreement takes effect upon the State's issuance of a Telecommunications
Agreement pursuant to request for proposal no. 2001-0200-2036. It remains in
effect for the length of the Comprehensive Telecommunications Services
Agreement.
AMENDMENT OF AGREEMENT
This agreement may be amended. All amendments must be in writing and signed by
duly authorized representatives of the parties.
DISPUTES
Disputes over the application or interpretation of this Agreement are subject to
the grievance/arbitration procedures in the collective bargaining agreement
between the parties. The State of Alaska, Alaska State Employees Association,
AFSCME Local 52, and Public Employees Local 71 may agree to trilateral
arbitration where the same dispute exists between both unions and the State.
In witness whereof, the parties agree hereto, through their duly authorized
representatives, to this Agreement on this 28 day of August, 2000, at Anchorage,
Alaska.
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FOR THE STATE OF ALASKA: FOR ALASKA STATE EMPLOYEES
ASSOCIATION, AFSCME Local 52
/s/ XXXXX XXXXXX /s/ XXXXXXX X. X'XXXXXXX,
-------------------------------- -----------------------------------
Xxxxx Xxxxxx, Deputy Commissioner Xxxxxxx X. X'Xxxxxxx,
Department of Administration Business Manager
FOR PUBLIC EMPLOYEES Local 71
/s/ XXXXX XXXXXX
-----------------------------------
Xxxxx Xxxxxx
Assistant Business Manager
225
D.2 -- LIST OF DESIGNATED EMPLOYEES
PCN TITLE RANGE
----------------------------------------------------------------------
CUSTOMER SERVICES HELP
26531 ADMIN CLERK II GG8
26625 DATA PROC TECH I GG13
26613 DATA PROC TECH I GG13
NETWORK SERVICES
26524 DATA COMM SPEC II GG21
26508 DATA COMM SPEC I GG19
26414 DATA COMM SPEC I GG19
26510 DATA COMM SPEC I GG19
26518 DATA COMM SPEC I GG19
26509 DATA COMM SPEC I GG19
NODE MANAGEMENT
23087 COMM ENG I GG22
23104 COMM ENG ASSOC I GG19
23107 COMM ENG ASSOC I GG19
23053 MAINT SPCLST II LTC51
ELECTRONIC MAINTENANCE
23011 MAINT SPCLST III LTC50
23061 MAINT SPCLST III LTC50
23012 MAINT SPCLST II LTC51
23013 MAINT SPCLST II LTC51
23016 MAINT SPCLST II LTC51
23020 MAINT SPCLST II LTC51
23028 MAINT SPCLST II LTC51
23030 MAINT SPCLST II LTC51
23032 MAINT SPCLST II LTC51
23033 MAINT SPCLST II LTC51
23042 MAINT SPCLST II LTC51
23043 MAINT SPCLST II LTC51
23050 MAINT SPCLST II LTC51
TOTAL DESIGNATED EMPLOYEES 26
226
SCHEDULE E -- SERVICE LEVEL AGREEMENTS (SLAs)
E.1 ALL BUNDLES--SERVICE LEVEL AGREEMENTS (SLAs)
The SLAs for Telecommunications are categorized into the following sections:
Trouble Resolution, System Performance, and Operations and Administration.
Detailed descriptions of the State's telecommunications SLAs are documented in
the Appendix E.2. The State will expect Provider to comply with SLAs.
System Performance Categories are:
Availability
Response Time
Throughput
Error Rate
Security
Service Performance Categories are:
Provisioning and Fulfillment
Help Desk
Problem Resolution
227
E.2 SPECIFIC SERVICE LEVELS
SYSTEM PERFORMANCE
SERVICE
# CATEGORY HOURS SERVICE LEVEL MEASUREMENT DEFINITION NOTES
- -------- -------- ------------- ---------------------- -----
AVAILABILITY
1. Bundle 1: Wired 24x7x365 99.8% System wide Actual uptime as a The "System" is equal to the
Telephony availability excluding percentage of scheduled aggregate of the State's voice
Level 3 State approved scheduled uptime. desktop instruments, access
downtime. circuits (trunks) feature sets,
voice mail systems, long
distance access. System is
considered unavailable upon
failure of any key component
(e.g., CallManager(TM), WAN
circuit, data router, Ethernet
switch) that prevents a site
from using the System.
2. Bundle 1: Wired 24x7x365 99.99% System wide Actual uptime as a The "System" is equal to the
Telephony -- High availability excluding percentage of scheduled aggregate of the State's voice
Availability State approved scheduled uptime. desktop instruments, access
Level 2 downtime. circuits (trunks) feature sets,
voice mail systems, long
distance access. System is
considered unavailable upon
failure of any key component
(e.g., CallManager(TM), WAN
circuit, data router, Ethernet
switch) that prevents a site
from using the System.
3. Bundle 1: Wired 24x7x365 99.999% System wide Actual uptime as a The "System" is equal to the
Telephony -- Critical availability excluding percentage of scheduled aggregate of the State's voice
State State approved scheduled uptime. desktop instruments, access
Telecommunications downtime. circuits (trunks) feature sets,
Xxxxx 0 voice mail systems, long
distance access. System is
considered unavailable upon
failure of any key component
(e.g., CallManager(TM), WAN
circuit, data router, Ethernet
switch) that prevents a site
from using the System.
228
SYSTEM PERFORMANCE
SERVICE
# CATEGORY HOURS SERVICE LEVEL MEASUREMENT DEFINITION NOTES
- -------- -------- ------------- ---------------------- -----
4. Bundle 1: Wired 24x7x365 99.999% System wide Actual uptime as a The "System" is equal to the
Telephony -- Critical availability excluding percentage of scheduled aggregate of the State's voice
State State approved scheduled uptime. desktop instruments, access
Telecommunications, downtime. circuits (trunks) feature sets,
Diversity Mandated voice mail systems, long
Xxxxx 0X distance access. System is
considered unavailable upon
failure of any key component
(e.g., CallManager(TM) WAN
circuit, data router, Ethernet
switch) that prevents a site
from using the System.
5. Bundle 2: Data 24x7x365 99.8% System wide Actual uptime as a The "System" is equal to the
Network Services availability excluding percentage of scheduled aggregate of Provider provided
Level 3 State approved scheduled uptime. or managed Customer Edge
downtime. devices, Provider Edge devices
used for the Services, and
Provider Core devices. System is
considered unavailable upon
failure of any key component
(e.g., WAN circuit, data router,
Ethernet switch) that prevents a
site from using the System.
6. Bundle 2: Data 24x7x365 99.99% System wide Actual uptime as a The "System" is equal to the
Network Services -- availability excluding percentage of scheduled aggregate of Provider-provided
High Availability State approved scheduled uptime. or managed Customer Edge
Level 2 downtime. devices, Provider Edge devices
used for the Services, and
Provider Core devices. System is
considered unavailable upon
failure of any key component
(e.g., WAN circuit, data router,
Ethernet switch) that prevents a
site from using the System.
7. Bundle 2: Data 24x7x365 99.999% System wide Actual uptime as a
Network Services availability excluding percentage of scheduled The "System" is equal to the
Critical State State approved scheduled uptime. aggregate of Provider-provided or
Telecommunications downtime. managed Customer Edge devices,
Level 1 Provider Edge device used for the
Services, and Provider Core
devices. System is considered
unavailable upon failure of any
key component (e.g., WAN
circuit, data router, Ethernet
switch) that prevents a site
from using the System.
8. Bundle 2: Data 24x7x365 99.999% System wide Actual uptime as a The "System" is equal to the
Network Services availability excluding percentage of scheduled aggregate of Provider-provided
Critical State State approved scheduled uptime. or managed Customer Edge
Telecommunications, downtime. devices, Provider Edge devices
Diversity Mandated used for the Services, and
Level 1A Provider Core devices. System is
considered unavailable upon
failure of any key component
(e.g., WAN circuit, data router,
Ethernet switch) that prevents a
site from using the System.
229
SYSTEM PERFORMANCE
SERVICE
# CATEGORY HOURS SERVICE LEVEL MEASUREMENT DEFINITION NOTES
- -------- -------- ------------- ---------------------- -----
9. Bundle 3: Video 24x7x365 99.8% System wide Actual uptime as a The "System" is equal to the
Conferencing availability excluding percentage of scheduled aggregate of the State's H.323
Level 3 State approved scheduled uptime. videoconference units and MCUs,
downtime. Provider-provided or managed
Customer Edge devices, Provider
Edge devices used for the
Services, and Provider Core
devices. System is considered
unavailable upon failure of any
key component (e.g., WAN
circuit, data router, Ethernet
switch) that prevents a site
from using the System
10. Bundle 3: Video 24x7x365 99.99% System wide Actual uptime as a The "System" is equal to the
Conferencing -- High availability excluding percentage of scheduled aggregate of the State's H.323
Availability State approved scheduled uptime. videoconference units and MCUs,
Level 2 downtime. Provider-provided or managed
Customer Edge devices, Provider
Edge devices used for the
Services, and Provider Core
devices. System is considered
unavailable upon failure of any
key component (e.g., WAN
circuit, data router, Ethernet
switch) that prevents a site
from using the System
11. Bundle 3: Video 24x7x365 99.999% System wide Actual uptime as a The "System" is equal to the
Conferencing Critical availability excluding percentage of scheduled aggregate of the State's H.323
State State approved scheduled uptime. videoconference units and MCUs,
Telecommunications downtime. Provider-provided or managed
Level 1 Customer Edge devices, Provider
Edge devices used for the
Services, and Provider Core
devices. System is considered
unavailable upon failure of any
key component (e.g., WAN
circuit, data router, Ethernet
switch) that prevents a site
from using the System
12. Bundle 3: Video 24x7x365 99.999% System wide Actual uptime as a The "System" is equal to the
Conferencing Critical availability excluding percentage of scheduled aggregate of the State's H.323
State State approved scheduled uptime. videoconference units and MCUs,
Telecommunications, downtime. Provider-provided or managed
Diversity Mandated Customer Edge devices, Provider
Xxxxx 0X Edge devices used for the
Services, and Provider Core
devices. System is considered
unavailable upon failure of any
key component (e.g., WAN
circuit, data router, Ethernet
switch) that prevents a site
from using the System
230
SYSTEM PERFORMANCE
SERVICE
# CATEGORY HOURS SERVICE LEVEL MEASUREMENT DEFINITION NOTES
- -------- -------- ------------- ---------------------- -----
13. Bundle 4: Paging 24x7x365 99.8% System-wide Actual uptime as a
Services: Urban availability, excluding percentage of scheduled
Locations of scheduled downtime uptime.
Anchorage, Fairbanks
and Juneau
14. Bundle 4: Paging 24x7x365 97% System-wide Actual uptime as a
Services: All other availability, excluding percentage of scheduled
Locations scheduled downtime uptime.
15. Bundle 5: Cellular 24x7x365 99.8% System-wide Actual uptime as a
Services availability, excluding percentage of scheduled
scheduled downtime uptime.
16. Bundle 6: Satellite 24X7X365 99.99% within defined EBNO of not less than Carrier to noise ratio is
Broadcast parameters for Audio and 5.5 db and a carrier to measured from the Service
Programming Video and Video Levels noise ratio of 75.23 Center.
Audio Levels db/hz minimum
17. Bundle 8: SATS 24X7X365 99.8% System wide Actual uptime as a The "System" is equal to the
Microwave availability excluding percentage of scheduled aggregate of those services
State approved scheduled uptime provisioned on the SATS
downtime. microwave system. System is
considered unavailable upon
failure of any key SATS Network
Element that prevents an
End-User from using the system.
18. Bundle 10: Earth 24x7x365 Actual uptime as a
Station Maintenance percentage of scheduled
uptime.
RESPONSE TIME
19. Dial Tone Access 24x7x365 99% within 1 second of an Number of calls
off-hook condition. achieving dial tone
within 1 second as a
percentage of all
off-hook conditions
20. Voice Call Setup 24x7x365 99% of calls ring within Number of calls achieving
Delay 1 second of last digit setup within 1 second as a
depressed. percentage of all calls
placed
THROUGHPUT
21. Data Transmission 24x7x365 99.9% of Intrastate traffic Number of round trips Sampling plan acceptable to both
transmissions less than 85ms completing in target the State and Provider to be
for transports other than timeframe or less as a described in the Standards and
satellite or terrestrial percentage of all Procedures Manual. Any location
microwave, less than 600ms roundtrips that fails to meet SLAs at the
100 ms for terrestrial Cutover Date will be subject to
establishment of a separate site-
specific SLA subject to approval
of the Parties.
22. Bundle 1: Wired 24x7x365 No more than 1% during Number of calls blocked
Telephony Voice peak calling periods or experiencing service
System Call Blocking busy as a percentage of
all calls
231
SYSTEM PERFORMANCE
SERVICE
# CATEGORY HOURS SERVICE LEVEL MEASUREMENT DEFINITION NOTES
- -------- -------- ------------- ---------------------- -----
23. Bundle 5: Cellular 24X7X365 Not less than P.03 Grade Number of calls blocked Statistics reported by ACS
Telephone of Service on Call or experiencing service Service Center based on cell
Voice Call Blocking Origination busy as a percentage of switch performance metrics
all calls gathered by Provider
24. Bundle 6: Satellite 24x7x365 Bit Error Rate of 99.9% Measurement of BER Conditions to be defined in
Broadcast shall be equal to or the Standards and Procedures
better than 1 X 10/\-6 Manual
ERROR RATE
25. Bundle 1 Wired 24x7x365 Packet loss of not more Measured from Provider Measurement points and
Telephony than .5% of all packets demarcation to Provider procedures to be described in
traversing the Network. demarcation the Standards and Procedures
Manual
26. Bundle 1 24x7x365 Jitter shall not exceed Measured from Provider Measurement points and
50ms demarcation to Provider procedures to be described in
demarcation the Standards and Procedures
Manual
27. Bundle 2 24x7x365 Packet loss of not more Measured from Provider Measurement points and
than .5% of all packets demarcation to Provider procedures described in the
traversing the Network demarcation Standards and Procedures Manual
28. Bundle 2 24x7x365 Jitter shall not exceed Measured from Provider Measurement points and
50ms demarcation to Provider procedures described in the
demarcation Standards and Procedures Manual
29. Bundle 3 24x7x365 Packet loss of not more Measured from Provider Measurement points and
than .5% of all packets demarcation to Provider procedures to be described in
traversing the Network demarcation the Standards and Procedures
Manual
30. Bundle 3 24x7x365 Jitter shall not exceed Measured from Provider Measurement points and
50ms demarcation to Provider procedures to be described in
demarcation the Standards and Procedures
Manual
31. Data Services 24x7x365 The metrics may vary Suitable performance metrics
depending upon the to be determined. See Note #13.
transport protocol
232
SYSTEM PERFORMANCE
SERVICE
# CATEGORY HOURS SERVICE LEVEL MEASUREMENT DEFINITION NOTES
- -------- -------- ------------- ---------------------- -----
32. Bundle 8: SATS 24x7x365 Radio route outage points
Microwave considered to be at a
BER>1x10-6, unfaded BER
performance>1x10-10 The
threshold error rate for
propagation outages on radio
routes will be considered to
be 1x10-6 but the error Rate
on radio hops is
probabilistic with the rate
being below 1x10-10 for
normal unfaded conditions
That exist the vast majority
of the time. Unfaded
operation will be at a
BER>1x10-10.
SECURITY
33. Network Intrusion 24x7x365 99.8% System wide Actual uptime as a
Detection System availability excluding percentage of scheduled
Level 3 State approved scheduled uptime.
downtime.
34. Network Intrusion 24x7x365 99.99% System wide Actual uptime as a
Detection System -- availability excluding percentage of scheduled
High Availability State approved scheduled uptime.
Level 2 downtime.
35. Network Intrusion 24x7x365 99.999% System wide Actual uptime as a
Detection System -- availability excluding percentage of scheduled
Critical State State approved scheduled uptime.
Telecommunications downtime.
Level 1
36. Network Intrusion 24x7x365 99.999% System wide Actual uptime as a
Detection System -- availability excluding percentage of scheduled
Critical State State approved scheduled uptime.
Telecommunications, downtime.
Diversity Mandated
Xxxxx 0X
37. Security related MAC 24x7x365 98% of MAC performed Completed Security MACs A "security related" MAC is
within 2 hours for the completion duration as a one that the State security
restricted VLAN switch or percentage of total lead, their designee or the
other security related requests. Measured on a State project manager
activities. monthly basis. determine is related to
security. Security related
issues are intended to take
the highest priority.
233
SYSTEM PERFORMANCE
SERVICE
# CATEGORY HOURS SERVICE LEVEL MEASUREMENT DEFINITION NOTES
- -------- -------- ------------- ---------------------- -----
38. Security Incident 24X7X365 Security Incident 100% or all security Parties will conduct Root Cause
Response response must be incidents are responded Analysis of a Security Incident.
expedited and performed to and reported within Parties will agree on what is
24x7x365. Provider will: 24 hours. continuously monitored and those
alarms will be reported in
a) recognize or accordance with Section 19.
otherwise acknowledge the
incident within 5 minutes
b) Initiate pre-planned
response within 15
minutes or begin
developing a plan for
responding within 30
minutes
SERVICE PERFORMANCE
SERVICE
# CATEGORY HOURS SERVICE LEVEL MEASUREMENT DEFINITION NOTES
- -------- -------- ------------- ---------------------- -----
PROVISIONING AND FULFILLMENT
39. Service Request 7:00 a.m.- 90% of schedule and Number of Service Requests
Response -- length of 5:00 p.m. cost estimates to be responded to within
time to evaluate Monday - submitted within 10 specified timeframes as a
service requests and Friday, business days after percentage of all Service
provide schedule and excluding receiving request; Requests received
cost estimates State holidays 100% within 30
business days
40. Order Fulfillment 7:00 a.m.- 98% of orders Number of orders
5:00 p.m. fulfilled within fulfilled within
Monday -- Provider specified Provider specified
Friday, timeframes as approved timeframe as a
excluding and accepted by the percentage of the total
State holidays State. number of orders
fulfilled
41. IMACD (Install, Move, 7:00 a.m.- 98% of IMACDs Number of IMACDs
Add, Change, 5:00 p.m. completed within completed within
(Deletions) Service Monday -- schedule negotiated scheduled timeframe as
Completion Friday, between State and a percentage of the total
Excluding Provider. number of IMACDs attempted
State holidays
42. IMACD Completion 7:00 a.m.- 98% within 2 hours of Number of completion
Confirmation Call 5:00 p.m. completion. confirmation calls
Monday -- performed within 2
Friday, hours as a percentage
Excluding of the total number of
State holidays completion confirmation
calls placed.
43. Video Conference 7:00 a.m.- Standard Order: 1 day
Staff Support 5:00 p.m. Rush Order: 4 hours
Bundle 3: Video Monday -- Emergency: as needed
Conferencing Services Friday,
excluding
State holidays
234
SERVICE PERFORMANCE
SERVICE
# CATEGORY HOURS SERVICE LEVEL MEASUREMENT DEFINITION NOTES
- -------- -------- ------------- ---------------------- -----
SERVICE CENTER
44. First Call Problem 24x7x365 All calls not requiring Number of problems "Call" includes all forms of
Resolution Rate dispatch are closed, in resolved during the real-time and asynchronous
the perspective of the first call as a contact including electronic
customer, within 30 percentage of the total trouble reports, etc. Months are
minutes: number of calls placed measured from the Cutover Date
- 60% during months as defined in Schedule A.3 for
1 and 2 Service Bundle 7
- 70% during months
3 and 4
- 80% beginning month 5
- 85% beginning in
month 6
45. Dispatch Confirmation 24x7x365 99% within 15 minutes The number of dispatch Notification calls placed to end
call for Mission Critical confirmation calls placed user of approximate time for
functions within specified timeframe technician response to service
99% within 1 for each category as a call requiring technician
hour for all other percentage of the total dispatch.
functions number of confirmation calls
placed within that category.
46. Average Speed to 24x7x365 99% within 1 minute Number of calls answered
Answer within 1 minute as a
percentage of the total
number of calls answered
47. Call Abandonment Rate 24x7x365 No more than 5% Number of abandoned An "abandoned" call is one
calls as a percentage which has entered the
of the total number of queue, but the caller
calls "hangs up" before the call
is answered.
PROBLEM RESOLUTION
48. Priority 1 - Mission 24x7x36 95% within 4 hours Number of problems Measured via Help Desk
Critical Impact 99% within 8 hours resolved (including software
temporary "fixes")
within timeframe as a
percentage of the total
number of problems at
this priority
49. Priority 2 - Major 24x7x365 99% within 8 hours Number of problems Measured via Help Desk
Impact (multiple User actually resolved software
Locations down) within timeframe as a
percentage of the total
number of problems at
this priority
50. Priority 3 - Moderate 7:00 a.m.-5:00 99% by the end of the Number of problems Measured via Help Desk
Impact (single User p.m. Monday-- next business day actually resolved software
Location down) Friday, within timeframe as a
excluding percentage of the total
State number of problems at
holidays this priority
235
SERVICE PERFORMANCE
SERVICE
# CATEGORY HOURS SERVICE LEVEL MEASUREMENT DEFINITION NOTES
- -------- -------- ------------- ---------------------- -----
51. Priority 4 - Minor 7:00 a.m.-5:00 99% within 5 Number of problems Provider provides system
Impact (single User p.m. Monday-- business days actually resolved which
Location affected; Friday, within timeframe as a categorizes/prioritizes
workaround available) excluding State percentage of the total calls and reports call
holidays number of problems at closure statistics.
this priority Measured via Help Desk
software
52. Repeat Calls for 24x7x365 No more than 2% Number of repeat calls Repeat call is defined as
Service as a percentage of the a recurring failure of the
total number of calls same device, or request
for same service, within
30 days. Measured via Help
Desk software
53. Bundle 6: Satellite A grade 1 95% of faults diagnosed Diagnostic tests to be
Service, Grade 1 service is a within 3 minutes defined in the
Programming live broadcast Standards and
Mean Time to Fault designated as Procedures Manual
Diagnosis the highest
(MTFD)-completion of priority by the
programming State, Times
diagnostic testing are scheduled,
programming
generally runs
7:00 am to
10:00 pm
Weekdays, some
Weekend hours
54. Bundle 6: Satellite A grade 2 95% of faults diagnosed Diagnostic tests to be
Service, Grade 2 service is a within 5 minutes defined in the
Programming program Standards and
Mean Time to Fault designated by Procedures Manual
Diagnosis the State to
(MTFD)-completion of be of special
programming importance.
diagnostic testing Times are
scheduled,
programming
generally runs
7:00 am to
10:00 pm
Weekdays, some
Weekend hours
55. Bundle 6: Satellite A grade 3 95% of faults diagnosed Diagnostic tests to be
Service, Grade 3 service is a within 10 minutes defined in the
Programming normal service Standards and
Mean Time to Fault broadcast with Procedures Manual
Diagnosis no special
(MTFD)-completion of priority
programming assigned.
diagnostic testing Standard
7X24X365
Service Center
support
applies.
236
SERVICE PERFORMANCE
SERVICE
# CATEGORY HOURS SERVICE LEVEL MEASUREMENT DEFINITION NOTES
- -------- -------- ------------- ---------------------- -----
56. Bundle 8: SATS 24x7x365 95% within 4 hours; 99% Number of problems When temporary fixes are
Microwave: Priority within 8 hours resolved (including implemented, an estimated
1-Mission critical-A temporary "fixes") timeframe for a permanent
SATS route segment is within timeframe as a resolution is to be
completely out of percentage of the total provided. Effort to
service and multiple number of problems at restore service will
users are affected. this priority continue until successful
and will not be
constrained by normal work
hours.
57. Bundle 8: SATS 24x7x365 99% within 8 hours Number of problems Effort to restore service
Microwave: Priority actually resolved will continue until
2-Major Impact-A SATS within timeframe as a successful and will not be
network element is percentage of the total constrained by normal work
down affecting number of problems at hours.
service to multiple this priority
users.
58. Bundle 8: SATS 7:00 a.m.-5:00 99% by the end of the Number of problems
Microwave: Priority p.m., next business day actually resolved
3-Moderate impact-A Monday-Friday within timeframe as a
SATS network element excluding percentage of the total
is down affecting State Holidays number of problems at
service to a single this priority
user
59. Bundle 8: SATS 7:00 a.m.-5:00 99% within 5 business Number of problems Service Center provides
Microwave: Priority p.m., actually resolved system which
4-Minor impact-Single Monday-Friday within timeframe as a categorizes/prioritizes
user affected, excluding State percentage of the total calls and reports call
workaround available Holidays number of problems at closure statistics.
this priority
237
SLA AND REPORT SPECIFIC REQUIREMENTS AND AGREEMENT ITEMS:
1. Invoice and billing report to be available no later than end of the 10th
business day from the close of the billing cycle.
2. Provider will develop and implement a methodology for responding to State
billing inquiries such that within 30 days of the Effective Date, all
billing inquires are answered with 10 working days.
3. Not later than E Day -- 60 days, Provider will develop and provide the
methodology for monitoring, measuring and reporting service performance. The
methodology is to include definition of the measurement criteria and
escalation criteria and procedures.
4. Service volumes and levels are to be measured and reported on a calendar
month basis. In addition to the current reporting month, SLA reports are to
display a rolling twelve-month history.
5. In addition to reporting service volumes and levels on a monthly basis,
Provider is to track daily activity volumes for those Services identified by
the State. The State intends to use this information to identify activity
peaks and valleys.
6. Provider will coordinate security audits at least annually.
7. Provider will provide call data record report on request of State within 10
business days of the request.
8. Provider to provide toll free telephone lines in adequate quantity to handle
call volume and ACD system to record call date, time and duration
information.
9. Provider will meet all State security requirements for access to systems and
facilities.
10. Provider will categorize and prioritize calls, and provide call closure
statistics.
11. Provider will track and provide a report of all calls abandoned per SLA.
12. All SLAs will be measured and reported on a monthly basis.
238
E.3 - MISSION CRITICAL SERVICES
The following table lists those communications services and/or
telecommunications components that the State deems as "Mission Critical" and,
therefore, require Provider's highest Class of Service and quickest problem
resolution times as designated in Schedule E.2.
AGENCY FUNCTION FUNCTIONAL DESCRIPTION
------ -------- ----------------------
Department of Administration Alaska Pioneer Homes (general) Including two way radios and pagers.
Department of Administration Vehicle and Driver Licensing
Department of Administration Retiree Payroll Check Processing
Department of Administration - Network Services -- data
ITG network and internet connectivity
Department of Administration - SATS Microwave System -- All Transports Safety of Life communications from two-way radio
ITG repeaters to PSAPs and local emergency medical response
services
Alaska Housing Finance Payroll Check Processing Penalties apply if missed.
Corporation
Alaska Housing Finance Electronic transfer of funds Federal fund receipt (HUD, DOE, etc.) Bond payments.
Corporation
Alaska Housing Finance Accounts Receivable/Accounts Downloading interest rate for each day. Loan commitment
Corporation Accounts fees, Payable grant funding (receipts and payments)
Low-Income Rental deposits / payments, bond payments,
short-term securities / transfers.
Alaska Permanent Fund All investment and finance Investments, analysis, trades and information exchange
Corporation related activities including pricing and analytic data feeds, trades, bank
transactions and e-mail
Alaska Permanent Fund Board of Trustee meetings Preparation for and activities during APFC Board of
Corporation and packet production Trustee meetings
Community & Economic Development Insurance Licensing in time All aspects of Licensing Insurance Producers, SLBs, ADJs,
of emergency MGAs, TPAs, RIMs, and RIBs
Community & Economic Development Xxxxxxx Xxxx Hydro Hydro-electric power plant
Community & Economic Development Xxxxxx Bay Hydro Hydro-electric power plant
Community & Economic Development Four Dam Pool Hydro Hydro-electric power plant (Sale pending in 2002)
Community & Economic Development Alaska Intertie Hydro-electric power plant
Community & Economic Development Alaska Railroad
239
AGENCY FUNCTION FUNCTIONAL DESCRIPTION
------ -------- ----------------------
Department of Corrections Telecommunications inside Twelve Correctional Institutions, And Their Security,
and between all correctional Central Perimeter Fences, Card Entry/Exit Systems,
facilities. Monitoring Systems, Health and Life/Safety Systems
Department of Environmental Communications System for
Conservation Emergency Response
Department of Environmental Analysis of environmental
Conservation samples in an emergency
response
Department of Fish & Game Communications (Field,
Remote) to all vessels and
aircraft (radios/xxxxx)
Office of the Governor Elections processing -- data
communications and telephones
Department of Health & Social Family and Youth Services -
Services Youth Detention Facilities
Department of Health & Social Family and Youth Services -
Services Family Services, Child
Protection Services
Department of Health & Social Alaska Psychiatric Institute
Services
Department of Health & Social Public Health Laboratories
Services
Department of Health & Social Emergency Medical Services
Services
Department of Labor Unemployment Benefits System Uses automated telephone interactive voice response units
in Anchorage, Fairbanks and Juneau to allow claimants
statewide to file claims.
Department of Law Prosecution of Criminals This involves telnet access to Police Department and AJIS data
base information about outstanding criminal warrants. Without
the data base access, criminals could be improperly released
from custody.
Department of Law All Communications in Child
Protection Cases
Department of Military & All communications to DMVA
Veterans Affairs facilities including National
Guard
Department of Natural Resources Wildland Fire Suppression Systems
Department of Natural Resources Field Radio and Mobile Repeater
Systems
Department of Public Safety Alaska Public Safety Communication link with national databases
Information Network
Department of Public Safety PSAP Public Safety Answering Coordinates critical Safety of Life communications/911
Points Emergency Dispatch Centers in Kenai and Fairbanks
Department of Revenue Collection of state revenues This function makes extensive use
and agency receipts and of electronic funds transfers.
disbursement of state funds.
240
AGENCY FUNCTION FUNCTIONAL DESCRIPTION
------ -------- ----------------------
Department of Revenue Treasury Portfolio Management -- this includes sending trades
electronically and support for leased line connections with
a variety of providers; TIME is an issue as well. We are
dealing with the NY markets -- systems cannot be "down for
routine maintenance" at 4 am just because nobody else in the
State is working.
Department of Revenue Permanent Fund Dividend Dividend processing application is considered mission
application and payment critical from January 1 through March 31. Dividend payment
processing processing is considered mission critical from September 15
to October 15.
Department of Revenue Process Child Support Payments This includes electronic funds transfers as well as payments
and is critical as delays can cause custodial parents to go
without necessary funds to provide for the child's welfare.
Department of Transportation All communications on Marine
Highway System/vessel and shore
facilities, and airport facilities
in Anchorage and Fairbanks
University of Alaska Satellite interconnect
service/equipment
University of Alaska Network connections between
University campuses
241
E.4 - CRITICAL EVENTS
The following time periods represent recurring events in the State's yearly
business cycle that will require additional telecommunications support. Most of
the following periods are accompanied by higher than normal traffic volumes;
several require special support for critical communications, particularly at the
close of the indicated period when response time is often of the essence. Where
possible, the State has identified the calendar period affected. Many of the
following events occur at irregular intervals throughout the year and are so
indicated.
EVENT TIME PERIOD
----- -----------
Fiscal Year Closing July 1- August 31
Primary and General Elections Variable
Statewide Ballot Initiative Votes Variable
Beginning and End of Legislative Session January and April/May
Permanent Fund Application Processing January 1 -- March 31
Permanent Fund Dividend Distribution September 15 -- October 15
Process majority of state revenue receipts Last day of each month
University Registration Deadlines Variable
Visitor and Tourism peaks Summer
Fire Season Summer, Early Fall
Annual Opening of Marine Highway Reservation System January
Calendar Year Closing January
Federal fiscal year end October
Any time of State emergency Variable
Disaster Recovery Testing Twice Yearly
Others As Arranged in Advance
242
SCHEDULE F -- INCENTIVES AND FEE REDUCTIONS
A. WIRING INCENTIVE
The Parties wish to complete the necessary cable infrastructure upgrades to
Category 5 wiring as efficiently as possible, and within the $3,420,000 Wiring
and LAN Infrastructure Investment allowance (the "Budget") described in Section
2.3.1 of the Agreement. Therefore, the Parties agree to provide an incentive to
Provider to assist the State in meeting this objective by sharing the savings
that may be realized from having the cable infrastructure upgrades completed
within the Budget. In the event there is a residual Budget balance that remains
unspent by Provider upon completion of the wiring additions or replacements
necessary to support the transformed Network, 50% of the residual Budget balance
shall be returned to Provider as an incentive. The remaining 50% of the residual
Budget balance shall be used by the State for other infrastructure upgrades, as
the State deems appropriate.
B. INCENTIVE FOR EARLY TRANSFORMATION
The Parties believe that it is in their joint best interests to have the
Transformed Services available as soon as possible. Therefore, the State agrees
to provide an incentive to Provider to encourage early delivery of the
Transformed Services. In the event the Transformed Services are available to the
State at least 60 days before the scheduled due date set forth in Schedule A.3,
Table of Milestones and Deliverables ("Due Date"), the State shall pay Provider
$400,000, and an additional $200,000 for each additional thirty (30) day period
before the Due Date. In furtherance of this objective, the State shall offset
from the Fees otherwise due to Provider, $400,000 if the Transformed Services
are delivered more than sixty (60) days after the Due Date, and shall offset an
additional $200,000 for each successive thirty (30) day period thereafter.
If, during the Transition or Transformation Periods, a Force Majeure Event
occurs under the conditions set forth in Section 14.4, all incentives and fee
reductions set forth in this Schedule F, Part B, shall be cancelled.
DEFINITIONS
AT-RISK AMOUNT
"At-Risk Amount" means the amounts stated in Schedule F1.
MEASURING PERIOD FOR CRITICAL SLAs
"Measuring Period" means the monthly period in which a given Critical
SLA, as identified in Schedule F1, is measured. The Measuring Period for
each Critical SLA shall commence on the Final Cutover Date.
FEE REDUCTIONS
In the event of any Failure with respect to a Critical SLA, a Fee Reduction
will be imposed on Provider equal to the At-Risk Amount for such Critical SLA.
243
INCENTIVES
Provider may earn an Incentive equal to one hundred percent (100%) of the
Fee Reduction corresponding to a particular Critical SLA if, in any four (4)
consecutive Measuring Periods, no Failure occurs as to that Critical SLA. If a
Critical SLA is modified as described in Section 2.4 of the Agreement, the four
(4) consecutive Measuring Period requirement prior to earning an Incentive will
apply to such modified Critical SLA as of the date the modified Critical SLA was
approved by the Management Committee.
FEE REDUCTION/INCENTIVE POOL
All Fee Reductions and Incentives with respect to the Critical SLAs
shall be accounted for in a pool. At the end of each Contract Year, the Parties
shall perform a true-up of the pool, which, in accordance with the chart set
forth below, may result in a payment by the State to Provider of Provider's
earned Incentives or the application of a Fee Reduction credit (or refund, if in
the last Contract Year) to the State's next payment with respect to the Annual
Services Charge. After such annual true-up, the pool shall be reset to zero.
CRITICAL SLA POOL TRUE-UP RESULT
----------------- --------------
+ The State will pay Provider an Incentive equal to
the net positive amount.
- The State will be entitled to a Fee Reduction
equal to the net negative amount.
244
SCHEDULE F.1
CONTRACT YEAR 1
AT RISK AMOUNT PER
CRITICAL SLAs MONTH
------------- ------------------
SLA # 1 - Bundle 1 -- Wired Telephony, Xxxxx 0 $29,500
SLA # 5 - Bundle 2 -- Data Network Services, Level 3 $19,900
SLA # 9 - Bundle 3 -- Video Conferencing, Xxxxx 0 $2,800
SLA # 13 -- Bundle 4 -- Paging, Urban $1,000
SLA # 17 -- Bundle 8 -- SATS $11,500
SLA # 18 -- Bundle 10 -- Earth Station Maintenance & Repair $600
SLA # 21 --Throughput -- Data Transmission $9,700
SLA # 34 --Network Intrusion -- Xxxxx 0 $8,000
SLA # 38 -- Security Incident Response $7,000
SLA #40 -- Order Fulfillment $7,000
SLA # 44 -- First Call Problem Resolution $7,000
SLA # 50 -- Problem Resolution , Priority 3 $7,000
SLA # 51 -- Problem Resolution , Priority 4 $7,000
SLA # 52 -- Repeat Calls for Services $7,000
Total At Risk Amount Per Month $125,000
TOTAL NUMBER OF CRITICAL SLAs - CONTRACT YEAR 1 = 14
245
SCHEDULE G -- KEY PERSONNEL AND APPROVED SUBCONTRACTORS
G.1 STATE KEY PERSONNEL
Project Director Xxxxx Xxxxxx
Contracting Officer Xxxxxx Xxxxx
Network Services Manager Xxxx Xxxxxxx
Telephone Node Manager Xx Xxxxxxxx
Electronic Maintenance Supervisor Xxxxx Xxxxxx
Engineering Manager Xxxx Xxxxx
SIPMG Xxx Xxxxxx
Accountant Xxxxxxx Xxxxxxx
Help Center Manager Xxx Xxxxxxx
CTO, University of Alaska Xxxxx Xxxxx
Vice President, ARRC Xxxxxx Xxxxxx
G.2 PROVIDER KEY PERSONNEL
Account Manager Xxxx Xxxxx
Vice President ACS Internet Xxxx Xxxxx
Service Center Director Xxxx Xxxxxxx
Network Engineering Manager Xxxxxx Xxxxxx
Manager, Network Engineering Xxxxx Xxxx
Billing Manager Xxxx Xxxx
General Manager, Enterprise Group Xxxxx Xxxxxxxx
General Manager, Wireless Xxxxx Xxxxxx
Systems Administrator III Xxx Xxxxx
G.3 APPROVED SUBCONTRACTORS
ACS Internet, Inc.
ACS Long Distance, Inc.
ACS Wireless, Inc.
ACS of Anchorage, Inc.
ACS of Fairbanks, Inc.
ACS of Alaska, Inc.
ACS of the Northland, Inc.
Cisco Systems, Inc.
Globalstar, Inc.
Iridium LLC
AT&T Alascom, Inc.
Portal Software, Inc.
Computer Associates, Inc.
246
SCHEDULE H -- PARTICIPATING DEPARTMENTS
EXECUTIVE BRANCH DEPARTMENTS LEVEL OF PARTICIPATION*
Administration Full
Community & Economic Development Full, except as follows:
Alaska Railroad Participating in Bundle 1 (LD, Calling
Card, Toll Free), Bundle 5, Bundle 7,
Bundle 8
Alaska Aerospace Development Not currently participating but could
Corporation in the future
Corrections Full
Education & Early Development Full
Environmental Conservation Full
Fish & Game Full
Governor's/Lt. Gov.'s Office Full
Health & Social Services Full
Labor & Workforce Development Full
Law Full
Military & Veteran's Affairs Full
Natural Resources Full
Public Safety Full
Revenue Full except as follows:
Alaska Housing Finance Participating in Bundles 1, 2, and 5
Corporation
Transportation & Public Facilities Full
LEGISLATURE
Legislative Affairs Agency Bundles 1, 2, 3, and 7
Legislative Agencies & Offices Bundles 1, 2, 3, and 7
COURT SYSTEM Bundle 2
247
EXECUTIVE BRANCH DEPARTMENTS LEVEL OF PARTICIPATION*
University of Alaska
Bundle 1 (UAS Juneau Campus Only)
Bundle 2 full except for dial-up modem
Bundle 3 for QoS not using bridge, and
Gateway to state system
Bundle 5 full
Bundle 6 full
Bundle 7 full for participating Services
Bundle 9 full
Bundle 10 full
* Note: Level of participation by Bundle and Department is further detailed in
Schedule C.
248
SCHEDULE I -- MANAGED CONTRACTS
CONTRACT EXPIRATION ANNUAL
NUMBER CONTRACTOR CONTRACT DESCRIPTION DATE COST
-------- ---------- -------------------- ---------- ------
ITG CONTRACTS
SERVICES
99-012-J General Communications Inc. Full-Service Internet Service Provider 6/30/2002 $445,000
99-010-J AT&T Alascom Frame Relay Backbone for Statewide WAN 6/30/2002 $786,000
99-074-J Xxxxxx & Xxxxxxxx Telephone MAC in Juneau 2/28/2002 $50,000
00-000000-00 Northern Telecom Finance Juneau Switch Purchase 2005 $1,200,000
n/a Alaska Communications Systems (PTI) Fairbanks Switch Maintenance until cancelled $27,000
99-073-J Peregrine Systems Telephone Billing Services 6/30/2002 $74,300
INTERIM
LD/LOCAL/DEDICATED
CIRCUIT
Tariff AT&T 50% of Long Distance until cancelled $347,000
Tariff Dedicated Circuit (T-1) Anc to Jno until cancelled $93,000
Tariff Access Anc/Fbks/Jnu to a T-1 Switch Network until cancelled $14,000
Tariff Network Circuits until cancelled $135,000
Tariff GCI 50% of Long Distance until cancelled $276,000
Tariff Local Dial Tone to State Switch in Anc until cancelled $132,000
Tariff Local T-1 Service in Anc until cancelled $27,000
Tariff Alaska Communications Systems T-1 Service PO Mall/ADC-C&RA until cancelled $19,600
Tariff T-1's (voice) Service C&RA Post Office Mall until cancelled $145,000
Tariff T-1 Service for Law in Anchroage until cancelled $7,900
Tariff T-1 Service for Frontier Bldg until cancelled $9,700
Tariff Local Connections until cancelled $191,110
249
CONTRACT EXPIRATION ANNUAL
NUMBER CONTRACTOR CONTRACT DESCRIPTION DATE COST
-------- ---------- -------------------- ---------- ------
Network Circuits until cancelled $160,000
Tariff
Tariff Alaska Communications Systems/PTI Local T-1 Service in Soldotna until cancelled $5,000
Tariff Local T-1 Service in Juneau until cancelled $180,000
Tariff Local T-1 Service in Fairbanks until cancelled $175,200
Tariff Local Connections until cancelled $80,000
Tariff Network Circuits until cancelled $33,000
Tariff Bristol Bay Telephone Co-op Network Circuits until cancelled $1,500
Tariff Copper Valley Network Circuits until cancelled $2,500
Tariff Xxxxxxx Telephone Network Circuits until cancelled $1,300
Tariff GTE Network Circuits until cancelled $11,700
Tariff Ketchikan Public Utility Network Circuits until cancelled $2,500
Tariff Matanuska Telephone Association Network Circuits until cancelled $3,000
Tariff Local Service until cancelled $7,500
EQUIPMENT
PURCHASE CONTRACTS
99-084-A Unisys Purchase of Cisco Routers/Switches & 5/24/2001 $1,000,000
Accessories
99-065-A Cisco Systems, Inc. Cisco Networking Equipment Maintenance 1/31/2002 $225,000
ARCS/SIP
Grant 211900 Alaska Public Broadcasting Joint Technical Monitoring/Administrative 6/30/2002 $268,900
Venture Function for SIP
Tariff AT&T Transponder $1,294,568.28
250
SCHEDULE J -- CURRENT PROJECTS AND TECHNOLOGY INITIATIVES
Table J.1 lists the Current Projects being currently undertaken or planned by
ITG and will become the responsibility of Provider under the terms of this
Agreement, if not completed on the Effective Date. Table J.2 enumerates
Technology Initiatives that are the responsibility of Departments but that may
have an impact on the State's telecommunications infrastructure and require
Services from Provider. This list is not comprehensive and has not been updated
recently but is provided to demonstrate the types of Technology Initiatives that
may impact the telecommunications infrastructure serving the State.
TABLE J.1
AGENCY CURRENT PROJECTS SYSTEMS IMPACT
------ ---------------- -------------
ITG- Enhanced ACD/Call Center features for Juneau, Anchorage WAN Bandwidth
Communications and Fairbanks. Estimated call wait time announcement, Computer/Telephony System
Services networked call centers, screen pops, advanced reporting Integration
capabilites, quality assurance recording/playback. Nortel
Symposium product originally identified as solution.
Agencies requiring this service are Department of
Labor-Unemployment Insurance Call Center and Employment
Security, Department of Revenue-Permanent Fund Dividend
and Child Support Enforcement, Department of
Education-Alaska Commission on Postsecondary Education,
Department of Transportation and Public Facilities-Alaska
Marine Highway System and Department of
Administration-Retirement and Benefits.
ITG -- New Anchorage Jail -- ITG is working closely with the Telephone, Data Network, and Video
Communications Department of Corrections to design and implement Services
Services converged voice, data and video communications systems for
multiple agencies in the new facility (Corrections, Public
Safety, Courts, etc.) The new communications systems will
be operational by March 2002.
ITG- Fairbanks Switchroom Air Conditioner Replacement. The Telephone Services
Communications current equipment is failing and is inadequate during
Services summer peak periods. If the current facility will be used
through the summer, increased air handling will be
required to provide a stable temperature environment
251
ITG- Juneau PBX upgrade to Release 25 for feature enhancements. Telephone Services
Communications Equipment/Service includes expanded DRAM and IODU/C card
Services to convert diskette drive to CDROM and vendor install.
ITG -- The Alaska Court System requires bandwidth increases and Data Network Services
Communications additional connectivity to accommodate their new case
Services management application.
TABLE J.2
AGENCY TECHNOLOGY INITIATIVES SYSTEMS IMPACT
------ ---------------------- -------------
Office of the The Governor's office strives to ensure that all Alaskans Varied
Governor have fair, equitable access to modern telecommunications
services.
The Governor's office has also indicated a desire to add ISP Bandwidth
streaming audio and video capabilities to the State's WAN Bandwidth
website.
Office of the Lt. The Lt. Governor's office strives to seek ways to mitigate Varied
Governor "unintended consequences" of telecommunications policies
and practices that might adversely impact rural Alaskans
The Lt. Governor's office is also concerned with expanding Video and Audio Conferencing
the use of audio and video teleconferencing as a means to Bandwidth
reduce State expenses (i.e. travel, etc.)
Dept of Document Imaging and Electronic Publishing -- Most State WAN Bandwidth
Administration publications are currently available in electronic format.
Access to e-docs is expected to grow dramatically -- ESD:
Ongoing
Expanding use of FEDI payments to vendors -- ESD: Ongoing WAN Bandwidth
252
AGENCY TECHNOLOGY INITIATIVES SYSTEMS IMPACT
------ ---------------------- -------------
ITG -- SATS Upgrades for the State of Alaska's portion of the Many SATS upgrades for this project are included
Communications Alaska Land Mobile Radio (AMLR) project. The AMLR is a in the SATS Maintenance List. Others may be
Services partnership between Federal, State, Local governments to identified as the pilot project is further
build a shared interoperable emergency communications developed. In addition to these upgrades, SATS
system for Alaska. A proof-of-concept pilot project to circuit changes will be required.
demonstrate the interoperability is underway. Once the
proof of concept is complete and successful, full
implementation of the project is expected to occur.
Dept of Community Expanded use of audio and video conferencing equipment -- Video and Audio Conferencing
& Economic ESD: Ongoing Bandwidth
Development
Use of E-Commerce for the renewal and purchase WAN Bandwidth
of Business Licenses -- ECD: 2Q00
Use of E-Commerce for sale of "Slide Library" for Alaska WAN Bandwidth
Publications -- download capabilities for between
2000 and 4000 very large (6.5meg) image files -- ECD: 3Q00
Use of Digital Signatures for documents that require WAN Bandwidth
signatures -- ESD: Ongoing
Dept. of Expansion of data connectivity to remote community jails WAN Bandwidth
Corrections including fingerprinting, electronic record VPN
warehousing, etc. -- ESD: Ongoing
Video Visiting Initiative -- Provide pay-for-use video Video Conferencing Bandwidth
conferencing capability to allow relatives to speak with
inmates at geographically diverse locations (e.g. inmates
in Arizona, relatives in Xxxx) -- ESD: 3Q00
See also Department of Public Safety Initiatives
Dept. of Education Expanded use of WWW for student and faculty research -- WAN Bandwidth
ESD: Ongoing ISP Bandwidth
Expanded of use of WWW to provide enhanced WAN Bandwidth
communications between teachers and -- ESD: 3Q00 ISP Bandwidth parents
Expanded use of videoconferencing equipment for teacher Video Conferencing Bandwidth
in-service training as well as remote classroom distance
learning -- ESD: 3Q00
253
AGENCY TECHNOLOGY INITIATIVES SYSTEMS IMPACT
--------------------------------------------------------------------------------------------------
Dept. of Expanded requirement to provide imagery WAN Bandwidth
Environmental and data to field personnel for emergency SATS Bandwidth
Conservation response situations -- ESD: Ongoing
Dept. of Fish and Expanded use of electronic access to F&G WAN Bandwidth
Game licenses - ESD: On-going ISP Bandwidth
Availability to purchase F&G licenses WAN Bandwidth
through kiosks in stores - ESD: 3Q00 ISP Bandwidth
Increased requirement to access and run WAN Bandwidth
applications from remote locations - ESD: SATS Bandwidth
Ongoing
Dept. of Health Decentralization of data warehousing WAN Bandwidth
and Social functions -- ESD: Ongoing VPN
Services
Document imaging and electronic medical WAN Bandwidth
records -- ESD: Ongoing VPN
Tele-medicine -- Consultative communications between central WAN Bandwidth
medical facilities and remote care providers for both acute PBX Bandwidth
(emergency) and chronic patients. Includes voice, packetized Video Conferencing Bandwidth
data and streaming data -- ESD: 3Q00
Family and Youth Services -- ORCA, statewide MIS application WAN Bandwidth
with heavy emphasis in rural locations for database access WAN Locations
and information distribution. Connectivity to Galena, Cellular Phone
XxXxxxx, Ft. Yukon, St Mary's, Aniak -- ESD: 4Q02 ISP Bandwidth
VPN
Juvenile Justice -- JOMIS, Juvenile Offender MIS with WAN Bandwidth
statewide WAN implementation -- ESD 3Q01 ISP Bandwidth
Public Health - Vital Statistics -- Vital Vision MIS for the WAN Bandwidth
recording of all vital records (birth, death, marriage, ISP Bandwidth
adoption, etc.). Links to rural courts, hospitals, funeral VPN
homes -- ESD: 3Q01
Mental Health and Developmental Disabilities -- WAN Bandwidth
ARORA and DDIANA. Management systems for Mental Health ISP Bandwidth
providers located statewide. Management system for VPN
Developmental Disabilities providers statewide. Database
254
AGENCY TECHNOLOGY INITIATIVES SYSTEMS IMPACT
--------------------------------------------------------------------------------------------------
access through client server and browser
based - ESD 1Q01
Public Health -- Community Health WAN Bandwidth
Emergency Medical Services. WEB based
training including streaming video to
urban and rural office locations - ESD:
4Q00
Public Health Nursing -- Telemedicine WAN Bandwidth
inclusive of all Health Clinics in rural
locations -- ESD: 4Q01
Medical Assistance -- Medicaid Management WAN Bandwidth
Information System. Decision Support ISP Bandwidth
between Anchorage and Juneau -- ESD: 4Q01 VPN
Public Health - National Electronic WAN Bandwidth
Disease Surveillance System. Infectious ISP Bandwidth
Disease reporting through the internet to Secure Communications
Centers for Disease Control. Requirements
for secure encrypted communications --
ESD: 4Q01
Dept. of Law Expanded use of WWW for research by law WAN Bandwidth
department personnel ISP Bandwidth
See also Department of Public Safety Initiatives
Dept. of Labor Alaska Job Center -- Expansion of use of WAN Bandwidth
WWW to provide employment opportunity ISP Bandwidth
listings, interview preparation training
etc. -- ESD: Ongoing
WAN Bandwidth
Increased use of IVR system and WWW for ISP Bandwidth
unemployment insurance application filing PBX Bandwidth
and ongoing verification -- ESD: 3Q00
Move towards thin client architecture for WAN Bandwidth
several applications -- ESD: Ongoing
255
AGENCY TECHNOLOGY INITIATIVES SYSTEMS IMPACT
-------------------------------------------------------------------------------------------------------------------
Dept. of Military Land Mobile Radio Migration Plan -- SATS Bandwidth, Space and Power
and Veteran Cooperative effort to move Federal and
Affairs State two-way LMR systems from wide-band
to narrow-band -- ESD: 3Q00
Satellite Imaging- Satellite remote imaging to WAN Bandwidth
support public interest functions including disaster
response, planning, etc. Includes large file transport
across the WAN -- ESD: 3Q00
Learning Centers -- Broadband connectivity WAN Bandwidth
to select National Guard armories for
remote interactive training -- ESD: Unknown
Mini-Radio EAS System -- Licensing and implementation of Satellite Bandwidth
signal transport for Emergency Alert System via State Earth Station Operations
satellite up-link and distributed satellite earth
station down-links -- ESD: 2Q00
Dept. of Natural On-line Reservation System -- Expand WAN Bandwidth
Resources functionality of website (currently allows ISP Bandwidth
verification of DNR cabin availability) to
include reservation and e-payment features
-- ECD: 3Q00
Document Imaging -- Extensive imaging of WAN Bandwidth
plats, overhead imagery, microfiched
archives etc. ESD: Ongoing
Data Sharing -- Increased integration with WAN bandwidth
Federal natural resources agencies -- ESD:
Ongoing
Dept. of Public Land Mobile Radio Migration Plan -- SATS Bandwidth, Space and Power
Safety Cooperative effort to move Federal and
State two-way LMR systems from wide-band to narrow-band --
ESD: 3Q00
Mobile Data Computer (MDC) Implementation WAN Bandwidth
-- Anchorage PD and possibly Alaska State SATS Bandwidth
Troopers moving towards issuing MDC for
field unit to base data communications --
ESD: CY01
Integrated Justice Record Management System WAN Bandwidth
-- Integrated criminal and court VPN
record database accessible by law
enforcement agencies, public defenders
offices, etc. -- ESD: CY01
256
AGENCY TECHNOLOGY INITIATIVES SYSTEMS IMPACT
-------------------------------------------------------------------------------------------------------------------
Dept. of Revenue Computer Telephony Integration -- Child WAN Bandwidth
Support Enforcement Division requires PBX Bandwidth
functionality provided by CTI capability
-- ESD: Unknown
Document Imaging -- Imaging of WAN Bandwidth
correspondence, receipts, etc. -- ESD:
Ongoing
Permanent Fund Dividend Division WAN Bandwidth
Electronic Filing Initiative --allows citizens to file PFD ISP Bandwidth
paperwork electronically including electronic signature --
ECD: 4Q00
Dept. of ITS/CVO -- Commercial Vehicle Operations SATS Bandwidth, Space and Power
Transportation -- Includes hazmat load tracking,
and Public permitting, weigh station and inspection
Facilities reporting, etc. - ESD: 3Q99
RWIS -- RoadWay Information System -- Use of remote radio SATS Bandwidth
and wire-line linked sensors to monitor road conditions WAN Bandwidth
along state highways. Includes data and video -- ESD: 3Q00
National Pollution Distribution Elimination System -- Data SATS Bandwidth
collection from vehicle mounted terminals which record WAN Bandwidth
distribution of de-icing agents -- ESD:
CY01
Integrated Maintenance Management System -- Provides WAN Bandwidth
tracking of maintenance requirements and maintenance records
for DOT/PF assets -- ECD: 2Q01
Marine Highway Reservation System -- WAN Bandwidth
Expansion of services on WWW and IVR to ISP Bandwidth
reduce workload on human operators -- ESD:
Ongoing
Marine Highway System Manifest Reporting WAN Bandwidth
Requirements -- Expanded SOLAS
requirements for data transfer from
ferries to control facilities -- ESD:
Ongoing
Anchorage Intl Airport -- Desire to move PBX Bandwidth
away from Centrex services to PBX to
provide shared tenant services -- ESD:
Unknown
Fairbanks Intl Airport - Move to provide PBX Bandwidth
shared
257
AGENCY TECHNOLOGY INITIATIVES SYSTEMS IMPACT
-------------------------------------------------------------------------------------------------------------------
tenant services -- ESD: Unknown
Rural Airports -- Expansion of FAA WAN Bandwidth
supported Airport Information Management
System (AIMS) to additional rural airports
-- ESD: Ongoing
Alaska Railroad Expanded use of E-Commerce -- Support for WAN Bandwidth
customers on-line e-transactions in both ISP Bandwidth
passenger and freight service businesses
-- ESD: Ongoing
Collision Avoidance System -- Precision train control SATS Bandwidth,
system utilizing data radio links and GPS Space and Power
telemetry -- ECD: 4Q00
Expansion of telecommunications services WAN Bandwidth
to support passenger business service at PBX Bandwidth
New Depot, Denali, and Anchorage Intl'
Airport -- ESD: Ongoing
Increased use of video conferencing -- Video Conferencing Bandwidth
particularly for remote training hosted at
Fairbanks office -- ESD: Ongoing
Office of Expanded use of WWW to inform public of WAN Bandwidth
Legislative current legislative issues -- ESD: Ongoing ISP Bandwidth
Affairs
Alaska Court Video Arraignment -- Use of Video Conferencing Bandwidth
System video-conferencing technology to support VPN
arraignment proceedings between centralized court and local
court/corrections facilities -- ECD:
Ongoing
New Court Management System -- Centralized data collection WAN Bandwidth
and warehousing of court management information -- replaces VPN
dated decentralized standalone systems -- ESD: WAN 4Q00
Expanded use of WWW for research by court WAN Bandwidth
personnel -- ESD: Ongoing ISP Bandwidth
See also Department of Public Safety
Initiatives
University of Distance Learning -- Asymmetric data WAN Bandwidth
Alaska delivery, including TV feed, to support ISP Bandwidth
remote education and resource sharing
between campuses -- ESD: 3Q00
Expanded access to UAF Supercomputing WAN Bandwidth
resources by Federal and State agencies as well ISP Bandwidth
258
AGENCY TECHNOLOGY INITIATIVES SYSTEMS IMPACT
-------------------------------------------------------------------------------------------------------------------
as private sector organizations and Security
private citizens -- ESD: Ongoing
Geophysical Institute -- Expansion of SATS Bandwidth, Space and Power
seismographic and volcanic sensor network
- ESD: Ongoing
Expanded use of WWW by students and WAN Bandwidth
faculty for teaching, research, and other ISP Bandwidth
public service -- ESD: Ongoing
Additional used of audio and video WAN Bandwidth
conferencing including plans for an all Video and Audio Conferencing
digital IP network -- ESD: Ongoing Bandwidth
Increased use of the Internet for multi- ISP Bandwidth
and simulcast video and audio services -- WAN Bandwidth
ESD: Ongoing
All dates are denoted CQCY = Calendar Quarter Calendar Year, ESD = Estimated
Start Date, ECD = Estimated Completion Date
259
SCHEDULE K -- PAGING COVERAGE CHART
PAGING SITE COVERAGE AREAS FROM PAGING SITES
Anchorage Airport Anchorage Bowl, Knik Arm Turnagain Arm
Xxxxxxxx Willow, Big Lake, Houston Kashwitna, Xxxxxxx Lakes
Delta Delta, Xxxxxxx, Xxxxxxxxxx Hwy Pillsbury, Paxson
Xxxxxxxxxx
Xxxxx Dome Xxxxxxxxx, Xxxxx, Xxxxx Xxx, Nenana, Xxxxxx Hwy
Fairbanks Airport Fairbanks proper, North & South North Pole and vicinity
Glennallen North to Paxson, Xxxxxxxxxx Hwy South to Xxxxxxxx Pass
Xxxxx
Xxxxx Ridge Cordova, Prince Xxxxxxx Sound Some Gulf of Alaska
Xxxxx Xxxxx, Anchor Point Seldovia, Kachemak Bay
Juneau Juneau proper, Capitol Area, North Xxxxxxx Overlaps surrounding area
Juneau Courthouse North and South Juneau Off shore coverage, canyons
Ketchikan
Kotzebue
XxXxxxx
Nome
Xxxxxx DOT Palmer, Sutton, Chickaloon Xxxxx Hwy to Xxxxxx Creek
Pillar Mountain Kodiak, Missile Launch site Near Island, Coast Guard
Portage
Xxxxxx Xxxxxx, Moose Pass, Hwy Prince Xxxxxxx Sound
Site Summit Anchorage Area Wide Hope, Wasilla, Valley overlap
Sitka
Ski Hill Soldotna, Kenai, Nikiski Kasilof, Ninilchik, Sterling
Talkeetna
Tok Tok, Independence, Stateline Highway to Glennallen
Xxxxxx Xxxxxx, Prince Xxxxxxx Sound, Xxxxxxxx Pass Pipeline Terminal, Xxxxxxxxxx Hwy
Willow Mountain Glennallen south to Valdez Glennallen west to Eureka
260
SCHEDULE L -- CELLULAR COVERAGE CHART
Coverage is provided from Homer to Anchorage, the length of the Xxxxxx Highway.
Specifically the peninsula communities of Homer, Seward, Kenai, Soldotna,
including Skilak Lake and Kenai Lake recreation areas. Coverage is provided
north of Anchorage through the Mat-Su Valley, both north through Wasilla up to
Xxxxxxxx and northeast through Xxxxxx on to Glenallen, Chistochina, and Chitina.
Currently there is a small break in coverage on the Parks Highway between
Cantwell and Windy. Service resumes at Windy through Fairbanks and north to
Chatanika. Additional key areas covered in Central Alaska include; Pleasant
Valley, North Pole, Ft. Xxxxxxxxxx, Delta Junction, Black Rapids, Cathedral
Rapids, Tok, Tetlin Junction, Sourdough, Tonsina, Valdez, Kennicott and
XxXxxxxx. Coverage is also provided at Prudhoe Bay and Barrow.
Southeast Alaska is also in Provider's coverage area. Service is provided to the
communities of Juneau, Haines, Pt. Xxxxxx, Hoonah, Cape Spencer, Manley, Sitka,
Gunnuk, Petersburg, Xxxx Mountain, Xxxxx, Ketchikan, and High Mountain, as well
as extensive coverage throughout the Alaska Marine Highway.
CELLULAR COVERAGE AREA
Alaska Marine Hwy Xxxxxx
Anchorage Petersburg
Barrow Prudhoe Bay
Cape Xxxxxxx Pt. Xxxxxx
Xxxxx Xxxx Mountain
Xxxxxxxxx Xxxxxx
Glennallen Sitka
Gunnuk Soldotna
Haines State of Alaska
High Mountain State of Colorado
Homer State of Idaho
Hoonah State of Oregon
Juneau State of Washington
Kenai Tok
Ketchikan Valdez
Lower 48 Wasilla
261
SCHEDULE M -- SECURITY PROCEDURES
This Schedule contains general security procedures and processes to be used when
the Parties are responding to a Security Incident. These security policies will
be reviewed on a regular basis by the Management Committee and this Schedule M
shall be updated or revised as necessary after such review.
GENERAL SECURITY PROCEDURES.
1. INTRUSION DETECTION. Provider will provide, at the internet
connectivity Cutover Date, IDS on all transitioned access points
located at State facilities in Juneau, Anchorage, Fairbanks, and
Kenai/Soldotna, and at Provider's facilities in and Seattle. In
addition, during the Ramp-Up and Transition Period, the Parties will
work to identify and aggregate all ingress points into the State's WAN
via the IDS, to the greatest extent possible. IDS will be performed in
real-time with performance degradation limited to manufacturer
specifications and in accordance with the applicable SLAs. The State
will approve the IDS implementation in accordance with Change
Management and Configuration Management Procedures described in the
Agreement.
2. SECURITY LOGS AND REPORTS. The State will be provided with security
data and reports as required in the Agreement.
3. FIREWALLS. The State may place and maintain firewalls at
inter-Department LAN points. Any performance degradation associated
with these firewalls will not be the responsibility of Provider nor be
considered a breach of the applicable SLA.
4. WIRELESS. Provider will ensure wireless Network access security
policies are developed and enforced.
5. VPN. VPN services, including various encryption methodologies and key
management, will be jointly developed by the Parties to accommodate
various Department requirements. Options will include DES or other
State approved solutions.
6. AUTHENTICATION. Provider will make use of the State LDAP databases for
user authentication. Provider will recognize all ID and password
changes made to the State directories within 10 minutes of a password
or ID change.
SECURITY INCIDENT RESPONSE PROCEDURES
The Security Incident response procedures shall apply to the following
situations:
262
1. IT security issues and concerns raised by either a State or Provider
employee that involve actions, conduct, or behaviors of its
employee(s).
2. Potential or alleged IT security violations as governed by State
policies and procedures.
3. Any situation that creates an IT security risk or vulnerability for
the State or Provider.
THE FOLLOWING SET OF EXPECTATIONS ARE AGREED TO BY BOTH STATE AND PROVIDER:
NOTIFICATION, DISCLOSURE AND ESCALATION
State and Provider agree to provide immediate notification to the other
Party of any IT security-related issues, concerns, or violations, whether
alleged or substantiated, as related to the provision of Services. Notification
will occur as indicated below.
o Parties agree to develop emergency network security response
procedures that recognize the urgency of the associated threat and
allow for immediate and appropriate changes to the network by
Provider without advance notification. These guidelines will be
developed and included in the Standards and Procedures Manual.
o The State will notify the following Provider managers of any
potential or known IT security issues or concerns, and disclose any
and all pertinent data to Provider's Account Manager, and Provider
Service Center Director.
o Provider will notify the following State managers of any potential or
known IT security issues or concerns and disclose any and all
pertinent data to the State Chief Technology Officer or their
designee and the State Security Manager or their designee
o The Parties agree, in a timely manner appropriate to the
circumstances, to act according to their prescribed personnel
procedures in communicating to employees involved in a Security
Incident.
COLLABORATION ON INVESTIGATIONS
The Parties agree to work collaboratively in the investigation of
potential or substantiated IT security issues, concerns, and violations of the
State's Personal Use of State Office Technology Policy. The Parties will share
documentation of events, findings and corrective actions. The State and Provider
agree to share appropriate employee information regarding any joint
investigations, except as prohibited under AS 39.25.080.
263
CORRECTIVE ACTIONS AND RESOLUTION
Corrective actions, other than those related to State or Provider
personnel actions, will be mutually agreed to in the event that an IT security
issue, concern or the State's Personal Use of State Office Technology violation
has been substantiated. If a mutually agreeable action is not forthcoming, the
dispute will be resolved in accordance with Section 25 of the Agreement.
Corrective actions will be prescribed as governed by law, and the policies and
procedures of both companies.
State and Provider will mutually agree upon the terms and conditions of
corrective actions, including the timeframe in which IT security issues,
concerns or the State's Personal Use of State Office Technology violations are
resolved and corrective actions are completed.
State and Provider will take, in a timely manner, all necessary steps to
protect and defend the State and Provider assets from further security risks.
State and Provider will maintain an open dialogue throughout the investigation
until corrective actions have been identified and completed and the case has
been brought to closure.
CONFIDENTIALITY
Discussions between State and Provider management regarding an
investigation will be documented, treated, and kept in a confidential manner.
The Parties agree to the following statements:
o Provider employee files or employee information that is accessed
during the course of the investigation will remain the property of
Provider, but will be shared with State. This information will be
used to determine a course of action to protect the State Network
resources.
o Information that is deemed or marked confidential and that is
accessed or disclosed during the course of the investigation will be
treated as Confidential Information.
264
SCHEDULE N - REQUIREMENT PROJECTIONS
RFP ANNUAL FY '02 FY '03
NEW 2001 NUMBERS OUTSTANDING EQUIPMENT NON ITG PROJECTED
YEAR 1
REQUIREMENTS UNIT INVENTORY CURRENT* DEBT MAINT. COST BUDGET COSTS ESTIMATES
-------------------------------------------------------------------------------------------------
1. WIRED TELEPHONY SERVICES $4,685,296 $533,611 $207,136 $248,826
Network Ports - Treated as
fax lines Fax Lines 1,241 Not Reported
Single Line Phones Telephones 7,899 5,600 8,057
Estimated Annual Growth Rate 2%
Multiline Phones Telephones 12,925 12,427 13,184
Estimated Annual Growth Rate 2%
Other Lines (FAXs, etc.)
Estimated as 10% of total
phones in data base
of 20,824) Lines 2,082 3,816 -
Estimated Annual Growth Rate 3%
=================================================================================================
Total Telephone Devices Total Lines 24,147 18,027 21,240
Local Telephone Service
(ITG Switches Only) Minutes/Month 1,600,077 1,225,000 1,648,079
Estimated Annual Growth Rate 3%
Phone Service (total) Minutes/Month 2,981,176 1,042,000 3,100,423
Total Onnet Intrastate Minutes/Month 496,389 not included
Total Onnet Local Minutes/Month 1,600,076 not included
Total Other Minutes/Month 412,487 not included
Total Offnet Intrastate Minutes/Month 297,242 not included
Total Offnet Interstate Minutes/month 173,731 not included
Total Offnet International Minutes/month 1,250 not included
Estimated Annual Growth
Rate (total) 4%
Voice Mail Service Telephones Not Included 15,323 $ 30,625 $ 5,977 $ 850 15,629
Number of Ports Ports 658 Not Included 671
Number of Ports in Use Ports 491 Not Included 501
Number of mailboxes in use Mailboxes 17,700 Not Included 18,054
Number of Ports dedicated to
auto attendant Ports 37 Not Included 38
Estimated Annual Growth Rate 2%
265
RFP ANNUAL FY '02 FY '03
NEW 2001 NUMBERS OUTSTANDING EQUIPMENT NON ITG PROJECTED
YEAR 1
REQUIREMENTS UNIT INVENTORY CURRENT* DEBT MAINT. COST BUDGET COSTS ESTIMATES
-------------------------------------------------------------------------------------------------
Audio Teleconferencing Service Minutes/Month 10,500 10,500 10,920
Estimated Annual Growth Rate 4%
Moves Adds and Changes
(SEE NOTE 3 BELOW) MACs/Month 578 500 595
Soft MAC's (ITG) XXXx/Xxxxx 000 000
Xxxx XXX'x (XXX) MACs/Month 345 355
Estimated Annual Growth Rate 3%
Calling Services: $1,866,108 $1,588,690 $1,639,906
Number of telephone lines
attached to the service
provider Lines 6,155 Not Included
Minutes used per year Minutes 14,188,882 Not Included
2. DATA NETWORK SERVICES $ 262,123 267,348 279,092
Number of Ports Ports 10,925 Not Included 15,295
Number of Active Ports Ports 7,411 Not Included 10,375
WAN Services
Total WAN Data Bandwidth Actual
(Note 2) N/A N/A N/A Growth Rate: N/A
Estimated Annual Growth Rate 40%
WAN Points of Presence
(Note 4) POPs 422 360 17% 485
Estimated Annual Growth Rate 15%
Internet Connectivity
(Peak - estimated) Megabits/sec 40 14 186% 56
Estimated Annual Growth Rate 40%
Remote Dial-up Connectivity Users 333 270 23% 383
Estimated Annual Growth Rate 15%
Moves Adds and Changes MACs/Month 40 50 -20% 52
266
SCHEDULE N - REQUIREMENT PROJECTIONS RFP ANNUAL FY '02 FY '03
NEW 2001 NUMBERS OUTSTANDING EQUIPMENT NON ITG PROJECTED
YEAR 1
REQUIREMENTS UNIT INVENTORY CURRENT* DEBT MAINT. COST BUDGET COSTS ESTIMATES
------------------------------------------------------------------------------------------------------------------------------------
Estimated Annual Growth Rate 30%
3. VIDEO CONFERENCING SERVICES $ 9,961 $ 8,790 $ 8,849
Video Conferencing Services
(Note 1) Minutes/Month 14,315 4,000 17,178
Total Number of Ports Ports 34 Not Included 41
Total Active Ports Ports 34 Not Included 41
Estimated Annual Growth Rate 20%
Video Conferencing Locations
(Note 1) Sites 14 11 17
Estimated Annual Growth Rate 20%
Moves Adds and Changes MACs/Month ??? 2 2
Estimated Annual Growth Rate 10%
4. PAGING SERVICES $358,856 $174,794 $178,046
Pagers Pagers 1,059 1,100 1,091
Estimated Annual Growth Rate 3%
Moves Adds and Changes NOTE 5 MACs / Month 42 40 41
Estimated Annual Growth Rate 3%
5. CELLULAR TELECOMMUNICATIONS
SERVICES $627,950
Cellular Services Minutes/Month See below 40,000 46,000
Total Local Minutes Per Month Minutes/Month 118,328 136,077
Total Roaming Minutes Per Month Minutes/Month 6,850 7,878
Estimated Annual Growth Rate 15%
Number of Analog Phones Cell Phones 1,501 1,651
Number of Digital Phones Cell Phones 1,219 1,341
Cellular Phones - Total Cell Phones 2,720 1,750 1,925
Number of users of PCS Users 205 226
Estimated Annual Growth Rate 10%
267
SCHEDULE N - REQUIREMENT PROJECTIONS RFP ANNUAL
NEW 2001 NUMBERS OUTSTANDING EQUIPMENT
REQUIREMENTS UNIT INVENTORY CURRENT* DEBT MAINT. COST
------------------------------------------------------------------------------------------------------------------
6. SATELLITE BROADCAST SERVICES
Satellite Broadcast Bandwidth Megabytes/sec 21 21
Estimated Annual Growth Rate
7. END-USER SUPPORT SERVICES
Help Desk Services Calls/Month 1,500 1,200
Estimated Annual Growth Rate
8. SATS MICROWAVE MAINTENANCE AND REPAIR
SATS Voice/Data & Radio Circuits Miles 109,776 Not Included
SATS Microwave Maintenance and Repair N/A N/A
Estimated Annual Growth Rate N/A
9. SATELLITE TELEPHONY SERVICES 68,157
Annual minutes used Annual Minutes 34,545 Not Included
Satellite Telephony Services Minutes/Month 2,879 458
Estimated Annual Growth Rate
Satellite Telephony Equipment SAT Phones 129 60
Estimated Annual Growth Rate
10. SATELLITE EARTH-STATION MAINTENANCE
AND REPAIR
Number of Earth-Stations Earth Stations 231 231
Estimated Annual Growth Rate
CABLES AND CONNECTIONS
Number of Cables Cables 25,116 Not Included
Percent of Cables in Use Percent 67% Not Included
Number of Home Run Cables Cables 15,819 Not Included
Number of unused cables at wall outlet Cables 8,180 Not Included
Number of CAT 3 Cables Cables 1,328 Not Included
Percent of Category 3 Cable Installed Percent 5% Not Included
Number of CAT 5 Cables Cables 19,660 Not Included
SCHEDULE N - REQUIREMENT PROJECTIONS FY '02 FY '03
NON ITG PROJECTED
YEAR 1
REQUIREMENTS BUDGET COSTS ESTIMATES
----------------------------------------------------------------------------
6. SATELLITE BROADCAST SERVICES
Satellite Broadcast Bandwidth 21
Estimated Annual Growth Rate 0%
7. END-USER SUPPORT SERVICES
Help Desk Services 1,530
Estimated Annual Growth Rate 2%
8. SATS MICROWAVE MAINTENANCE AND REPAIR 3,518,737
SATS Voice/Data & Radio Circuits 111,972
SATS Microwave Maintenance and Repair N/A
Estimated Annual Growth Rate 2%
9. SATELLITE TELEPHONY SERVICES
Annual minutes used 38,000
Satellite Telephony Services 3,167
Estimated Annual Growth Rate 10%
Satellite Telephony Equipment 142
Estimated Annual Growth Rate 10%
10. SATELLITE EARTH-STATION MAINTENANCE
AND REPAIR
Number of Earth-Stations 233
Estimated Annual Growth Rate 1%
CABLES AND CONNECTIONS
Number of Cables
Percent of Cables in Use
Number of Home Run Cables
Number of unused cables at wall outlet
Number of CAT 3 Cables
Percent of Category 3 Cable Installed
Number of CAT 5 Cables
268
SCHEDULE N - REQUIREMENT PROJECTIONS RFP ANNUAL FY '02 FY '03
NEW 2001 NUMBERS OUTSTANDING EQUIPMENT NON ITG PROJECTED
YEAR 1
REQUIREMENTS UNIT INVENTORY CURRENT* DEBT MAINT. COST BUDGET COSTS ESTIMATES
------------------------------------------------------------------------------------------------------------------------------------
Percent of Category 5 Cable
Installed Percent 78% Not Included
Percent of Unknown Cable
Installed Percent 16% Not Included
* GENERAL NOTES: Current equipment and usage estimates contained herein may be
differ significantly (+/-30%) from numbers indicated in the Asset Inventory or
RFP.doc. The numbers contained here have been adjusted for non-reported or
mis-reported information. All Proposals should be based upon the above
estimates. The State reserves the right to issue a revised asset inventory and
revised projections at both a best and final offer point and prior to completing
negotiations.
NOTE 1. The estimates for Videoconferencing apply to dedicated video equipment
with either dedicated or shared connectivity. Bandwidth requirements for desktop
video equipment are contained in the overall WAN bandwidth requirements. "New
2001 Inventory" minutes were actuals reported by the University - U of A annual
hours (FY 2001) = 248.66 + State annual hours (FY 2001) = 705.68 then
multiplying the number of minutes by 3 to account for the average number of
sites. The number of sites comes from the inventory data base Bundle 3. The 14
sites with actual locations are listed with University as the Department.
NOTE 2. Ensure that pricing includes service provisions as provided in Appendix
A-2 and Appendix H.
NOTE 3. ITG MAC's were calculated from information provided by Xx Xxxx: In FY
'01 there were 1,743 - programming with no vist plus 351 (1/2 of total "hourly"
and "service fee" MAC"s) = 2,094 annually / 12 = 175 Soft MAC's per month.
In FY '01 there were 1,010 installs, 1,685 moves, 69 programming with visit, 350
(1/2 of total "hourly" and "service fee" MAC"s) for a total of 3,114 / 12 = 260
Hard MAC's
Total MAC's of 500 in the RFP and 578 is based on 3 per year per phone. Each MAC
number is increased by 1/3 for a total of 578.
NOTE 4. WAN POPS includes 399 Routers in the statewide list (which includes the
54 DOT routers but does not include 20 U of A or 3 DOE routers for a total of
422.
NOTE 5. Based on 1/12 of the following FY 01 annual MAC's per Xxxxxxx Xxxxxxx:
95 Purchases
180 Activations
151 Deactivations
50 Repairs / programming
4 Nationwide rentals
29 Excessed
269
