EXHIBIT 10.16
LETTER AGREEMENT
STEREOTAXIS, INC. ("STEREOTAXIS") AND PHILIPS MEDICAL SYSTEMS
DMC GMBH ("PHILIPS")
1. PREAMBLE
PURSUANT TO THIS LETTER AGREEMENT, PHILIPS AND STEREOTAXIS SET FORTH THE BINDING
HEADS OF AGREEMENT OUTLINING THE PRINCIPAL TERMS AND CONDITIONS FOR THEIR
STRATEGIC ALLIANCE FOR THE DEVELOPMENT OF IMPORTANT NEW TECHNOLOGIES FOCUSING ON
THE KEY ROLE OF PHILIPS' INTEGRIS ALLURA FLAT DETECTOR CATH LAB SYSTEM AND
STEREOTAXIS' NIOBE SYSTEM IN INTEGRATED DIGITAL CATH LAB OF THE FUTURE, ALL TO
BE FURTHER ELABORATED IN A DETAILED CO-DEVELOPMENT AND COMMERCIAL AGREEMENT
("DETAILED AGREEMENT") TO BE NEGOTIATED IN GOOD FAITH AND TO BE AGREED UPON
BETWEEN THE PARTIES AS PART OF THE DEVELOPMENT PROGRAM. The Detailed Agreement
shall contain commercially reasonable terms, conditions, representations,
warranties and covenants customary and appropriate for a transaction of the type
contemplated, that will be subject to and including those summarized in this
Letter Agreement.
The parties initial alliance focus is in the field of interventional cardiology,
with additional emphasis in the field of electrophysiology and on the
development of unique solutions as mutually agreed in the fields of
interventional radiology, interventional neuro-radiology and on potential
applications for their combined digital platform in additional fields of
medicine.
The parties agree to collaborate on the integration of a modified version of the
Stereotaxis' NIOBE System (an FDA cleared medical device) and Philips' latest
generation Integris Allura flat detector Cath lab system ("Philips X-Ray") to
provide clinicians with a user-friendly advanced interventional suite with
integration of digital instrument control and X-ray imaging comprising an
integrated system (collectively, "Integrated Cath Lab") and designed to ensure
effective and safe use of integrated imaging and instrument control.
The intention of the parties is that the Integrated Cath Lab will primarily be
designed to focus on interventional cardiology applications, while also
including features making the system suitable for use in electrophysiology
(including integration capability for third party three dimensional instrument
localization systems) and, to the extent mutually agreed by the parties from
time to time, in writing, in interventional radiology, interventional
neuro-radiology or other applications.
Features of the parties' collaborative alliance include, without limitation:
o Development of Integrated Cath Labs;
o Co-placement and co-marketing of Integrated Cath Labs;
o Co-development of new solutions & technologies (as mutually agreed
in writing from time to time and primarily comprising applications
for Integrated Cath Labs, primarily focusing in interventional
cardiology as noted above);
o Service, training and support for Integrated Cath Labs;
o Development funding for Integrated Cath Labs;
and otherwise as set out below or agreed between the parties.
Initial Philips: Initial Stereotaxis:
/s/ XXXXXX XXXXXXX /s/ XXXXX XXXX
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1. INTEGRATION SCHEDULE AND JOINT DEVELOPMENT PLAN
o The parties will use all reasonable commercial efforts and will coordinate
and cooperate in good faith to achieve completion of the Integrated Cath
Lab so as to allow demonstration of the first customer-ready system by TCT
in September, 2004 or earlier
o Immediately after signing of this Letter Agreement each party will appoint
and will notify the other in writing of its integration project manager
responsible for coordinating integration development work
o The project managers will promptly coordinate and prepare a detailed
schedule and joint development plan for achieving development of the
Integrated Cath Labs, focusing in particular on inclusion of features
tailored for high volume and important interventional cardiology
applications and compliance with the integration schedule designated
above. Such detailed schedule and joint development plan shall be subject
to review and written approval of duly authorized officers of both
parties.
2. DEVELOPMENT WORK.
o The development work will be carried out in close cooperation between the
parties and based on a joint development plan which includes appropriate
milestones in an effort to keep cost and expenditures to a minimum
o The parties intend to negotiate in good faith regarding mutually agreeable
research and development collaborations for future generations of the
Integrated Cath Lab.
o Guiding principles for the development work will be that Stereotaxis
undertakes all work required to modify the NIOBE System (including user
interface software compatibility, mechanical integration required to
achieve requisite magnetic and C-arm angles for interventional cardiology
etc.) and Philips undertakes all work required to modify the Philips X-Ray
(user interface software compatibility, C-arm motion integration, magnetic
shielding etc.). Each party provides the other with requisite permissions
(and represents that is has associated authority) to integrate its
products with those of the other party as comprised in the Integrated Cath
Lab in the manner contemplated by this Letter Agreement.
o Philips will pay Stereotaxis for its engineering and other resources and
costs of the integration and related research and development work via a
milestone driven research and development payment up to a maximum of
$[***] ("R&D Milestone Payment") as set out below. Both parties will
provide all commercially reasonable and expeditious completion of its
development work and coordination with the other party in good faith in
order to facilitate completion of development work by both parties.
Stereotaxis' deliverables set out below are subject to change by mutual
written agreement based upon the detailed schedule and joint development
plan as referred to above or otherwise. Within 30 days of signing of this
Letter Agreement, Philips will pay Stereotaxis [***]$ by way of prepayment
of the estimated development work. The parties agree that any prepayment
of research and development funding set out below are repayable to Philips
in absence of fulfillment of Stereotaxis' contractual obligations in
respect of research and development work pursuant to this agreement.
o Development work to be undertaken by Stereotaxis will comprise:
PHASE 1. CONCEPT & FEASIBILITY, INITIAL DESIGN.
Working in full coordination with the dedicated Philips' integration
team, during Phase 1 Stereotaxis will:
Initial Philips: Initial Stereotaxis:
/s/ XXXXXX XXXXXXX /s/ XXXXX XXXX
[*** Indicates portions of this exhibit that have been omitted and separately
filed with the Securities and Exchange Commission pursuant to a request
for confidential treatment.]
2
1. Develop a set of consolidated requirement documents, standards, and
plans addressing product functionality; testing and integration
standards, installation and support plans, regulatory approval plans
and the clinical validation process
2. Provide these requirements to a second dedicated team, spanning
multiple disciplines, which will create a joint system concept
including x-ray system magnetic and physical range of motion
compatibility
Upon completion of Phase 1 (as certified in writing by Stereotaxis and confirmed
thereafter in writing by Philips) Philips will pay Stereotaxis the calculated
expenditures of the R&D Milestone Payment by Stereotaxis for Phase 1 as
reflected in the specified Stereotaxis invoice, in accordance with the
calculations set out below and a prepayment of [***]$ in respect of Phase 2 and
provided that in no event will Philips be required to pay Stereotaxis an
aggregate of more than $[***] for all phases)
PHASE 2. DETAILED DESIGN. Working in full coordination with the dedicated
Philips' integration team during Phase 2, Stereotaxis will:
1. Expand this team to address the detailed system design, including
unique user interface components, joint installation planning
documents, design validation and verification testing, production,
and support process development
2. Progress the software design effort concurrently to address
real-time motion feedback, collision avoidance, X-ray graphic
overlays, and image registration issues
Upon completion of Phase 2 (as certified in writing by Stereotaxis and confirmed
thereafter in writing by Philips) Philips will pay Stereotaxis a prepayment of
[***]$ in respect of Phase 3 and the calculated expenditures of the R&D
Milestone Payment by Stereotaxis for Phase 2 as reflected in the specified
Stereotaxis invoice, in accordance with the calculations set out below and
provided that in no event will Philips be required to pay Stereotaxis an
aggregate of more than $[***] for all phases)
PHASE 3. TESTING AND VALIDATION; REGULATORY. Working in full coordination
with the dedicated Philips' integration team during Phase 3, Stereotaxis
will: Provide dedicated systems support to the joint integration testing
and the regulatory design validation process as well as the ongoing
sustaining engineering efforts
1. In parallel, preparing for market introduction activities through
production and support groups including installer taming, support
engineering processes, parts logistics and service agreements
2. Beta installations and testing, final design freeze no later than 6
months after first beta installation
Upon completion of Phase 3 (as certified in writing by Stereotaxis and confirmed
thereafter in writing by Philips) Philips will pay Stereotaxis the calculated
expenditures of the R&D Milestone Payment by Stereotaxis for Phase 3 as
reflected in the specified Stereotaxis invoice, less any underage left over
from, or plus any overage above, the prepayments already made for prior phases,
in accordance with the calculations set out below and provided that in no event
will Philips be required to pay Stereotaxis an aggregate of more than $[***]
million for all phases)
Initial Philips: Initial Stereotaxis:
/s/ XXXXXX XXXXXXX /s/ XXXXX XXXX
[*** Indicates portions of this exhibit that have been omitted and separately
filed with the Securities and Exchange Commission pursuant to a request
for confidential treatment.]
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3. INVOICING OF DEVELOPMENT EXPENDITURES
Within ten (10) days of completion of each Phase of integration Research and
Development, Stereotaxis will provide Philips a written invoice stating the
approximate sum and breakdown of the following development expenditures
("Expenditures") incurred by Stereotaxis in such stage:
1. The number of Stereotaxis employees allocated to the development
work in such Phase and their titles;
2. The percentage of each such employees' time allocated to work on the
Phase (on a monthly basis);
3. The remuneration (on a fully loaded basis) of each such employee in
the pertinent Phase;
4. A statement of related materials and/or other related third party
costs expended during such Development Phase as included in the
invoice.
4. CENTERS OF EXCELLENCE
The parties will establish a minimum of three promotional "Center of Excellence"
Integrated Cath Labs. The parties intend that the Centers of Excellence will be
the focus of development of unique solutions in areas of technology leadership
to be mutually agreed. The Centers of Excellence will be installed at mutually
agreed sites, which could include:
o Xx. Xxxxx, Xxxxxxx
o University of California at San Francisco
o Others to be determined.
The installation timeline for Centers of Excellence will be mutually agreed
promptly after signing of this Letter Agreement.
Philips will purchase a maximum of three NIOBE Systems (comprising components of
Integrated Cath Labs to be placed by Philips at Centers of Excellence) by
purchase order issued by no later than December 31, 2004 (or, at Stereotaxis
election, January 1, 2005) each system individually payable in three terms
(first term upon placing the order, second term upon delivery of the system and
a final term upon hand-over to the customer) at [***].
5. CO PLACEMENTS
o The parties will work together to maximize sales through
co-placement and co-marketing of Integrated Cath Labs, including
cooperating in good faith to achieve co-ordination and cooperation
of sales forces to facilitate co-placements at mutually agreed
targeted sites, provided that the parties continue to maintain
distinct and separate sales operations and identities
o Philips will provide project management at customer sites for
Integrated Cath Labs addressing room preparation and installation
o By way of sharing of co placement economics Philips will pay to
Stereotaxis a co placement fee according to the following schedule:
o [***]
o [***]
o [***]
Initial Philips: Initial Stereotaxis:
/s/ XXXXXX XXXXXXX /s/ XXXXX XXXX
[*** Indicates portions of this exhibit that have been omitted and separately
filed with the Securities and Exchange Commission pursuant to a request
for confidential treatment.]
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o The total amount as at the date of signing of this Letter Agreement,
and based upon commercially reasonable principles of calculation, of
the sum of: (i) the aggregate R&D Milestone Payment; (ii) the
aggregate payments per co placement to Stereotaxis; and (iii) the
aggregate purchase price of the three NIOBE System purchased by
Philips for placement in Centers of Excellence described above will
never exceed 7.5M$
6. [***]
7. FIELD SERVICE
The parties will co-ordinate installation of delivery of their respective
components of Integrated Cath Labs.
Stereotaxis will provide service and support for its components of not less than
three of installations of Integrated Cath Labs for initial periods after
installation to be mutually agreed.
Philips to provide service for Integrated Cath Labs other than at mutually
agreed sites and geographies on commercially reasonable terms.
Stereotaxis' to provide training for a reasonable number of Philips' specialists
in the service of Stereotaxis' components of Integrated Cath Labs.
Stereotaxis to provide a commercially reasonable level of helpdesk service as
backup support for Philips service of Stereotaxis components of Integrated Cath
Labs
8. OPEN ARCHITECTURE
Philips recognizes that Stereotaxis can integrate with third party X-ray systems
without limitation in the same manner as is comprised in Integrated Cath Labs or
otherwise.
9. LEGAL FEES AND EXPENSES
Each party shall pay its own fees and expenses in connection with this Letter
Agreement including, without limitation, legal fees and other expenses.
10. LOGISTICS
Each party intends to ship directly to the customer site in accordance with the
schedule coordinated by the Philips' project manager
The first Integrated Cath Labs will be tested at Philips before shipment to the
customer to assure compatibility
11. CONFIDENTIALITY
The parties agree that they shall not disclose and shall keep confidential any
information furnished to them by the other party in connection with the alliance
set forth in this Letter Agreement and as elaborated in the mutual Non
Disclosure Agreement between the parties dated January 24th 2003 and will not
make any disclosure in relation to the alliance without the prior written
consent of the other. The parties will mutually agree an announcement regarding
their strategic alliance on signing of this Letter Agreement.
The parties acknowledge and agree that regulatory constraints including in the
U.S. and Europe, prohibit their promoting or marketing either directly or
indirectly, through announcements, sales force representations or otherwise the
specifications, functionality, anticipated time to market or other details of
any jointly developed products pursuant to this strategic alliance prior to
relevant regulatory
Initial Philips: Initial Stereotaxis:
/s/ XXXXXX XXXXXXX /s/ XXXXX XXXX
[*** Indicates portions of this exhibit that have been omitted and separately
filed with the Securities and Exchange Commission pursuant to a request
for confidential treatment.]
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clearances being obtained and each party will take all steps required to ensure
that it and its representatives comply with all such regulatory constraints.
12. AMENDMENT
This Letter Agreement may not be amended without the written consent of the
parties
13. ASSIGNMENT TO PHILIPS' SUBSIDIARY/ASSOCIATED COMPANY
Philips shall have the right to assign its rights and obligations hereunder to
any of its subsidiaries and/or associated companies
14. GOVERNING LAW
This Letter Agreement and the Detailed Agreement contemplated herein shall be
governed by and construed in accordance with the laws of Germany without regard
to the conflicts of laws provisions thereof. This Term Sheet is executed in the
English language version which version shall prevail over any translation
hereof.
AGREED:
SIGNATURE: /s/ XXXXXX XXXXXXX
NAME: XXXXXX XXXXXXX
TITLE: EXECUTIVE VICE PRESIDENT & CEO
COMPANY: PHILIPS MEDICAL SYSTEMS DMC GMBH
DATE SIGNED: 15 SEPT. 2003
SIGNATURE: /s/ XXXXX XXXX
NAME: XXXXX XXXX
TITLE: PRESIDENT & CEO
COMPANY: STEREOTAXIS, INC.
DATE SIGNED: 6 OCT. 2003
Initial Philips: Initial Stereotaxis:
/s/ XXXXX XXXX
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