Common use of Year-end Processing Clause in Contracts

Year-end Processing. 1. Maintain shareholder records in accordance with IRS notices for under-reporting and invalid Tax IDs. This includes initiating 31% backup withholding and notifying shareholders of their tax status and the corrective action which is needed. 2. Conduct annual W-9 solicitation of all uncertified accounts. Update account tax status to reflect backup withholding or certified status depending upon responses. 3. Conduct periodic W-8 solicitation of all non-resident alien shareholder accounts. Update account tax status with updated shareholder information and treaty rates for NRA tax. 4. Review IRS Revenue Procedures for changes in transaction and distribution reporting and specifications for the production of forms to ensure compliance. 5. Coordinate year end activity with client. Activities include producing year end -------------------------------------------------------------------------------- Transfer Agent Services Agreement between Third Avenue Trust and FPS Services, Inc. Schedule A statements, scheduling record dates for year end dividends and capital gains, production of combined statements and printing of inserts to be mailed with tax forms. 6. Prepare Tax year-end confirmation letter for Series' approval regarding all distributions made throughout year. Dates and rates must be confirmed by the Series so that they can be used for reporting to the IRS. 7. Coordinate the ordering of form stock envelopes from vendor in preparation of tax reporting. Review against IRS requirements to ensure accuracy. Upon receipt of forms and envelopes allocate space for storage. 8. Prepare form flashes for the microfiche vendor. Test and oversee the production of fiche for year end statements and tax forms. 9. Match and settle tax reporting totals to fund records and on-line data from Investar. 10. Produce forms 1099R, 1099B, 1099Div, 5498, 1042S and year end valuations. Quality assure forms before mailing to shareholders. 11. Monitor IRS deadlines and special events such as cross over dividends and prior year ▇▇▇ contributions. 12. Prepare IRS magnetic tapes and appropriate forms for the filing of all reportable activity to the Internal Revenue Service.

Year-end Processing. 1. Maintain shareholder records in accordance with IRS notices for under-under- reporting and invalid Tax IDs. This includes initiating 31% backup withholding and notifying shareholders of their tax status and the corrective action which is needed. 2. Conduct annual W-9 solicitation of all uncertified accounts. Update account tax status to reflect backup withholding or certified status depending upon responses. 3. Conduct periodic W-8 solicitation of all non-resident alien shareholder accounts. Update account tax status with updated shareholder information and treaty rates for NRA tax. 4. Review IRS Revenue Procedures for changes in transaction and distribution reporting and specifications for the production of forms to ensure compliance. 5. Coordinate year end activity with client. Activities include producing year end -------------------------------------------------------------------------------- Transfer Agent Services Agreement between Third Avenue Trust and FPS Services, Inc. Schedule A statements, scheduling record dates for year end dividends and capital gains, production of combined statements and statements, printing of inserts to be mailed with tax forms. 6. Prepare Tax year-end confirmation letter Distribute Dividend Letter to funds for Series' approval regarding them to sign off on all distributions made throughout yearpaid year to date. Dates and rates must be confirmed by the Series authorized so that they can be used for reporting to the IRS. 7. Coordinate the ordering of form stock and envelopes from vendor in preparation of tax reporting. Review against IRS requirements to ensure accuracy. Upon receipt of forms and envelopes allocate space for storage. 8. Prepare form flashes for the microfiche vendor. Test and oversee the production of fiche for year end statements and tax forms. 9. Match and settle tax reporting totals to fund records and on-line data date from Investar. 10. Produce forms 1099R, 1099B, 1099Div, 5498, 1042S and year end valuations. Quality assure forms before mailing to shareholders. 11. Monitor IRS deadlines and special events such as cross over dividends and prior year ▇▇▇ contributions. 12. Prepare IRS magnetic tapes and appropriate forms for the filing of all reportable activity to the Internal Revenue Service. 1. An Account Manager is assigned to each relationship. The Account Manager acts as the liaison between the Fund and the Transfer Agency staff. Responsibilities include scheduling of events, system enhancement implementation, special promotion/event implementation and follow-up, and constant fund interaction on daily operational issues.