Written Evaluation Reports Clause Samples
The "Written Evaluation Reports" clause requires that evaluations or assessments related to the contract be documented in writing. Typically, this means that any performance reviews, progress assessments, or compliance checks must be formally recorded and shared with relevant parties. By mandating written reports, the clause ensures there is a clear, tangible record of evaluations, which helps prevent misunderstandings and provides an objective basis for decision-making or dispute resolution.
Written Evaluation Reports a. All formal evaluations of the work of a teacher shall be in writing and shall be made with the teacher's knowledge.
b. Formal evaluations shall be based on observations and documentation and shall state whether the teacher's performance is satisfactory or unsatisfactory.
c. If an evaluator notes an area in the teacher's work where the need for continued growth is indicated, the evaluator shall include specific recommendations.
d. The content of a report shall be based solely on the personal assessment and analysis of the learning situation as observed by the evaluator.
e. Involvement or non-involvement in extra-curricular activities, participation in union activities or matters not directly related to teaching duties are outside the scope of evaluating and reporting on the work of a teacher.
f. Written reports on the work of a teacher shall be drafted on the basis of 3 to 9 observations. The teacher shall have the opportunity to select at least two observation times. The evaluator shall first seek agreement with the teacher on the purpose, the time span and schedule, and the criteria to be used five (5) working days prior to commencing observations. No observations shall be made in the first fifteen (15) teaching days of an assignment or after a change of assignment.
g. Following observations or supervisory visits, the evaluator shall communicate to the teacher their observations before the next visitation. Such observations shall be provided to the teacher in the form of a written anecdotal statement within 2 working days of the observation.
h. During the formal evaluation process the evaluator may give the teacher advice.
i. Normally reports shall be on the teacher's assignment in their prime area of expertise. Discrepancy between the teacher's assignment, professional training and preferences of teaching subjects and grades shall be reflected in any reports.
j. Areas of assignment observed shall be noted in the report.
Written Evaluation Reports. 1. All formal observations shall be reduced to writing, using Form 3 in Appendix A. The evaluator shall use Form 4 in Appendix A for annual evaluations. The evaluator will give the evaluatee copies of all completed forms.
2. Signature of the evaluatee on the report shall not imply either agreement or disagreement with the content of the report.
3. If the evaluatee is in disagreement with the content of the report, a statement may be appended which will become a permanent part of the evaluation report.
4. Evaluation reports filed in the District Office will contain no statement that has not been made available to the person evaluated prior to its being placed in the evaluatee’s personnel file.