Voucher Authorization Clause Samples
The Voucher Authorization clause establishes the requirement and process for obtaining approval before vouchers—such as payment requests or reimbursement forms—can be processed or paid. Typically, this clause outlines who is authorized to approve vouchers, the documentation needed, and any thresholds or conditions that must be met for authorization. Its core practical function is to ensure financial control and accountability by preventing unauthorized or improper payments within an organization or under a contract.
Voucher Authorization. At the time of running a CNP Voucher, the amount requested is "Authorized" wherein the Merchant's payment processor accepts or declines the requested amount. Merchant will not receive remuneration for any amount that is not authorized and Merchant assumes all risks if they undertake an 'offline' authorization where certain transactions are assumed to be valid and authorization is attempted at a later time. The Recipient may need to query the Yiftee website in order to find the current balance available on their CNP Voucher; settlements beyond the authorized amount (such as tips added after authorization or force postings) will result in a either (at Yiftee’s sole discretion) a chargeback against the Voucher for the amount in excess of the authorization, or a charge against the Merchant’s stored credit card, or an invoice to the Merchant which is payable immediately upon receipt, or a debit to Merchant’s Yiftee account. Attempts to authorize a charge in excess of the remaining value of the Voucher will be declined. It is recommended that all tips be processed by other means than a Yiftee Voucher, and tips, as well as any amounts in excess of the authorized amount are processed separately (a “split tender’ transaction). Note that web-based transactions may be impractical for use with Yiftee if the website cannot process split tender transactions since an item costing more than the value of the Yiftee Voucher cannot be paid for exclusively by the Yiftee Voucher and no other means of payment is available to the customer. Authorized amounts that are improperly voided, reversed, or refunded by merchant (i.e., without reference to a prior authorization) and are later cleared and settled by merchant may also be subject to invoice or collection from merchant’s stored credit card or by other means. Merchants who utilize offline authorizations (which are approved without a real-time authorization and intended to be authorized at a later time than the actual transaction time) run the risk of accepting a Voucher which may later not authorize for the requested amount; in such case, Yiftee is not responsible for any refunds to Merchant or for settling any disputes between a Merchant and a Recipient. A merchant who accepts a Voucher for payment for any reason without authorizing is solely responsible for the value accepted. For example, the customer may present an expired or fully used Voucher for payment and claim that it should work. This can result, if accepted by the ...