Common use of SYSTEMS OF RECORDS AND ESTIMATED NUMBER OF RECORDS INVOLVED Systems of Record Clause in Contracts

SYSTEMS OF RECORDS AND ESTIMATED NUMBER OF RECORDS INVOLVED Systems of Record. ‌ This Agreement authorizes FEMA and HUD to match HUD records that are retrieved from TRACS (HSNG/MF.HTS.02) 81 Fed. Reg. 56,684 (August 22, 2016); the PIH IMS/PIC, (HUD/PIH.01) 84 Fed. Reg. 11,117 (March 25, 2019); and EIV (HUD/PIH-5) 71 Fed. Reg. 45,066 (August 8, 2006), which was updated by 74 Fed. Reg. 45,235 (September 1, 2009). The results of the information comparison are maintained within the IMS/PIC system (HUD/PIH.01). Routine Use 10 of the IMS/PIC SORN allows HUD to share information with FEMA under an approved CMA, and Routine Use 11 of the same SORN allows HUD to share information with state and local agencies to verify accuracy, completeness, and eligibility and to identify and recover improper payments. Routine Use 8 of the EIV SORN allows HUD to share information with FEMA to determine eligibility of assistance. Routine Use 1 of the TRACS SORN allows HUD to use Routine Use 6 of HUD’s Routine Use Inventory notice, 80 Fed. Reg. 81,837 (December 31, 2015) to disclose records to federal agencies, non-federal entities, their employees, and agents (including contractors, their agents or employees, and employees or contractors of the agents or designated agents), or contractors, their employees, and agents with whom HUD has a contract or service agreement for the purpose of preventing fraud, waste, and abuse within major federal programs. HUD’s Routine Use Inventory notice also contains Routine Use 5, which allows for disclosure to federal, state, and local agencies, their employees, and agents for the purpose of conducting computer matching programs.