Common use of Supervisory Notes Clause in Contracts

Supervisory Notes. A. Supervisory notes and files that are kept on employees and not placed in official files are for the sole use of that supervisor. They are intended only to serve as memory joggers. B. If supervisors make a personal decision to keep notes on employees, the notes or files: 1. May not be shared with anyone unless there is an official need to know for the performance of their duties or is being used as part of an official action; and, 2. Must be maintained in secure fashion in order to prevent inappropriate disclosure. C. Supervisory notes may only be used to support a disciplinary or adverse action if the notes are made available to the employee or designated representative.