SUBSTANTIAL COMPLETION CERTIFICATION Sample Clauses
The Substantial Completion Certification clause defines the process by which a construction project, or a designated portion of it, is officially recognized as substantially complete. This typically involves an inspection by the architect or project manager, who confirms that the work is sufficiently finished so the owner can occupy or use the space for its intended purpose, even if minor items remain to be completed or corrected. The clause ensures a clear milestone for transitioning responsibilities, such as insurance and maintenance, and often triggers the release of certain payments, thereby reducing disputes about project status and facilitating project closeout.
SUBSTANTIAL COMPLETION CERTIFICATION. When the CMR considers that the Work, or such portion or Phase thereof which the Owner agrees in writing to accept separately, is Substantially Complete, the CMR shall submit to the Owner and the Owner’s Representative a written request for an inspection of the Work and a Certificate of Substantial Completion. Sufficient notice shall be given to allow the Owner and Owner’s Representative to schedule the inspection. Prior to requesting Owner's and Owner’s Representative's inspection for Certification of Substantial Completion, the following must be completed:
1. Submit a progress payment request coincident with or following the Substantial Completion date claimed, showing one hundred (100 %) percent completion for the portion of the Work claimed as Substantially Complete.
2. Submit all outstanding changes to the Contract Sum which are not barred by the claims submission procedures of the Contract Documents.
3. Advise Owner of pending insurance changeover requirements.
4. Submit specific warranties, workmanship/maintenance bonds, maintenance agreements, final certifications, and similar documents.
5. Obtain and submit final releases of liens, which may reserve rights for Work performed after the date of the release, (include with Certificate of Substantial Completion) from all Subcontractors, construction materials suppliers, and services and utilities, enabling the Owner's full and unrestricted use of the Work and access to services and utilities, and including (where required) Occupancy Permits, facility operating certificates, and similar releases from authorities having jurisdiction.
6. Submit two (2) electronic copies and three (3) paper copies (8- 1/2" x 11" page format in 3-ring notebook binders, with a table of contents) of Project record documents, maintenance manuals, final Project photographs, damage or settlement survey, property survey, and similar final Project record information.
7. Submit certifications of compliance for each test and inspection required by all Sections of the Project Manual. The certifications shall be signed by the CMR and by the parties conducting the test.
8. Deliver tools, spare parts, extra stocks of materials, and similar physical items to Owner.
SUBSTANTIAL COMPLETION CERTIFICATION. Subcontractor shall notify ESG that it has reached Substantial Completion and shall certify Subcontractor has: (1) reviewed the Contract Documents; (2) inspected the Work; (3) confirmed that the Work is fully complete, ready for inspection and compliant with the Contract Documents; (4) cleared, checked, tested, and started-up all equipment and systems in accordance with the Contract Documents; (5) confirmed all equipment and systems are fully operational per the manufacturers’ manuals and any required acceptance tests; (6) removed all of its tools, construction equipment, machinery and surplus materials; (7) cleaned the Site Location to the same condition it was prior to the commencement of the Work; and (8) submitted the following materials and documentation in connection with its Substantial Completion Certification (collectively, the “Closeout Procedures”): All permit, sign-offs, or other approvals of the Customer or any other governmental agency with jurisdiction over the Project; Individual record sets, in the number, form and format as may be directed by ESG, of the following: (a) Specifications, (b) Project Drawings, (c) modifications, (d) ESG Field Directives, written instructions, sketches, etc., (e) approved shop Drawings, product data, and samples, (f) all test data and testing laboratory reports, (g) “Record,” or “As Built” Drawings and Specifications legibly marked to indicate the manufacturer, trade name, catalog number, and supplier of each product and item of equipment actually installed, and (h) one reproducible record and/or electronic AutoCAD copy, as approved by ESG, of “Record” or “As Built”, Drawings, legibly marked during the construction process; Individual sets, in the number, form and format as ESG may direct; operating instructions and maintenance recommendations for all equipment and systems installed as a part of the Work, including, without limitation, a parts list for all items that might be subject to replacement. The instructions shall set forth all of the information necessary for Customer to maintain and operate and make full and efficient use of all equipment and systems comprising the Work, including the name, address, and telephone number of the firm or organization that the manufacturer of the installed materials authorized to service the equipment. All spare parts, maintenance materials, and any other materials or equipment for which Subcontractor was paid but not incorporated into the Work. Originals of all warranti...
SUBSTANTIAL COMPLETION CERTIFICATION. ▇▇▇▇▇▇-▇▇▇▇ will, promptly after notice from ▇▇▇▇▇▇-▇▇▇▇ that it considers the entire Work ready for its intended use, in company with Client, conduct one (1) site visit to determine if the Work is substantially complete for each project. Work will be considered substantially complete following satisfactory completion of all items with the exception of those identified on a final punch list. If after considering any objections of Client, ▇▇▇▇▇▇-▇▇▇▇ considers the Work substantially complete; ▇▇▇▇▇▇-▇▇▇▇ will provide written notification of substantial completion to Client. ▇▇▇▇▇▇-▇▇▇▇ will review two (2) rounds of ”as-built” drawings as prepared by a surveyor registered in the State of Florida, project observation notes and photos, and test reports. It is assumed the “as-built” drawings are prepared by the Client’s surveyor. Based on these reviews, ▇▇▇▇▇▇-▇▇▇▇ will prepare final certification and requests for release to place utility systems into service to the following agencies: • Florida Department of Environmental Protection (FDEP) • Department of Health (DOH) • City of Avon Park • Highlands County ▇▇▇▇▇▇-▇▇▇▇ shall not be required to execute any certifications or other documents that might, in the judgment of the ▇▇▇▇▇▇-▇▇▇▇, violate professional standards, increase the Consultant’s risk or affect the availability or cost of its insurance. ▇▇▇▇▇▇-▇▇▇▇ shall have no responsibility for any contractor’s means, methods, techniques, equipment choice and usage, sequence, schedule, safety programs, or safety practices, nor shall ▇▇▇▇▇▇-▇▇▇▇ have any authority or responsibility to stop or direct the work of any contractor. The ▇▇▇▇▇▇-▇▇▇▇’▇ visits will be for the purpose of endeavoring to provide the Owner a greater degree of confidence that the completed work of its contractors will generally conform to the construction documents prepared by the ▇▇▇▇▇▇-▇▇▇▇. ▇▇▇▇▇▇-▇▇▇▇ neither guarantees the performance of contractors, nor assumes responsibility for any contractor’s failure to perform its work in accordance with contract documents.