SUBSEQUENT VALIDATION PROCEDURES Clause Samples
The "Subsequent Validation Procedures" clause establishes the process for verifying or confirming certain facts, conditions, or compliance after an initial agreement or transaction has taken place. Typically, this clause outlines the steps, timelines, and responsibilities for conducting follow-up checks, such as audits, inspections, or document reviews, to ensure ongoing adherence to contractual obligations. By specifying these procedures, the clause helps maintain accountability and transparency between parties, addressing potential issues that may arise after the initial validation and reducing the risk of non-compliance or disputes.
SUBSEQUENT VALIDATION PROCEDURES. 4.3.1 The Validator will conduct scheduled inspections at the Participant’s main office each outlined in Section 4.4. Validator will inspect and record results on the ▇▇▇▇▇ Inspection Form (see form ▇▇▇▇▇ 04s). The Validator and the Participant’s representative will sign the ▇▇▇▇▇ Inspection Form. The Validator will keep the original signed ▇▇▇▇▇ Inspection Form, and a signed copy will be given to the Participant. If an annual (yearly, June 1 –May 31) inspection does not take place, a Corrective Action will be issued per Section 6.
4.3.2 If a noncompliance is recorded during testing and/or inspection, the Participant will receive an ICAR (▇▇▇▇▇ Corrective Action Request - form ▇▇▇▇▇ 03s) and must provide a plan to the Validator within ten (10) days to resolve the issue. Procedures for correcting product(s) and/or test facility noncompliance are addressed in Section 6 of this document.
4.3.3 During annual inspection, 20% of participants’ currently certified models will be selected by Validator from production or inventory for laboratory testing. The 20% of certified models selected will be tested to one or more of the following Standards: - F1292 – Testing required every five years for all the certified models - F3351 – Testing required if F1292 is not needed for all or a portion of the certified models - F2075 – Testing required annually for Engineered Wood Fiber (also requires compliance to F1292) For Loose Fill Rubber, 34% of certified models will be selected each year for testing to the following Standard: - F3012 – Testing required annually for Loose Fill Rubber (also requires compliance to F1292) See Addendum 2 for additional requirements specific to Engineered Wood Fiber (EWF), Addendum 3 for Field Manufactured Unitary (e.g.: Poured in Place [PIP]), and Addendum 4 for Loose Fill Rubber (LFR). Unitary product(s) will be subject to the test protocol described in Section 4.2.2.
4.3.4 A Sample Selection Form (form ▇▇▇▇▇ 02s) will be completed by the Validator, and countersigned by the Participant, to identify models selected during the inspection. A copy of the completed form will be left with the Participant’s contact. (All sample selection testing is to be completed by Validating laboratory.) If samples selected are not received in a timely manner (30 days maximum), a noncompliance will be noted and sent to the Participant in the form of an ICAR (▇▇▇▇▇ Corrective Action Request, form ▇▇▇▇▇ 03s). The process outlined in Section 6 will proceed.
4.3.5 For...
SUBSEQUENT VALIDATION PROCEDURES. 4.3.1 Participant shall manage all certified product models (new and/or annual retests) through the website interface. The documentation uploaded through this process shall include completed test report, along with dated photos, or some other means of showing the date the photographs were taken, of structural integrity testing. By completing this process, Participant stipulates that the sample tested is representative of all units produced and offered for sale. For new equipment which may not specifically fit into the designated types listed within the specification ASTM F1487‐17, it is suggested Participant notify Validator upon concept and initial product development. Participant shall provide preliminary design detail and documentation of proposed new equipment to Validator. Time to review new equipment design concept and hazard analysis will be invoiced as per Appendix C Fee Schedule, Engineering Documentation Review. Validator will review design concept, and provide support for identifying gaps within proposed risk assessment. Participant may refer to Appendix D for an outline of general expectations to be included within hazard analysis/risk evaluation. For submittal of new equipment that does not specifically fit into the designated types listed within the specification, Participant shall submit applicable test results, including supporting documentation of hazard analysis/risk evaluation, per section 1.6.1 of the Standard. Validator will review documentation for content and thoroughness. Time to review new equipment design concept and hazard analysis will be invoiced as per Appendix C Fee Schedule, Engineering Documentation Review. Participant shall maintain, record, control, retain and retrieve all documentation related to design, production, product testing, and marketplace. Documentation shall be made available to Validator upon further request and/or during annual inspection(s). In the event Participant and/or Validator encounter discrepancies or disagree with interpretation of applicable product testing or hazard analysis, Validator and/or Participant may elect to defer to the Equipment Certification Committee for interpretation and guidance. Procedures for requests of interpretation are noted in Section 9 of the procedural guide.
4.3.2 The manage products website interface enables Participant to inform Validator of: Changes in listing information, e.g. product name, product line name Additional partial product retesting, in response to pr...