Common use of Spring Term Clause in Contracts

Spring Term. from.. to.. The receiving institution will send its decision within 4 weeks and no later than 5 weeks. The partners commit to have a fair, transparent, coherent and documented application and selection procedure outlined in their respective websites and regularly updated, together with the contact details of the relevant department: CZ OLOMOUC01 ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇▇▇▇/▇▇-▇▇-▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇/ Selection criteria Please sum up in this table the selection criteria. This is a non-exhaustive list – partners are invited to agree on the eventual list of selection criteria. Academic requirements Academic transcript Online application English Language Certificate/Statement of Language Level Learning Agreement CV Yes/no Motivation letter Yes/no Inclusion measures9 - Reduced mobility - Hearing or visual impairments - Special educational needs - Mental health issues ▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇-▇▇▇▇▇▇/▇▇▇▇▇▇-▇▇▇▇-▇▇▇▇▇ Other Academic requirements CV Motivation letter Inclusion measures10 Other The Higher Education Institution(s) in a Member State or associated third country commit(s) to: Ensure that students are aware of their rights and obligations as defined in the Erasmus Student Charter11. Arrange travels or provide a pre-financing of the grant to reduce the costs that participants need to cover upfront, to the extent possible. All involved Higher Education Institutions commit to the following preparation and support measures. Information and assistance can be provided by the contact points and information sources in the table below: The receiving institution will guide incoming mobile participants in finding accommodation, according to the requirements of the Erasmus Charter for Higher Education. It is considered best practice to use the individual grant to pay for the deposit of dormitories. Ensure that outgoing mobile participants are well prepared for their activities abroad, including blended mobility, by undertaking activities to achieve the necessary level of linguistic proficiency and develop their intercultural competences. Provide assistance related to obtaining visas, when required, for incoming and outgoing mobile participants, according to the requirements of the Erasmus Charter for Higher Education and, if needed, use project funds in the most inclusive way to cover related costs partially or in full. Provide assistance related to obtaining insurance, when required, for incoming and outgoing mobile participants, according to the requirements of the Erasmus Charter for Higher Education and use project funds in the most inclusive way to cover related costs partially or in full. The receiving institution will inform mobile participants of cases in which insurance cover is not automatically provided. The receiving institution will inform about the existence of relevant infrastructure and provide support to incoming participants with fewer opportunities. Provide appropriate mentoring and support arrangements for mobile participants, including for those pursuing blended mobility, as well as integrate incoming mobile participants into the wider student community and in the Institution’s everyday life. Provide participants with their grant as soon as possible upon arrival, including if necessary a first payment using cash, check or similar to avoid delays linked to opening a bank account. The institutions commit to encourage participants to act as ambassadors of the Erasmus+ Programme and share their mobility experience, e.g. by providing information about the existence of Erasmus+ alumni networks, inviting former participants in promotion activities, etc. CZ OLOMOUC01 Accommodation ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇▇▇▇/▇▇-▇▇-▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇/ Language Support ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇▇▇▇/▇▇-▇▇-▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇/ Visa ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇-▇▇▇▇▇▇/▇▇▇▇-▇▇▇▇▇▇▇▇▇-▇▇▇▇▇▇/▇▇▇▇▇▇▇▇/ Insurance ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇-▇▇▇▇▇▇/▇▇▇▇▇▇-▇▇▇▇-▇▇▇▇▇/#▇▇▇▇▇▇/ Inclusion of participants with fewer opportunities ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇-▇▇▇▇▇▇/▇▇▇▇▇▇-▇▇▇▇-▇▇▇▇▇ Mentoring ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇▇▇▇/▇▇-▇▇-▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇/ Partner Institution: Accommodation Language Support Visa Insurance Inclusion of participants with fewer opportunities e.g. available infrastructure for: Reduced mobility or hearing/visual impairments, students/staff with children, etc. Mentoring Grant payments Alumni information Institutions commit to: Ensure recognition for activities satisfactorily completed. ECTS Ensure that student and staff mobility for education or training purposes is based on a learning agreement for students and a mobility agreement for staff validated in advance between the sending and receiving institutions or non-academic organisations and the mobile participants. Accept all activities indicated in the learning agreement, or according to the learning outcomes of the modules completed abroad, as automatically counting towards the degree, provided these have been satisfactorily completed by the mobile student. Partners commit to taking measures to ensure recognition of student and staff mobility upon their return, including: Providing incoming mobile students and their sending institutions with free-of-charge transcripts. The documents must be in English or in the language of the sending institution and containing a full, accurate and timely record of the achievements at the end of the mobility period. A Transcript of Records will be issued by the receiving institution no later than 5 weeks after the assessment period has finished at the receiving HEI. Providing staff with a certificate for the activities completed. It is recommended to issue a certificate towards the end of the mobility period. It is recommended that receiving institutions provide the statistical distribution of grades or make the information available through EGRACONS according to the descriptions in the ECTS users’ guide12. The table will facilitate the interpretation of each grade awarded to students and will facilitate the credit transfer by the sending institution. CZ OLOMOUC01 ▇▇▇▇://▇▇▇.▇▇▇▇▇▇.▇▇▇▇.▇▇/en/why-palacky-university/ , ▇▇▇▇▇://▇▇▇.▇▇▇▇.▇▇/fileadmin/userdata/UP/Studenti/Studenti-EN/2017-Study_and_examination_code.pdf In the event of unilateral termination, a notice of at least one academic year should be given. This means that a unilateral decision to discontinue the exchanges notified to the other party by 1 September 20XX will only take effect as of 1 September 20XX+1. Neither the European Commission nor the National Agencies can be held responsible in case of a conflict. Institution [Erasmus code or name and city] Name, function Date Signature13 Palacký University Olomouc Mgr. ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇ Erasmus+ Institutional Coordinator 1 ▇▇▇▇▇://▇▇.▇▇▇▇▇▇.▇▇/programmes/erasmus-plus/resources/documents/applicants/higher-education-charter_en 2 ▇▇▇▇▇://▇▇.▇▇▇▇▇▇.▇▇/info/law/law-topic/data-protection/reform/rules-business-and-organisations/principles-gdpr_en 3 ▇▇▇▇▇://▇▇.▇▇▇▇▇▇.▇▇/education/education-in-the-eu/european-student-card-initiative_en 4 Higher education institutions (HEIs) from Member States or third countries associated to the Programme should indicate their Erasmus code; HEIs from third countries not associated to the Programme should mention the city where they are located. 5 Contact details to reach the senior officer in charge of this agreement and of its possible updates. 6 ▇▇▇▇▇://▇▇▇▇▇▇▇.▇▇▇▇▇▇.▇▇/sd/a/286ebac6-aa7c-4ada-a42b-ff2cf3a442bf/ISCED-F%202013%20-%20Detailed%20field%20descriptions.pdf 7 For an easier and consistent understanding of language requirements, it is recommended to use the Common European Framework of Reference for Languages (CEFR): ▇▇▇▇://▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇▇▇▇.▇▇/en/resources/european-language-levels-cefr 8 Please specify the deadline for each semester and, if necessary, adapt to a trimester system.

Spring Term. from.. to.. The receiving institution will send its decision within 4 weeks and no later than 5 weeks. The partners commit to have a fair, transparent, coherent and documented application and selection procedure outlined in their respective websites and regularly updated, together with the contact details of the relevant department: CZ OLOMOUC01 ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇▇▇▇/▇▇-▇▇-▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇/ Selection criteria Please sum up in this table the selection criteria. This is a non-exhaustive list – partners are invited to agree on the eventual list of selection criteria. Academic requirements Academic transcript Online application English Language Certificate/Statement of Language Level Learning Agreement CV Yes/no Motivation letter Yes/no Inclusion measures9 - Reduced mobility - Hearing or visual impairments - Special educational needs - Mental health issues ▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇-▇▇▇▇▇▇/▇▇▇▇▇▇-▇▇▇▇-▇▇▇▇▇ Other Academic requirements CV Motivation letter Inclusion measures10 Other The Higher Education Institution(s) in a Member State or associated third country commit(s) to: Ensure that students are aware of their rights and obligations as defined in the Erasmus Student Charter11. Arrange travels or provide a pre-financing of the grant to reduce the costs that participants need to cover upfront, to the extent possible. All involved Higher Education Institutions commit to the following preparation and support measures. Information and assistance can be provided by the contact points and information sources in the table below: The receiving institution will guide incoming mobile participants in finding accommodation, according to the requirements of the Erasmus Charter for Higher Education. It is considered best practice to use the individual grant to pay for the deposit of dormitories. Ensure that outgoing mobile participants are well prepared for their activities abroad, including blended mobility, by undertaking activities to achieve the necessary level of linguistic proficiency and develop their intercultural competences. Provide assistance related to obtaining visas, when required, for incoming and outgoing mobile participants, according to the requirements of the Erasmus Charter for Higher Education and, if needed, use project funds in the most inclusive way to cover related costs partially or in full. Provide assistance related to obtaining insurance, when required, for incoming and outgoing mobile participants, according to the requirements of the Erasmus Charter for Higher Education and use project funds in the most inclusive way to cover related costs partially or in full. The receiving institution will inform mobile participants of cases in which insurance cover is not automatically provided. The receiving institution will inform about the existence of relevant infrastructure and provide support to incoming participants with fewer opportunities. Provide appropriate mentoring and support arrangements for mobile participants, including for those pursuing blended mobility, as well as integrate incoming mobile participants into the wider student community and in the Institution’s everyday life. Provide participants with their grant as soon as possible upon arrival, including if necessary a first payment using cash, check or similar to avoid delays linked to opening a bank account. In The institutions commit to encourage participants to act as ambassadors of the Erasmus+ Programme and share their mobility experience, e.g. by providing information about the existence of Erasmus+ alumni networks, inviting former participants in promotion activities, etc. CZ OLOMOUC01 Accommodation ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇▇▇▇/▇▇-▇▇-▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇/ Language Support ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇▇▇▇/▇▇-▇▇-▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇/ Visa ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇-▇▇▇▇▇▇/▇▇▇▇-▇▇▇▇▇▇▇▇▇-▇▇▇▇▇▇/▇▇▇▇▇▇▇▇/ Insurance ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇-▇▇▇▇▇▇/▇▇▇▇▇▇-▇▇▇▇-▇▇▇▇▇/#▇▇▇▇▇▇/ Inclusion of participants with fewer opportunities ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇-▇▇▇▇▇▇/▇▇▇▇▇▇-▇▇▇▇-▇▇▇▇▇ Mentoring ▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ Tel: +▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇▇▇▇/▇▇-▇▇-▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇/ Partner Institution: Accommodation Language Support Visa Insurance Inclusion of participants with fewer opportunities e.g. available infrastructure for: Reduced mobility or hearing/visual impairments, students/staff with children, etc. Mentoring Grant payments Alumni information Institutions commit to: Ensure recognition for activities satisfactorily completed. ECTS Ensure that student and staff mobility for education or training purposes is based on a learning agreement for students and a mobility agreement for staff validated in advance between the sending and receiving institutions or non-academic organisations and the mobile participants. Accept all activities indicated in the learning agreement, or according to the learning outcomes of the modules completed abroad, as automatically counting towards the degree, provided these have been satisfactorily completed by the mobile student. Partners commit to taking measures to ensure recognition of student and staff mobility upon their return, including: Providing incoming mobile students and their sending institutions with free-of-charge transcripts. The documents must be in English or in the language of the sending institution and containing a full, accurate and timely record of the achievements at the end of the mobility period. A Transcript of Records will be issued by the receiving institution no later than 5 weeks after the assessment period has finished at the receiving HEI. Providing staff with a certificate for the activities completed. It is recommended to issue a certificate towards the end of the mobility period. It is recommended that receiving institutions provide the statistical distribution of grades or make the information available through EGRACONS according to the descriptions in the ECTS users’ guide12. The table will facilitate the interpretation of each grade awarded to students and will facilitate the credit transfer by the sending institution. CZ OLOMOUC01 ▇▇▇▇://▇▇▇.▇▇▇▇▇▇.▇▇▇▇.▇▇/en/why-palacky-university/ , ▇▇▇▇▇://▇▇▇.▇▇▇▇.▇▇/fileadmin/userdata/UP/Studenti/Studenti-EN/2017-Study_and_examination_code.pdf CZ OLOMOUC01 Students must be nominated through PALACKÝ UNIVERSITY ONLINE MOBILITY APPLICATION SYSTEM (online nomination and application system). The institutional coordinator and the person responsible for student mobility at a partner institution will receive from the email address ▇▇▇▇▇▇▇_▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇ information about the nomination procedure and access to the system every year in March when the nomination period for the new academic year is always open. In case the information email with the access link was not received, please contact the Office for Mobility at ▇▇▇@▇▇▇▇.▇▇. As soon as the nomination is successfully submitted, each nominated student will receive unique access to on-line application. In the event of unilateral termination, a notice of at least one academic year should be given. This means that a unilateral decision to discontinue the exchanges notified to the other party by 1 September 20XX will only take effect as of 1 September 20XX+1. Neither the European Commission nor the National Agencies can be held responsible in case of a conflict. Institution [Erasmus code or name and city] Name, function Date Signature13 Signature12 Palacký University Olomouc Mgr. ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇ Erasmus+ Institutional Coordinator 1 ▇▇▇▇▇://▇▇.▇▇▇▇▇▇.▇▇/programmes/erasmus-plus/resources/documents/applicants/higher-education-charter_en 2 ▇▇▇▇▇://▇▇.▇▇▇▇▇▇.▇▇/info/law/law-topic/data-protection/reform/rules-business-and-organisations/principles-gdpr_en 3 ▇▇▇▇▇://▇▇.▇▇▇▇▇▇.▇▇/education/education-in-the-eu/european-student-card-initiative_en 4 Higher education institutions (HEIs) from Member States or third countries associated to the Programme should indicate their Erasmus code; HEIs from third countries not associated to the Programme should mention the city where they are located. 5 Contact details to reach the senior officer in charge of this agreement and of its possible updates. 6 ▇▇▇▇▇://▇▇▇▇▇▇▇.▇▇▇▇▇▇.▇▇/sd/a/286ebac6-aa7c-4ada-a42b-ff2cf3a442bf/ISCED-F%202013%20-%20Detailed%20field%20descriptions.pdf 7 For an easier and consistent understanding of language requirements, it is recommended to use the Common European Framework of Reference for Languages (CEFR): ▇▇▇▇://▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇▇▇▇.▇▇/en/resources/european-language-levels-cefr 8 Please specify the deadline for each semester and, if necessary, adapt to a trimester system.