Setting the Late Ad Date Sample Clauses

Setting the Late Ad Date. The late Ad date is an indicator of the latest possible date a project must go to advertisement to allow a project to meet important deadlines, regional goals, stakeholder commitments, build restrictions, or spending requirements. The late Ad date normally corresponds to the latest a project can go to Ad and still be delivered within the planned construction season. When setting your late Ad date you need to consult with your Program Engineer, Resident Engineer, regional business manager and region Program Reporting & Transparency Office (PRTO) representatives, and region asset managers. Weather and seasonality: Is there a window of opportunity to build your project? Consider animal nesting or migration, stream flows and weather. Funding restrictions: Does the money need to be encumbered by a specific time? Is there a must-spend-by date (for example Archaeological Resources Protection Act (ARPA) funds). Events: Bike races, school year, harvest, holidays, tourist season, and so forth. Special material needs and lead times. Have you made any commitments to stakeholders where timing is involved? Risks: Third party, such as railroad, utilities. Project Managers (PM’s) should plan to advertise their project a minimum of 2 months prior to the critical construction start date. The following are average times to consider when scheduling a project and setting the Start Construction milestone: • Ad 3 weeks • Letting 1 week • Award 1 month The PM will develop an initial schedule with input from the Resident Engineer, specialty units and other team members. The schedule should be reviewed and endorsed through the Project Development Plan (PDP) process in PMWeb. The PM owns the preconstruction schedule but many tasks, their durations and relationships are defined by the specialty units that complete them. The Colorado Department of Transportation (CDOT) specialty unit managers, or designees, will be invited by the PM for a design scoping review meeting but correspondence should precede this meeting for project schedule and work hour estimate input. For both in-house and consultant design projects, CDOT specialty unit managers, or designees, will participate in the scoping activities when the project involves their discipline or when requested by the PM. CDOT specialty unit managers will review the project in advance and prepare any information that may be needed for the scoping meeting, for example, the Structural Engineer would review and present existing bridge infor...