Common use of Section One: Administrative proposal Clause in Contracts

Section One: Administrative proposal. Eligibility documentation The competition is open to any physical person or legal entity coming from countries within the EU and any other physical person or legal entity from a third country that has concluded with the Communities a specific agreement in the area of public contracts, under the conditions provided for in that agreement. In practice, the participation of applicants from third countries that have concluded a bilateral or multilateral agreement with the Communities in the area of public contracts must be allowed, under the conditions provided for in that agreement. To identify himself the tenderer must fill in a Legal Entity Form and a Financial Identification Form: The Legal Entity Form2 is to be signed by a representative of the tenderer authorised to sign contracts with third parties. The Financial identification3 form shall be duly filled in and signed by an authorised representative of the tenderer and his or her banker. The above forms must be accompanied by the evidence as indicated at the bottom of each form. Both joint offers and subcontracting are allowed in response to this call for tenders. Offers may even combine both approaches. In any case, the tender documents must specify very clearly by means of the appropriate forms, detailed hereafter, whether each company involved in the tender is acting as a partner in a joint offer or as a subcontractor (this also applies where the various companies involved belong to the same group, or even where one is the parent company of the others). All tenderers must provide their legal entity form as well as the evidence indicated at the bottom of that form. Subcontractors are only obliged to provide the legal entity form without the evidence, and are not required to present the financial identification form. In case of a joint offer, only the co-ordinator must return the financial identification form. In case of a tenderer submitting a joint offer who has already set up a consortium or similar entity for conducting the project in case a contract will be awarded, the tenderer should mention this fact in the tender, together with any other relevant information in this connection. In case of tenderers submitting a joint offer who have not yet set up a consortium or similar entity, the tenderers should be aware that, in case the tenderers are awarded the contract, EASO will require the tenderer to give a formal status to this collaboration before the contract is signed. This can take the form of: o an entity with legal personality recognized by a Member State; or o an entity without legal personality but offering sufficient protection of the EASO’s contractual interests (depending on the Member State concerned, this may be, for example, a consortium or a temporary association). In case of tenderers submitting a joint offer, the tenderers are asked to fill in and duly sign one of the attached powers of attorney4, depending on the set up that has been chosen by the tenderers. If the tenderer envisages subcontracting, the tender must include: 2 This form is available at: xxxx://xxxxxx.xx/comm/budget/execution/legal_entities_en.htm 3 This form is available at: xxxx://xxxxxx.xx/comm/budget/execution/ftiers_en.htm. 4 Annex 3.1.3 o a document5 clearly stating the roles, activities and responsibilities of the proposed subcontractor(s), and the reasons why subcontracting is envisaged;

Section One: Administrative proposal. Eligibility documentation The competition is open to any physical person or legal entity coming from countries within the EU and any other physical person or legal entity from a third country that has concluded with the Communities European Union a specific agreement in the area of public contracts, under the conditions provided for in that agreement. In practice, the participation of applicants from third countries that have concluded a bilateral or multilateral agreement with the Communities European Union in the area of public contracts must be allowed, under the conditions provided for in that agreement. To identify himself the tenderer must fill in a Legal Entity Form and a Financial Identification Form: The Legal Entity Form2 Form4 is to be signed by a representative of the tenderer authorised to sign contracts with third parties. The Financial identification3 form Identification5 Form shall be duly filled in and signed by an authorised representative of the tenderer and his or her banker. The above forms must be accompanied by the evidence as indicated at the bottom of each form. Both joint offers and subcontracting are allowed in response to this call for tenders. Offers may even combine both approaches. In any case, the tender documents must specify very clearly by means of the appropriate forms, detailed hereafter, whether each company involved in the tender is acting as a partner in a joint offer or as a subcontractor (this also applies where the various companies involved belong to the same group, or even where one is the parent company of the others). All tenderers must provide their legal entity form Legal Entity Form, as well as the evidence indicated at the bottom of that form. Subcontractors are only obliged to provide the legal entity form Legal Entity Form without the evidence, and are not required to present the financial identification formFinancial Identification Form. In case of a joint offer, only the co-ordinator must return the financial identification formFinancial Identification Form. In case of a tenderer submitting a joint offer who has already set up a consortium or similar entity for conducting the project in case a contract will be awarded, the tenderer should mention this fact in the tender, together with any other relevant information in this connection. In case of tenderers submitting a joint offer who have not yet set up a consortium or similar entity, the tenderers should be aware that, in case the tenderers are awarded the contract, EASO will the Agency may require the tenderer to give a formal status to this collaboration before the contract is signed. This can take the form of: o an entity with legal personality recognized by a Member State; or o an entity without legal personality but offering sufficient protection of the EASOAgency’s contractual interests (depending on the Member State concerned, this may be, for example, a consortium or a temporary association). In case of tenderers submitting a joint offer, the tenderers are asked to fill in and duly sign one of the attached powers of attorney4attorney6, depending on the set up that has been chosen by the tenderers. If the tenderer envisages subcontracting, the tender must include: 2 This form is available at: xxxx://xxxxxx.xx/comm/budget/execution/legal_entities_en.htm 3 This form is available at: xxxx://xxxxxx.xx/comm/budget/execution/ftiers_en.htm. 4 Annex 3.1.3 o a document5 clearly stating the roles, activities and responsibilities of the proposed subcontractor(s), and the reasons why subcontracting is envisaged;:

Section One: Administrative proposal. Eligibility documentation The competition procurement procedure is open to any physical person or legal entity coming from countries within the EU and any other physical person or legal entity from a third country that has concluded with the Communities a specific agreement in the area of public contracts, under the conditions provided for in that agreement. In practice, the participation of applicants from third countries that have concluded a bilateral or multilateral agreement with the Communities in the area of public contracts must be allowed, under the conditions provided for in that agreement. To identify himself the tenderer must fill in a Legal Entity Form and a Financial Identification Form: The Legal Entity Form2 is to be signed by a representative of the tenderer authorised to sign contracts with third parties. The Financial identification3 form shall be duly filled in and signed by an authorised representative of the tenderer and his or her banker. The above forms must be accompanied by the evidence as indicated at the bottom of each form. Both joint offers and subcontracting are allowed in response to this call for tenders. Offers may even combine both approaches. In any case, the tender documents must specify very clearly by means of the appropriate forms, detailed hereafter, whether each company involved in the tender is acting as a partner in a joint offer or as a subcontractor (this also applies where the various companies involved belong to the same group, or even where one is the parent company of the others). All tenderers must provide their legal entity form as well as the evidence indicated at the bottom of that form. Subcontractors are only obliged to provide the legal entity form without the evidence, and are not required to present the financial identification form. In case of a joint offer, only the co-ordinator must return the financial identification form. In case of a tenderer submitting a joint offer who has already set up a consortium or similar entity for conducting the project in case a contract will be awarded, the tenderer should mention this fact in the tender, together with any other relevant information in this connection. In case of tenderers submitting a joint offer who have not yet set up a consortium or similar entity, the tenderers should be aware that, in case the tenderers are awarded the contract, EASO will may require the tenderer to give a formal status to this collaboration before the contract is signed. This can take the form of: o an entity with legal personality recognized by a Member State; or o an entity without legal personality but offering sufficient protection of the EASOXXXX’s contractual interests (depending on the Member State concerned, this may be, for example, a consortium or a temporary association). In case of tenderers submitting a joint offer, the tenderers are asked to fill in and duly sign one of the attached powers of attorney4, depending on the set up that has been chosen by the tenderers. If the tenderer envisages subcontracting, the tender must include: 2 This form is available at: xxxx://xxxxxx.xx/comm/budget/execution/legal_entities_en.htm 3 This The form is available at: xxxx://xxxxxx.xx/comm/budget/execution/ftiers_en.htm. 4 Annex 3.1.3 o a document5 clearly stating the roles, activities and responsibilities of the proposed subcontractor(s), and the reasons why subcontracting is envisaged;.

Section One: Administrative proposal. Eligibility documentation The competition is open to any physical person or legal entity coming from countries within the EU and any other physical person or legal entity from a third country that has concluded with the Communities a specific agreement in the area of public contracts, under the conditions provided for in that agreement. In practice, the participation of applicants from third countries that have concluded a bilateral or multilateral agreement with the Communities in the area of public contracts must be allowed, under the conditions provided for in that agreement. To identify himself the tenderer must fill in a Legal Entity Form and a Financial Identification Form: The Legal Entity Form2 is to be signed by a representative of the tenderer authorised to sign contracts with third parties. The Financial identification3 form shall be duly filled in and signed by an authorised representative of the tenderer and his or her banker. The above forms must be accompanied by the evidence as indicated at the bottom of each form. Both joint offers and subcontracting are allowed in response to this call for tenders. Offers may even combine both approaches. In any case, the tender documents must specify very clearly by means of the appropriate forms, detailed hereafter, whether each company involved in the tender is acting as a partner in a joint offer or as a subcontractor (this also applies where the various companies involved belong to the same group, or even where one is the parent company of the others). All tenderers must provide their legal entity form as well as the evidence indicated at the bottom of that form. Subcontractors are only obliged to provide the legal entity form without the evidence, and are not required to present the financial identification form. In case of a joint offer, only the co-ordinator must return the financial identification form. In case of a tenderer submitting a joint offer who has already set up a consortium or similar entity for conducting the project in case a contract will be awarded, the tenderer should mention this fact in the tender, together with any other relevant information in this connection. In case of tenderers submitting a joint offer who have not yet set up a consortium or similar entity, the tenderers should be aware that, in case the tenderers are awarded the contract, EASO will require the tenderer to give a formal status to this collaboration before the contract is signed. This can take the form of: o an entity with legal personality recognized by a Member State; or o an entity without legal personality but offering sufficient protection of the EASOXXXX’s contractual interests (depending on the Member State concerned, this may be, for example, a consortium or a temporary association). In case of tenderers submitting a joint offer, the tenderers are asked to fill in and duly sign one of the attached powers of attorney4, depending on the set up that has been chosen by the tenderers. If the tenderer envisages subcontracting, the tender must include: 2 This form is available at: xxxx://xxxxxx.xx/comm/budget/execution/legal_entities_en.htm 3 This form is available at: xxxx://xxxxxx.xx/comm/budget/execution/ftiers_en.htm. 4 Annex 3.1.3 o a document5 clearly stating the roles, activities and responsibilities of the proposed subcontractor(s), and the reasons why subcontracting is envisaged;