RFP and Proposal Phase Sample Clauses

RFP and Proposal Phase. In this phase, Owner’s Advisor shall: Prepare, subject to the Owner’s approval, the following RFP Documents: Instructions to proposers, including proposal evaluation and selection criteria. Proposal Form. Agreement Form. Bond Forms (if required). General and Special Conditions of the Design-Build Contract. Program of Facility Requirements. Schematic Site Plan and Floor Plans, if appropriate. Space Standards and Environmental Requirements. Performance Standards. Materials to assist Selection Panel in proposal selection. Addenda to the RFP. Based on the information provided by Owner and contained in the RFP Document, submit an opinion of probable design-build cost and any adjustments to the Project Budget cost breakdown and make adjustments to the RFP Document that may be required to maintain the total Project Budget. After acceptance by the Owner of the RFP Documents, and upon authorization by the Owner to proceed: Distribute RFP Document and attachments to all proposers to Owner's project staff and Selection Panelists and maintain list of RFQ holders. Conduct pre-proposal meeting(s) for proposers. Respond to questions from proposers and, after review and approval by Owner, publish answers in addenda to RFP. Assist the Owner to receive proposals, determine and certify if they meet the deadline and the minimum submittal. After receipt by the Owner of the design-build proposals, and upon authorization by the Owner to proceed: Distribute copies of the proposals to the Selection Panel and the Owner. Examine each proposal for compliance with the minimum requirements of the RFP. Assist the Selection Panel in evaluation of the design-build proposals based on the selection criteria published in and selection of a winning proposal for recommendation to Owner. Note the Selection Panel deliberations and record their votes for inclusion in a written Final Report of the Selection Panel. Assist the Selection Panel in presenting the Panel's recommendation to Owner. Assist the Owner to take appropriate action on the recommendation. Assist the Owner and the Design-Builder to complete and execute the design-build contract, including the development of the Basis of Design Documents, the GMP Exhibit, if applicable, and the clarification and documentation of appropriate sections of the Design-Builder's proposal, if necessary. The RFP and Proposal Phase will be considered complete upon the execution of the design-build contract by the parties or by the cessation of negotiations ...