Common use of Research Material Clause in Contracts

Research Material. The purchase of a pre-approved computer or laptop, printer, research-related software, video camera or digital camera or recorder for research purposes is permissible once during the term of the Scholarship. The desktop or laptop computer, a printer, a video camera, a digital camera or a recorder, if required, must be purchased no later than the beginning of the third year of the Scholarship. No requests will be accepted in the fourth year of the Scholarship, except for research- related software which may be reimbursed as needed. An original invoice in the Scholar’s name and proof of payment by the Scholar are required. Ineligible fees and expenses:  Other equipment such as a Blackberry  Basic word processing software  Internet service provider  Supplies (e.g., ink cartridges, paper)  USB keys, batteries  Computer desk, chair and computer case  Extended computer warranty (more than one year) Please remember that your $20,000 ATA is made available primarily for travel and networking purposes. We encourage you to find other sources of funding to cover computer-related costs. We will accommodate you, however, if no other funding is readily available. When pre-authorized by the Foundation, interview transcription expenses related to the Scholar’s research may be reimbursed. Original receipts must be submitted. Compensating participants for research interviews is allowed. The Scholar must provide proof of payment, i.e., a letter signed by the participant that includes the fee, the name of the person, why the person was compensated, and whether the payment was in cash or in kind. In addition, the doctoral supervisor must provide the Foundation with a letter confirming that the fee is appropriate. If a gift is given rather than cash, the Scholar must provide the original invoice for the gift in addition to the signed letter from the participant. When pre-authorized by the Foundation, moving expenses may be reimbursed. The doctoral supervisor must provide the Foundation with a letter explaining that the moving is essential for the Scholar’s research. Original receipt and a proof of payment in the Scholar’s name are required.