Request for payment of Clause Samples
Request for payment of the balance and supporting documents
(a) a final report on implementation of the action (‘final technical report’), drawn up in accordance with ▇▇▇▇▇ ▇▇, containing:
(i) the information needed to justify the eligible costs declared or the contribution requested on the basis of financing not linked to costs, unit costs and lump sums (where the grant takes the form of the reimbursement of unit or lump sum costs, of financing not linked to costs or of a unit or lump sum contribution, as provided for in Article I.3.2(a)(ii) and (iii), (b), (c) or (e));
(ii) information on subcontracting as referred to in Article II.11.1(d).
(b) a final financial statement (‘final financial statement’). The final financial statement must include a consolidated statement and a breakdown of the amounts claimed by the beneficiary. The final financial statement must be drawn up in accordance with the structure of the estimated budget set out in Annex III and in accordance with Annex V and detail the amounts for each of the forms of grant set out in Article I.3.2 for the full reporting period;
(c) a certificate on the financial statements and underlying accounts (‘certificate on the financial statements’) This certificate must be produced by an approved external auditor or, in case of public bodies, by a competent and independent public officer and drawn up in accordance with Annex VI3. The certificate must certify that the costs declared in the final financial statement by the beneficiary for the categories of costs reimbursed in accordance with Article I.3.2(a)(i) are real, accurately recorded and eligible in accordance with the Agreement. In addition, the certificate must certify that all the revenues generated by the action referred to in Article II.25.3 have been declared for the beneficiary. In addition to the above mentioned documents, the beneficiary shall produce a public summary in English providing information about the results of its project. The summary must be included in the final report submitted to the Agency. The summary/report may be used by the Commission to provide information on the results of the projects. Additionally, the beneficiary may use the Creative Europe Project Results Platform, (▇▇▇▇▇://▇▇.▇▇▇▇▇▇.▇▇/programmes/creative-europe/projects/) to disseminate project results and deliverables in accordance with the instructions provided therein.
Request for payment of the balance and supporting documents
(a) a final report on implementation of the action (‘final technical report’), drawn up in accordance with Annex IV, containing:
(i) the information needed to justify the eligible costs declared or the contribution requested on the basis of financing not linked to costs, unit costs and lump sums (where the grant takes the form of the reimbursement of unit or lump sum costs, of financing not linked to costs or of a unit or lump sum contribution, as provided for in Article I.3.2(a)(ii) and (iii), (b), (c) or (e));
(ii) information on subcontracting as referred to in Article II.11.1(d).
(b) a final financial statement (‘final financial statement’). The final financial statement must include a consolidated statement and a breakdown of the amounts claimed by the beneficiary. The final financial statement must be drawn up in accordance with the structure of the estimated budget set out in Annex III and in accordance with Annex V and detail the amounts for each of the forms of grant set out in Article I.3.2 for the full reporting period;
(c) a certificate on the financial statements and underlying accounts (‘certificate on the financial statements’) This certificate must be produced by an approved external auditor or, in case of public bodies, by a competent and independent public officer and drawn up in accordance with Annex VI3.
Request for payment of the balance and supporting documents
(a) a final technical report on implementation of the action, drawn up in accordance with Annex V of the Framework agreement, containing:
(i) the information needed to justify the eligible costs declared in a form of final technical report (where the grant takes the form of the reimbursement of unit costs, as provided for in Article 3.2.b);
(ii) information on subcontracting as referred to in Article II.11.1(d)(ii) of the Framework agreement;
(b) a final financial statements (‘final financial statement’) drawn up in accordance with Annex V to Specific Grant Agreement and Annex VI to Framework agreement. The final financial statement must include a consolidated statement of the amounts claimed by the Beneficiary and its affiliated entities;
(i) invoices with supporting documents related to mobilities;
(c) a certificate on the financial statements and underlying accounts (documents confirming triggering events). Frontex reserves the right to request appropriate additional supporting documents if deemed necessary. The final financial statement must be drawn up in accordance with the structure of the estimated budget set out in Annex II of the Specific Grant Agreement and detail the amounts for each of the forms of grant set out in Article 3.2 for the reporting period. The beneficiary must certify that the information provided in the request for payment of the balance is full, reliable and true. The beneficiary must also certify that the costs incurred can be considered eligible in accordance with the Framework agreement and the Specific agreement and that the request for payment is substantiated by adequate supporting documents that can be produced in the context of the checks or audits described in Article II.27 of the Framework agreement. Frontex shall assess any submitted documents and, if approved, pay within 60 days from receipt of the request for payment of the balance, notwithstanding any suspension periods. In exceptional cases, justified in particular by change of the applicable legal framework or unprecedented increase/decrease of the prices or other exceptional circumstances, unit costs may be adjusted during the implementation phase of operational activities subject to Frontex’ approval.
Request for payment of the balance and supporting documents Other supporting documents: