REPRESENTATIVE ROLE Clause Samples
The REPRESENTATIVE ROLE clause defines the authority and responsibilities of a party acting as a representative within an agreement. Typically, this clause outlines the scope of the representative's powers, such as negotiating terms, making decisions, or communicating on behalf of another party. For example, it may specify whether the representative can bind the party to contractual obligations or merely act as a liaison. The core function of this clause is to clarify the extent of the representative's authority, thereby preventing misunderstandings and disputes regarding who is empowered to act on behalf of a party in contractual matters.
REPRESENTATIVE ROLE. The Union shall designate an employee representative at the beginning of the term of this Memorandum of Understanding for the purpose of meeting with the management on terms and conditions of this Memorandum of Understanding and for representing employees during the process of handling a grievance. Reasonable time off work shall be allowed to meet with management, to discuss matters of grievance and/or provisions of this Memorandum of Understanding. Regular Union business meetings shall not be held on District time and District equipment and supplies are not to be used for Union business. District premises can be used or scheduled in advance with management. An employee representative when performing official Union business, as defined above, shall notify his/her immediate supervisor as to when leaving; how much time is to be taken; and when returning. Changes as to the Union representative shall be sent to management at least one (1) week in advance of said change.
REPRESENTATIVE ROLE. Members of any recognized employee organization may, by a reasonable method, select not more than five (5) employee members of such organization to meet and confer with the Municipal Employee Relations Officer and other management officials (after written certification of such selection is provided by an authorized official of the organization) on subjects within the scope of representation during regular duty or work hours without loss of compensation or other benefits. The employee organization shall, whenever practicable, submit the name(s) of each employee representative to the Municipal Employee Relations Officer at least two working days in advance of such meeting. Provided further that no employee representative shall leave his or her duty or work station or assignment without specific approval of the department head or other authorized City management official. If employee representatives cannot be released for good reason, the date of meeting will be rescheduled to a mutually acceptable day. Union Time Bank
1. Union time bank hours are intended for use by eligible Local 3523 Executive Board members to conduct official union business.
2. Union members will donate a total of 440 hours per year (inclusive of carryover time) of vacation time, holiday time, and compensatory time off (CTO) to a union time bank.
3. The maximum number of hours donated by a union member to the time bank shall not exceed 12 hours per year.
4. Any hours remaining in the time bank on June 30th of each year shall be carried over to the next year. If no hours were used in the previous year and the maximum hours remain in the time bank, no additional donations by members shall be authorized in the upcoming year.
5. During the first full pay period in July each calendar year, Local 3523 President along with the Executive Board and the Senior Accountant or designee shall determine the number of hours remaining in the Union time bank. That number shall be subtracted from the maximum number of time bank hours of 440 hours. The difference between the actual number of hours and the 440 hours maximum will be divided by the number of Local 3523 represented employees. Each 56-hour per week employee shall contribute an equal number of leave hours and each 40-hour per week employee will donate 70% of the amount donated by 56-hour per week employees to be debited by the City to maintain 440 hours in the time bank.
6. Donation of hours shall be non-revocable and not returned to the members.
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REPRESENTATIVE ROLE.
A. Members of any recognized employee organization may, by a reasonable method, select not more than seven (7) employee members of such organization to meet and confer with the Municipal Employee Relations Officer and other management officials (after written certification of such selection is provided by an authorized official of the organization) on subjects within the scope of representation during regular duty or work hours without loss of compensation or other benefits. The employee organization shall, whenever practicable, submit the name(s) of each employee representative to the Municipal Employee Relations Officer at least two working days in advance of such meeting. Provided further:
(1) That no employee representative shall leave his or her duty or work station or assignment without specific approval of the department head or other authorized City management official. If employee representatives cannot be released, date of meeting will be rescheduled in accordance with item 2 below.
(2) That any such meeting is subject to scheduling by City management consistent with operating needs and work schedules. Nothing provided herein, however, shall limit or restrict City management from scheduling such meetings before or after regular duty or work hours.
B. Association members will donate a total of 300 hours per year (inclusive of any carryover time) of vacation time off to an Association “time bank” under the following guidelines:
(1) Prior to the first full pay period of July each calendar year, the Association Board of Directors shall determine the number of hours remaining in the Association time bank. The Association President shall give notice to Payroll and the number of hours shall be subtracted from the maximum number of time bank hours of 300 hours. The difference between the actual number of hours and the 300-hour maximum will be divided by the number of represented Association employees. Each represented employee shall then contribute an equal number of vacation hours to be debited by the City to maintain the 300- hour time bank.
a. Only Association officers, directors or bargaining team members may draw from the time bank.
b. Requests to use time from the time bank must be made reasonably in advance of the use. Approval is subject to the operational necessity of the departments and normal time off approval processes.
REPRESENTATIVE ROLE. Members of the Association may, by a reasonable method, select not more than five employee members to meet and confer with the Municipal Employee Relations Officer and other management officials (after written certification of such selection is provided by the Association) on subjects within the scope of representation during regular duty or work hours without loss of compensation or other benefits. The Association shall, whenever practicable, submit the name(s) of each employee representative to the Municipal Employee Relations Officer at least two working days in advance of such meetings. Provided further:
(1) That no employee representative shall leave his or her duty or workstation or assignment without specific approval of the Police Chief or other authorized City management officials. If employee representatives cannot be released, the date of the meeting will be rescheduled in accordance with item (2) below.
(2) That any such meeting is subject to scheduling by City management consistent with operating needs and work schedules. Nothing provided herein, however, shall limit or restrict City management from scheduling such meetings before or after regular duty or work hours.
REPRESENTATIVE ROLE. The Association shall designate a reasonable number of employee representatives for the purpose of meeting with management on terms and conditions of this Agreement and for representing employees during the grievance process. Reasonable time off shall be allowed in order for said representatives to meet with management to discuss grievance matters, negotiable subjects and/or provisions of the Agreement (see ARTICLE 11, Grievance Procedure, C). Regular Association business meetings shall not be held on City time nor may City equipment and supplies be used for Association business unless prior approval has been given by the City Administrator and reasonable and customary expenses are charged accordingly. On-duty personnel are exempt from this proviso except in cases where the employee's attendance at the meeting precludes him/her from meeting normal job productivity expectations. Overtime will not be authorized for the purpose of an employee "catching up" on any work not accomplished as a result of attending subject meetings. Off-duty personnel will not be paid for time attending subject meetings. City premises can be used if scheduled in advance. Employee representatives, when performing official Association business as defined above, shall notify their immediate supervisor as to when leaving, how much time is to be taken, and when returning. Changes as to Association representatives shall be sent to the City Administrator, in writing, at least one week in advance of said change.
REPRESENTATIVE ROLE. The Association shall designate employee representatives, at the beginning of the term of this Agreement, for purposes of meeting with Management on terms and conditions of this Agreement or representing employees during the process of handling a grievance. The Board of Directors of the Association may meet individually or collectively to discuss items of grievance and/or provisions of this Agreement. Reasonable time off shall be allowed to meet with Management, to discuss matters of grievance and/or provisions of this Agreement, or to meet and confer as provided by state law. Regular Association business meetings shall not be held on City time, and City equipment and supplies are not to be used for Association business. City premises can be used for such if scheduled in advance and during the workday. Employee representatives shall notify their immediate supervisor of the time and anticipated duration of such meetings. The Association is allowed four (4) representatives and one (1) alternate to meet and confer with Management in order to develop a new Memorandum of Understanding or discuss items contained in the present Memorandum of Understanding. Any authorized representative of the Association shall have the right to contact individual employees working within the representation unit in any City facilities during business hours on matters within the scope of representation, provided that such contact does not interfere with the operations of the Police Department or City.
REPRESENTATIVE ROLE. A. Members of any recognized employee organization may, by a reasonable method, select not more than seven (7) employee members of such organization to meet and confer with the Municipal Employee Relations Officer and other management officials (after written certification of such selection is provided by an authorized official of the organization) on subjects within the scope of representation during regular duty or work hours without loss of compensation or other benefits. The employee organization shall, whenever practicable, submit the name(s) of each employee representative to the Municipal Employee Relations Officer at least two working days in advance of such meeting. Provided further:
(1) That no employee representative shall leave his or her duty or work station or assignment without specific approval of the department head or other authorized City management official. If employee representatives cannot be released, date of meeting will be rescheduled in accordance with item 2 below.
(2) That any such meeting is subject to scheduling by City management consistent with operating needs and work schedules. Nothing provided herein, however, shall limit or restrict City management from scheduling such meetings before or after regular duty or work hours.
B. Association members will donate a total of 300 hours per year (inclusive of any carryover time) of vacation time off to an Association “time bank” under the following guidelines: