Reporting Transactional Data Clause Samples
The "Reporting Transactional Data" clause requires parties to regularly provide detailed information about transactions conducted under the agreement. Typically, this involves submitting records such as sales figures, purchase orders, or usage data within specified timeframes and formats. By mandating transparent and timely data sharing, the clause ensures both parties can monitor performance, verify compliance, and address discrepancies, thereby promoting accountability and reducing the risk of misunderstandings.
Reporting Transactional Data. The following defines the transactional data reporting requirements. The contractor shall provide the following data electronically via the Contract Payment and Reporting Module (CPRM) which can be accessed at ▇▇▇▇://▇▇▇▇▇▇.▇▇▇.▇▇▇.▇▇▇. Further instruction and definitions for each data element, which is required to be reported, can be found within the CPRM via the hover text and/or Contractor training video. The types of reporting data required are as follows:
Reporting Transactional Data. G.17.1 The Contractor must report transactional data electronically in the Contract Payment Reporting Module (CPRM) via the GSA ASSIST portal (▇▇▇▇▇://▇▇▇▇▇▇.▇▇▇.▇▇▇) or other government designated system. Contractors will adhere to the instructions and definitions for each reported data element as stated within CPRM. The Government intends to post the reported hourly labor rates to the Prices Paid portal. The Prices Paid portal will be available to OCOs and agency program staff via a separate secured Government portal.
G.17.2 The Contractor must report all Order awards, modifications, invoices (including zero invoice reports), and Contract Access Fee data within the timeframe specified in paragraph F.4. Order records in CPRM may be established, and some associated data may be populated, based on data reported in other government systems. Contractors are responsible for reporting any missing data, verifying the accuracy/completeness of imported data, and will attach applicable supporting documentation (e.g., Order award document, Statement of Work, modification form, invoices, etc.). Contractors will correct inaccurate and/or add missing data within 10 calendar days of notification by the GSA.
G.17.2.1 Refer to CPRM instructions for the reporting process. The data elements identified below are representative of what is required. It is mandatory to complete the data elements in the format outlined in the CPRM reporting instructions. • Contract Number • Order Description • Predominate Contract Type(s) • Performance based Contract (YES/NO) • GSA Assisted Services (YES/NO) • Initial Period of Performance • Award Date • Initial Obligated/Funded Amount • Total Obligated/Funded Amount • Total Estimated Value • Ordering Contracting Officer Name • Closed Out (YES) • Receiving Agency/Bureau and location • Place of Performance, street, city, state, zip, country • Attachments (Award Documents/SOW/SOO/PWS) • Order Number • Parent and subordinate Orders - if applicable • Modification Number • Modification Period of Performance • Estimated Ultimate Completion Date • Modification type • Order Mod Description • Mod Award Date • Mod Obligated/Funded Amount • Invoice/Voucher Number • Invoice Date • Invoice Amount • Contract Access Fee Reported • Unit of measure • Itemized charges categorized as follows: • Time and Material/Labor Hour Labor Cost • Labor Categories and Awarded Task Order Rates
17.3 If appropriate, Contractors will convert all currency to U.S. dollars using the...