Reporting and Registry Clause Samples
The Reporting and Registry clause establishes the requirements for parties to provide regular updates or disclosures and to maintain accurate records related to the agreement. Typically, this involves submitting periodic reports, such as financial statements or compliance certifications, and ensuring that all relevant information is properly documented and accessible for review. The core function of this clause is to promote transparency and accountability between the parties, helping to monitor performance and ensure adherence to contractual obligations.
Reporting and Registry i. Maintain a current list of key reporting sources in Grantee’s designated Service Area and document at minimum monthly active surveillance and annual provider education for the top ten providers/facilities. Provider education should establish and maintain communication about reporting requirements (including Incidence Surveillance and Perinatal HIV Surveillance) and any changes in any relevant surveillance procedures and requirements. Active surveillance must be conducted by phone or in person to identify newly diagnosed HIV/AIDS cases and complete an HIV/AIDS case report form.
ii. Review Monthly Data Quality Reports and the Quarterly Progress Report provided by System Agency to ensure corrections to case report forms are made and additional missing case information is collected.
iii. Manager will discuss and review Quarterly Progress Report findings sent by System Agency with all surveillance staff. Manager will provide feedback on site standings reflected in report and to System Agency through email by the 30th of the month following the end of the Quarter.
iv. Be knowledgeable of any reference laboratories or medical facilities conducting in-house HIV laboratory testing within Grantee’s designated Service Area. Grantee is responsible for identifying any testing facilities that are not reporting their laboratory results electronically to System Agency and shall accordingly arrange a method for retrieving any non-electronic, paper based labs. Grantee is responsible for submitting any and all lab results received directly from any laboratory and/or medical facilities to System Agency by the 30th day of each month. If no laboratory results were received locally in a given month, Grantee must notify System Agency ELR Program Specialist via email indicating there were no laboratory results received for that month.
Reporting and Registry i. Active Surveillance and Provider Education
(1) Grantee will m designated Service Area (Tarrant County) and document, at minimum, monthly active surveillance for major providers/facilities as outlined in the HIV Surveillance Manual. Active surveillance must be conducted by phone or in person to identify newly diagnosed HIV/AIDS cases and complete an HIV/AIDS case report form.
(2) Grantee will m designated Service Area and document, at minimum, quarterly provider education to at least ten providers/facilities deemed by the Grantee or the System Agency to be in need of education on reporting requirements, current lab tests, recommended testing algorithm, or data collected and used by HIV surveillance. Provider education should establish and maintain communication about reporting requirements (including Molecular HIV Surveillance and Perinatal HIV Surveillance) and any changes in any relevant surveillance procedures, requirements, and recommendations.
ii. Program Manager will review Site Monitoring and Evaluation Reports and Monthly Data Quality Reports provided by System Agency.
iii. Program Manager will discuss and review data quality findings from the Monthly Data Quality Reports with surveillance staff.
iv. TB/HIV/STD Integrated System (THISIS) to monitor site performance measures.
Reporting and Registry i. Active Surveillance and Provider Education
(1) Grantee will m designated Service Area (Tarrant County) and document, at minimum, monthly active surveillance for major providers/facilities as outlined in the HIV Surveillance Manual. Active surveillance must be conducted by phone or in person to identify newly diagnosed HIV/AIDS cases and complete an HIV/AIDS case report form.
(2) Grantee will m designated Service Area and document, at minimum, quarterly provider education to at least ten providers/facilities deemed by the Grantee or the System Agency to be in need of education on reporting requirements, current lab tests, recommended testing algorithm, or data collected and used by HIV surveillance. Provider education should establish and maintain communication about reporting requirements (including Molecular HIV Surveillance and Perinatal HIV Surveillance) and any changes in any relevant surveillance procedures, requirements, and recommendations.
ii. Program Manager will review Site Monitoring and Evaluation Reports and Monthly Data Quality Reports provided by System Agency.
iii. Program Manager will discuss and review data quality findings from the Monthly Data Quality Reports with surveillance staff.
iv. TB/HIV/STD Integrated System (THISIS) to monitor site performance measures.