Record Specifications Clause Samples
The Record Specifications clause defines the standards and requirements for the creation, maintenance, and format of records related to the agreement. It typically outlines what information must be included in records, how records should be stored or transmitted, and any technical or procedural guidelines that must be followed. By establishing clear expectations for record-keeping, this clause ensures consistency, facilitates compliance, and helps prevent disputes over the adequacy or authenticity of records.
Record Specifications. Reviewed and compiled warranties, guarantees, and operation manuals For standardization purposes during design Phases:
Record Specifications. Record Fire System As-builts (including j-boxes and drop locations).
Record Specifications. A. Contractor shall mark specifications to indicate actual product installation where installation varies from that indicated in the Contract Documents or Shop Drawings. Contractor will include notations in the table of contents to allow easy identification of sections that have been amended. Architect will update its electronic file from information contained in Contractor’s red-lined original hard copy as-built set.
B. Give particular attention to information on concealed products and installations that would be difficult to identify and record later.
▇. ▇▇▇▇ copy with the proprietary name and model number of products, materials, and equipment furnished, including substitutions and product options selected.
D. Record the name of the manufacturer, supplier, installer, and other information necessary to provide a record of selections made.
E. Note Construction Work Directive numbers, alternate numbers, Change Order numbers, request for information (RFI) numbers, and similar identification, where applicable.
F. Use pen and black ink so marks will reproduce clearly.
▇. ▇▇▇▇▇▇▇▇ of the marked up hard copy originals is acceptable.
Record Specifications. Specification sections are to be clearly marked to indicate products incorporated into the work. Where alternates or more than one supplier are specified, it is to be indicated which product was used. If a substitution to the specific item is approved by the Architect, it is to be noted as such. If required, Subcontractor is to supply narrative descriptions of changes.
Record Specifications. Submit annotated PDF electronic files of Project's Specifications, including addenda and contract modifications.
Record Specifications a. Maintain a complete copy of the Specifications, marked to show changes.
b. Where the actual Work differs from that shown in the Specifications, mark the record copy to show the actual Work.
(1) Include a copy of each addendum and modification to the Contract.
(2) In addition to the types of information required on all Record Documents, record the following types of information:
i. Production options taken, when the Specification allows more than one (1)
ii. Product substitutions
iii. Proprietary name and model number of actual products furnished, for each product, material, and item of equipment specified.
iv. Name of the supplier and installer, for each product for which neither a product data submittal nor a maintenance data submittal was specified.
Record Specifications. Submit one copy of Project's Specifications, including addenda and contract modifications. Mark copy to indicate the actual product installation where installation varies from that indicated in Specifications, addenda, and contract modifications.
1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later.
2. Mark copy with the proprietary name and model number of products, materials, and equipment furnished, including substitutions and product options selected.
3. Note related Change Orders and Record Drawings, where applicable.