QUOTE MODIFICATIONS Clause Samples

QUOTE MODIFICATIONS. 3.1. Any questions, clarifications, modifications, or substitutions of the specifications or contract shall be delivered to the buyer via email and no less than five (5) calendar days PRIOR to the solicitation closing, and submitted separately from the solicitation response. Contents of questions, clarifications, modifications, or substitutions should include a reference to the page or item being addressed, the reason and any proposed alterations. Questions, clarifications, modifications, or substitutions included with the response to the solicitation may cause it to be considered non-responsive. 3.2. Whenever a process is designated or a manufacturer’s name, brand, or item is designated or described, it shall be understood that the words, “or equal” follow such name, designation, or description, whether in fact they do so or not, unless no substitution is stated in the specifications. Items quoted other than specified must be determined by the buyer as an approved equal. Submit to the City no later than five (5) calendar days prior to the quote closing intent to quote an approved equal. Include detailed specifications, cut-sheets, and modifications necessary that would make the proposed item equal to the desired specifications. 3.3. Approval of alternate materials and equipment shall rest solely with the City and all quoters shall be notified of such approval by addenda prior to the quote closing. 3.4. Any written addendum issued which includes changes, corrections, additions, interpretations, or information, and issued more than twenty-four (24) hours before the scheduled closing time for filing quotes, shall be binding upon the quoter. 3.5. Quotes may be modified by written notification on company letterhead signed by an authorized person, stating that the new document supersedes or modifies the prior quote. 3.6. Quotes may be withdrawn by written notification on company letterhead signed by an authorized person and received prior to the time and date set for quote closing. 3.7. The City shall have the right to reject any quote that attempts to change any contract term or condition, or that does not evidence the quoter’s intent to abide by the specifications, or that does not otherwise comply with all quote requirements set forth in this RFQ or in the Oregon Public Contracting Code. 3.8. The City may, in its discretion, reject any or all quotes and/or cancel or delay or suspend the quote or award at any time prior to execution of the contract upon the C...