PROPOSAL DELIVERY INSTRUCTIONS Clause Samples
PROPOSAL DELIVERY INSTRUCTIONS. (a) Questions and Clarifications
(i) Offerors must submit all questions regarding this solicitation to only the individuals indicated on the cover letter of this solicitation. Offerors must submit these questions via e-mail no later than the date and time indicated in Section L.7 “Acquisition Schedule”.
(ii) USAID will not accept any questions after this date unless otherwise provided in an amendment to the solicitation. Offerors must not submit questions to any other USAID staff.
(b) Proposals shall be submitted in two separate volumes: (a) technical, and (b) cost via electronic method only. Paper copy will not be accepted.
(c) Submission of Proposals by E-mail: For electronic submissions, your organization must ensure that the proposals are received at ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇▇ in their entirety. No addition or modifications will be accepted after the submission date. E-mail attachments should be formatted in Microsoft Word and/or Microsoft Excel format with 10 MB limit per e-mail. Please convert your documents to one of these formats before sending them to USAID/DRC., or provide scanned copies of pages in .pdf format (Adobe PDF) if they include signatures or forms. In addition to the aforementioned guidelines, offerors are requested to take note of the following:
i. Proposals submitted electronically must be in either Microsoft Word (for narrative text) or Excel (for tables), unless you are providing scanned copies of pages that include signatures or forms.
ii. After you have sent your proposals electronically, please immediately check your own email to confirm that the attachments you intended to send were indeed sent. If you discover an error in your transmission, please send the material again and note in the subject line of the email or indicate in the file name that it is a "corrected" submission.
iii. Please do not send the same email more than once unless there has been a change, and if so, please note that it is a “corrected” email.
iv. If you send your proposal by multiple emails, please indicate in the subject line of the email whether the email relates to the technical or cost proposal, and the desired sequence of multiple emails (if more than one is sent) and of attachments (e.g. "no. 1 of 4", etc.). For example, if your cost proposal is being sent in two emails, the first email should have a subject line which says: "[organization name], Cost Proposal, Part 1 of 2". Our preference is that the technical and cost proposals be submitted as s...