PROGRAM ROOM BOOKINGS Sample Clauses

PROGRAM ROOM BOOKINGS. Guidelines for room occupancy shall be followed: SPACE WITH CHAIRS AND TABLES – 20 SPACE WITH CHAIRS – 25 The MCL welcomes the use of its program room. The library has one room that is used for library and library-related programs and meetings but is also available for rent by individuals, groups, and organizations. All rentals will be subject to the terms defined by this policy. 1. Use of the program room is subject to Policy 4-Library Facilities and By-Laws of the Board. 2. Use of the program room by an individual, group, or organization does not constitute endorsement by the Board of that individual, group, or organization’s beliefs or policies. Activities must not contravene the Criminal Code of Canada, Provincial Rules & Regulations, Municipal By-Laws, or Town of Morinville Library By-Laws and Policies. The Director reserves the right to refuse a booking. 3. Promotional materials must not imply or suggest that the library is endorsing the purpose of the room use and must contain the following disclaimer: This program/event is not sponsored by the MCL and the Library carries no responsibility for its content. 4. The program room may be rented out for private functions (case by case) depending on availability. 5. Room bookings will be confirmed upon receipt of full payment and the completed agreement form. Bookings cancelled prior to 1 week before the rental date will be charged a 10% administration fee. Bookings not cancelled, or cancelled less than one week before the rental will be charged the full rental cost. 6. Cancellations may be made for any reason with the approval of library management with a full refund of all fees paid in advance by the renter. Where possible, alternate dates will be proposed. 7. The room must be clean and left in the same condition as upon entrance or fees for excessive cleaning will apply. Any damage to the MCL building and/or its equipment must be repaired, replaced or reimbursed at the renter’s expense. 8. The MCL is not responsible for injuries or personal articles left, damaged or stolen. 9. Storage space is not provided. 10. Tables and chairs will be provided by library staff. The set up and cleaning of the room is the responsibility of the renter. Keys to the facility shall not be provided. 11. Library equipment must remain in the library building and cannot be rented out. Equipment is to be set up and taken down by library staff only. 12. Persons using the program room are subject to all library rules and regulatio...