Process and Agreement Clause Samples

Process and Agreement. ‌ The application process is conducted in two phases, the Concept Phase and the Final Design Phase. The Concept Phase includes District coordination with the applicant to ensure that the proper Community Aesthetic Feature category is selected, the corresponding criteria is achievable and acceptable, and the conditions of the Agreement are acceptable. The District Design Engineer (DDE) will then submit a concept drawing and documentation to the State Roadway Design Engineer (SRDE). Upon review by the SRDE, conceptual approval may be granted. Conceptual approval will be provided by memo or e-mail to the DDE and is intended to indicate that the Central Office is in agreement with the concept, in agreement that the proposed feature meets the appropriate criteria and any proposed Design Variations are acceptable. Otherwise, conceptual approval will be denied with comments. For applications to place a feature on interstate right-of-way, the District should also coordinate with the FHWA District Transportation Engineer during the Concept Phase before the submittal to the SRDE. The Final Design Phase includes the preparation and review of all final documents. The DDE will forward the final documents with a recommendation for approval to the SRDE. The SRDE will review the application and provide approval to place the feature; otherwise final approval will be denied with comments. Features on the interstate System will also require FHWA approval. Approval of a Design Variation by the SRDE is required when any of the Community Aesthetic Feature criteria in Section 9.5.1 cannot be met.