Planning Inventory Clause Samples

Planning Inventory a. Road Inventory 1. Pre-Construction Inventory. No later than August 1, 2023 and at User’s sole expense, the Parties shall cooperate to jointly perform a survey to record the condition of the pavement surface of the Roads which will be used in the transport of equipment to the Project. During this survey, the entire length of the roads shall be videotaped and if deemed necessary by the parties, photographs may also be taken. In addition, the City will provide User, if available, with copies of any plans, cross-sections and specifications relevant to the existing Roads structure. Copies of all pre-construction documentation shall be provided to each of the Parties. City’s inability to provide any requested documentation shall not relieve User of any obligations hereunder. User shall reimburse the City for all incurred costs associated with the Pre- Construction Inventory. 2. Post-Construction Inventory i. Upon completion of construction of each phase of the Project, representatives of the City and User will perform a post-construction inventory, the methods and terms of which shall be similar to those of the Pre-Construction Inventory described above. The two sets of pre and post-construction data will be compared and if there is any wheel lane rutting, cracking or other damage in excess of the original survey, the City and User will determine the extent of the repairs or improvements needed to return the roads to a pre-construction condition. All costs incurred by either Party associated with the Post-Construction Inventory shall be borne solely by User. ii. User shall be obligated to, make any or all repairs necessary to return the roads to a pre-construction condition, at its sole cost and expense, and pursuant to applicable standards, including but not limited to applicable City regulations. Within five (5) calendar days following the completion of the Post-Construction Inventory, User shall provide notice to the City identifying those repairs which User proposes to undertake and the expected date by which such repairs shall be completed. City shall have fifteen (15) days to respond or otherwise provide a counter-proposal to User’s proposal. iii. User may authorize agents or representatives to perform post- construction inventory tasks on its behalf without prior written consent of City, subject to the terms in Section 5 of this agreement. User shall identify said authorized agents or representatives to City in writing prior to expiration of any deadli...