Phase Solicitations Sample Clauses
The Phase Solicitations clause outlines the process by which proposals or bids are requested and submitted for different phases of a project. Typically, this clause specifies the timing, requirements, and procedures for soliciting offers from contractors or vendors as each project phase approaches, such as design, construction, or implementation. By structuring the solicitation process in phases, the clause ensures that each stage receives focused attention and that the most suitable parties are engaged for each segment, thereby promoting efficiency and clarity in project management.
Phase Solicitations. (1) The solicitation of additional professional services to meet the DBE requirement may become necessary during the execution of the Project for a variety of reasons such as:
(a) Added scope to the Project;
(b) Scope that was not fully defined during the Proposal preparation;
(c) Additional assistance or resources were determined to be necessary to support the Project schedule; and
(d) The inability to successfully negotiate a scope of service or fee with a previously selected firm. DBE goals are based on the value of the executed contract. The DBE participation value may increase, or decrease based on changes to the project contract value.
(2) A new solicitation will be issued for the services needed. The proposals submitted must be responsive to the solicitation. The following section outlines procedures for the selection process.
(3) Solicitations for proposals will be made based on need determinations discussed in the previous sections. Various resources will be used to target the subcontracting community such as but not limited to:
(a) Use our corporate vendor list;
(b) Contacts develop from outreach events;
(c) Use of the Department’s DBE directory;
(d) Use of the TUCP, the local DBE certifying agency;
(e) Coordination with other subcontractor advocacy groups; and
(f) Local DBE organizations.
(4) Any DBE firm selected must have their certification verified through the TUCP directory.
Phase Solicitations. (1) The solicitation of additional professional services to meet the DBE requirement maybecome necessary during the execution of the Project for a variety of reasons such as:
(a) Added scope to the Project;
(b) Scope that was not fully defined during the Proposal preparation;
(c) Additional assistance or resources were determined to be necessary to support the Project Schedule; and DocuSign Envelope ID: 8320AD6C-99DF-41FA-9908-4E441F89A70B
(d) The inability to successfully negotiate a scope of service or fee with a previously selected firm. DBE goals are based on the value of the executed contract. The DBE participation value may increase or decrease based on changes to the project contract value.
(2) A new solicitation will be issued for the services needed. The proposals submitted must be responsive to the solicitation. The following section outlines procedures for the selection process.
(3) Solicitations for proposals will be made based on need determinations discussed in the previous sections. Various resources will be used to target the subcontracting community such as but not limited to:
(a) Use our corporate vendor list;
(b) Contacts developed from outreach events;
(c) Use of the Department’s DBE directory;
(d) Use of the TUCP, the local DBE certifying agency;
(e) Coordination with other subcontractor advocacy groups; and
(f) Local DBE organizations.
(4) Any DBE firm selected must have their certification verified through the TUCP directory.