Common use of PAYMENT UNDER CONTRACT Clause in Contracts

PAYMENT UNDER CONTRACT. The City shall make payments on a cost reimbursement basis to the Contractor for services and activities described in Attachment A (revised FY 15-16) of the Contract Amendment, and within the budgeted line-items provided for in “Attachment B (revised FY 15-16)” of this Amendment in an amount not to exceed, for the entire Original Contract, as amended, $325,000. Those payments shall be made by the City within 30 days of receipt of invoices for services received from the Contractor. No less often than monthly, the Contractor shall send invoices to the Office of Economic and Workforce Development's Workforce Development Administrator, whose name and address shall be provided by the City. Notwithstanding anything in the Contract which may be to the contrary, Contractor understands and agrees that any payment made under or in any way relating to this contract by the City is limited to the lesser of (i) funds made available for that purpose by the North Carolina Department of Commerce, Division of Workforce Development (DWD) under the grant referred to above, or a total maximum of contract amount of (ii) $850,000. Payments shall be made on a cost reimbursement basis by the City only for services and activities listed in Section 1 of this Contract and Attachment A (revised FY 15-16)), and consistent with, and not exceeding, the budgeted line item amounts identified in Attachment B (revised FY 15-16). Contractor shall submit the following documents as attachments to justify costs that are invoiced on a monthly basis: 1. A list of staff, with percentages of time spent working on the project each month, and amount of salary charged to the project for the month. 2. A list of the fringe benefits and percentage and/or dollar amount of each. 3. A list of project staff’s travel reimbursements, indicating mileage reimbursement rate, time period covered, and payroll date reimbursed. 4. General ledger detail report of client support service costs. 5. General ledger detail reports for all other budget categories that exceed $1,000.00 in expenses per month. Contractor shall have available for in-house review, as needed, sufficient additional documentation to justify costs that are funded under the contract, including: . Time sheets or payroll registers . Documentation related to the fringe benefit percentages for each employee whose salary is charged to the contract . Documentation related to the cost of space . Documentation to substantiate travel costs that are invoiced . Documentation of supply costs . Documentation of other program costs such as advertising, technology, food and meeting costs, professional services, employee morale, insurance, criminal background checks, maintenance and repair and other costs allowable under the Office of Management and Budget and the policies of the Durham Workforce Development Board . Documentation of client support service costs such as childcare, books, supplies, and emergency services that are allowable under the Office of Management and Budget and policies of the Durham Workforce Development Board Contractor performance will be reviewed on a monthly basis. Failure to reach the goals and objectives, and failure to carry out the services and activities as set out in this Contract Amendment and Attachment A (revised FY 15-16) and Attachment B (revised FY 15-16) in a timely manner, will result in delay of payment to Contractor under this Contract and will be in breach of the Contract. 3. In Section 7, delete reference to Attachment A and Attachment B and replace with the following:: Attachment A (revised May 2015) Community Partnership’s Durham Youth Employed and Succeeding (DYES) Statement of Work Attachment B (revised May 2015) Budged Form 4. Replace any reference toAttachment A and Attachment B of the Original Contract and replaced with Attachment A (revised May 2015) and Attachment B(revised May 2015), respectively, both of which are attached hereto..

PAYMENT UNDER CONTRACT. The City shall make payments on a cost reimbursement basis to the Contractor for services and activities described in Attachment A (revised FY 15-16) of the Contract Second Amendment, and within the budgeted line-items provided for in “Attachment B (revised FY 15-16Revised May 2013)” of this Third Amendment in an amount not to exceed, for the entire Original Contract, as amended, $325,0001,050,000. Those payments shall be made by the City within 30 days of receipt of invoices for services received from the Contractor. No less often than monthly, the Contractor shall send invoices to the Office of Economic and Workforce Development's Workforce Development Administrator, whose name and address shall be provided by the City. The Contractor shall utilize the attached reporting form for invoicing purposes. (See Attachment C of the Original Contract and Attachment D of the Second Amendment to Amendment for reporting requirements.) Notwithstanding anything in the Contract which may be to the contrary, Contractor understands and agrees that any payment made under or in any way relating to this contract by the City is limited to the lesser of (i) funds made available for that purpose by the North Carolina Department of Commerce, Division of Workforce Development (DWD) under the grant referred to above, or a total maximum of contract amount of (ii) $850,0001,050,000. Payments shall be made on a cost reimbursement basis by the City only for services and activities listed in Section 1 of this Contract and Attachment A (as revised FY 15-16)under the Second Amendment), and consistent with, and not exceeding, the budgeted line item amounts identified in Attachment B (revised FY 15-16Revised May 2013) and attached to this Third Amendment). Contractor shall submit the following documents as attachments to justify costs that are invoiced on a monthly basis: 1. A list of staff, with percentages of time spent working on the project each month, and amount of salary charged to the project for the month. 2. A list of the fringe benefits and percentage and/or dollar amount of each. 3. A list of project staff’s travel reimbursements, indicating mileage reimbursement rate, time period covered, and payroll date reimbursed. 4. General ledger detail report of client support service costs. 5. General ledger detail reports for all other budget categories that exceed $1,000.00 in expenses per month. Contractor shall have available for in-house review, as needed, sufficient additional documentation to justify costs that are funded under the contract, including: . Time sheets or payroll registers . Documentation related to the fringe benefit percentages for each employee whose salary is charged to the contract . Documentation related to the cost of space . Documentation to substantiate travel costs that are invoiced . Documentation of supply costs . Documentation of other program costs such as advertising, technology, food and meeting costs, professional services, employee morale, insurance, criminal background checks, maintenance and repair and other costs allowable under the Office of Management and Budget and the policies of the Durham Workforce Development Board . Documentation of client support service costs such as childcare, books, supplies, and emergency services that are allowable under the Office of Management and Budget and policies of the Durham Workforce Development Board Contractor performance will be reviewed on a monthly basis. Failure to reach the goals and objectives, and failure to carry out the services and activities as set out in this Contract Amendment and Attachment A (revised FY 15-16) and Attachment B (revised FY 15-16) in a timely manner, will result in delay of payment to Contractor under this Contract and will be in breach of the Contract. 3. In Section 7, delete reference to Attachment A and Attachment B and replace with the following:: Attachment A (revised May 2015) Community Partnership’s Durham Youth Employed and Succeeding (DYES) Statement of Work Attachment B (revised May 2015) Budged Form 4. Replace any reference toAttachment A and Attachment B of the Original Contract and replaced with Attachment A (revised May 2015) and Attachment B(revised May 2015), respectively, both of which are attached hereto..