Common use of Payment Procedures/Reimbursement of Funds Clause in Contracts

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “D” and for which FPR has made payment. Upon compliance with the terms of this Agreement, HCD will disburse funds to FPR for the rehabilitation of the Project after the completion of the work has been verified and approved by FPR and after receipt and approval by appropriate HCD personnel of a “Request for Reimbursement” which shall be in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested no more frequently than once a month and must be submitted in form and content satisfactory to HCD. All requests for reimbursement must be accompanied by adequate billing documentation of payment for eligible expenses (i.e. invoices itemizing the percentage of work completed, costs, receipts, bills from vendors, copies of checks, lien waivers, affidavits, applications, certifications, time sheets, etc.) and other supporting documentation HCD may request. Requests for reimbursement shall include adequate documentation of expenditures and all other information described in Exhibits “E & “F, attached hereto and incorporated herein by reference. No interest shall be earned on grant proceeds. All requests for reimbursement to HCD must be signed by an authorized signatory of FPR. Notwithstanding anything to the contrary in this Agreement, HCD also reserves the right to request and approve documentation supporting any requests for reimbursement to verify the reasonableness and validity of such costs and such Budget may be modified by HCD accordingly. Notwithstanding anything herein to the contrary, FPR shall not request reimbursement from the HCD under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “DG” and for which FPR Coalition has made payment. Upon compliance with the terms of this Agreement, HCD the City will disburse reimburse funds to FPR for the rehabilitation of the Project Coalition only after the completion of the work has been verified and approved by FPR and after receipt and approval by appropriate HCD City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a “Request for Reimbursement” which month and shall be in accordance with the Budget specifying the services performed and expenses incurred. Reimbursements shall be requested no more frequently than once a month and must be submitted in form and content satisfactory to HCD. All requests for reimbursement invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. invoices itemizing the percentage of work completed, costs, receipts, bills from vendors, copies of cancelled checks, lien waivers, affidavits, applications, certifications, and time sheets, etc.) and other supporting documentation HCD the City may request. Requests for reimbursement Invoices shall include adequate documentation of expenditures and all other information described in Exhibits “E & H”- “FI”, attached hereto and incorporated herein by reference. Failure by Coalition to provide invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of Coalition for subsequent funding awards. It is anticipated that the City will provide payment to Coalition within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant proceeds. All requests for reimbursement to HCD invoices submitted in Zoomgrants must be signed by an authorized signatory of FPRCoalition and certified in accordance with 2 CFR §200.415. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation and loan closing commitment of funds from other lenders and other various documents the City determines, in its sole discretion, is necessary to verify the costs and value of the Property and compliance with CDBG regulations. Notwithstanding anything to the contrary in this Agreement, HCD the City also reserves the right to request and approve documentation supporting any requests for reimbursement invoices to verify the reasonableness and validity of such costs and such Budget may be modified by HCD the City accordingly. Notwithstanding anything herein to the contrary, FPR Coalition shall not request reimbursement payment from the HCD City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “D” and for which FPR JFS has made payment. Upon compliance with the terms of this Agreement, HCD the City will disburse reimburse funds only after completion of the work and after receipt and approval by appropriate City personnel of the “Request for Payment” form (to be printed on JFS’s letterhead) attached hereto as Exhibit “H”. Requests for Payment shall be submitted no more frequently than once a month and shall be in accordance with the Budget specifying the services performed and expenses incurred. Upon compliance with the terms of this Agreement, the City will reimburse funds to FPR JFS for the rehabilitation of the Project after the completion of the work has been verified and approved by FPR the Housing and Community Development Department and after receipt and approval by appropriate HCD City personnel of a “Request for ReimbursementPayment” which shall be in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested no more frequently than once a month and must be submitted in form and content satisfactory to HCD. All requests Requests for reimbursement Payment must be accompanied by adequate billing documentation of payment for eligible expenses (i.e. invoices itemizing the percentage of work completedinvoices, costs, receipts, bills from vendors, copies of checks, lien waivers, affidavits, applications, certifications, time sheets, etc.) and other supporting documentation HCD the City may request. Requests for reimbursement Payment shall include adequate documentation of expenditures and all other information described in Exhibits “E & “F- G”, attached hereto and incorporated herein by reference. No interest shall be earned on grant proceeds. All requests Requests for reimbursement Payment submitted to HCD the City must be signed by an authorized signatory of FPRJFS and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, HCD the City also reserves the right to request and approve documentation supporting any requests Requests for reimbursement Payment to verify the reasonableness and validity of such costs and such Budget may be modified by HCD the City accordingly. Notwithstanding anything herein to the contrary, FPR JFS shall not request reimbursement payment from the HCD City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “DA” and for which FPR Harbor House has made payment. Upon compliance with the terms of this Agreement, HCD the City will disburse reimburse funds to FPR for the rehabilitation of the Project Harbor House only after the completion of the work has been verified and approved by FPR and after receipt and approval by appropriate HCD City personnel of a “Request for Reimbursement” which the invoices. Invoices shall be submitted in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested Zoomgrants no more frequently than once a month and must shall be submitted in form accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and content satisfactory to HCDexpenses incurred. All requests for reimbursement invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. invoices itemizing the percentage of work completedpersonnel activity reports, costspay stubs, receipts, bills from vendorspayroll records, copies of cancelled checks, lien waivers, affidavits, applications, certifications, and time sheets, etc.) and other supporting documentation HCD the City may request. Requests Failure by Harbor House to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Harbor House for reimbursement shall subsequent funding awards. It is anticipated that the City will provide payment to Harbor House within thirty (30) days from the date of receipt of proper invoices. Invoices that are incomplete or that fail to include adequate the necessary supporting documentation may result in delay and or possible denial of expenditures and all other information described in Exhibits “E & “F, attached hereto and incorporated herein by referencepayment. No interest shall be earned on grant ESG proceeds. All requests for reimbursement to HCD invoices submitted in Zoomgrants must be signed by an authorized signatory of FPRHarbor House and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, HCD the City also reserves the right to request and approve documentation supporting any requests for reimbursement invoice to verify the reasonableness and validity of such costs and such Budget may costs. The absolute maximum amount that shall be modified by HCD accordingly. Notwithstanding anything herein paid to the contrary, FPR shall not request reimbursement from the HCD Harbor House under this Agreement for is Forty Thousand Dollars and No Cents ($40,000.00). In the event that the City of Orlando or HUD determines that any portion which has ESG monies have been paid from another source of revenue and further wrongfully paid, Harbor House agrees to utilize funds available under this Agreement refund such money to supplement rather than supplant funds otherwise availablethe City so that the City may refund it to HUD.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “DA” and for which FPR Family Promise has made payment. Upon compliance with the terms of this Agreement, HCD the City will disburse reimburse funds to FPR for the rehabilitation of the Project Family Promise only after the completion of the work has been verified and approved by FPR and after receipt and approval by appropriate HCD City personnel of a “Request for Reimbursement” which the invoices. Invoices shall be submitted in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested Zoomgrants no more frequently than once a month and must shall be submitted in form accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and content satisfactory to HCDexpenses incurred. All requests for reimbursement invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. invoices itemizing the percentage of work completedpersonnel activity reports, costspay stubs, receipts, bills from vendorspayroll records, copies of cancelled checks, lien waivers, affidavits, applications, certifications, and time sheets, etc.) and other supporting documentation HCD the City may request. Requests Failure by Family Promise to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Family Promise for reimbursement shall subsequent funding awards. It is anticipated that the City will provide payment to Family Promise immediately upon approval of the invoices. Invoices that are incomplete or that fail to include adequate the necessary supporting documentation may result in delay and or possible denial of expenditures and all other information described in Exhibits “E & “F, attached hereto and incorporated herein by referencepayment. No interest shall be earned on grant ESG-CV proceeds. All requests for reimbursement to HCD invoices submitted in Zoomgrants must be signed by an authorized signatory of FPRFamily Promise and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, HCD the City also reserves the right to request and approve documentation supporting any requests for reimbursement invoice to verify the reasonableness and validity of such costs and such Budget may costs. The absolute maximum amount that shall be modified by HCD accordingly. Notwithstanding anything herein paid to the contrary, FPR shall not request reimbursement from the HCD Family Promise under this Agreement for is Twenty Thousand Dollars and No Cents ($20,000.00). In the event that the City of Orlando or HUD determines that any portion which has ESG-CV monies have been paid from another source of revenue and further wrongfully paid, Family Promise agrees to utilize funds available under this Agreement refund such money to supplement rather than supplant funds otherwise availablethe City so that the City may refund it to HUD.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “DA” and for which FPR Family Promise has made payment. Upon compliance with the terms of this Agreement, HCD the City will disburse reimburse funds to FPR for the rehabilitation of the Project Family Promise only after the completion of the work has been verified and approved by FPR and after receipt and approval by appropriate HCD City personnel of a “Request for Reimbursement” which the invoices. Invoices shall be submitted in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested Zoomgrants no more frequently than once a month and must shall be submitted in form accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and content satisfactory to HCDexpenses incurred. All requests for reimbursement invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. invoices itemizing the percentage of work completedpersonnel activity reports, costspay stubs, receipts, bills from vendorspayroll records, copies of cancelled checks, lien waivers, affidavits, applications, certifications, and time sheets, etc.) and other supporting documentation HCD the City may request. Requests Failure by Family Promise to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Family Promise for reimbursement shall subsequent funding awards. It is anticipated that the City will provide payment to Family Promise immediately upon approval of the invoices. Invoices that are incomplete or that fail to include adequate the necessary supporting documentation may result in delay and or possible denial of expenditures and all other information described in Exhibits “E & “F, attached hereto and incorporated herein by referencepayment. No interest shall be earned on grant ESG-CV proceeds. All requests for reimbursement to HCD invoices submitted in Zoomgrants must be signed by an authorized signatory of FPRFamily Promise and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, HCD the City also reserves the right to request and approve documentation supporting any requests for reimbursement invoice to verify the reasonableness and validity of such costs and such Budget may costs. The absolute maximum amount that shall be modified by HCD accordingly. Notwithstanding anything herein paid to the contrary, FPR shall not request reimbursement from the HCD Family Promise under this Agreement for is Twenty-Five Thousand Dollars and No Cents ($25,000.00). In the event that the City of Orlando or HUD determines that any portion which has ESG-CV monies have been paid from another source of revenue and further wrongfully paid, Family Promise agrees to utilize funds available under this Agreement refund such money to supplement rather than supplant funds otherwise availablethe City so that the City may refund it to HUD.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “DF” and for which FPR CENTER has made payment. Upon compliance with the terms of this Agreement, HCD the City will disburse funds to FPR CENTER for the rehabilitation of the Project after the completion of the work has been verified and approved by FPR the Housing and Community Development Department and after receipt and approval by appropriate HCD City personnel of a “Request for Reimbursement” which shall be in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested no more frequently than once a month and must shall be submitted in form and content satisfactory to HCDthe City. All requests for reimbursement must be accompanied by adequate billing documentation of payment for eligible expenses (i.e. invoices itemizing the percentage of work completed, costs, receipts, bills from vendors, copies of checks, lien waivers, affidavits, applications, certifications, time sheets, etc.) and other supporting documentation HCD the City may request. Requests for reimbursement shall include adequate documentation of expenditures and all other information described in Exhibits “E G” & “FH”, attached hereto and incorporated herein by reference. No interest shall be earned on grant proceeds. All requests for reimbursement to HCD the City must be signed by an authorized signatory of FPRCENTER. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation and loan closing commitment of funds from other lenders and other various documents the City determines, in its sole discretion, is necessary to verify the costs and value of the Property and compliance with CDBG regulations. Notwithstanding anything to the contrary in this Agreement, HCD the City also reserves the right to request and approve documentation supporting any requests for reimbursement to verify the reasonableness and validity of such costs and such Budget may be modified by HCD the City accordingly. Notwithstanding anything herein to the contrary, FPR CENTER shall not request reimbursement from the HCD City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “D” and for which FPR Coalition has made payment. Upon compliance with the terms of this Agreement, HCD the City will disburse reimburse funds only after completion of the work and after receipt and approval by appropriate City personnel of the “Request for Payment” form (to be printed on Coalition’s letterhead) attached hereto as Exhibit “H”. Requests for Payment shall be submitted no more frequently than once a month and shall be in accordance with the Budget specifying the services performed and expenses incurred. Upon compliance with the terms of this Agreement, the City will reimburse funds to FPR Coalition for the rehabilitation of the Project after the completion of the work has been verified and approved by FPR the Housing and Community Development Department and after receipt and approval by appropriate HCD City personnel of a “Request for ReimbursementPayment” which shall be in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested no more frequently than once a month and must be submitted in form and content satisfactory to HCD. All requests Requests for reimbursement Payment must be accompanied by adequate billing documentation of payment for eligible expenses (i.e. invoices itemizing the percentage of work completedinvoices, costs, receipts, bills from vendors, copies of checks, lien waivers, affidavits, applications, certifications, time sheets, etc.) and other supporting documentation HCD the City may request. Requests for reimbursement Payment shall include adequate documentation of expenditures and all other information described in Exhibits “E & “F- G”, attached hereto and incorporated herein by reference. No interest shall be earned on grant proceeds. All requests Requests for reimbursement Payment submitted to HCD the City must be signed by an authorized signatory of FPRCoalition and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, HCD the City also reserves the right to request and approve documentation supporting any requests Requests for reimbursement Payment to verify the reasonableness and validity of such costs and such Budget may be modified by HCD the City accordingly. Notwithstanding anything herein to the contrary, FPR Coalition shall not request reimbursement payment from the HCD City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “D” and for which FPR JFS has made payment. Upon compliance with the terms of this Agreement, HCD the City will disburse reimburse funds to FPR for the rehabilitation of the Project JFS only after the completion of the work has been verified and approved by FPR and after receipt and approval by appropriate HCD City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a “Request for Reimbursement” which month and shall be in accordance with the Budget specifying the services performed and expenses incurred. Reimbursements shall be requested no more frequently than once a month and must be submitted in form and content satisfactory to HCD. All requests for reimbursement invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. invoices itemizing the percentage of work completedpersonnel activity reports, costspay stubs, receipts, bills from vendorspayroll records, copies of cancelled checks, lien waivers, affidavits, applications, certifications, and time sheets, etc.) and other supporting documentation HCD the City may request. Requests for reimbursement Invoices shall include adequate documentation of expenditures and all other information described in Exhibits “E & “F- G”, attached hereto and incorporated herein by reference. Failure by JFS to provide invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of JFS for subsequent funding awards. It is anticipated that the City will provide payment to JFS within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant proceeds. All requests for reimbursement to HCD invoices submitted in Zoomgrants must be signed by an authorized signatory of FPRJFS and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, HCD the City also reserves the right to request and approve documentation supporting any requests for reimbursement invoice to verify the reasonableness and validity of such costs and such Budget may be modified by HCD the City accordingly. Notwithstanding anything herein to the contrary, FPR JFS shall not request reimbursement payment from the HCD City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.