Common use of Other Undertaking Clause in Contracts

Other Undertaking. 1. The Recipient shall maintain the Administration and IT Directorate in the Ministry of Planning and Finance: (a) with functions substantially the same to those in place at the signing of this Agreement for the duration of the Project; and (b) to be responsible for overall coordination, implementation, monitoring and evaluation of Project activities, including facilitating the recruitment of staff and advisers and the oversight of international advisers; ensuring implementation of project-wide activities; reporting on outputs/outcomes; and acting as secretariat to the supervisory committee. 2. The Recipient shall ensure that during the execution of the Project, the following advisers will work with the Administration and IT Directorate as needed. The Recipient shall hire advisers in accordance with the Procurement Plan, including four advisers to be part of the implementing team: one Adviser to the Program Implementation Officer; one Human Resources and Capacity Building Adviser; one short term Attitudes and Behavior Adviser, and an Adviser on Coordination and Performance Assessment of Advisers; and one Financial Management Officer. 3. The Recipient shall conduct an assessment of capacity in the Administration and IT Directorate and their associated Advisers in the first six (6) months of effectiveness of this Agreement, and the management support will be maintained or increased if necessary. 4. The Recipient shall ensure that during the execution of the Project, at least one Procurement Adviser as agreed between both parties will work under the Project. 5. The Recipient shall, by June of each year starting on June 1, 2006, until completion of the Project, furnish to the Association for review, comment, and clearance a detailed draft of the action plan and proposed expenditure covering all Project components which will have been developed in collaboration with program agencies. The Recipient shall take into account the comments, if any, provided by the Association, and thereafter cause the approved action plan to be carried out in accordance with its provisions. 6. The Recipient shall make its best efforts in signing a Statement of Understanding with the donors participating to the financing of the Ministry’s of Planning and Finance program to strengthen planning and financial management.

Other Undertaking. 1. The Recipient shall maintain By no later than June 30, 2012, the Administration and IT Directorate in the Ministry board of Planning and Finance: (a) with functions substantially the same to those in place at the signing of this Agreement for the duration directors of the Project; and (b) Project Implementing Entity shall have approved a framework to be responsible for overall coordination, implementation, monitoring and evaluation of Project activities, including facilitating the recruitment of staff and advisers and the oversight of international advisers; ensuring implementation of project-wide activities; reporting on outputs/outcomes; and acting as secretariat to the supervisory committeespin off its micro- finance operations. 2. The Recipient shall ensure that during the execution I. For purposes of carrying out Part 1 of the Project, except as the following advisers will Association shall otherwise agree, the Project Implementing Entity shall select Partner Organizations which satisfy, and continue to satisfy, the eligibility criteria set forth for such Partner Organizations in the Operations Manual, which shall include the following: (A) the Partner Organizations shall be registered under the laws of the Recipient; (B) the Partner Organizations shall have at least two (2) years in social sector development, including community mobilization experience; (C) the Partner Organizations shall have established working relations with community organizations in the Union Councils; (D) the Partner Organizations shall be involved in participatory development at the grass-roots level, have the capacity to expand their outreach and have a well-developed strategy and work with plan for the Administration future; (E) the Partner Organizations shall have a proper and IT Directorate as needed. The Recipient transparent accounting system; (F) the Partner Organizations shall hire advisers be willing and able to submit regular monitoring reports to the Project Implementing Entity and to submit to monitoring and evaluation by the Project Implementing Entity or by any outside agency appointed by the Project Implementing Entity for this purpose; (G) the Partner Organizations shall be willing and able to maintain all relevant records, documents and information in respect of financing received from the Project Implementing Entity, and to furnish these to the Project Implementing Entity; (H) the Partner Organizations shall have conducted audits in accordance with laws under which they are registered and audit scope acceptable to the Procurement PlanProject Implementing Entity and be willing and able to accept mandatory external audits by an independent accounting firm, including four advisers appointed by the Project Implementing Entity, which shall have satisfactory rating under the Quality Control Review program managed by the Institute of Chartered Accountants of Pakistan; (I) the Partner Organizations shall be financially sustainable or on the path to financial sustainability, as judged in the light of a realistic business plan and progress made by them towards achieving self-sufficiency; (J) the Partner Organizations shall not be political, discriminatory, ethnic, sectarian or exclusionary in nature; and (K) the Partner Organizations shall manage the environmental aspects of their operations in compliance with the Environmental and Social Management Framework. II. Except as the Association shall otherwise agree, Partner Organizations shall receive financing from the Project Implementing Entity on a grant basis for purposes of carrying out Part 1 of the Project. (A) The Project Implementing Entity shall, through an advertisement to be part published in national newspapers from time to time, invite potential Partner Organizations to submit written proposals for participating in the Project. (B) On the basis of such proposals, the Project Implementing Entity shall carry out a series of preliminary appraisals, desk appraisals and field appraisals of the implementing team: one Adviser proposed Partner Organizations in accordance with its Operations Manual, in order to establish, inter alia, proposed Partner Organizations can: (1) satisfy the relevant eligibility criteria; and (2) demonstrate that they employ, or can employ, the operational policies, procedures and human resources, required in furtherance of the proposed partnership between themselves and the Project Implementing Entity. (C) In order to receive financing from the Project Implementing Entity, each eligible Partner Organization shall enter into a written agreement with the Project Implementing Entity, and, except as the Association shall otherwise agree, such agreement (PO Grant Agreement) shall provide, inter alia, for: (1) the Partner Organization to declare its commitment to the Program Implementation Officer; one Human Resources objectives of the Project and Capacity Building Adviser; one short term Attitudes to undertake to conduct its operations and Behavior Adviseraffairs in accordance with sound financial standards and practices, with qualified and experienced management and in accordance with its charter and with the Anti-Corruption Guidelines; (2) the Partner Organization to establish and maintain satisfactory procedures and operational policies for supervision and monitoring of the activities so as to ensure the achievement of the objectives of the Project; (3) the Partner Organization to duly perform all its obligations under the PO Grant Agreement, and an Adviser on Coordination not take or concur in any action which would have the effect of assigning, amending, abrogating or waiving the PO Grant Agreement or any provision thereof; (4) the Partner Organization, at the request of the Project Implementing Entity, to exchange views with the Project Implementing Entity with regard to the performance of its obligations under the PO Grant Agreement and Performance Assessment other matters relating to the purposes of Advisers; and one Financial Management Officer.the Project; 3. The Recipient shall conduct an assessment (5) the Partner Organization to promptly inform the Project Implementing Entity of capacity in any condition which interferes or threatens to interfere with the Administration and IT Directorate and their associated Advisers in accomplishment of the first six purposes of the grant or the performance by the Partner Organization of its obligations under the PO Grant Agreement; (6) months the Partner Organization to maintain records and accounts adequate to reflect, in accordance with sound accounting practices, the operations, resources and expenditures of effectiveness of this Agreement, and the management support will be maintained or increased if necessary. 4. The Recipient shall ensure that during the execution Partner Organization in respect of the Project, at least one Procurement Adviser as agreed between both parties will work under the Project. 5. The Recipient shall, by June of each year starting on June 1, 2006, until completion of the Project, furnish to the Association for review, comment, have such records and clearance a detailed draft of the action plan and proposed expenditure covering all Project components which will have been developed in collaboration with program agencies. The Recipient shall take into account the comments, if any, provided by the Association, and thereafter cause the approved action plan to be carried out accounts audited in accordance with its provisions. 6. The Recipient shall make its best efforts in signing a Statement of Understanding with the donors participating appropriate auditing principles consistently applied by an independent auditor acceptable to the financing Project Implementing Entity, and enable the Project Implementing Entity, the Recipient and the Association to examine such records; (7) the Project Implementing Entity to have the right to suspend or terminate the right of the Ministry’s Partner Organization to use the proceeds of Planning and Finance program the grant: (a) upon failure by the Partner Organization to strengthen planning and financial management.perform its obligations under the PO Grant Agreement, or upon notice by the Association to the Recipient that it intends to exercise any of its remedies under Sections 6.02 and