Common use of Optional Fields Clause in Contracts

Optional Fields. 1. Click Optional Fields on Setup screen to display the following screen: 2. Some of the fields are described below: Table From the drop-down list you may choose Borrower or Loan to indicate the table to which the optional Field will be associated. Field Name Enter the name of the field, e.g., Loan Type, Credit Rating etc., maximum 20 alphanumeric characters. Field Type You may choose the Field Type from the drop-down list. Following are the valid field types: Text Use this type to define descriptive fields such as Loan Type or Property Type (e.g., Commercial, Residential etc.) Number Use this type to define numeric data, e.g., credit rating, appraised value etc. Yes/No Use this type to define fields that require a yes or no answer, e.g., Zoning appropriate? Date Use this field to define dates, e.g., Realty Tax Due Date, Insurance Premium Due Date etc. Validation Type You may choose the Validation Type from the drop-down list. Following are the valid validation types: No Validation The system will accept any value including blanks. List You may define a set of values, e.g., for Type of Loan you may define First, Second, Third etc. If you choose List as the validation type a list of values opens and you may enter allowable values. If you define your values as codes, e.g., 1, 2, 3 etc. you may enter a description to explain the significance of each value. The system stores the description but does not use it anywhere. Range Use this validation type if the value must be between a certain minimum and maximum. Non-Blank You may enter any value if you do not leave the field blank. Existing Fields Displays a table containing all fields already defined. If you want to make changes to a field, just click on it to copy it into the data entry area on the top of the screen. 3. To set up a new Optional Field, click New to clear the screen. Enter the name of the field. If the record is already present in the table, the data is displayed, and the fields could be modified. Since field names are textual you may end up setting up multiple fields with slight differences in the spellings. If you have made a spelling error, delete the field and set it up again before assigning it to a table. 4. To modify an existing record, select field from the Existing Fields area. Save to save changes. 5. To delete a record, click Delete.