Off-Cycle Promotions Clause Samples
The Off-Cycle Promotions clause establishes the terms under which employees may be promoted outside of the standard promotion schedule. Typically, this clause outlines the criteria, approval process, and documentation required for such promotions, which might occur in response to exceptional performance or organizational needs. By providing a formal mechanism for recognizing and rewarding employees outside of regular cycles, the clause ensures flexibility in talent management and helps address unique staffing or retention challenges.
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Off-Cycle Promotions i. Promotions outside of the Promotion Periods are intentionally infrequent. They only happen when there is a business need for someone to fill a more senior role.
ii. If there is a business need for a role outside the Promotion Period, M+R will determine the number of positions required to fill this need. Any full-time employees who have been in the role immediately less senior for more than six (6) months than the position being filled shall be eligible. M+R shall provide notice to eligible employees and the Guild of the opening of this role no less than five (5) business days prior to beginning the selection process for the role. During those five (5) business days, eligible employees may submit additional materials and feedback to demonstrate their readiness for promotion. At the conclusion of the five (5) business days, M+R may select from among the eligible employees based on employee performance.
iii. Within three (3) business days of selection of the employee or employees for off-cycle promotion, M+R will notify all eligible employees who submitted materials and feedback as outlined in paragraph (c)(ii) or themselves for consideration and were not selected. On request, M+R will provide detailed written reasoning to any of those employees and the Guild. M+R’s decision to implement an Off-Cycle Promotion and its decision as to which eligible employee shall be selected for Off-Cycle Promotion shall