Common use of NYS OFFICE OF INFORMATION TECHNOLOGY SERVICES NOTIFICATION Clause in Contracts

NYS OFFICE OF INFORMATION TECHNOLOGY SERVICES NOTIFICATION. All New York State Agencies must notify the Office of Information Technology Services of any and all plans to procure IT and IT -related products, materials and services meeting required thresholds defined in Technology Policy NYS–P08-001: xxxxx://xxx.xx.xxx/sites/default/files/documents/NYS-P08-001.pdf, as may be amended, modified or superseded. SALES REPORTING REQUIREMENTS Contractor shall furnish OGS with quarterly sales reports utilizing Appendix I - Report of Contract Sales. Purchases by Non- State Agencies, political subdivisions and others authorized by law shall be reported in the same report and indicated as required. All fields of information shall be accurate and complete. OGS reserves the right to unilaterally make revisions, changes and/or updates to Appendix I - Report of Contract Sales or to require sales to be reported in a different format without processing a formal amendment and/or modification. Further, additional related sales information and/or detailed Authorized User purchases may be required by OGS and must be supplied upon request. Reseller Sales Product sold through Reseller(s) must be reported by Contractor in the required Appendix I – Report of Contract Sales. Due Date The Appendix I - Report of Contract Sales will be quarterly (January - March, April - June, July - September and October - December). Reports will be due 1 month after the closing quarter. SERVICE REPORTS FOR MAINTENANCE/SUPPORT AND WARRANTY WORK Service Reports for Authorized User An Authorized User in an RFQ may require compliance with any or all of this section. If requested by the Authorized User, the Contractor shall furnish the Authorized User with service reports for all Maintenance/support and warranty work upon completion of the services. The service reports may include the following information in either electronic or hard copy form as designated by the Authorized User:  Date and time Contractor was notified  Date and time of Contractor’s arrival  Make and model of the Product  Description of malfunction reported by Authorized User  Diagnosis of failure and/or work performed by Contractor  Date and time failure was corrected by Contractor  Type of service – Maintenance/support or warranty  Charges, if any, for the service Service Reports for OGS

NYS OFFICE OF INFORMATION TECHNOLOGY SERVICES NOTIFICATION. All New York State Agencies must notify the Office of Information Technology Services of any and all plans to procure IT and IT -related products, materials and services meeting required thresholds defined in Technology Policy NYS–P08-001: xxxxx://xxx.xx.xxx/sites/default/files/documents/NYS-P08-001.pdf, as may be amended, modified or superseded. SALES REPORTING REQUIREMENTS Contractor shall furnish OGS with quarterly sales reports utilizing Appendix I - Report of Contract Sales. Purchases by Non- State Agencies, political subdivisions and others authorized by law shall be reported in the same report and indicated as required. All fields of information shall be accurate and complete. OGS reserves the right to unilaterally make revisions, changes and/or updates to Appendix I - Report of Contract Sales or to require sales to be reported in a different format without processing a formal amendment and/or modification. Further, additional related sales information and/or detailed Authorized User purchases may be required by OGS and must be supplied upon request. Reseller Sales Product sold through Reseller(s) must be reported by Contractor in the required Appendix I – Report of Contract Sales. Due Date The Appendix I - Report of Contract Sales will be quarterly (January - March, April - June, July - September and October - December). Reports will be due 1 month after the closing quarter. SERVICE REPORTS FOR MAINTENANCE/SUPPORT AND WARRANTY WORK Service Reports for Authorized User An Authorized User in an RFQ may require compliance with any or all of this section. If requested by the Authorized User, the Contractor shall furnish the Authorized User with service reports for all Maintenance/support and warranty work upon completion of the services. The service reports may include the following information in either electronic or hard copy form as designated by the Authorized User:  • Date and time Contractor was notified  • Date and time of Contractor’s arrival  • Make and model of the Product  • Description of malfunction reported by Authorized User  • Diagnosis of failure and/or work performed by Contractor  • Date and time failure was corrected by Contractor  • Type of service – Maintenance/support or warranty  • Charges, if any, for the service Service Reports for OGS

NYS OFFICE OF INFORMATION TECHNOLOGY SERVICES NOTIFICATION. ‌ All New York State Agencies must notify the Office of Information Technology Services of any and all plans to procure IT and IT -related products, materials and services meeting required thresholds defined in Technology Policy NYS–P08-001: xxxxx://xxx.xx.xxx/sites/default/files/documents/NYS-P08-001.pdf, as may be amended, modified or superseded. SALES REPORTING REQUIREMENTS REQUIREMENTS‌ Contractor shall furnish OGS with quarterly sales reports utilizing Appendix I - Report of Contract Sales. Purchases by Non- State Agencies, political subdivisions and others authorized by law shall be reported in the same report and indicated as required. All fields of information shall be accurate and complete. OGS reserves the right to unilaterally make revisions, changes and/or updates to Appendix I - Report of Contract Sales or to require sales to be reported in a different format without processing a formal amendment and/or modification. Further, additional related sales information and/or detailed Authorized User purchases may be required by OGS and must be supplied upon request. Reseller Sales Sales‌ Product sold through Reseller(s) must be reported by Contractor in the required Appendix I – Report of Contract Sales. Due Date Date‌ The Appendix I - Report of Contract Sales will be quarterly (January - March, April - June, July - September and October - December). Reports will be due 1 month after the closing quarter. SERVICE REPORTS FOR MAINTENANCE/SUPPORT AND WARRANTY WORK WORK‌ Service Reports for Authorized User User‌ An Authorized User in an RFQ may require compliance with any or all of this section. If requested by the Authorized User, the Contractor shall furnish the Authorized User with service reports for all Maintenance/support and warranty work upon completion of the services. The service reports may include the following information in either electronic or hard copy form as designated by the Authorized User:  Date and time Contractor was notified  Date and time of Contractor’s arrival  Make and model of the Product  Description of malfunction reported by Authorized User  Diagnosis of failure and/or work performed by Contractor  Date and time failure was corrected by Contractor  Type of service – Maintenance/support or warranty  Charges, if any, for the service Service Reports for OGSOGS‌

NYS OFFICE OF INFORMATION TECHNOLOGY SERVICES NOTIFICATION. ‌ All New York State Agencies must notify the Office of Information Technology Services of any and all plans to procure IT and IT -related products, materials and services meeting required thresholds defined in Technology Policy NYS–P08-001: xxxxx://xxx.xx.xxx/sites/default/files/documents/NYS-P08-001.pdf, as may be amended, modified or superseded. SALES REPORTING REQUIREMENTS REQUIREMENTS‌ Contractor shall furnish OGS with quarterly sales reports utilizing Appendix I - Report of Contract Sales. Purchases by Non- State Agencies, political subdivisions and others authorized by law shall be reported in the same report and indicated as required. All fields of information shall be accurate and complete. OGS reserves the right to unilaterally make revisions, changes and/or updates to Appendix I - Report of Contract Sales or to require sales to be reported in a different format without processing a formal amendment and/or modification. Further, additional related sales information and/or detailed Authorized User purchases may be required by OGS and must be supplied upon request. Reseller Sales Sales‌ Product sold through Reseller(s) must be reported by Contractor in the required Appendix I – Report of Contract Sales. Due Date Date‌ The Appendix I - Report of Contract Sales will be quarterly (January - March, April - June, July - September and October - December). Reports will be due 1 month after the closing quarter. SERVICE REPORTS FOR MAINTENANCE/SUPPORT AND WARRANTY WORK WORK‌ Service Reports for Authorized User User‌ An Authorized User in an RFQ may require compliance with any or all of this section. If requested by the Authorized User, the Contractor shall furnish the Authorized User with service reports for all Maintenance/support and warranty work upon completion of the services. The service reports may include the following information in either electronic or hard copy form as designated by the Authorized User:  • Date and time Contractor was notified  • Date and time of Contractor’s arrival  • Make and model of the Product  • Description of malfunction reported by Authorized User  • Diagnosis of failure and/or work performed by Contractor  • Date and time failure was corrected by Contractor  • Type of service – Maintenance/support or warranty  • Charges, if any, for the service Service Reports for OGSOGS‌

NYS OFFICE OF INFORMATION TECHNOLOGY SERVICES NOTIFICATION. ‌ All New York State Agencies must notify the Office of Information Technology Services of any purchases of technology that meet the stated thresholds and all plans to procure IT and IT -related productstechnology-related materials, materials and services meeting required thresholds defined or otherwise, as stated in Technology Policy NYS–P08-001: xxxxx://xxx.xx.xxx/sites/default/files/documents/NYS-P08-001.pdfxxxx://xxx.xxx.xx.xxx/policy/NYS-P08-001.pdf, as may be amended, modified or superseded. SALES REPORTING REQUIREMENTS REQUIREMENTS‌ Contractor shall furnish OGS with quarterly sales reports utilizing Appendix I - Report of Contract Sales. Purchases by Non- State Agencies, political subdivisions and others authorized by law shall be reported in the same report and indicated as required. All fields of information shall be accurate and complete. OGS reserves the right to unilaterally make revisions, changes and/or updates to Appendix I - Report of Contract Sales or to require sales to be reported in a different format without processing a formal amendment and/or modification. Further, additional related sales information and/or detailed Authorized User purchases may be required by OGS and must be supplied upon request. Reseller Sales Sales‌ Product sold purchased through Reseller(s) must be reported by Contractor in the required Appendix I – Report of Contract Sales. Due Date Date‌ The Appendix I - Report of Contract Sales will be quarterly (January - March, April - June, July - September and October - December). Reports will be due 1 month after the closing quarter. SERVICE REPORTS FOR MAINTENANCE/SUPPORT AND WARRANTY WORK WORK‌ Service Reports for Authorized User User‌ An Authorized User in an RFQ may require compliance with any or all of this section. If requested by the Authorized User, the Contractor shall furnish the Authorized User with service reports for all Maintenancemaintenance/support and warranty work upon completion of the services. The service reports may include the following information in either electronic or hard copy form as designated by the Authorized User:  • Date and time Contractor was notified  • Date and time of Contractor’s arrival  • Make and model of the Product  • Description of malfunction reported by Authorized User  • Diagnosis of failure and/or work performed by Contractor  • Date and time failure was corrected by Contractor  • Type of service – Maintenance/support Support or warranty  • Charges, if any, for the service Service Reports for OGSOGS‌

NYS OFFICE OF INFORMATION TECHNOLOGY SERVICES NOTIFICATION. ‌ All New York State Agencies must notify the Office of Information Technology Services of any purchases of technology that meet the stated thresholds and all plans to procure IT and IT -related productstechnology-related materials, materials and services meeting required thresholds defined or otherwise, as stated in Technology Policy NYS–P08-001: xxxxx://xxx.xx.xxx/sites/default/files/documents/NYS-P08-001.pdfxxxx://xxx.xxx.xx.xxx/policy/NYS-P08-001.pdf, as may be amended, modified or superseded. SALES REPORTING REQUIREMENTS REQUIREMENTS‌ Contractor shall furnish OGS with quarterly sales reports utilizing Appendix I - Report of Contract Sales. Purchases by Non- State Agencies, political subdivisions and others authorized by law shall be reported in the same report and indicated as required. All fields of information shall be accurate and complete. OGS reserves the right to unilaterally make revisions, changes and/or updates to Appendix I - Report of Contract Sales or to require sales to be reported in a different format without processing a formal amendment and/or modification. Further, additional related sales information and/or detailed Authorized User purchases may be required by OGS and must be supplied upon request. Reseller Sales Sales‌ Product sold purchased through Reseller(s) must be reported by Contractor in the required Appendix I – Report of Contract Sales. Due Date Date‌ The Appendix I - Report of Contract Sales will be quarterly (January - March, April - June, July - September and October - December). Reports will be due 1 month after the closing quarter. SERVICE REPORTS FOR MAINTENANCE/SUPPORT AND WARRANTY WORK WORK‌ Service Reports for Authorized User User‌ An Authorized User in an RFQ may require compliance with any or all of this section. If requested by the Authorized User, the Contractor shall furnish the Authorized User with service reports for all Maintenancemaintenance/support and warranty work upon completion of the services. The service reports may include the following information in either electronic or hard copy form as designated by the Authorized User:  ASSIGNED TO PM20850 • Date and time Contractor was notified  • Date and time of Contractor’s arrival  • Make and model of the Product  • Description of malfunction reported by Authorized User  • Diagnosis of failure and/or work performed by Contractor  • Date and time failure was corrected by Contractor  • Type of service – Maintenance/support Support or warranty  • Charges, if any, for the service Service Reports for OGSOGS‌