METHOD FOR SUBMISSION OF BID DOCUMENTS Clause Samples

METHOD FOR SUBMISSION OF BID DOCUMENTS. 1) Bidder should log into the site well in advance for bid submission so that they can upload the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other issues. 2) Bidder has to select the payment option as “offline” to pay the tender fee/ EMD as applicable and enter details of the instrument. 3) Bidder should prepare the EMD as per the instructions specified in the tender document. The original should be posted/couriered/given in person to the concerned official, latest by the last date of bid submission or as specified in the tender documents. The details of the DD/any other accepted instrument, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the uploaded bid will be rejected. 4) Price schedule / BOQ/Schedule of Work: i) Down load price schedule / BOQ/ Schedule of work as a standard BOQ format. ii) Open it and complete the unprotected cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Fill rates in down loaded price schedule / BOQ/ Schedule of work. iii) Once the details have been completed, the bidder should save filled copy of downloaded price schedule/BOQ/ Schedule of work file in your computer and remember Its Name & location for uploading correct file (duly filled in) and submit it online, without changing the filename. If the BOQ file is found to be modified by the bidder, the bid will be rejected. 5) The server time (which is displayed on the bidders’ dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc.. The bidders should follow this time during bid submission. 6) All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done. Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid opener’s public keys. Overall, the uploaded tender documents become readable only after the tender opening by...