Maintenance and Documentation Sample Clauses
The Maintenance and Documentation clause requires parties to keep equipment, systems, or property in good working order and to maintain accurate records of all maintenance activities. Typically, this involves performing regular inspections, repairs, and updates as needed, and documenting these actions in logs or reports that may be subject to review. This clause ensures that assets remain functional and compliant with relevant standards, while also providing a clear record of upkeep to resolve disputes or demonstrate due diligence.
Maintenance and Documentation. Throughout the Charter Term and without prejudice to the Charterer’s obligations respecting the redelivery condition of the Vessel, the Charterer shall at is cost and in its time:
(i) maintain the Vessel, its parts and equipment in a good and efficient state of repair and operating condition, in accordance with good commercial maintenance practice and otherwise in full compliance with all conditions, recommendations, regulations and other requirements of the agencies, authorities and bodies having jurisdiction over the Vessel from time to time including, without limitation, the flag and port state authorities, the International Maritime Organisation and the Classification Society;
(ii) submit the Vessel to continuous survey in respect of its hull and machinery and to such other surveys as may be required for classification, insurance or regulatory purposes;
(iii) keep the Vessel’s classification up to date with the Classification Society and comply with all classification conditions, recommendations and other requirements on a timely basis;
(iv) dry-dock the Vessel and clean and paint her underwater parts whenever the same may be necessary;
(v) replace any parts or equipment that are damaged or become so worn as to be unfit for use, and carry out such repairs as may from time to time be necessary, in accordance with best practice and so as not to diminish the value or to adversely affect the classification or insurance status of the Vessel ; and
(vi) procure and maintain in full force and effect, with full validity and without any restriction, all such certificates, permits, licenses and other documents as may be required from time to time by the Classification Society and by all such national, state, local or international codes (including, without limitation, the International Management Code for the Safe Operation of Ships and for Pollution Prevention, and the International Ship and Port Facility Security Code), laws, regulations or conventions as may be or as may become applicable to the Vessel from time to time. If any improvements, capital expenditures, structural changes or new equipment should become necessary, whether by reason of new classification or regulatory requirements or otherwise, the Charterer shall arrange for the relevant works to be carried out during the Charter Term and all related costs and time shall be for the Charterer’s account.
Maintenance and Documentation. 1. Contractor shall prepare all applicable files and perform all administrative management tasks, as indicated in the Contract.
2. Contractor Shall maintain all records required by the federal regulations specified in 24 CFR 570.503(b)(2), 570.506, 570.507, 570.508 that are pertinent to the activities to be funded under this Contract.
3. Records providing a full description of each activity undertaken.
4. Financial records as required by 24 CFR 570.502, and OMB Circular A-87; and 5. Other records necessary to document compliance with Subpart K of 24 CFR 570.
6. Annual Audit Submission: Independent audits to be performed by a Certified Public Accountant, which shall include an audit of funds received from County, in accordance with applicable regulatory requirements. Copies of each required audit report must be provided to County within thirty (30) calendar days after the date received by Contractor.
Maintenance and Documentation. 5.1 All goods must be supplied with full operation instructions in English together with all necessary instructions for routine maintenance and service including electrical circuits, schematic diagrams and service manuals so as to ensure the safe and effective use of the goods. If the goods must be commissioned on site by the Supplier to give effect to their warranty, this must be stated. If the goods being supplied must be installed, the Supplier must provide all necessary details to allow that installation to occur. All goods must be supplied with Material Safety Data Sheets where appropriate.