Common use of JURISDICTION RESPONSIBILITIES Clause in Contracts

JURISDICTION RESPONSIBILITIES. A. Identify a DEO who shall familiarize themselves with all statutory and regulatory requirements impacting the Jurisdiction. B. Identify immediately to Officer if Jurisdiction is shared by any additional county. Procedures will be followed per SOS Rule 4.2 to determine controlling county in coordinated elections. C. Provide a copy of the ordinance or resolution stating that the Jurisdiction has adopted the exclusive use of the Code for the conduct of the election and that the Jurisdiction will participate in the coordinated election in accordance with the terms and conditions of this Agreement. D. Confirm it has sufficient funds available and appropriated in its approved budget to pay its prorated election expenses for the coordinated election. E. Return the IGA with the signature page completed on or before the seventieth (70) day in order to enter into an intergovernmental agreement, per the Code. F. Appoint at least one member, and no more than two members, to represent the Jurisdiction and to participate in the Logic and Accuracy Test (LAT) and Canvass Board. If there is not an appointed representative present for these activities, an employee of the ▇▇▇▇▇▇▇ County Clerk and Recorder will be appointed on the Jurisdiction’s behalf by the Officer. G. Certify Jurisdictional boundaries, in writing on or before eightieth (80) day prior to the election. This may be accomplished through the DEO certifying the accuracy of the Address Library Report including any changes, additions, or deletions to be made to the street ranges or by certification of the District Boundary map with any discrepancies indicated. H. Review all petition information and verify the information against the registration records, and, where applicable, the county assessor's records as per § 1-4-908, C.R.S. After review, the DEO shall notify the candidate of the number of valid signatures and whether the petition appears to be sufficient or insufficient. Upon determining that the petition is sufficient and after the time for protest has passed, the DEO shall certify the candidate to the ballot, and notify the Officer. I. Write initiatives in plain, non-technical language, worded with simplicity and clarity in compliance with all statutory requirements as per § 1-40-105(1), C.R.S. Text shall be provided in plain text format. The Officer will not accept text that includes, but is not limited to, bold, italic, underline, bullets, numbering, tables, strikethrough or indentations. J. The DEO shall refer correspondence and calls relating to election outside of the DEO’s expertise, to the Officer for response. K. Determine the ballot title and text. Certify, if applicable, the candidate, the list of ballot issues and/or ballot questions electronically (with receipt confirmed by the Officer) in a plain text format, on or before the sixtieth (60) day, no later than 5:00 p.m.

JURISDICTION RESPONSIBILITIES. A. Identify a DEO who shall familiarize themselves with all statutory and regulatory requirements impacting the Jurisdiction. B. Identify immediately to the Contact Officer if Jurisdiction is shared by any additional county. Procedures will be followed per SOS Rule 4.2 to determine controlling county in coordinated electionscounty(ies). C. Provide a copy of the ordinance Ordinance or resolution Resolution stating that the Jurisdiction has adopted the exclusive use of the Code for the conduct of the election and that the Jurisdiction will participate in the coordinated election in accordance with the terms and conditions of this Agreement. D. Confirm it has sufficient funds are available and appropriated in its Jurisdiction’s approved budget to pay its prorated election expenses expenses. The Jurisdiction recognizes that the County cannot accurately predict the exact cost for the coordinated election, but represents to the County that it will pay its calculated prorated share and has appropriated sufficient funds to do so. E. Return the IGA this Intergovernmental Agreement with the signature page completed on or before the seventieth (70) day in order prior to enter into an intergovernmental agreement, the election per the Code. F. Appoint at least May appoint one member, and no more than two members, to represent the Jurisdiction and representative to participate in the Logic and Accuracy Test (LAT) and Canvass Board. If there is not an appointed a representative present for these activitiesappointed, an employee of the ▇▇▇▇▇▇▇ County Clerk and Recorder will be appointed on the Jurisdiction’s behalf by the Contact Officer. G. May appoint one representative to participate in the Logic and Accuracy Test. If there is not a representative appointed, an employee of the ▇▇▇▇▇▇▇ County Clerk and Recorder will be appointed on the Jurisdiction’s behalf by the Contact Officer. ▇. ▇▇▇ choose to appoint an observer for the Risk Limiting Audit. If there is not a representative appointed, an employee of the ▇▇▇▇▇▇▇ County Clerk and Recorder will be appointed on the Jurisdiction’s behalf by the Contact Officer. I. Certify Jurisdictional boundaries, in writing on or before eightieth (80) day prior to the election. This may be accomplished through the DEO certifying the accuracy of boundaries by completing and returning the Address Library Report including any changes, additions, Confirmation Form or deletions to be made to the street ranges or by certification of the District Jurisdiction Boundary map with any discrepancies indicated. H. Map (Appendix A) J. Review all petition information information, if applicable, and verify the information against the registration records, and, where applicable, the county assessor's records as per § 1-4-4- 908, C.R.S. After review, the DEO shall notify the candidate of the number of valid signatures and whether the petition appears to be sufficient or insufficient. Upon determining that the petition is sufficient sufficient, and after the time for protest has passed, the DEO shall certify the candidate to the ballot, and notify the Contact Officer. I. Write initiatives in plainK. The DEO shall refer correspondence and calls relating to the election outside of the DEO’s expertise to the Contact Officer for response. ▇. ▇▇▇▇▇▇▇▇▇ the ballot title and text. Certify, non-technical languageif applicable, worded with simplicity and clarity in compliance with all statutory requirements as per § 1-40-105(1the candidate, how many selections a voter should make (e.g., Vote for One), C.R.S. Text shall be provided whether there is a certified write-in candidate, the list of ballot issues and/or ballot questions electronically (with receipt confirmed by the Contact Officer) in a plain text format, on or before the sixtieth (60) day, no later than 5:00 pm. The ballot content must be certified in the order in which it will appear on the ballot and must include specific instructions (e.g., Vote for One, etc.). The certified list of candidates and ballot measures shall be final, and the Contact Officer will not be responsible for making any changes after the certification, except those prescribed by statute. The Contact Officer will not accept text that includes, but is not limited to, bold, italic, underline, bullets, numbering, tables, strikethrough or indentations. The use of all capital letters is reserved for ▇▇▇▇▇ issues only, per the Code. J. The M. Provide either directly by the DEO shall refer correspondence and calls relating to election outside or by the candidate on behest of the DEO, the phonetic pronunciation of each candidate’s expertise, name to assist in the preparation of the audio ballot at the time ballot content is certified to the Officer for responseCounty. Record a voice message at (▇▇▇) ▇▇▇-▇▇▇▇ and include the candidate name, jurisdiction, and title of office no later than sixty (60) days prior to the election. K. Determine N. Indicate whether question(s) are a referred measure or an initiative from a citizen petition. The Jurisdiction understands and agrees that any untimely ballot content submitted may result in candidates, issues, or questions not being on the ballot title for the coordinated election. O. Proofread the layout and text. Certify, the text of the Jurisdiction’s portion of the official ballots and ▇▇▇▇▇ notice (if applicable) and provide written confirmation (electronic format) of acceptance before the printing of the ballots. Approval or requested changes must be received within two (2) hours of receiving the layout and text from the county. This may require availability outside of normal business hours. Such acceptance is final, and no changes will be made after written notice (electronic format) is given to the candidateContact Officer. Failure to respond by the deadline will be considered acceptance “as is”. A penalty for delay or rework of the ballot or ▇▇▇▇▇ notice will result in an additional fee to the Jurisdiction for all associated costs with fixing or correcting Jurisdictional errors. P. Perform the following tasks (as applicable) where Jurisdictional property owners are eligible to vote: a. Notify Contact Officer of the Title under which the political subdivision is formed and specifically which property owners are eligible to vote in the election. b. Provide a certified list of eligible property owners, as determined by the Jurisdiction, who: i. Own property within the Jurisdiction, appear on the State of Colorado list of registered voters and reside at an address that is not within the boundaries of ▇▇▇▇▇▇▇ County (“Out of County” property owners); or, ii. Own property within the Jurisdiction, appear on the ▇▇▇▇▇▇▇ County list of registered voters, reside at an address that may not match the property address as shown on the County Assessor’s list, but is within the boundaries of ▇▇▇▇▇▇▇ County (“In County” property owners). c. Coordinate directly with the ▇▇▇▇▇▇▇ County Assessor’s Office (303-660-7450), or visit their website to obtain the list of all recorded owners of taxable real and personal property at ▇▇▇▇▇://▇▇▇▇.▇▇▇▇▇▇▇.co.us/assessor/advanced-search/. d. Exclude non-person entities and persons not living in the state of Colorado; any individuals not registered to vote; any person who resides in the district, as they will already receive a mail ballot. e. Submit the lists as an electronic copy using Microsoft Excel format. The spreadsheet shall contain no more than one (1) eligible elector’s name per line. Each line shall consist of the following separated fields: Last name, first name, middle name, ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇, ▇▇▇▇, ▇▇▇▇▇, zip, parcel number, phone number, if available, and voter identification number. All files provided to the Contact Officer are to be clearly named. Q. Publish and post any required legal notices for the Jurisdiction’s ballot issues content, other than the notice required by § ▇-▇-▇▇▇, ▇.▇.▇, ▇▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇▇ will publish. A copy of such published legal notice shall be submitted to the ▇▇▇▇▇▇▇ County Clerk and Recorder, Recording Division for its records. R. Provide phone support on Election Day from 7:00am – 7:00pm. Designated contact person for Jurisdiction must be provided upon execution of this Agreement. Emergency contact information must also be provided for this purpose. S. Notify the Contact Officer within 24 hours of the completion of the final ballot tabulation whether a recount is required or desired. The Jurisdiction shall reimburse the County for the full cost of the recount. If other Jurisdictions are included in the recount, the cost will be pro-rated among the participating Jurisdictions as per § 1-10.5-101, C.R.S. Refer to SOS Rule 10.9.5 for Jurisdictions in more than one County. T. Within thirty (30) days from the date of receipt of such invoice, the Jurisdiction shall remit total payment to the County. U. Pay any additional or unique election costs resulting from Jurisdiction delays, mistakes, recounts, and/or special preparations or cancellations relating to the Jurisdiction’s participation in the coordinated election. Charges are $1.00 per registered voter, with a minimum charge of $1,000, not including publication cost, excess linear ballot questions electronically column inches cost ($2,000 for Coordinated over 5”), and ▇▇▇▇▇ Notice costs with receipt confirmed a minimum charge of $500 (if applicable). Illustrative Pro-Rated Costs Table: Current Registration Total (Active & Inactive) % of Total Participants Registration ▇▇▇▇▇ registered Voters ▇▇▇▇▇ % of total Registration Current Registration Total X $1.00 OR $1k minimum, whichever is greater AND $2k ea. add. column inch over 5 ▇▇▇▇▇ Notice Cost x % registration or $500 minimum Public Notice Divided equally by the Officerparticipating entities Requested Report Fees ($25/report) in a plain text format, on or before the sixtieth (60) day, no later than 5:00 p.m.Estimated Minimum Cost 43,000 17.38% 21,000 46.5% $64,500 $0.00 $6,000 $13,953.49 $15.00 $50.00 $ 84,518.49 98,000 39.62% 45,000 99.67% $147,000 $0.00 $2,000 $29,900.33 $15.00 $50.00 $178,965.33 7,500 3.03% 0 0.00 $11,250 $0.00 $0 $0.00 $15.00 $25.00 $ 11,290.00 300 0.12% 150 0.33% $450 $1,000 $0 $500.00 $15.00 $25.00 $ 1,990.00