Common use of INFORMATION/DATA Clause in Contracts

INFORMATION/DATA. ‌ 6.01 The FBCSO shall keep all materials prepared hereunder and all City data it receives in strictest confidence excluding those documents and records filed in the Courts. The FBCSO shall not divulge such information except as approved in writing by the City or as otherwise required by law. 6.02 The FBCSO, except as otherwise required by law, shall make no announcement or release of information concerning this Agreement until such release has been submitted to and approved in writing by the City and the Trusted Programs. When issuing statements, press releases, producing printed materials, audio visuals and other documents describing or related to the Grant program, such material shall clearly state that funding was provided by the HPD through a Grant from the Trusted Programs. Any such publicity shall be in a form approved by the Trusted Programs, the City and in accordance with State law. 6.03 The City shall have the right to perform, or cause to be performed, (1) audits of the books and records of the FBCSO pertaining to the FBCSO’s performance under this Agreement, and (2) inspections of all places where work is undertaken in connection with this Agreement. The FBCSO shall be required to keep such books and records available for such purpose for at least four (4) years after ceasing its performance under this Agreement and to insure the availability, usability and safety of such records. The location of such records shall be disclosed to the City upon request. The location of such records shall not affect the time for bringing a cause of action, nor the applicable statute of limitations. 6.04 The FBCSO agrees to make all data, reports, records, books, paper, documents and all other information in any form, electronically produced or otherwise, that are prepared, collected or assembled for and during performance of this Agreement, concerning, derived from or as a result of the Grant, available to the City and the City Controller, through any authorized representative, within a reasonable time upon request.

INFORMATION/DATA. ‌ 6.01 The FBCSO shall keep all materials to be prepared hereunder and all City data it receives in strictest confidence excluding those documents and records filed in the Courts. The FBCSO shall not divulge such information except as approved in writing by the City or as otherwise required by law. 6.02 The FBCSO, except as otherwise required by law, shall make no announcement or release of information concerning this Agreement until such release has been submitted to and approved in writing by the City and the Trusted Programs. When issuing statements, press releases, producing printed materials, audio visuals and other documents describing or related to the Grant program, such material shall clearly state that funding was provided by the HPD City of Houston Police Department through a Grant from the Trusted Programs. Any such publicity shall be in a form approved by the Trusted Programs, the City and in accordance with State law. 6.03 The City shall have the right to perform, or cause to be performed, (1) audits of the books and records of the FBCSO pertaining to the FBCSOCounty’s performance under this Agreement, and (2) inspections of all places where work is undertaken in connection with this Agreement. The FBCSO shall be required to keep such books and records available for such purpose for at least four (4) years after the ceasing of its performance under this Agreement and to insure the availability, usability and safety of such records. The location of such records shall be disclosed to the City upon request. The location of such records shall not affect the time for bringing a cause of action, nor the applicable statute of limitations. 6.04 The FBCSO agrees to make all data, reports, records, books, paper, documents and all other information in any form, electronically produced or otherwise, that are prepared, collected or assembled for and during performance of this Agreement, concerning, derived from or as a result of the Grant, available to the City and the City Controller, through any authorized representative, within a reasonable time upon request.