Informal Partnering Clause Samples
Informal Partnering. In Informal Partnering the City and the DESIGN BUILDER will implement the Partnering relationship through partnering discussions that are not conducted by an independent facilitator. The City and DESIGN BUILDER may participate in additional unfacilitated partnering meetings during the life of the project as they mutually agree is necessary and appropriate. The City and DESIGN BUILDER will engage in informal partnering as follows: (1) on all projects in which the Engineer’s estimate for the entire project prior to advertising for bids is below $1 million, and (2) on all projects in which the the engineer’s estimate for the entire project prior to advertising for bids is $1 million or above but less than $10 million and the DESIGN BUILDER has not elected Formal Partnering.
Informal Partnering. Contract Partnering Administration 2.3.3.3 Contract Partnering Session Attendees 2.3.4 Permits and Licenses 2.3.5 Insurance 2.3.5.1 Certificate of Insurance
Informal Partnering. Where informal partnering is applicable, at least 5 days prior to or in connection with the preconstruction conference the Contractor shall attend a conference with the Engineer at which time he and the Engineer shall discuss the extent of the informal partnering efforts required for the project, how these have been accommodated in the Contractor’s bid and the identity of expectations and stakeholders associated with the project. Informal partnering efforts require the Department and the Contractor to mutually choose a single person from among their collective staffs, or a trained facilitator to be responsible for leading all parties through the VDOT Field Guide to Partnering and any subsequent partnering efforts. Partnering Meetings During Project Construction In either formal or informal partnering efforts the Contractor shall provide a location for regularly scheduled partnering meetings during the construction period. Such meetings will be scheduled as deemed necessary by either party. The Contractor and VDOT will require the attendance of their key decision makers, including subcontractors and suppliers. Both the Contractor and VDOT shall also encourage the attendance of affected utilities, concerned businesses, local government and civic leaders or officials, residents, and consultants, which may vary at different times during the life of the Contract The Department and the Contractor are to agree upon partnering invitees in advance of each meeting. Follow-up partnering workshops may be held throughout the duration of the project as deemed necessary by the Contractor and the Engineer. The following resolution guidelines will be followed to assist in the formal Partnering process for this project: Level 4 President District Administrative/District Construction Engineer 5 Days Level 3 Vice President Project Manager/Area Construction Engineer 5 Days Level 1 Project Engineer/Foreperson Project Inspector/Inspectors 1 Day Level Safety Safety/MOT Officer Safety/MOT Officer Immediately The Issue Resolution Ladder as shown above has default allocated times with the provision that mutually agreed timeframes can be established at the time of the first partnering meeting if the default timeframes are not acceptable. The mutually agreed upon allotted timeframes, if necessary, shall be executed through a Work Order, otherwise default allocated timeframes shall be binding to both parties. . Early or prior knowledge by the Department of an existing or impending clai...