Hotline Log Clause Samples

The Hotline Log clause establishes a requirement for maintaining a detailed record of all communications made through a designated hotline, typically used for reporting issues such as compliance concerns, safety incidents, or ethical violations. This log generally includes information such as the date and time of each call, the nature of the report, and any actions taken in response. By mandating systematic documentation, the clause ensures accountability and traceability, helping organizations address reported issues effectively and demonstrate due diligence in handling sensitive matters.
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Hotline Log. The Ombudsman shall maintain a log of all hotline calls, to include: date and time of call; identity of caller, if disclosed; summary of allegation or inquiry; and general resolution or referral. The Ombudsman shall ensure that each call is adequately investigated and resolved. Hotline investigation reports shall be provided to the Army. EGL shall not assert an attorney-client or work-product privilege with respect to the hotline log, investigative reports or their contents.
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Hotline Log. Contractor shall maintain a log of all reports to the hotline, to include the following: date and time of call or report; identity of reporter, if disclosed; summary of allegation or inquiry; and disposition. Contractor shall ensure that each call or report is adequately investigated and resolved. Upon request, Contractor shall provide hotline investigative reports to the Army. Contractor shall not assert an attorney- client or attorney work-product privilege with respect to the hotline log, investigative reports, or their contents.
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Hotline Log. The Ethics Program Director shall maintain a log of all hotline calls involving the Contractor’s Government operations, to include: date and time of call; identity of caller, if disclosed; summary of allegation or inquiry; and general resolution or referral. The Ethics Program Director shall ensure that each call is adequately investigated and resolved. Hotline investigation reports involving the Contractor’s Government operations shall be provided to the Army. Contractor shall not assert an attorney-client or work-product privilege with respect to the above-referenced hotline log, investigative reports, or their contents. Nothing herein shall require the Contractor to disclose or provide the Army with access to information that Contractor is prohibited from disclosing under Belgian or EU law (e.g., whistleblower protections).
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